WEDNESDAY, SEPTEMBER 3, 2014 Room Parent Meeting Thank you for your time and for helping our teachers!
Jan 06, 2016
WEDNESDAY, SEPTEMBER 3 , 2014Room Parent Meeting
Thank you for your time and for
helping our teachers!
CommunicateCoordinateCelebrate
While we wait to begin: Please check your class roster and make any
corrections Talk to fellow room parents about any gaps
or lead/co-lead changes you’d like to make If there is no lead for your class, please
consider volunteering!
Lead Room Parents’ Key Roles
Communication Org Chart
Janna Griffin, PrincipalKrista Saeger, PTA President
Megan Helmbrecht, Room Parent Coordinator
Grade Level Coordinator(GLC)
Lead Room Parent
All parents in the class
LaRocca Lead
NEEDED
Johnson Lead
Joy Williamson
Hefner Leads
Jen Despins/Tiffany Galligan
Francis Lead
Megan Helmbrecht
Sheridan Leads
Molly Jensen/Emmy Sunshine
Hodges Lead
Shannon Meroney
Young Leads
Katie Summers/Hope Turner
3rd Grade Level Coordinator: Emma Garrett/ Courtney
WhitworthBones Leads
Brandi Gitcho/Katie Kinzy
Sample Grade Level Structure
Review and maintain grade level notebook
Meet/introduce yourself to your Teacher Lead (Tillotson, Warner, Folts, Eddleton, Francis, Aguilar, Hughes)
Coordinate 3 class parties
Stay in budget: -Stick to party plan discussed with Teacher Lead -Parties will be equitable across all grades
Manage grade-level budget $$: -Always know when Room parents are spending $$; -ask to be copied on expenditures
GLC Responsibilities
Communicate
NEW THIS YEAR: First FridaysEach grade will be responsible for providing “Teacher Treats” on the first Friday of the month.
September 5: Executive BoardOctober 3: 5th GradeNovember 7: 4th GradeDecember 5: 3rd GradeJanuary 9: 2nd GradeFebruary 6: 1st gradeMarch 6: KindergartenApril 10: Pre-K (first Friday we have no school)
GLC Responsibilities
Communicate
Introduce yourself to your teacher - Ask class parents to help teacher as neededDisseminate information to class parentsHelp organize 3 class parties
- GLC will take the leadOrganize class booth for the H’Owl, our fall carnivalCoordinate teacher recognition(TA week; bday, etc.)
NEW THIS YEAR: Check with teacher to see if any students have “opted out” on media forms. If so, please alert Julie Choyce at [email protected].
Lead Room Parent Responsibilities
Communicate
Lead Room Parents: Where to begin
Disseminate Information to Class Parents
Begin with hard copy letter sent home in Wed. folder to ALL parents (just this once)
Post/attach letter through Living Tree
If parent does not have email, you will need to make a hard copy of all correspondence and give to the teacher or put in child’s box
Be green – use small flyers (½ page)
Communicate
Sample Letter to Parents
Decision made by the Doss Administration last yearHouse Bill 5 – Accountability regarding parent
communicationOver 85% of student population attachedAbility to target specific grades/groups/classesAbility to petition new volunteersLT wants our Doss feedback & respondsDon’t hesitate to contact support
Communicate
Purpose and Usage
Room Parent OpportunitiesOn CampusWed folder, Gallery Greats, Photo Books,
Computer LabCopying, laminating, book binding
You may use the copier but please let teachers go firstReading to children in the classroomParent readers, edit writing, math “pull out” helpOff Campus Buying supplies for the classroomTake home cut work
Coordinate
Classroom PartiesGLC will host a meeting in Oct/Nov to plan the 3 parties with the
Lead Room Parents Winter Party (Dec 17 or 18) Valentine’s Party ( Friday, Feb. 13) End of Year Party (June 3 or 4)
There is a plan for each party and the GLC will meet with the teacher-lead to find out about the plan.
Please ask for help from all classroom parents and assign workers to help run the parties
The GLC will prepare a flyer to be distributed to invite all parents to the 3 parties
All baked goods must have labeled ingredients. Parents who have children with Celiac, nut allergies, etc. should provide their own treat.
Coordinate
H’Owl – Fall Family CarnivalOctober 25, 2014 from 2-5:00pm
A booth will be assigned to your class for your parents to run. All info will be provided to you by H’Owl chairs.
Lead will communicate will all class parents about the needs for your booth
Coordinate with other class lead if you have a “partner class” running the booth
Lead will set up an “Event” using Living Tree for 30 min. shifts. All room parents will sign up for at least one shift.
Celebrate
Teacher Appreciation Gifts
Gifts typically given for birthday, winter break and end-of-year Teacher gifts are OPTIONAL. Leads will ask for whatever is
comfortable for the family. If asked further, you may suggest $5-$10.
Do not ask parents to contribute for all 3 gifts upfront. You will also need to organize class for Teacher Appreciation Week.
Your GLC will send you very specific guidelines so that we are consistent and fair to all teachers. This makes it really easy for you!
You will need to recruit coverage for the class during Teacher Appreciation Lunches (in Dec. and May)
Teacher “favorites” and birthdays are listed on the website at www.dosspta.org.
Celebrate
NEW: Teacher Appreciation WeekTeacher Appreciation Week will be from
February 23-27. We are moving it from May when the calendar is much more busy.
All grades will follow a list of suggested daily gifts for the convenience of those with more than one child at Doss.
Teacher Appreciation Lunches will remain in Dec. and May
Don’t forget: Teacher “favorites” and birthdays are listed on the website at www.dosspta.org.
Celebrate
Getting Reimbursed for Expenses
Your Grade Level Coordinator will be aware of your budget for parties.
PTA Office has everything you need in the check request station. PTA forms can also be found on the website at www.dosspta.org. Present a sales tax exemption certificate (available in the office) when
purchasing items for Doss to avoid paying sales tax. You cannot not be reimbursed for sales tax. Items purchased must be 100% for school use
Check request process: Must have 2 signatures (not related by blood/marriage) Receipts/invoices must be attached Make sure all rooms parents know this process
Requests turned in by Friday at 3pm should be completed by the following Wednesday
Email Erin Brooks at [email protected] for questions!
Check Request Form
PTA Opportunities
Gallery Greats (GG) Share great works of art to the class 30 min/month
Wednesday Folders (WF) Important PTA and AISD information must be checked
weekly in hanging folders in PTA officePhoto Books (PB)
Each class needs a volunteer to put together a photo book that we will sell in the spring
Computer Lab (CL) Most classes need a computer lab volunteer. Check
with your teacher if you are not sure.
PTA Committees
Partners in Education (PIE)o Log into austinpartners.org; sign up to volunteer at Doss if you plan to have any 1:1 with children
o PIE will conduct a free background checko PIE tracks all corporate sponsorships/donations
Julie Payne [email protected]
Sunshine Committee o For families in need
Amy Skaggs [email protected] Julie Williford [email protected]
Spring Party – April 2015o Photo Books or other class auction itemso Begin Shutterfly class webpage NOW for easy uploads
Tiffany Galligan [email protected] Shannon Meroney [email protected]
Yearbooko Take photos throughout year and share them with
Yearbook as well as for Photo Book
Julie Choyce [email protected]
PTA Committees