ROM CMTP Team, p.1 Results-Oriented Monitoring (ROM) EU DEAR Programme - Inception Seminar Brussels, 29 April 2015 This project is funded by the European.

ROM CMTP Team, p.ROM CMTP Team, p.11

Results-Oriented Monitoring (ROM)Results-Oriented Monitoring (ROM)

EU DEAR Programme - Inception SeminarEU DEAR Programme - Inception SeminarBrussels, 29 April 2015Brussels, 29 April 2015

This project is funded by theEuropean Union

A project implemented by anICCS-NTUA Consortium

A European Union’s Project

Service Contract for a “Review of implementation of centrally managed projects and programmes financed by the EU under the thematic programmes (CMTPs) EVA/2014/353-590

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CONTENTSCONTENTS

1. ROM System and ROM CMTP Project

2. DST – ROM CMTP / Areas for Collaboration

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1.1. ROM System and ROM CMTP ProjectROM System and ROM CMTP Project

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1.1 ROM Definition (what)1.1 ROM Definition (what)

ROM is a system designed to assist the EC services in

monitoring of

and

reporting on

EU funded development and cooperation projects and programmes by

mobilising external consultants

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1.2 ROM general objectives (why)1.2 ROM general objectives (why)

- To increase transparency and accountability in the use of public funds.

- To shift to a results based assessment of aid rather than one based mostly on commitments and disbursements.

- To improve the quality of cooperation with projects and programmes through the provision of timely, relevant, and well-focussed conclusions and recommendations.

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1.3 ROM Stakeholders (who)1.3 ROM Stakeholders (who)

06

ROM ENPILot 1

DG International Cooperation and Development

ROM LACLot 4

ROM AfricaLot 2

ROM WBTROM Asia

PacificLot 3

ROM CMTPLot 5

Other EU entities

...

EU Delegations

ROM CoordinationContractor

EU Institutions

Other Stakeholders

The Council of the EU

EU Member States

International Organisations

(incl. UN)

Local Authorities

Non State Actors

Committees

JRC

R6

R

G1

G

E1

E

European Parliament

European Court of Auditors

FPI

EU Inter-institutional bodies

EIBGroup

European External Action

Service

Companies Individuals

D3

D

QA

C

B2(B1-B5)

B

H1

H

Partner countries

DG NEAR

C1-C5

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1.4 ROM implementation (how, where, when)1.4 ROM implementation (how, where, when)

1) Plan, organise, implement, report on, and follow up on a yearly basis:

- ROM Reviews (worldwide)by assessing relevance, efficiency, effectiveness, and sustainability of ongoing projects

- Results Reporting Support (at Brussels HQ)by recording values of achieved indicators of closed projects

2) Produce Annual Consolidated Reports based on the analysis of ROM Reviews and Results Reporting Support

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1.4.1 ROM Reviews1.4.1 ROM Reviews

Objectives - To provide an external opinion on project implementation in order to support project management by the EC HQ services

- To provide support to implementing organisations in project management through advice during the field visits and recommendations

Number of CMTPs135/year (with circa 39 ongoing DEAR projects for the 1st year)

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1.4.2 Results Reporting1.4.2 Results Reporting

Objectives - To assist the Units in the reporting on results data, available in project reports and documents

- To facilitate quality control of data included in the reports

Number of CMTPs95/year (with 16 closed DEAR projects in the 1st year)

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1.4.3 Annual Consolidated Reports1.4.3 Annual Consolidated Reports

ROM review Analysis•Per country and geographic region•Per sector with specific focus on gender and climate change•Per thematic programme and for each component

Results Reporting Support AnalysisQuality of Results Indicators, completeness of project reporting by the implementing partners, quality of the Logframe.

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2.2. DST – ROM CMTPDST – ROM CMTPAreas for collaborationAreas for collaboration

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2.1 DST potential focus2.1 DST potential focus

ROM CMTP recommendation of May/2013“…It is advisable that future CfP are accompanied by a service contract which could be launched early in the implementation of the grants in order to establish the necessary activity-based monitoring tools (guidelines, reporting templates, web-based repository document system etc…”

“…At the <service contract> kick-off meeting, a workshop could be organised, bringing together the EC services and relevant stakeholders in order to decide on the requirements, strategy and expectations…”

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2.2 Complementarity ROM - DST2.2 Complementarity ROM - DST

Preconditions- Exchange of information (planned visits, templates)

- Complementarity in the assessment of the effectiveness of grants

- Appropriateness of the selected reporting indicators

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ROM Review criterion No 3: Effectiveness- Has the expected progress in terms of outputs been properly achieved?

- Is the quality of outputs (including those of CD support) satisfactory?

- Are the outputs (including CD) still likely to lead to the expected outcomes?

- Is there evidence that the action supports the implementation or the development (or change) of the targeted country‘s policy/actions?

2.2.1 Complementarity Example No 12.2.1 Complementarity Example No 1

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2.2.2 Complementarity Example No 22.2.2 Complementarity Example No 2

DST- Establish reporting framework

- Annual collection of data, including values of results indicators of ongoing grants

ROM- Assess framework in practice through field visits to the grants

- Consolidation of results indicators of ended grants in the context of the EU RF

which can initiate a discussion on theappropriateness of the selected reporting

indicators

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Brusselse-mail:

[email protected]

Costas MISSIRLISCostas MISSIRLIS

Team LeaderTeam Leader

Michel LECOMTEMichel LECOMTE

Deputy Team LeaderDeputy Team Leader

Justyna BIELATJustyna BIELATCooperation CoordinatorCooperation Coordinator

Elea NOVAElea NOVA

Junior ExpertJunior Expert

Dimosthenis TSIORISDimosthenis TSIORIS

Financial/Administrative Financial/Administrative

AssistantAssistant

Thank youThank you