Role of Computers in HRM _ Abhilasha_Karan_Lavanya_Sanchit

ROLE OF COMPUTERS IN

HRM

Submitted to : Submitted by:Dr. Neha Gulati Abhilasha Sharma

Karan SharmaLavanya GautamSanchit Kaura

CONTENTS Introduction Role of computers in HRM domain Benefits to the HR department Integration of IT with HRM Examples of HRM software References

INTRODUCTION The computer technology has taken deep

origins in every field nowadays.

In the management field, the computer plays a vital role directly or indirectly.

At all the 3 levels of management i.e. at theoperational level, middle level and high level, wide use of computers is made.

Today, very few human resources departments are found without internal computer networks.

To reduce the manual workload of administrative activities (personal records, skills, abilities, activities and salary), organizations automate these processes by introducing human resource management systems.

HR executives rely on internal or external IT professionals to develop and maintain an integrated Human Resource InformationSystem (HRIS) (1).

HRMS/HRIS refers to the systemsand processes at the intersection of human resource management (HRM) and information technology.

Today even the human resources functions such as recruitment, hiring, performance appraisals, compensation, benefits administration and training can all be done without paper.

The HRIS system is an investment to an organization and is more than just a storage and organizational tool to containconfidential information about an organization's employees.

HRIS contains

information about

JOB

POSITIONPEOPLE

JOB POSITION PEOPLE

TRAINING AND DEVELOPMENT

JOB FACILITIES ADMNINISTRATION

PERFORMANCE PLANNING

AND

REVIEW

JOB DESCRIPTION

WORK DESIGN

ORGANIZATI

ONAL STRUCTURE

PAYROLL

ADMINISTRATION

REMUNERATION MANAGEMENT

RECRUITMENT

SELECTION AND

PLACEMENT

TERMINATION

HOLIDAYS AND LEAVE

ADMINISTRATION

CAREER DEVELOPMENT

ROLE OF COMPUTERS IN HRM DOMAIN (9)

Payroll : Payroll is the sum of all financialrecords of salaries, wages, bonuses anddeductions for an employee.

The payroll management module has the basic task of automating the pay process in an organization dealing with the financial aspects of employee's salary, allowances, deductions,gross pay, net pay etc.


PMM has the following benefits:1. Manage Employee Information Efficiently2. Define the emoluments, deductions, leave

etc.3. Generate Pay-Slips4. Generate and Manage the Payroll Processes

according to the Salary structure assignedto the employee.

5. Generation of reports related to employeesand their tasks.

6. Security Management


Benefits administration : Benefitsadministration involves the creation andmanagement of employee benefits and training and educating them regarding the same.

This module helps provide a system for organizations to administer and track employee participation in benefits programs.

The benefits encompass insurance, compensation, profit sharing and retirement.


Training and Development :The module tracks employee profiles and schedules training events.

It also manages the identification,responsibilities, authorities, and training and certification requirements for employee inan easy-to-use environment.

The system, normally called a "learning management system" (LMS) allows HR to track education, qualifications and skillsof the employees


Recruitment

Performance Appraisals

Employee self service module

BENEFITS TO THE HR DEPTT. Possession of single database of all

employees in the company with allnecessary information and opportunities fordifferent reports.

The ability to update databases in real time.(10)

Elimination of paper forms that are muchslower and with much higher probability oferrors.

BENEFITS TO THE HR DEPTT. The ability to establish full control over

internal migration of employees and themanagement of their talents.

Reliable procedures as no human element involved in calculations or inferential task.

Unbiased results obtained.

BENEFITS TO THE HR DEPTT. Cost reduction gets augmented as

implementation of the system is for one and all.

QoS (10) :If the system implemented is reliable so it would produce apt results (quality) and hence the human interference can be reduced.

INTEGRATION OF ‘IT’ WITH HRM

E-RECRUITING Hire individuals with specialized skills from

remote parts of the world Various forms of technology have been

introduced to attract applicants, from passive, one-way technologies (e.g., web-based job ads, job boards) to more interactive techniques (such as virtual job fairs).(3)

EFFECT of website attributes on Organizational image

LIMITATIONS:Less diverse workforceJob hoppers are more attracted

SOFTWARE EXAMPLE:

iCIMS Talent Platform :iCIMS is a talent acquisition and

onboarding solutions featuring a branded career portal.

Scalable software that includes its three products – iCIMS Connect, iCIMS Recruit, and iCIMS Onboard – which enable employers to find, screen, and hire people.

(11)

PROFESSIONAL NETWORKING

To advance in your career or help in job hunting or building network professional websites like LinkedIn are found to be very accurate .

Other alternatives include: Zerply VisualCV PartnerUp MeetUp

(12)

ELECTRONIC JOB ANALYSIS(EJA)(3)

Allows subject matter experts in different geographic locations to provide data about job duties and worker requirements.

e- job application. e- tests and personality inventories. e- interviews e-selection systems

E-LEARNING AND E-TRAININGThese initiatives range from providing

training materials online, to using a variety of technologies to deliver course content and support trainee communication.

Use of active learning techniques such as simulations, games, and role playing.

Gamification use of video game thinking, and game

mechanics in non-game contexts .

ADVANTAGES Enhances e-learning outcomes

because they increase trainee engagement and control,

Offers opportunities for practice Provides immediate feedback. EXAMPLES:

CourseraMoodle

(13)

E-PERFORMANCE MANAGEMENT(E-PM)(3)

Critical goal for HR is the effective management of employee performance, which includes assessing current performance, identifying high and low performers.

By introduction of computers in hrm: Performance evaluation process has been

streamlined Tapered costs Decrease in time and effort Manager-Employee engagement :more

frequent performance-related conversations with employees

E-COMPENSATION SYSTEM(3)

Data from e-compensation systems can facilitate access to internal data (e.g., job descriptions, employee performance data, salary history) and external data (e.g., salary survey data, benchmarking information), which are combined and used to generate job evaluations, pay structure of individual jobs.

Allows the pay structure to be adjusted based on market changes

Time savings significant, Dell reporting a 65% reduction .

Reduce errors and increase decision accuracy .

EMPLOYEE SELF-SERVICE SYSTEMS (ESS) (3)

An ESS uses Internet-based technology and gives employees access to a centralized HR database that allows them to review their personnel data, enroll in benefits, participate in open enrollment, and sign up for training.

ADVANTAGES: decreased processing time increased accuracy of decisions improved productivity

SOFTWARE EXAMPLE:Gusto A fully-featured payroll, benefits

administration and compliance platform for small businesses in the United States to easily manage their workforce’s core HR needs.

Employees are paid on time Payments made via direct deposit or

check Calculates, pays and files a company’s

local, state and federal payroll taxes.

(14)

EXAMPLES OF HRM SOFTWARES GreenHouse Ultipro Patriot Job Diva Bull horn Applicant Stack

EXAMPLES OF HRM SOFTWARES Greenhouse (4) :

Greenhouse provides a recruiting software as a service. Greenhouse sells annual licenses to companies, allowing them to use Greenhouse's software. Greenhouse collects into one dashboard the job seekers' applications from different roots like employment websites and referrals.Greenhouse is an open platform that uses an application programming interface (API) to facilitate the aggregation.

EXAMPLES OF HRM SOFTWARES

Ultipro (8) : The company's UltiPro solution is a cloud-based platform that delivers human capital management to organizations across all industries. UltiPro provides one system of record for HR and its functions like payroll, and talent management. UltiPro also includes:

Time and attendance, Employee onboarding, Performance management, Succession management, Recruiting, and other features like

predictive analytics.

ULTIPRO

Human Resources

Payroll Administr

ation

Talent Managem

ent

Time, Attendanc

e, and Schedulin

g

Time Managem

entOnboardin

g

Succession Mgmt

Performance

Management

Predictive Analytics

Tools

EXAMPLES OF HRM SOFTWARESPatriot payroll (9) : Patriot Software is a web-based

payroll system for small businesses. It helps the organization in implementing following human capital management functions.

Obtain their state unemployment rates Obtain tax identification numbers for the federal,

state, and local levels Set up an account, as well as create company payroll

and tax settings Set up deductions and contributions Enter year-to-date employee payroll information Reconcile year-to-date information

EXAMPLES OF HRM SOFTWARES Job Diva (7): Job Diva is a complete SaaS

solution that delivers 1. ATS (Applicant tracking system)2. CRM ( Customer relationship

management)3. VMS (Vendor management system)

It currently holds the largest candidate resume database in the world. It is helpful to organization in following ways:

EXAMPLES OF HRM SOFTWARES Harvesting resumes from Job boards

and entering them into personal database for recruiters to access.

The search agent is a great too for finding the resumes with the skills sets the company is looking for.

Job Diva also provides a lot of report options for tracking employee progress

BULL HORN (6) :

BULLHORN

CUSTOMER RELATIONSHIP MANAGEMENT

CRM SALESDUEL

MARKET INTELLIGENC

E

STAFFING AND RECRUITING

APPLICANT

TRACKINGONBOARDI

NGVMS

INTEGRATION

EXAMPLES OF HRM SOFTWARESApplicant Stack (5) : It is applicant tracking

system which helps the businesses. Applicant Tracking Systems (ATS) helps their hiring process through technology. A manual process can be very time consuming, causing details in the hiring and recruiting process to be overlooked. Functions of Applicant Stack:

Create jobs online. Pre-screen applicants. Recruit via social media. Post to major job boards.

COMPANIES PROVIDING HRM SOFTWARES (15)

JSM TechnologiesJsm provides Human Resource Software and Business

Application Software products.Few solutions are : JSM HR Software - Core HR JSM Employee Self Service Software JSM Leave and Attendance Management Software JSM Training Management Software JSM Performance Appraisal Management Software JSM Compliances Management Software JSM Payroll Software JSM Reimbursements Management Software JSM Flexi Benefits Software

JSM Human Resources Software is an Advanced 15 + Years HR Software developed by JSM Technologies India. It is User Friendly, Flexible, Parameter Driven and the Most Comprehensive HRIS Software. JSM Human Resources Software automates all HR activities from entry to exit of an employee and is tightly integrated with Leave and Attendance, Payroll and Statutory Modules. (Can be purchased without these modules too). It has a comprehensive, web based Employee Self Service Software module enabling all Employees to perform all activities in a efficient manner. JSM HR Software has an powerful Business Intelligence (BI) Module that gives Top Management instant and valuable information on 50+ HR Parameters.

JSM has Human Resources Software clients all over India in all major metros including Bangalore, Chennai, Mumbai,Pune,New Delhi,Hyderabad and Kolkata.. JSM can also cater to needs of clients Globally.

JSM EMPLOYEE SELF SERVICE SOFTWARE JSM Employee Self Service Software and JSM

Manager self Service software is an Online Web Based HR Software for all Employees and Managers. It is more than an Employee Self Service Software. JSM Employee Self Service Software is an complete HR Intranet / HR Internet Portal with many more features than an ordinary Employee Self Service Software.

JSM has clients all over India in all major metros including New Delhi, Mumbai, Hyderabad, Chennai, Kolkatta and Bangalore. JSM can also cater to needs of clients Globally. JSM HR Intranet will help the HR departmental functions go online and reach employees across the Globe whether at home, office, client location or on tour.

JSM PAYROLL SOFTWARE JSM Payroll Software through the ESS Module allows all employees to enter Tax

Declarations, Proofs, Reimbursement Bills, Restructure Reimbursement heads (Flex Benefits), upload Expense Claims as well as Reimbursement bills and much more. JSM Payroll Software ESS module puts all the information in the hands of employee, be it - viewing Salary slips, Reimbursement Slips, Expense Slips, or any kind of historical information including Increments history.

Payroll is an important activity in any organization. JSM Payroll Software has been specially developed by JSM Technologies India for automating Indian Payroll and Salary. With JSM Payroll it is possible to maximize the potential of HR and Accounts through timely and accurate Salary Processing, efficient handling of Reimbursements, Loans & Advances and Government of India statutory requirements including all PF and ESIC challans and TDS. JSM Payroll Software is integrated with JSM HR Software so that both HR and Payroll are seamlessly integrated.

JSM Payroll Software can be used by Global companies across the world with little customization to meet country specific requirements.JSM Central Govt Payroll Software can be used by Indian Central Govt Organizations and meets VI & VII Pay Commission requirements. Automating Payroll in India with JSM Payroll Software will reduce the work load on HR and Accounts staff, facilitate confidentiality, produce error-free information and enhance speed in accessing Payroll related information. Because of its integration with JSM HR Software it offers a single view of all data to both HR and Finance departments.

(16)

SBI HRMS Mobile: hrms sbi portal can be open through various device such as mobile, i-pad, i-phone etc. You can go through the URL https://hrms.onlinesbi.com/mobile for salary slip & tour approval.

PF Automation: All services related to PF are available through HRMS Portal. The links are available under;

Employee Self Service->PPFG Manager Self Service->PPFG

SBI HRMS IRJ Portal: https://hrms.onlinesbi.com/irj/port l

SBI HRMS Mobile: https://hrms.onlinesbi.com/mobile

SBI HRMS Pensioners: https://www.sbi.co.in/sbipension/user.htm

SBI HRMS Portal Login at www.hrms.onlinesbi.com for get the information regarding the Pension Slips, Salary Slips etc. It works on a big software known as the SAP.

HRIS IN INFOSYS Nimble HRIS is developed on collaboration between

different HR experts and IT companies working in e-Attendance and various fields of IT service since last many years. It has been developed after analyzing the actual problems and requirements in the real working environment in various type of organizations.

The software has been promoted by young, innovative & energetic team of experienced in HR, Chartered Accountants & Engineers specializing in various IT fields; who wanted to overcome the routine and create a company that would act in the market not only for business success but for the sake of Technology itself. Thus, the mission of the company is defined – to contribute to forward-looking transformation of the society through software development.

(17)

REFERENCES 1. eLearning Industry - Post your eLearning article. At

eLearning Industry you will find the best collection of eLearning articles, eLearning concepts, eLearning software, and eLearning resources. [Internet]. eLearning Industry. 2016 [cited 3 October 2016]. Available from: http://elearningindustry.com

2. Business Software Reviews from Software Advice™ [Internet]. Softwareadvice.com. 2016 [cited 3 October 2016]. Available from: http://www.softwareadvice.com

3. Stone D, Deadrick D, Lukaszewski K, Johnson R. The influence of technology on the future of human resource management. Human Resource Management Review. 2015;25(2):216-231.

4. Recruiting Software - Applicant Tracking System | Greenhouse Software [Internet]. Greenhouse Software. 2016 [cited 3 October 2016]. Available from: https://www.greenhouse.io/

5. Applicant Tracking System | HR Software | ApplicantStack [Internet]. ApplicantStack. 2016 [cited 3 October 2016]. Available from: https://www.applicantstack.com/

6. Relationship Management Software | Staffing Software | Bullhorn [Internet]. Bullhorn. 2016 [cited 3 October 2016]. Available from: http://www.bullhorn.com/

7. JobDiva W. Applicant Tracking Software | Staffing Solutions | JobDiva [Internet]. Jobdiva.com. 2016 [cited 3 October 2016]. Available from: https://www.jobdiva.com/

8. Ultimate Software - UltiPro Services - Ultimate Software [Internet]. Ultimatesoftware.com. 2016 [cited 3 October 2016]. Available from: http://www.ultimatesoftware.com/UltiPro-Services

9. Payroll A. Accounting and Payroll Software for Small Business [Internet]. Patriot Software. 2016 [cited 3 October 2016]. Available from: https://www.patriotsoftware.com/

10.SUMAN KATHURIA. (2014). ROLE OF COMPUTERS IN HUMAN RESOURCE MANAGEMENT. An International Journal of Engineering Sciences, 3(2014).

11. iCIMS Talent Platform [Internet]. Chrisbosco.com. 2016 [cited 3 October 2016]. Available from: http://chrisbosco.com/projects/2007-icims-talent-platform/

12. LAUNCH Blog - LAUNCH Blog [Internet]. Launch3.squarespace.com. 2016 [cited 3 October 2016]. Available from: http://launch3.squarespace.com/

13. SlideShare.net [Internet]. www.slideshare.net. 2016 [cited 3 October 2016]. Available from: http://www.slideshare.net/

14.Marketing S, Business S, Managing H, Resources L, Estate R, Guides B et al. Business Software and Service Reviews [Internet]. Fitsmallbusiness.com. 2016 [cited 3 October 2016]. Available from: http://fitsmallbusiness.com/

15.16 Years of Excellence in HR Software, Payroll Software,ESS Software,Timesheet Software [Internet]. Jsmtechnologies.com. 2016 [cited 3 October 2016]. Available from: http://www.jsmtechnologies.com

16. 7. HRMS SBI Portal Login – View Salary and Pension Slip www.hrms.onlinesbi.com [Internet]. Ssconline2adda.com. 2016 [cited 3 October 2016]. Available from: http://www.ssconline2adda.com/sbi-hrms/

17. Software P, Software H, Development A, Development W, Management D. Nimble Infosys | Software/Web Development Company in Nepal [Internet]. Nimbleinfosys.com. 2016 [cited 3 October 2016]. Available from: http://nimbleinfosys.com

THANK YOU