Robles

ELECRTRONIC ENTRANCE/CLASSIFICATION EXAMINATION SYSTEM

FOR DIVINA PASTORA COLLEGE

NOWELL NICOLAI P. CAJUCOM

IRISH MARIECON M. GARCIA

FAYE D. RAMOS

LUISSE DANE G. ROBLES

BACHELOROF SCIENCE IN INFORMATION TECHNOLOGY

March 2015

WESLEYAN UNIVERSITY-PHILIPPINES

Mabini Extension, Cabanatuan City

Tel: +63444632074 local 186 Fax: +63444630596

COLLEGE OF COMPUTER STUDIES

Wesleyan University-Philippines i


Mabini Extension, Cabanatuan City Tel: +63444632074 local 186 Fax: +63444630596 Email: [email protected]


APPROVAL SHEET

In partial fulfilment of the requirements for the degree of Bachelor of Information Technology, this study entitled Electronic Entrance/Classification Examination for Divina Pastora College was prepared and submitted by Nowell Nicolai P. Cjucom, Irish Mariecon M. Garcia, Faye D. Ramos and Luisse Dane G. Robles, is hereby recommended for acceptance and approval for oral examination.

PROF. ALISON IGNACIO

Thesis Adviser

This capstone project entitled, ELECRTRONIC

ENTRANCE/CLASSIFICATION EXAMINATION SYSTEM FOR DIVINA PASTORA

COLLEGE, prepared and submitted by NOWELL NICOLAI P. CAJUCOM, IRISH

MARIECON M. GARCIA, FAYE D. RAMOS and LUISSE DANE G. ROBLES in partial

fulfilment of the requirement for the degree of BACHELOR OF SCIENCE AND

INFORMATION TECHNOLOGY is hereby accepted.

RANDY SANSAIT RODELIO LIWAG Member, Defense Panel Member, Defense Panel Date Signed: / / 2014 Date Signed: / / 2014

Accepted as partial fulfilment of the requirement for the degree of BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY.

RANDY Y. SANSAIT OIC Dean, College of Computer Studies

Date Signed: / / 2014

Wesleyan University - Philippines ii

Acknowledgement

First and foremost, the researchers would like to show their praises and

thanks to Almighty God for giving them strength and guiding them to finish their

study.

To Prof. Alison Ignacio, for giving his time by helping and guiding the

researchers and make them believe that they will finish their system.

To Prof. Jeremy Teano, who helped and guided the researchers to finish this

study.

The Researchers

Wesleyan University-Philippines iii

ABSTRACT

The researchers conducted an Electronic Entrance/Classification

Examination System for Divina Pastora College to enhance the capability of checking

the exams faster than the manual checking, to lessen the work of the faculty who are

in-charge, to organize and keep the records because of the advantage in using

database, giving teachers more time to do other works at school and to monitor the

number of examinees taking entrance/classification examinations and classified

according to their respective sections.

The researchers used the waterfall methodology were planning is the first

step, here the researchers are planning to create a system that can help the Divina

Pastora College when conducting an entrance examination, and after that the

researchers will now analysze and study the current system of the school, so that

they can identify what changes should implement in order to give solution to the

problem.

After planning and analyzing the problem and the proposed solution the

researchers are designing the possible interface of the system, here they can

visualize and imagine how the system will flow. After designing, the researchers

implemented the system; this is where the researchers put a code into the interface

in order to make it work. And lastly the system testing, this is done to see if there are

errors and something to change.

Wesleyan University-Philippines iii

The researchers conducted a survey in Divina Pastora College, where the

students, teachers and IT Personnel serves as the respondents in gathering data or

information needed for this study, the researchers used this tool because it gives

more information. The researchers therefore conclude that this system is a solution

in problems encountered by the school using manual system based on the results of

the evaluation where the system garnered Very Good criteria.

Title Page

Advisers Acceptance Sheet ..i

Panels Approval Sheet ....i

Acknowledgement ii

Abstract .... iii

Chapter 1 Research Description ...1

1.1 Overview of the Current State of Technology ..1

1.2 Research Objectives .....2

1.2.1 General Objectives .........................................2

1.2.2 Specific Objectives .........................................2

1.3 Scope and Limitation of Research ...3

1.4 Significance of the Research ...3

1.5 Software Development Methodology .............................4

1.6 Data Gathering Procedure .................................6

1.6.1 Questionaire .....................................................................................................................6

1.6.2 Interview .....................................................................................................................6

1.7 Source of Data .......................................8

1.7.1 Statistical Treatment of Data.......................................8

1.7.2 Percentage .........................................9

1.7.3 Weighted Mean ....9

1.8 Analysis and Design Tools .9

1.8.1 DFD.9

1.8.2 Flow Chart...9

1.8.3 VTOC.10

1.8.4 ERD.10

1.8.5 IPO Charts.10

1.9 Software Development Tools ..10

1.9.1 Photoshop ...10

1.9.2 Xampp...10

1.9.3 MySQL...11

1.9.4 VB 2010 ...11

1.10 Context Diagram of the Study ..12

Chapter 2 Review of Related Literature and Studies ..13

2.1 Foreign Studies .13

Chapter 3 Conceptual and Theoretical Framework ...................18

3.1 Paradigm of the Study ..19

Chapter 4 Electronic Entrance/Classification Examination System.20

4.1 System Overview ..20

4.2 System Objectives ..21

4.3 System Functions .21

4.4 Scope and Limitation 22

4.5 Physical and Environmental Specification .......................23

4.6 Architectural Design .....................................23

Chapter 5 Design and Implementation Issues ........................25

5.1 Problems Encountered ................................25

5.2 Data Structured Used .25

Chapter 6 Results and Discussion .28

Chapter 7 Summary, Conclusion and Recommendation ...38

7.1 Summary ....38

7.2 Conclusion ..41

7.3 Recommendation ......................................41

List of Tables:

Table 5.1 Students (tblstudents)....25

Table 5.2 User (tbluser)..25

Table 5.3 English Question (tblenglish) 26

Table 5.4 Science Question (tblscience) 26

Table 5.5 Math Question (tblmath) .26

Table 5.6 Values Question (tblvalues) 27

Table 5.7 Score (tblscore) ..27

Table 6.8 Evaluation of IT Personnel in Accuracy of the System ..28

Table 6.9 Evaluation of IT Personnel in Reliability of the System ... 28

Table 6.10 Evaluation of IT Personnel in Efficiency of the System ..29

Table 6.11 Evaluation of IT Personnel in Security of the System ..29

Table 6.12 Evaluation of IT Personnel in Usability of the System .30

Table 6.13 Evaluation of IT Personnel in Maintainability of the System ...30

Table 6.14 Evaluation of IT Personnel in Responsiveness of the System ..31

Table 6.15 Evaluation of Teacher in Accuracy of the System 31

Table 6.16 Evaluation of Teacher in Reliability of the System .32

Table 6.17 Evaluation of Teacher in Efficiency of the System ..32

Table 6.18 Evaluation of Teacher in Security of the System . 33

Table 6.19 Evaluation of Teacher in Usability of the System . 33

Table 6.20 Evaluation of Teacher in Maintainability of the System 33

Table 6.21 Evaluation of Teacher in Responsiveness of the System ..34

Table 6.22 Evaluation of Students in Accuracy of the System 34

Table 6.23 Evaluation of Students in Reliability of the System ..35

Table 6.24 Evaluation of Students in Efficiency of the System ......... 35

Table 6.25 Evaluation of Students in Security of the System ..36

Table 6.26 Evaluation of Students in Usability of the System ........36

Table 6.27 Evaluation of Students in Maintainability of the System .37

Table 6.28 Evaluation of Students in Responsiveness of the System 37

List of Figures

Figure 1.1: Research Methodology .4

Figure 1.2: Context Diagram ....12

Figure 3.1: Paradigm of the Study ....19

Figure 4.3: Architectural Design ....23

Figure Appendix D.4: DFD (User)

Figure Appendix D.5: DFD (Admin)

Figure Appendix E.6: ERD

Figure Appendix F.7: VTOC (Admin)

Figure Appendix F.8: VTOC (User)

Figure Appendix H.9: Flow Chart (Admin)

Figure Appendix H.0: Flow Chart (User)

Figure Appendix I.11: Login

Figure Appendix I.12: Main Form

Figure Appendix I.13: Operator/User Form

Figure Appendix I.14: Add Exam

Figure Appendix I.15: Registration Form

Figure Appendix I.16: Instruction

Figure Appendix I.17: English Form

Figure Appendix I.18: Science Form

Figure Appendix I.19: Mathematics Form

Figure Appendix I.20: Values Form

Figure Appendix I.21: End Form

References

Appendices

Appendix A: Cover Letter

Appendix B: Sample Questionnaire

Appendix C: Certifications

Appendix D: Data Flow Diagram (User)

Appendix D.2: Data Flow Diagram (Admin)

Appendix E: Entity Relationship Diagram

Appendix F: Database Design

Appendix G: Visual Table of Contents

Appendix H: Flow Chart (Admin)

Appendix H.2: Flow Chart (User)

Appendix I: Screen Design

Appendix J: Source Code Listing

Appendix K: Curriculum Vitae

Users Manual

Wesleyan University-Philippines Page 1

CHAPTER I

RESEARCH DESCRIPTION

1.1 Overview of the Current State of Technology

Every person knew that education is the key to success. Education develops a

man socially and intellectually. It is one of the most important investments a man

can make and to his future. Taking exams is the first step when you enter at some

universities, colleges, and schools for recruitment purposes. This is to know the

learning capability of a man.

Divina Pastora College is located at Gapan City Nueva Ecija. It is the only

Catholic school in Gapan City. Many students want to study at that school, but one of

the requirements of the school is to have the entrance exam before they accept the

students. Like other schools, they conduct their entrance exam through manual

method, the Pen and Paper test/exam.

The said school is still using the traditional way of administering

examination, where theres a lot of process like writing and typing the exams

manually, then make a multiple copy before the students may take the exam. Then

the teachers manually checked the test papers and record the total score of the

examinee. They dont have the database, so they store the papers and records in a

filing cabinet.


The staff of the Divine Pastora College sets a date, and there is designated

room where the examinees should take their exams. The examinee wouldnt know

their scores after they took the exam.

The researchers create a system that will benefit both teachers and students,

the teachers doesnt need to check the test papers one-by-one, and they dont need

to write the score and store it in a filing cabinet. The system will do those things for

them. After the examinee takes the exam there will be a total score and percentage

of the exam and there will be a database where the record will be stored.

The system is user friendly so its easy for the teachers and examinee to use

the system.

1.2 Research Objectives

1.2.1 General Objectives

The general objectives of the study entitled Electronic Entrance/ Classification

Exam for Divina Pastora College is to create a system that will be used in administering

entrance/classification examination. Moreover, the system utilizes the changing of

manual method to a user-friendly electronic examination.

1.2.2 Specific Objectives

1. To speed up the manual checking of examination.


2. To make the examination organize as well as the examination files and

records.

3. To make the examination efficient.

4. To develop a user-friendly system that helps both teachers/staff to

diminish their hard time organizing the examination.

1.3 Scope and Limitations of Research

This study is conducted to provide an Electronic Entrance/Classification

Examination System for Divina Pastora College. This system is for the incoming

elementary, high school and transfer students. It is local area network based

system was installed in the computer laboratory in the school to monitor the

examinees when they are taking entrance examination. The system is running

on any windows operating system such as windows XP, windows 7 and windows

8.The system doesnt cover the payment of the entrance exam because it is done in

the school. The student cannot take the exam if they are not yet registered or paid

the entrance examination fee. The student will not be able to take the exam again if

the time given time passed or he/she has clicked the end button.

1.4 Significance of the Research

The researchers conduct this study in order to create an electronic entrance

examination system that will help the school to organize and keep the records to

make it easier the process in receiving students. And this system will benefit the

following: school, school administration, students and feature researchers.


The teachers, the system can help the teachers by monitoring the numbers of

students taking exams, and keeping the records organize.

The students, the system will help examinee to take entrance exams in an

easier way through the electronic examination system. They dont have to use pen

and paper method anymore, they just have to read, think and click.

The future researchers, the system will facilitate the future researchers

whose works were linked up to our study in a way of showing them and feeding

them info that they are looking for and can help them also to improve their works.

1.5 Software Development Model

Figure 1.1: Waterfall Method

PLANNING

ANALYSIS

DESIGN

IMPLEMENTATION

TESTING


Waterfall method is a method in the sequence in which the development is

seen as flowing downward like a waterfall that includes the system development life

cycle. First, the researchers follow the first step of waterfall method which is the

planning phase. Planning phase is the objective of every activity; it is also the idea

that will help to create the system. The planning phase is very important because in

this phase meeting with the customers is needed in order to understand and collect

the accurate requirements. Understanding the requirements is a must to create and

reach the expected system for the customer. Planning is important task in creating a

good system, it is where the requirements are identified and noted so that the

customer may have the idea what would be the system and what the customer

needed and want.

The second phase is the Analysis phase, in this phase from the word

analyze, the researchers will analyze and will study the current system of the

customer in order for the team to identify the things that the system need to

improved and change. The focus of this phase is on the users needs when the

system change and ensure they understand the implications of the new and

improved system. Two requirements are involve in this phase the functional and the

nonfunctional. The functional requirements are concerned with the system services

like business functions. The nonfunctional requirement deals with the system

constraints like how easy to use the system, the performance and the security.

Third phase is the Design, for this phase the software and the hardware

requirements that been gathered are identified. The design is from the models and


diagrams in which the problems or issues are explored, until the team understands

what the system needs to be delivered. Designing phase involves the problem

solving; it focuses on the capability of the system considering its security and

usability. The Implementation phase, this is the actual development of the system

including the coding and the execution of plan it is where all the requirements and

the entire plan are being created and develop. In this phase in every code is written

and tested to check if the correct output is received. The last phase in this method is

the Testing, this phase the system is tested to ensure that the complete system

meets the requirements and checking if the created system functioning and ready to

be use and after this stage the system delivered to customer to test.

1.6 Data Gathering Procedure

1.6.1 Interview

Interview is a data gathering method where two or more people are

asked various questions by the interviewer to draw out the facts, statements or

answers from the interviewee.

1.6.2 Questionaire:

1. ACCURACY refers to the preciseness of the newly developed system.

Accuracy Evaluation Criteria 5 4 3 2 1 The system output is free from errors. The objective of the system is achieved. The calculations and computations of the score in examination is correct.

The data of the system is always updated. The system components execute their appropriate function correctly.


2. RELIABILITY refers to the ability of the system to execute its functions and operations without experiencing errors and failures.

Reliability Evaluation Criteria 5 4 3 2 1 The gathered data in every procedure is saved correctly into the database.

The system does not accept invalid data. The system run properly and did not experience failure or system crash.

The system notifies the user if there is an incomplete data entry or required data.

The system is free from bugs.

3. EFFICIENCY refers to the newly developed system ability to complete the task it needs to accomplish while minimizing the resources as compared to the old system.

Efficiency Evaluation Criteria 5 4 3 2 1 The system computes the scores fast. The system can be used by multiple users. The system achieves the objective of the study. Searching of data in the system is fast. The system can improve the service of the school.

4. SECURITY refers to the ability of the system to secure and protect itself from unauthorized use.

Security Evaluation Criteria 5 4 3 2 1 Log-in is required before the user can access the system. Users can change or edit their account. User access level can be defined for each user. User access level is limited. User account management is functional.

5. USABILITY easy to use because of its user friendly theme.

Usability Evaluation Criteria 5 4 3 2 1 The user interface is very creative and easy to understand. The system is easy to navigate within the program. The icons, buttons and the graphics that are used are very appealing and usable.

The system clearly show to the user which point he has reached within the program.

The software is usable without reference manual.


The instructions are clearly discuss. The language being used in the system is easy to understand.

6. MAINTAINABILITY case of maintaining the data.

Maintainability Evaluation Criteria 5 4 3 2 1 Users/Admin account can be managed. The data such as results of the exam can be stored. The data can be updated. The data show the summary of the examination results.

7. RESPONSIVENESS refers to being responsive when it comes to providing timely feedback to the users on what it is doing and priorities the feedbacks based on human perceptual and motor.

Responsiveness Evaluation Criteria 5 4 3 2 1 The system response during unsuccessful login. The system response during successful login. The system provides feedback during invalid entry. The system provides feedback when data is successfully save.

The system provides feedback when data is successfully updated.

The system provides feedback when data is successfully deleted.

The system provides feedback after taking examination.

1.7 Source of Data

1.7.1 Statistical Treatment of Data

The responses of the students, teachers and IT personnels on the software

evaluation form will be used to measure the usefulness of the proposed system

upon its completion. It will be interpreted and analyzed using the following

statistical formulas:


1.7.2 Percentage is number or ratio as a fraction of 100.

Formula:

Profession (Category) N = x 100 = Percentage of Population

Number of Response

1.7.3 Weighted Mean is the most common type average.

Formula:

Total * degree N = = Weighted Mean

Number of Response

1.8 Analysis And Design Tools

1.8.1 Data Flow Diagram (DFD) - A data flow diagram is a graphical

representation of the system data, it is used to overview the entire flow or process

of the developed system.

1.8.2 Flow Chart - Flow Chart is a representation of workflow, process or

sequence of operations performed to get the solution of the given problem by using

diagrams. Flowcharts are used in analyzing, designing, documenting or managing a

process or program in various fields. The main purpose of a flow chart is to provide

people with common language or reference point when dealing with a process. The

researchers uses flow charts because it helps them to understand the logic of the

problem.


1.8.3 Visual Table of Contents - Is a data structure that provides a way of

locating the data sets. It shows the system contents and the menus used in the

system.

1.8.4 Entity-Relationship Diagram - The Entity-Relationship Diagram is a

technique of a data modeling that presents the systems information entities and its

relationships. Entity-relationship diagram is typically implemented as a database

which stores data o information in tables, in every row of each table represents one

instance of an entity.

1.8.5 IPO Charts - It is a pattern used widely to approach the system analysis

and software engineering for describing the structure of information.

1.9 Software Development Tools

1.9.1 Photoshop - it is a graphics editor developed and published by Adobe

System for windows and OS X. It can edit and compose raster images I multiple

layers and support masks, alpha composting and several color models including

RGB, CMYK, Lab color space, spot color and duotone. Photoshop has vast support for

graphic file formats but also uses its own psd and psb file formats which support all

the aforementioned features. The eight major version of Photoshop was Photoshop

CS and the ninth major version was Photoshop CS2. CS3 through CS6 were

distributed in two different editions: Standards and Extended.

1.9.2 Xampp - it is a free and open source cross-platform web server

solution stack package, consisting mainly of the Apache HTTP Server, MySQL


database, and interprets for scripts written in the PHP and Perl programming

languages.

1.9.3 MySQL My S-Q-L, officially, but also called My Sequel, (as of March

2014) the most worlds second most widely used open-source relational database. It

is popular choice of database for use I web applications, and is a central component

of the widely used LAMP opens source web application software stack (and other

AMP stacks. LAMP is an acronym for Linux, Apache, MySQL, Perl/PHP/Python.

1.9.4 VB 2010 features in VB 2010 are designed to help you get more done

in fewer lines of code. Visual Basic is a line oriented language that uses clear,

English-like syntax to enhance readability. Visual Basic 2010 or VB10 is the most

powerful yet, contains numerous time-saving features that help developers get

more done with fewer lines of code.


1.10 Context Diagram Of The Study

Figure 1.2 Context Diagram of the Electronic Entrance/Classification Examination System

The context diagram contains the one process that generalizes the function of

the entire system in relationship to external entities; the diagram shows the major

flow of the system which is the transaction or the process how the system transmits

its data and the main process of the system.

EXAMINEE

EXAM RESULTS

EXAMINEE

DETAILS

ADMIN

ELECTRONIC

ENTRANCE

EXAMINATION

RECORDS

OF THE

EXAMINEE

EXAM QUESTIONS

EXAMINEE

RECORDS

CONFIRMED

LOGIN INFO

EXAM

RESULTS

EXAM

DETAILS

EXAM

QUESTIONS

Wesleyan University - Philippines Page 13

CHAPTER II

REVIEW OF RELATED LITERATURE AND STUDIES

2.1 Foreign Studies

According to Fluck, Pullen & Harper (2009) educators must consider

which assessment techniques permit students to utilize the affordances of new

technology. The authors conducted an eExamination for the students of 4-year

Bachelor of Education Program at the University of Tasmania. Students (N=270)

achievement was assessed through two equally weighted activities: first was a home

assignment in which students explored learning content through the use of ICT and

the second activity was a 2 hour test comprised of 14 questions based on all the

material in the unit. At the end of the test, a single page survey with five questions

was offered to students. Survey indicated that 38% of the survey respondents had

previously taken a CB exam, 78% had used the practice CD before eExamination and

71% had found it very or moderately useful. The valid responses (N=230) indicated

that 94.5% preferred CBT. The prior exposure to CBT was a highly significant factor

for preferring the computer medium.

In addition, Ayo et al (2010) proposed a model for electronic examination in

Nigeria which enforces all applicants to be subjected to online entrance examination

as a way of curbing the irregularities as in the Joint Admissions Matriculation Board

(JAMB) examinations. This model was designed and tested in Covenant University,


one of the private universities in Nigeria. Findings revealed that the system has the

potential to eliminate some of the problems that are associated with the traditional

methods of examination such as impersonation and other forms of examination

malpractices.

According to Bodmann and Robinson (2009) conducted an experimental

study to compare speed and performances differences among computer-based

(CBTs) and paper-pencil tests (PPTs). In experiment fifty-five undergraduate

students enrolled in the subject of educational psychology, participated in the

studies which were already familiar with computer-based tests. Both CBTs and PPTs

contained 30 MCQs items with 35 minute of time limit. Approximately half class (28

students) took the first test on the computer and rest preferred first test on paper.

Procedures shifted for the second tests, with the first group receive PPTs and

second group CBTs with a gape of two weeks. It was concluded that undergraduates

completed the CBT faster than PBT with no difference in scores.

In addition, Koppel and Hollister conducted a study to examine the impact on

student performance of a computer-based assessment (CBA) as compared to a

traditional testing method. Three different research tool were used in the study to

collect and interpret results i.e., questionnaires completed by students to express

their CBA experiences; faculty interviews who had administered computer-based

test to determine students perceptions of using this medium of testing and analysis

of students test scores in both conventional paper-based tests (PBT) and CBA. Total

133 students out of which 91 have no prior experience of CBA and remaining 42 had


experienced the same in their previous courses. The Excel CBA was comprised of 25

items was constructed. Students scores on CBA were automatically recorded which

included overall scores achieved. Grades on CBA were based on students ability to

complete a specific skill-based operation in the application of MS Excel. CBA was

administered in one class period; at the end of the exam students reviewed their

results. PBT was administered in the next class period. The PBT were examined

manually by viewing the printout and actual Excel file containing the completed

examinations. Results of PBT were recorded physically by noting the required

information in an Excel sheet. Grades on the PBT were based on the final product

submitted by each student as opposed to how each task was performed. On the

question of ease of use, majority of the students (59%) found the software to be

easy, 29% found it to be moderate and 12% the software to be somewhat difficult to

use. Interpreting the range of skills, 76% responded that CBA was more effective

test. Evaluating the difficult of question paper 65% responded that question paper

were moderated, 34% of the students felt the automatic grading system was fair

while 39% didnt find the grading fair. Only 19% felt that CBA negatively impacted

their performance. Only14% students found CBA easier while 49% found it difficult

or more difficult. Total 58% preferred CBA and 42% preferred PBT. Faculty

perceived to be more positive towards CBA in terms of less time writing exams,

reduce grading time, simple method of record keeping of grades and improved

validity of test validity through post-test statistical analysis.

In addition, Calarina and Wallace (2010) investigated to confirm several key

factors in computer-based versus paper-based assessment. Factors of the study


were content familiarity, computer familiarity, competitiveness, and gender. The

study used a post-test only designed with one factor, test mode (Computer-based

and paper-based). Students score on 100-item multiple choice items and students

self-report on a distance learning survey were treated as dependent variables. Four

sections of Computer Fundamental Course consisting of 105 students were selected

as sample of the investigations. Results showed that computer-based test delivery

impacted positively on students scores as compared to paper-based test. From the

abstract of the study, it was found that ANOVA of test data showed that the

computer-based test group outperformed the paper-based test group. Gender,

competiveness, and computer familiarity were not related to this performance

difference, though content familiarity was.

According to Dr. Mubashrah Jamila (2012) Due to the inclusion of ICTs in

education, it is required to re-consider and rethink, modify or change the traditional

examination methods. Electronic assessment tools had reduced the burden of

teachers and facilitate to conduct examinations purposefully. Computer-based

examinations can be used to promote more effective learning by testing a range of

skills, knowledge and understanding. Accessing and managing of information and

managing and developing communication skills are possible to assess online which

cannot be assessed in regular essay based examinations (Brown, Race, & Bull,

1999). JISC (2008) quoted Weaver (2003) that diversity decreases the

dependency on the traditional formal examination, a method that does not suit the

learning styles of many students. The key factor in determining whether an


assessment program is good depends on whether the assessment tasks are relevant

to the aims and intended learning outcomes for the course, not forgetting the

attitudes and skills that are to be tested.

In addition, Fagbola Temitayo M. (2013) The paper and pen (manual)

method of writing examination, which has been in existence for decades, may not be

appealing for use because of the problems usually experienced including

examination venue capacity constraints, lack of comfort for examination candidates,

delay in the release of results, examination malpractices, cost implication of printing

examination materials and human error. This brings about the need for automation

of the examination system. Over the years, there have been various automated

examination systems that have been developed with one or more limitations. Some

of these limitations include lack of scalability, near-reliability, lack of robustness,

lack of flexible timing functionality to automatically log-off candidates upon

expiration of allotted time as a challenge (Ipaye, 2009); malpractice due to

questions not randomly generated (Ayo et al, 2007); not well secured application

domain in terms of data security and integrity (Levy & Ramim, 2007); most existing

computer based test (CBT) systems are deployed as stand-alone applications that

run on distributed networks making access to such applications restricted to the

networked geographical domain and are only suited for the application

environment only (Huszti & Petho, 2008). As such, no unified development model

exists and this alone undermines the success of the e-examination platform for real-

time adoption in practice. An online assessment however, is expected to offer

several advantages for the institution and the learner.


CHAPTER III

CONCEPTUAL AND THEORETICAL FRAMEWORK

Nowadays, people are using technology and continuing to develop more in

order to make things easy to manage and use. Dealing with computers everyday

discovers something or make something such as software like Electronic

Entrance/Classification Examination System that has the capability to organize and

keep the records because of the advantage in using database, giving teachers more

time to do other works at school, to monitor the number of examinees taking

examinations and classified the examinees according to their respective sections

and of checking the exams faster than the manual checking so that the examinees

can know already if he/she is passed or failed.

Electronic Entrance/Classification Examination System for Divina Pastora

College is made to provide in order for the incoming students and transferees to

take and check the entrance examination in an easy way. This has a login phase

were system will get the following data such as examinees name and year level will

act to create a database to store data and for the result of the examinations. The

system automatically provides randomized multiple questions on different year

level. After answering the questions, the result will appear at the end of the

examinations. And it will be recorded in the database of the system.

The proposed system will help the school, students, and teachers. The system

has the capacity and the quality of supporting the needs of the school, students and


teachers, in terms of exam evaluation. It proves that the proposed system is much

better than the manual system that has lots of process and time consuming.

3.1 Paradigm of the study

Figure 3.1 Paradigm of the Study

OUTPUT:

- Students logged

in.

- Questions Updated

- Results View

- Data Recorded

INPUT:

- Examinees

Name

- Year Level

- Questions

PROCESS:

- Login of the

students.

- Updating of

questions

- Showing of

results

- Recording the

data of the

students


CHAPTER IV

ELECTRONIC ENTRANCE/CLASSIFICATION EXAMINATION SYSTEM

4.1 System Overview

The examinee pays examination fee in the school, then the school will give

the schedule of the examination. On the day of the examination, the student goes to

the designated laboratory rooms. On each computer, there are registration forms

that are already displayed and filled up by the examinee according to what system is

asking. The gathered data will be saved in the database. Registration of the

examinee will serve as login to access the exam.

The examinee will proceed to the instruction page that gives specific

instruction and guidelines on how to use and take the entrance examination. The

exam type is randomized multiple choice questions; the questions may have

pictures depends on the topic in the subject.

The examination consists of four subjects, English, Mathematics, Science and

Values that is having 20 questions each. Each subject has a time limit; it depends on

the year level and on the subject matter. When examinee click the start button the

entrance examination will begin with the English subject, next is Mathematics,

Science and lastly Values. It has a next button to proceed to the next page and

continue button to proceed to the next subject and at the last question, finish button

has been added indicating the end of the examination, after clicking the finish


button, it proceeds now to the summary of the examination results were the all the

score in the subjects added to get the total score of the examination and the passing

percentage rate with remarks telling if the examinee is passed or failed. The results

will be recorded in the database.

4.2 System Objectives

The system objectives of Electronic Entrance Exam for Divina Pastora College:

(1) Efficient and organized administering of exam.

(2) Easy and faster to check the exam results.

(3) Examination result is already published.

(4) To provide statics and passing percentage.

4.3 System Functions

4.3.1 System Function for Examinee:

LOG IN the students must be logged in first before proceeding to the

examination. He can access the page for taking the exam.

INSTRUCTION this is the page that gives the student specific instruction

and guidelines on how to use and take the entrance examination.

QUESTION FORM - it consists of twenty questions per subjects. The subjects

are English, Mathematics, Science and Values. Time per exam can be set using a time

setting module in the admin form. It has a next button to proceed to the next

question and end button to see the results of the examination.


RESULTS it shows the score, percentage rate and summary of the answer.

4.3.2 System Function for Admin:

LOG IN the admin must be logged in first before proceeding.

MAIN FORM - Admin accesses all the modules such as account manager, add

questions, view results, view questions, time setting and help but operators are not

allowed to view account manager module.

ACCOUNT MANAGER the admin can add, update and remove another

operator to continue to use and maintain the system.

VIEW QUESTIONS the admin can view the examinations in order to see the

entire exam and to examine if there has a typographical error and changes.

VIEW RESULTS the admin can view the summary of results such as the

name of the examinee, date taken the exam, correct answers and the score with

percentage.

HELP guidelines on how to use the systems.

SETTINGS - the admin can set the time and the total number of questions in each

subject.

4.4 Scope and Limitation of System

The system is made to provide Electronic Entrance/Classification

Examination System. It is very convenient for the users because it is easy to

navigate. There are already provided questions according to their level. It provides


randomized multiple questions for each subject and there will be a time limit.

Questions have taken automatically computes the correct answer. The scores and

other datas will be recorded in the database. There will be two forms, the examinee

form and the admin form.

The system doesnt cover the records of the examinee that is already paid.

The retaking of exams does not include in the system.

4.5 Physical Environment and Specifications

The created system can be used in the computer laboratory of the school, in

order to implement the system there must be a hardware requirement. The Intel

Core i5-3330 CPU @ 3.00GHz for the processor to have a fast performance, a

4.00GB memory and a 1024 x 720 screen resolution. These hardware requirements

are recommended to let the software or system perform correctly, and faster.

The system has also a software requirements, the system uses the Microsoft

Windows OS (32-bit, x64-based processor), Visual Studio 2013 in the language of

Visual basic to program the system.

4.6 Architectural Design

Examinee Application Server Data Storage

Figure 3: Architecture Design


The researchers prefer to use the Three-Tiered Client-Server Architecture

Design. In this architecture the software on the examinees computer is responsible

for the presentation logic. The application server computer is the responsible for the

application logic. And the database server is the one that is responsible for the data

access logic and data storage.

The examinees computer has the system were running in order for the

examinees to take their entrance examination. Here, the presentation of the system

is happening. The application server computer as the examinees reserves, the

components of the application server are called as needed to allow examinees to

put the information in the form.

The data storage serves as the storage of all the data thats being stored such

as the registration of the examinees and the schedules of the new students.


CHAPTER V

DESIGN AND IMPLEMENTATION ISSUES

5.1 Problems Encountered

In the later part of the software project development, the team has

encountered problems. During the project development, the researchers chose

visual basic 2013 to develop the software needed to use the database but visual

basic 2013 was not compatible with the xampp version that the researchers used,

that is why the researchers chose the lower version which is visual basic 2010.

5.2 Data Structures Used

FIELD PROPERTIES DESCRIPTION

StudentID Int(3) The tables primary key(ID)

LastName Varchar(50) Surname of the student

FirstName Varchar(50) First name of the student

MiddleName Varchar(50) Middle Name of the student

GradeLevel Varchar(50) Grade level of the student

Table 5.1 Student (tblstudents)

This table of the student will be used in the system login phase. This was

designed for the information of examinees privileges.


UserID Int(3) The tables primary key(ID)

UserName Varchar(50) The users login username

Password Varchar(50) The users password

UserType Varchar(50) User type determines access privilege

Table 5.2 User (tbluser)


This table of the user will be used in the system login phase. This was

designed for the information of the admins privileges.


QID Int(3) The tables primary key(ID)

Questions Varchar(50) The questions to be answer

Answer1 Varchar(50) Choice number 1.



CorrectAnswer Varchar(50) The correct answer

Grade Int(3) Year level of the students

Table 5.3 English Question (tblenglish)

This table contains the question, choices and the correct answer of English

subject. This was design to implement question in the system.









Table 5.4 Science Question (tblscience)

This table contains the question, choices and the correct answer of Science

subject.









Table 5.5 Math Question (tblmath)


This table contains the question, choices and the correct answer of Math subject.









Table 5.6 Values Question (tblvalues)

This table contains the question, choices and the correct answer of Values

subject.


StudentID Int(3) The tables foreign key

ScoreEnglish Int(3) The score in English subject.

ScoreScience Int(3) The score in Science subject.

ScoreMath Int(3) The score in Math subject.

ScoreValues Int(3) The score in Values subject.

TotalScore Int(3) The total score in all subjects.

Table 5.7 Score (tblscore)

This table contains the score in every subject and the average score of the

students. This was design to store the result of the examination.


CHAPTER VI

RESULTS AND EVALUATION

6.1 IT Personnel Evaluation

ACCURACY EVALUATION CRITERIA WEIGHTED MEAN

DESCRIPTION

The system outputs are free from errors. 3.67 VERY GOOD The objective of the system is achieved. 4.33 VERY GOOD The calculations and computations of the score in examination is correct.

4 VERY GOOD

The data of the system is always updated. 3.67 VERY GOOD The system components execute their appropriate function correctly.

4.33 VERY GOOD

OVERALL WEIGHTED MEAN 4 VERY GOOD

Table 6.8: Evaluation of IT Personnel in Accuracy of the System

In this table, IT Personnel evaluated the accuracy of the newly system

entitled Electronic Entrance Examination System for Divina Pastora College. In

summary, the accuracy of the system got an overall weighted mean of 4 which

verbally interpret as Very Good.

RELIABILITY EVALUATION CRITERIA WEIGHTED MEAN

DESCRIPTION

The gathered data in every procedure is saved correctly into the database.

3.67 VERY GOOD

The system does not accept invalid data. 3.67 VERY GOOD The system run properly and did not experience failure or system crash.

3 GOOD


3.33 GOOD

The system the system is free from bugs. 3.33 GOOD OVERALL WEIGHTED MEAN 3.4 GOOD

Table 6.9: Evaluation of IT Personnel in Reliability of the System

In this table, IT Personnel evaluated the reliability of the newly system



summary, the reliability of the system got an overall weighted mean of 3.4 which

verbally interpret as Good.

EFFICIENCY EVALUATION CRITERIA WEIGHTED MEAN

DESCRIPTION

The system computes the scores fast. 4.33 VERY GOOD The system is can be used by multiple uses. 3 GOOD The system achieves the objective of the study. 3.33 GOOD Searching of data in the system is fast. 3.67 VERY GOOD The system can improve the service of the school that will use it.

4 VERY GOOD

OVERALL WEIGHTED MEAN 3.67 VERY GOOD Table 6.10: Evaluation of IT Personnel in Efficiency of the System

In this table, IT Personnel evaluated the efficiency of the newly system


summary, the efficiency of the system got an overall weighted mean of 3.67which

verbally interpret as VERY GOOD.

SECURITY EVALUATION CRITERIA WEIGHTED MEAN

DESCRIPTION

Log-in is required before the user can access the system. 4 VERY GOOD Users can change or edit their account. 4.33 VERY GOOD User access level can be defined for each user. 3.67 VERY GOOD User access level is limited. 4.33 VERY GOOD User account management is functional. 4 VERY GOOD OVERALL WEIGHTED MEAN 4.07 VERY GOOD

Table 6.11: Evaluation of IT Personnel in Security of the System

In this table, IT Personnel evaluated the security of the newly system entitled

Electronic Entrance Examination System for Divina Pastora College. In summary, the

security of the system got an overall weighted mean of 4.07 which verbally interpret

as Very Good.


USABILITY EVALUATION CRTERIA WEIGHTED MEAN

DESCRIPTION

The user interface is very creative and easy to understand.

3.67 VERY GOOD

The system is easy to navigate within the program. 4.67 EXCELLENT The icons, buttons and the graphics that are used are very appealing and usable.

4.33 VERY GOOD


2.33 FAIR

The software is usable without reference manual. 4 VERY GOOD The instructions are clearly discuss. 4 VERY GOOD The language being used in the system is easy to understand.

3.33 GOOD

OVERALL WEIGHTED MEAN 3.76 VERY GOOOD Table 6.12: Evaluation of IT Personnel in Usability of the System

In this table, IT Personnel evaluated the usability of the newly system entitled


usability of the system got an overall weighted mean of 3.76 which verbally

interpret as VERY GOOOD

MAINTAINABILITY EVALUATION CRITERIA WEIGHTED MEAN

DESCRIPTION

Users/Admin account can be managed. 3.67 VERY GOOD The data such as results of the exam can be stored. 3.67 VERY GOOD The data can be updated. 4 VERY GOOD The data show the summary of the examination results. 4.33 VERY GOOD OVERALL WEIGHTED MEAN 3.92 VERY GOOD

Table 6.13: Evaluation of IT Personnel in Maintainability of the System

In this table, IT Personnel evaluated the maintainability of the newly system


summary, the maintainability of the system got an overall weighted mean of 3.92

which verbally interpret as VERY GOOD.


RESPONSIVENESS EVALUATION CRITERIA WEIGHTED MEAN

DESCRIPTION

The system response during unsuccessful login. 4.67 EXCELLENT The system response during successful login. 4 VERY GOOD The system provides feedback during invalid entry. 4.67 EXCELLENT The system provides feedback when data is successfully saved.

3.67 VERY GOOD


5 EXCELLENT


4.33 VERY GOOD

The system provides feedback after taking examination. 4.67 EXCELLENT OVERALL WEIGHTED MEAN 4.43 VERY GOOD

Table 6.14: Evaluation of IT Personnel in Responsiveness of the System

In this table, IT Personnel evaluated the responsiveness of the newly system


summary, the responsiveness of the system got an overall weighted mean of 4.43

which verbally interpret as VERY GOOD.

6.2 Teacher Evaluation


DESCRIPTION

The system outputs are free from errors. 3.67 VERY GOOD The objective of the system is achieved. 3.33 GOOD The calculations and computations of the score in examination is correct.

3.33 GOOD


4 VERY GOOD

OVERALL WEIGHTED MEAN 3.6 VERY GOOD Table 6.15: Evaluation of Teacher in Accuracy of the System

In this table, Teachers evaluated the accuracy of the newly system entitled


accuracy of the system got an overall weighted mean of 3.6 which verbally interpret

as Very Good.



DESCRIPTION


3 VERY GOOD

The system does not accept invalid data. 3 VERY GOOD The system run properly and did not experience failure or system crash.

3 GOOD


3.67 VERY GOOD

The system the system is free from bugs. 3.67 VERY GOOD OVERALL WEIGHTED MEAN 3.27 GOOD

Table 6.16: Evaluation of Teacher in Reliability of the System

In this table, Teachers evaluated the reliability of the newly system entitled


reliability of the system got an overall weighted mean of 3.27 which verbally

interpret as Good.


DESCRIPTION

The system computes the scores fast. 3.33 GOOD The system is can be used by multiple uses. 3.67 VERY GOOD The system achieves the objective of the study. 3.67 VERY GOOD Searching of data in the system is fast. 4 VERY GOOD The system can improve the service of the school that will use it.

3 GOOD

OVERALL WEIGHTED MEAN 3.53 GOOD Table 6.17: Evaluation of Teacher in Efficiency of the System

In this table, Teachers evaluated the efficiency of the newly system entitled


efficiency of the system got an overall weighted mean of 3.53 which verbally

interpret as Good.


DESCRIPTION

Log-in is required before the user can access the system. 4 VERY GOOD Users can change or edit their account. 4 VERY GOOD


User access level can be defined for each user. 4 VERY GOOD User access level is limited. 4 VERY GOOD User account management is functional. 4 VERY GOOD OVERALL WEIGHTED MEAN 4 VERY GOOD

Table 6.18: Evaluation of Teacher in Security of the System

In this table, Teachers evaluated the security of the newly system entitled


security of the system got an overall weighted mean of 4which verbally interpret as

Very Good.


DESCRIPTION

The user interface is very creative and easy to understand.

3.33 GOOD

The system is easy to navigate within the program. 3 GOOD The icons, buttons and the graphics that are used are very appealing and usable.

3.67 VERY GOOD


3.33 GOOD

The software is usable without reference manual. 3 GOOD The instructions are clearly discuss. 3 GOOD The language being used in the system is easy to understand.

3.33 GOOD

OVERALL WEIGHTED MEAN 3.24 GOOD Table 6.19: Evaluation of Teacher in Usability of the System

In this table, Teachers evaluated the usability of the newly system entitled


usability of the system got an overall weighted mean of 3.4 which verbally interpret

as Good.


DESCRIPTION

Users/Admin account can be managed. 4 VERY GOOD The data such as results of the exam can be stored. 3.67 VERY GOOD The data can be updated. 4 VERY GOOD The data show the summary of the examination results. 3.67 VERY GOOD OVERALL WEIGHTED MEAN 3.84 GOOD

Table 6.20: Evaluation of Teacher in Maintainability of the System


In this table, Teachers evaluated the maintainability of the newly system



which verbally interpret as Good.


DESCRIPTION

The system response during unsuccessful login. 3.67 VERY GOOD The system response during successful login. 4.67 EXCELLENT The system provides feedback during invalid entry. 4 VERY GOOD The system provides feedback when data is successfully saved.

4.67 EXCELLENT


3.67 VERY GOOD


4 VERY GOOD

The system provides feedback after taking examination. 4 VERY GOOD OVERALL WEIGHTED MEAN 4.10 VERY GOOD

Table 6.21: Evaluation of Teacher in Responsiveness of the System

In this table, Teachers evaluated the responsiveness of the newly system




6.3 Student Evaluation


DESCRIPTION

The system outputs are free from errors. 4.08 VERY GOOD The objective of the system is achieved. 4.25 VERY GOOD The calculations and computations of the score in examination are correct.

4.25 VERY GOOD


4.58 VERY GOOD

OVERALL WEIGHTED MEAN 4.30 VERY GOOD Table 6.22: Evaluation of Student in Accuracy of the System


In this table, students evaluated the accuracy of the newly system entitled


accuracy of the system got an overall weighted mean of 4.30 which verbally

interpret as Very Good.


DESCRIPTION


4.42 VERY GOOD

The system does not accept invalid data. 4.25 VERY GOOD The system run properly and did not experience failure or system crash.

4.29 VERY GOOD


4.33 VERY GOOD

The system the system is free from bugs. 4.25 VERY GOOD OVERALL WEIGHTED MEAN 4.31 VERY GOOD

Table 6.23: Evaluation of Student in Reliability of the System

In this table, Students evaluated the reliability of the newly system entitled


reliability of the system got an overall weighted mean of 4.31 which verbally

interpret as Good.


DESCRIPTION

The system computes the scores fast. 4.33 VERY GOOD The system is can be used by multiple uses. 3.96 VERY GOOD The system achieves the objective of the study. 4.33 VERY GOOD Searching of data in the system is fast. 4.33 VERY GOOD The system can improve the service of the school that will use it.

4.29 GOOD

OVERALL WEIGHTED MEAN 3.38 GOOD Table 6.24: Evaluation of Student in Efficiency of the System

In this table, Students evaluated the efficiency of the newly system entitled



efficiency of the system got an overall weighted mean of 3.38 which verbally

interpret as Good.


DESCRIPTION

Log-in is required before the user can access the system. 4.25 VERY GOOD Users can change or edit their account. 4.21 VERY GOOD User access level can be defined for each user. 4.29 VERY GOOD User access level is limited. 4.29 VERY GOOD User account management is functional. 4.33 VERY GOOD OVERALL WEIGHTED MEAN 4.27 VERY GOOD

Table 6.25: Evaluation of Student in Security of the System

In this table, Students evaluated the security of the newly system entitled


security of the system got an overall weighted mean of 4.27 which verbally interpret

as Very Good.


DESCRIPTION

The user interface is very creative and easy to understand. 4.33 VERY GOOD The system is easy to navigate within the program. 4.25 VERY GOOD The icons, buttons and the graphics that are used are very appealing and usable.

4.29 VERY GOOD


4.38 VERY GOOD

The software is usable without reference manual. 4.38 VERY GOOD The instructions are clearly discuss. 4.33 VERY GOOD The language being used in the system is easy to understand.

4.29 VERY GOOD

OVERALL WEIGHTED MEAN 3.85 VERY GOOD Table 6.26: Evaluation of Student in Usability of the System

In this table, Students evaluated the usability of the newly system entitled


usability of the system got an overall weighted mean of 3.85 which verbally

interpret as Good.



DESCRIPTION

Users/Admin account can be managed. 4.46 VERY GOOD The data such as results of the exam can be stored. 4.33 VERY GOOD The data can be updated. 4.49 VERY GOOD The data show the summary of the examination results. 4.38 VERY GOOD OVERALL WEIGHTED MEAN 4.42 VERY GOOD

Table 6.27: Evaluation of Student in Maintainability of the System

In this table, Students evaluated the maintainability of the newly system





DESCRIPTION

The system response during unsuccessful login. 4.67 EXCELLENT The system response during successful login. 4.38 VERY GOOD The system provides feedback during invalid entry. 4.5 VERY GOOD The system provides feedback when data is successfully saved.

4.38 VERY GOOD


4.38 VERY GOOD


4.33 VERY GOOD

The system provides feedback after taking examination. 4.33 VERY GOOD OVERALL WEIGHTED MEAN 4.42 VERY GOOD

Table 6.28: Evaluation of Student in Responsiveness of the System

In this table, Students evaluated the responsiveness of the newly system



which verbally interpret as Good


CHAPTER VII

SUMMARY, CONCLUSION AND RECOMMENDATION

This chapter presents the summary of the study, conclusion and recommendation

based on the data and studies conducted.

Summary

This study is about the electronic entrance/classification examination for the

School of Divina Pastora College. The school is currently using a manual system

which is using pen and paper for the entrance examination in which they are

encountering problems. Because of that the researchers tried to develop a system

that will help the school to solve or to lessen their problems in terms of giving an

entrance examination.

This study used the descriptive method in order to describe the existing

system as well as the newly developed system. The researchers used this method to

analyze and evaluate the system. For data gathering, the researchers conducted an

evaluation in order to identify the quality of the system, observation to understand

more about the study.

The waterfall method was being used for software development model for

this study. Statistical tools were used in this system including the weighted mean

and the evaluation criteria. The researchers also used some analytical tools like DFD

and VTOC that helps the study to explain more about the system flow.


The Summary of the newly developed System

The researchers conducted an evaluation with 30 respondents consist of 24

students, 3 teachers and 3 IT personnel.

Student:

1. The overall accuracy of the system for student is 4.30 which is verbally

interpreted as Very Good

2. The overall reliability of the system for students is 4.31 which are verbally

interpreted as Very Good.

3. The overall efficiency of the system for student is 3.38 which are verbally

interpreted as Good.

4. The overall security of the system for student is 4.27 which are verbally


5. The overall usability of the system for student is 3.85 which are verbally


6. The overall maintainability of the system for student is 4.42 which are

verbally interpreted as Very Good.

7. The overall responsiveness of the system for student is 4.42 which are

verbally interpreted as Very Good.

Teachers:

1. The overall accuracy of system for Teacher is 3.6 which are verbally


2. The overall reliability of the system is 3.27 which are interpreted as Good.


3. The overall efficiency of system for Teacher is 3.53 which are verbally

interpreted as Good.

4. The overall security of the system receives 4 which are verbally interpreted

as Very Good.

5. For the usability of the system, Teacher has an overall of 3.24 which is

verbally interpreted as Good.

6. The overall maintainability of the system is 3.84 which are verbally


7. The overall result of Teacher in the category of responsiveness is 4.10 which

are verbally interpreted as Very Good

IT Personnel:

1. The result of the overall accuracy for IT Personnel is 4 it is also interpreted as

Very Good.

2. IT Personnel is 3.4 in overall of the reliability it is interpreted as Good.

3. The overall of efficiency for IT Personnel is 3.67 it is interpreted as Very

Good.

4. Overall security of IT Personnel is 4.07 it is interpreted as Very Good.

5. The overall of the usability for IT Personnel is 3.76 it is also interpreted as

Very Good.

6. IT Personnel received 3.92 in overall of maintainability which is interpreted

as Very Good.


7. IT Personnel received 4.30 in overall for responsiveness it is also interpreted

as Very Good.

Conclusion

The researchers therefore conclude that the Electronic

Entrance/Classification examination for Divina Pastora College is a solution to the

manual entrance examination of the school. It can be proven by the result of the

evaluation where the system garnered very good criteria.

The newly developed system brought out an improvement in the entrance

examination including the fast processing of the examination transaction, fast

calculation of examination results, secure transfer and storage of data.

Recommendation

Because of the benefits of the newly developed system has, it is

recommended that Divina Pastora College should adapt the new system for the

elementary and high school department so that its entrance examination process

will improve.

The researchers would like to recommend the study to the future

researchers that would like to improve their newly developed system and may

consider developing the system for other schools, colleges or universities to adapt

the electronic entrance examination.

APPENDIX A: COVER LETTER


Cabanatuan City


October 7 2014

Dear Respondents,

Greetings in the name of the Lord!

The undersigned our Bachelor of Science and Information Technology students of the College of Computer Students, Wesleyan University-Philippines, Cabanatuan City. They are currently enrolled in the subject IT 206 B CAPSTONE PROJECT (TECHNOPRENEURSHIP) 2 this First Semester School Year 2014-2015.

This subject requires them to conduct and complete a capstone project. Their proposal is entitled ELECTRONIC ENTRANCE/CLASSIFICTION EXAMINATION SYSTEM FOR DIVINA PASTORA COLLEGE.

In connection to this, they would like to seek permission to allow them to conduct this study in your prestigious institution. Furthermore, they would like to request that they be allowed to gather important information which is necessary towards the success of this study. Rest assured that all information that they will gather will be treated with utmost confidentiality.

Your favourable approval in this regard will be truly appreciated.

Thank you very much and may the Lord bless you more!

Very truly yours,



FAYE D. RAMOS


Noted by:

PROF. JEREMY JANE A. TEANO PROF. RANDY Y. SANSAIT

Adviser, College of Computer Studies Dean, College of Computer Studies

APPENDIX B: SAMPLE QUESTIONNAIRE

WESLEYAN UNIVERSITY- PHILIPPINES


Name: (Optional) Gender: Student Grade Level:

School: INSTRUCTION: rate the system entitled Electronic Entrance/Classification Examination for Divina Pastora College based on the listed criteria below. Scale Verbal Description 5 - Excellent

4 - Very Good 3 - Good 2 - Fair 1 - Poor

1. ACCURACY refers to the preciseness of the newly developed system.

Accuracy Evaluation Criteria 5 4 3 2 1 The system output is free from errors. The objective of the system is achieved. The calculations and computations of the score in examination is correct.

The data of the system is always updated. The system components execute their appropriate function correctly.

2. RELIABILITY refers to the ability of the system to execute its functions and operations without experiencing errors and failures.

Reliability Evaluation Criteria 5 4 3 2 1 The gathered data in every procedure is saved correctly into the database.

The system does not accept invalid data. The system run properly and did not experience failure or system crash.


The system is free from bugs.

3. EFFICIENCY refers to the newly developed system ability to complete the task it needs to accomplish while minimizing the resources as compared to the old system.

Teacher

IT Personel

Efficiency Evaluation Criteria 5 4 3 2 1 The system computes the scores fast. The system can be used by multiple users. The system achieves the objective of the study. Searching of data in the system is fast. The system can improve the service of the school.

4. SECURITY refers to the ability of the system to secure and protect itself from unauthorized use.

Security Evaluation Criteria 5 4 3 2 1 Log-in is required before the user can access the system. Users can change or edit their account. User access level can be defined for each user. User access level is limited. User account management is functional.

5. USABILITY easy to use because of its user friendly theme.

Usability Evaluation Criteria 5 4 3 2 1 The user interface is very creative and easy to understand. The system is easy to navigate within the program. The icons, buttons and the graphics that are used are very appealing and usable.


The software is usable without reference manual. The instructions are clearly discuss. The language being used in the system is easy to understand.

6. MAINTAINABILITY case of maintaining the data.

Maintainability Evaluation Criteria 5 4 3 2 1 Users/Admin account can be managed. The data such as results of the exam can be stored. The data can be updated. The data show the summary of the examination results.

7. RESPONSIVENESS refers to being responsive when it comes to providing timely feedback to

the users on what it is doing and priorities the feedbacks based on human perceptual and motor.

Responsiveness Evaluation Criteria 5 4 3 2 1 The system response during unsuccessful login. The system response during successful login. The system provides feedback during invalid entry. The system provides feedback when data is successfully save. The system provides feedback when data is successfully updated. The system provides feedback when data is successfully deleted. The system provides feedback after taking examination.

APPENDIX C: CERTIFICATION


Cabanatuan City


October 2014

CERTIFICATION OF APPROVAL

This is to certify the approval of the project entitled: ELECTRONIC

ENTRANCE/CLASSIFICTION EXAMINATION SYSTEM FOR DIVINA PASTORA COLLEGE in

their pursuit for Technology Development By:



FAYE D. RAMOS


Noted by:

PROF. JEREMY JANE A. TEANO PROF. RANDY Y. SANSAIT

Adviser, College of Computer Studies Dean, College of Computer Studies

Permission is granted to Use Companys Data/Information

ANNALEEN DC. ONDRADE

High School, Principal

APPENDIX D: DATAFLOW DIAGRAM (User)

2

ADMIN

VIEW

INSTRUCTIONS

TAKE

EXAM

END OF

EXAM

4

EXAMINEE

SCIENCE

QUESTIONS

VALUES D4

D6

VALUES

QUESTIONS

SCORES

3

MATHEMATICS

QUESTIONS

EXAMINATION ANSWER

EXAMINATION QUESTIONS

EXAM RESULTS

EXAMINEE

LOGIN

EXAMINEE

RECORDS AND

EXAM RESULTS

1

EXAMINEE INFO

VIEW EXAM

RESULTS

5

INFO D1 ENTRANCE EXAMINATION PAYMENT

INFO AND EXAMINEE

INFO

CONFIRMED LOGIN INFO

EXAM RESULTS OF

THE EXAMINEE

D2

D3

D5

ENGLISH

SCIENCE

MATHEMATICS

ENGLISH

QUESTIONS

Figure 4: DFD (User)

Appendix D.2: Data Flow Diagram (Admin)

HELP

D2 ENGLISH EXAM

OPERATOR ADDED/REMOVED

EXAMINATION ADDED

EXAMINATION VIEWED

1

2

3

4

6

ADD/REMOVE

OPERATOR

D3

D4

D5

SCIENCE EXAM

VALUES EXAM

MATHEMATICS EXAM

VIEWED

INSTRUCTIONS

VIEW

EXAM

D1 USER INFO

OPERATOR INFO D1 USER INFO INFO

CONFIRMED LOGIN INFO

ADD

EXAM

VIEW

RESULTS

ADMIN LOGIN

ADMIN

USERNAME AND

PASSWORD

INFO

5

EXAM QUESTIONS AND

ANSWERS

D6 SCORES

TIME

SETTINGS

7

VIEWED INSTRUCTIONS

D2

VIEWED RESULTS

D3

D4

D5

ENGLISH EXAM

SCIENCE EXAM

VALUES EXAM

MATHEMATICS EXAM

Wesleyan University-Philippines

APPENDIX E: ENTITY RELATIONSHIP DIAGRAM

Figure 6: Entity-Relationship Diagram

>l

ol >l ol

>l ll

ll

ll ll

>l

l< ll

l<


APPENDIX F: DATABASE DESIGN

Table Student (tblstudents)


StudentID Int(3) The tables primary key(ID)

LastName Varchar(50) Surname of the student

FirstName Varchar(50) First name of the student

MiddleName Varchar(50) Middle Name of the student

GradeLevel Varchar(50) Grade level of the student

Table User (tbluser)


UserID Int(3) The tables primary key(ID)

UserName Varchar(50) The users login username

Password Varchar(50) The users password

UserType Varchar(50) User type determines access privilege

Table English Question (tblenglish)









Table Science Question (tblscience)










Table Math Question (tblmath)









Table Values Question (tblvalues)









Table Score (tblscore)


ScoreID Int(3) The tables primary key(ID)

StudentID Int(3) The tables foreign key

ScoreEnglish Int(3) The score in English subject.

ScoreScience Int(3) The score in Science subject.

ScoreMath Int(3) The score in Math subject.

ScoreValues Int(3) The score in Values subject.

TotalScore Int(3) The total score in all subjects.


APPENDIX G: VISUAL TABLE OF CONTENTS

Admin Login

Main Form

Admin

Account Manager

Modify Exam

View Results

View Question

Time Settings

Help

Examinee

Login/Registration Form

Instruction

Exam

(English, Mathematics, Science, General Subjects)

End of Exam

Electronic Entrance Exam System

Add, Update,

Delete Operator

Add, Update

Exam

Filter by Grade Update time limit

Electronic Entrance Exam System

Figure 7: VTOC Admin

Figure 8: VTOC User


APPENDIX H: FLOW CHART (ADMIN)

Start

Username

& Password

Is Valid?

Main Menu

Go to

System?

View

exam? Add/Remove

exam?

Exam View

Add/Remove

User

Add/Remove

Exam

Stop

No Yes

?

No Yes

?

No

No Yes

?

Yes

?

Invalid Data

Figure 9: Flow Chart Admin


APPENDIX H.2: FLOW CHART (USER)

Is

Complete?

Instructions

Start

exam

Answer

Questions

Add/Remove

Exam

No Yes

?

Stop

No

Yes

?

Figure 10: Flow Chart user

End?

Start

Examinee

Registration/

login

Examinee

Login

Yes

?

No

Compute Score

Show Score


APPENDIX I: SCREEN DESIGN

Login form

The first form that appears when you open the file is the Login Form. It has username and password for security purposes of the system.

Main form

Figure 11: Login

Figure 12: Main Form


This is the Main Form, where you can find the buttons which can access different

forms like Add User/Operator and Add exam. It has also a Help button where you can

view some guidelines on how to operate this system.

Operator/User Form

Operator/User Form, this form is for admin or operator, even the teachers who will

operate the system.

They need to have their own account to access thesystem.

Add exam

Figure 13: Operator/User Form

Figure 14: Add Exam


This is the form called add exam, where an authorized person can input question,

choices, and the correct answer of the exam that the examinee will take.

Registration Form

When the examinee enters the lab, this is the first form he will encounter; this is

called Registration form, where examinee must fill up in able to take the exam. The

data that he input will be recorded and serves as his information.

Instruction

This is the instruction form; this serves as a guideline for the examinee on how to

take the exam.

Figure 15: Registration Form

Figure 16: Instruction


English Form

English form, English is the first subject that examinee will take.

Science Form

Science form, Science is the second subject that examinee will take.

Figure 17: English Form

Figure 18: Science Form


Mathematics Form

Mathematics form, Mathematics is the third subject that examinee will take.

Values Form

Values form, Values is the Last subject that examinee will take.

Figure 19: Mathematics Form

Figure 20: Values Form


End Form

This is the last form called end form. It contains score in each subject and the percentage of the total score.

5

0

0

Figure 21: End Form

Wesleyan University - Philippines

SOURCE CODE

Account Manager

Public Class frmAddOp

Robles

Documents

information technology

entrance examination

oral examination

current system

garcia faye

ramos luisse dane

partial fulfilment

degree of bachelor