Road Traffic Collision (RTC) Reporting Procedure Page: Page 1 of 17 Author: Fleet Administration Manager Version: 2.0 Date of Approval: 23.04.14 Status: Final Date of Issue: 23.04.14 Date of Review April 2016 Road Traffic Collision (RTC) Reporting Procedure
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
2.9 The driver of the vehicle must exchange details with the third party (where applicable) and record the
third party details on the Scene of Accident Information Form (BUMP card) which is situation within the
cab area of the vehicle. (Appendix 2)
Under no circumstances should Trust staff admit liability.
2.10 If the Police attend the scene of the incident then the attending officers name, number and station
(Scene of Accident Information Form - BUMP card)
2.11 The driver is then to ascertain if the Trust vehicle is driveable or if recovery is required. The
driver is to update (NWSSC) at the earliest opportunity.
2.12 Where the RTC involves injury to any party, an IRF must also be completed and reported
though the usual channels.
2.13 The Trust driver must complete a Datix RTC from when back at a base.. This will ensure all the
details of the incident are recorded whilst still fresh in the mind.
2.14 If the incident involves a third party vehicle or property, then any damage to these must also
be noted on the Datix RTC form.
2.15 It is the responsibility of the Trust staff to inform their own insurance company of the fact
they have been involved in a Motor Vehicle Collision whether blameworthy or not. Failure to
do so may result in their own insurance being void.
2.16 NOTE – If injuries have occurred to any Trust staff as a result of them being involved in a RTC
then a Manager must attend the scene. If necessary the attending Manager will complete
the DATIX RTC 1 form on behalf of the driver if they are unable to do so.
3 Fleet Insurance – Fleet Support Office
3.1 On receipt of a Datix RTC 1 form the Fleet Insurance will check to ensure that it has been
completed correctly.
3.2 If the form has been correctly completed then the following applies:
CCTV footage and accident investigation report will be requested from VUE if applicable. Footage will be forwarded to NWAS insurance provider and the investigation report forwarded to the investigating manager.
If there is a personal injury to any member of Trust staff then a link will be attached through RTC 1 Datix form, once completed this will be forwarded to the local Healthcare Governance department electronically.
4 Managers Investigation (DATIX RTC 2)
4.1 As soon after the incident as possible the Investigating Manager will be automatically contacted through the Datix SYSTEM.
4.2 The Investigating Manager should also check the following:
a) Individuals personal file for number of RTC occurrences and time span between each
one
b) If there are copies of the individuals driving licence on file
4.3 The Manager must meet with the individuals to ascertain the facts as stated by them on
original accident form ( DATIX RTC1) and the accident investigation report supplied by VUE (if applicable ) This can be individually or in the case of a crew, both together. The driver of the Trust vehicle at the time should be requested to bring their driving license with them.
4.4 The driving license should be checked with any that are held on file. A copy of the license presented should be placed on file.
4.5 Following the investigation the Manager will make a recommendation on the need for further action or otherwise.
4.6 If counselling is recommended then the Line Manager will counsel the individual(s) at completion of the investigation. This verbal counselling will be reinforced with a letter detailing where policy and procedures have not been followed.
4.7 If the recommendation is for re-assessment or further training then the referral for this will be made by the Investigating Manager to the Head of Driver Training in the Education and Training Department within 10 days of the investigation being completed.
4.8 If a recommendation is made for referral to disciplinary then a copy of the RTC1, RTC2 and independent accident report supplied by VUE, the form should be passed to an appropriate Manager for further investigation.