Road Maintenance Council Contract RMCC Reporting Requirement Maya Amaraweera Project Manager Maintenance Evaluation
Road Maintenance Council Contract RMCC Reporting Requirement Maya Amaraweera Project Manager Maintenance Evaluation.
Dec 22, 2015
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Road Maintenance Council Contract
RMCC Reporting Requirement
Maya AmaraweeraProject Manager Maintenance Evaluation
Contents
•Existing reporting requirement•Regional practice•Areas of duplication (Councils & RMS)•Proposed improvements•New RMAP•Changes to CIM
Existing Reporting Mechanism
Maintenance Gang
O Identify defects - furtherO Routine Mandatory Items – fixedO Ordered works – Approved Wos carried out
O Record AccomplishmentO Person hoursO Machines
RFLECT / FIDO
Finance System
G8 ReportRoutine Services
Cost
Contract Information Managemente (CIM) – at each Region
`
Quarterly Update
Quarterly Update
Work Orders (All Ordered
Works)
WO
* Start of the Year RMAP
Routine & Ordered WorksAnnual Plans
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
Quarterly RMAPs
Record Accomplishment and Man hours
`
REFLECTG7 Report
Detailed Accomplishment (all
work recorded @ Segment)
Record Accomplishment and Man hours
G6 Report Simple
Accomplishment (all work related to the
Services)Quarterly Summary
D o n o
t Up lo
a d
Proposed Improvements …
Maintenance Gang
O Identify defects - furtherO Routine Mandatory Items – fixedO Ordered works – Approved Wos carried out
O Record AccomplishmentO Person hoursO Machines
RFLECT / FIDO
Record Accomplishment and Man hours
G7 Report Detailed
Accomplishment (all work recorded @
Segment)
Finance System
Accomplishment
`
REFLECT
Cost Reports
Quarterly Summary
Quarterly Summary
Record Accomplishment and Man hours
COUNCIL
Quarterly Update
Quarterly Update
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
* Start of the Year RMAP
Routine & Ordered WorksAnnual Plans
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
Quarterly RMAPs
Communication - COUNCIL & RMS
Contract Information Managemente (CIM)each Region
`Information on RMAP
Road Maintenance Benchmarking (RMB)
m2
$$
Quarterly Payments
$$
Annual Update
RMAP Process…..proposed
•Joint Planning Assessment•RMAP produce (LGA Draft)•Review by RMS•Agreed to RMAP•Quarterly updates with actual work done by Council
–Activity level - Accomplishment & Expenditure•Upload into CIM by RMS (Contract Clerks)•Quarterly Payment •Feed into RMB (Road Maintenance Benchmarking Module)
New RMAP
There are SIX RMAPS:LGA DraftRMS ReviewOriginal Approved End Q1End Q2End Q3Final
Accomplishment – OW and Incident ResponsesExtra sheet added “OW and Incidents”Accomplishment against all OW and Incidents reports by end of each quarter
New RMAP
•Functionalities:Minimise manual entryCalculate payments due
Routine Pavement (Mandatory and Supplementary)
Routine Corridor (Mandatory and Supplementary Routine signs (Mandatory)
Payment adjustment for the next quarter
•Changes to CIM - New modulecapture RMAP
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