Ro ms pto welcome packet with pto open board positions 2014 2015 school year

“Hawk Parents + Teachers = SUCCESS!” We are a Fun and Family Friendly School.

ROSSVIEW MIDDLE SCHOOL WELCOME PACKET

TABLE OF CONTENTS

I. FREQUENT ROMS & PTO CONTACTS

II. FAMILY SCHOOL CONNECTIONS

III. ABOUT ROSSVIEW MIDDLE SCHOOL PTO

IV. ROSSVIEW MIDDLE SCHOOL PTO ACTIVITIES

V. ROSSVIEW MIDDLE SCHOOL PTO OPEN BOARD POSITIONS

VI. FINAL NOTE

“Hawk Parents + Teachers = SUCCESS!” We are a Fun and Family Friendly School.

Rossview Middle School (RoMS) PTO Board and Information2014-2015 School Year

I. Frequent RoMS and PTO Contacts :

a. RoMS Frequent Contacts:

1. RoMS Principal: Christina Harris, [email protected] 2. RoMS Vice Principal: Rosalyn Williams, [email protected]. RoMS Vice Principal: Jason Pierschbacher, [email protected]. RoMS School Counselor (A-L): Tami Lightner,[email protected]. RoMS School Counselor (M-Z): Kim Moorer, [email protected]

6. RoMS SRO (School Resource Officer) Deputy Melissa Smith, [email protected]. RoMS 6th Grade Teacher Liaison: Jackie Borders, [email protected]. RoMS 7th Grade Teacher Liaison: Rebecca Edwards, [email protected]. RoMS 8th Grade Teacher Liaison: Kelly Wells, [email protected]. RoMS Spec Ed Teacher Liaison: Elizabeth Krokosky, [email protected]. RoMS PE/Related Arts Dawn Cottrell, [email protected]. RoMS Bookkeeper: Jennifer Johnson, [email protected]. RoMS Nurse: Erica Ketner, [email protected]. RoMS Librarian: Tracy Pierce, [email protected]. CMCSS Volunteer Coordinator: Deon Lucke, [email protected]/[email protected]. CMCSS Information Coordinator: Chris Hambrick, [email protected]. CMCSS Parent Ambassador: Deon Lucke, [email protected]/[email protected]

b. PTO Frequent Contacts :

1. PTO President: OPEN Deon Lucke, [email protected]/[email protected]. PTO Vice President/ Co- Presidents: OPEN 3. PTO Co-Treasurers: Tina Young, [email protected]. PTO Co- Treasurers: Michelle Collins, [email protected]. PTO Secretary: Lisa Zirkle, [email protected]. PTO Public Relations Coordinator: Holly Kueker, [email protected]. PTO Box Tops Coordinator: Akiko Rands, [email protected]. PTO Membership Coordinator: Celia Pedigo, [email protected] 9. PTO Hospitality Co-Chairs: Cathy Robbins, [email protected]. PTO Hospitality Co-Chairs: Akiko Rands, [email protected]. PTO Fundraiser Coordinator: OPEN12. PTO Clubs Coordinator: Holly Kueker, [email protected]

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“Hawk Parents + Teachers = SUCCESS!” We are a Fun and Family Friendly School.

c. Information Contacts and Resources :

1. RoMS Phone #/ Website: 931-920-6150/ http://www.cmcss.net/ 2. RoMS PTO Facebook: http://www.facebook.com/RossviewMiddleSchoolPTO3. RoMS PTO Email address: [email protected] 4. RoMS PTO Website: https://sites.google.com/site/rossviewmiddleschoolpto/5. RoMS has been selected to pilot RTI2. Weblink : http://cmcssrti.wikispaces.com6. RoMS School Hours : 7:20am- 2:20pm7. School Half day hours: 7:20am to 10:55 am 8. School Early Realease hours: 7:20am to 12:05pm9. RoMS PTO Facebook Mobile QRC: For upcoming events, dates and more!

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“Hawk Parents + Teachers = SUCCESS!” We are a Fun and Family Friendly School.

Family School Connection Family School Connection is a CMCSS parent engagement initiative designed to encourage parents to become active members in their child’s education. It includes the components below:

Volunteer Coordinator Volunteer Coordinators have been assigned at each school to streamline the volunteer process.

Volunteer PortalA volunteer portal has been developed by the Technology Dept. The portal can be access from every school website. Volunteers can now view all volunteer opportunities district-wide and can select which volunteer opportunity and/or school in which they wish to volunteer.

Information CoordinatorInformation Coordinators have been assigned at each school to streamline the parent-school communication process.

Parent AmbassadorParent Ambassadors will help other parents in their school become more informed by helping them better navigate the school system when they have a question or concern.

PowerSchool • OutreachIn an effort to achieve 100% PowerSchool parent utilization, I will participate in various outreach events throughout the community to offer parent sign-ups.

Connect U!Connect U! is a program of free classes and workshops designed to increase parental involvement. The classes and workshops will help parents develop the skills needed to implement positive parenting practices. It will empower parents to become effective advocates for their children and help strengthen the family-school connection. (more information coming soon)

Parent Engagement Webpage

A parent engagement webpage will be developed to provide an additional location where parents can tap into resources that can help them support their student’s success. Resources will include a road map to Common Core and educational resources.

Online RegistrationRegistration forms will be available online to help ease the transition for all families, particularly military families living out of state and transferring to CMCSS.

Esperanza Soriano-McCraryParent and Volunteer Engagement Specialist

Clarksville-Montgomery County School [email protected]

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“Hawk Parents + Teachers = SUCCESS!” We are a Fun and Family Friendly School.

II. Family School Connections: Parent volunteer portal for all of Montgomery County Schools

http://volunteer.cmcss.net/Opportunities.aspx

1. Click on the link above, or enter into your web address.

2. Once there, click on the drop box and select Rossview Middle School

3. Click on the event/volunteer opportunity, and then click on sign up now!

4. Input your necessary information and you are scheduled to volunteer

5. Please contact your CMCSS Volunteer Coordinator: Deon Lucke if you have any questions at [email protected]

II. New to CMCSS via a federal grant:

1. The goal is for every CMCSS school to have a paid Parent Ambassador that will receive a monthly stipend of $100. The parent ambassadors had their first meeting in May and reviewed Common Core, how the school system works, career academies and shares the information with the parents, It’s a monthly training process and we have also learned about navigating our schools and career academies, bus safety, zoning, inclement weather plan. As the training persists, your Parent Ambassador will be communicating information learned via the School Website, PTO Website and PTO Facebook Website.

2. Parent Volunteer Coordinator that are trained or going through training and will receive a monthly stipend of $100 also meet monthly. Roles of Volunteer Coordinator are Program Development, Building Relationships, How to Conduct a Needs Assessment ,Serve as liaison or connector between the needs and wants of the school and the volunteers, Develop volunteer opportunities, Recruit volunteers to fill those opportunities, Match skill and ability with tasks, Do ongoing recruitment, training, and maintenance of your volunteer program, Work with School Information Coordinator to: Publicize volunteer opportunities, To help recruit volunteers, Post on website and develop volunteer-staff relationships.

3. Along with a Parent Communications Representative, ( Not a paid position) each person represents your school and you , then meets with Dr B.J. Worthington on a monthly basis to discuss the school system, community roles involvement, school issues, etc. Please see the monthly question located in the front office of your school or on the PTO Website, PTO Facebook. Your Representative would love to hear your input, ideas, and suggestions,2 and relay your information to support our school and help make improvements or just give an explanation.

4. Volunteer Forms : Volunteerism is what makes the PTO work, and RoMS traditionally has a very high degree of volunteerism in the PTO. Some Schools don’t have a PTO, hence the Parent Volunteer Coordinator position through CMCSS. To get started volunteering is easy, just return the RoMS PTO Volunteer Form so that we may keep you up to date with information and volunteer dates/ times via email. You’ll find all the forms attached including the PTO Volunteer Form, PTO Membership Form, PTO Spirit Wear Form, and PTO board Member Position Descriptions. Your Volunteer Form will be stored in a file at the front office so you don’t have to file one out every time you volunteer. “Volunteers don't get paid, not because they're worthless, but because they're priceless”. ~Sherry Anderson

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“Hawk Parents + Teachers = SUCCESS!” We are a Fun and Family Friendly School.

About the RoMS PTO:

a. PTO Mission Statement : We are parents and teachers working together toward a common goal. That goal, simply stated is creating a better school and a better educational experience for our children. We strive to create an atmosphere where teachers, administrators, and support staff can do their best work, enabling our children to do theirs. We Partner to help achievement, improving efficiency and effectiveness, building leadership capacity and Engaging the PUBLIC. “Education is the most powerful weapon which you can use to change the world.” ― Nelson Mandela

b. Goals of PTO : 1. To build and improve communication within our school. 2. To raise funds in order to meet PTO Annual Budget Goals that support school curriculum and

enhancements. 3. Build Community Awareness & Support.4. Adding enrichment programs that will pay off in real terms for the success of our students.

c. Proposed PTO Initiatives for the 2014-15 School Year 1. Anti-bullying program creation and/ or support.2. Drug awareness/ avoidance program support.3. Family nights at RoMS.4. Internet safety and Social Media awareness night at RoMS.5. Have ideas? Get involved and contact us!

d. PTO Accomplishments for 2013-2014 1. Purchased digital/analogue clocks for all classrooms and will need to purchase more with the

growth increase at the school.2. In the summer of 2013, RoMS gym floor was replaced with a new gym floor due to its age, wear

and tear. The PTO purchased a new tarp for the gym floor to preserve its sustainability. 3. Purchased class room window, door blinds to reduce the heat, and glare, allowing students to see

the projector screens in the classroom easier4. Purchased wish list items for teachers bi-annually to enhance and enrich curriculum.5. As growth continues to rise at RoMS the PTO is budgeting to purchase more classroom projectors

if needed.

III. RoMS PTO Activities :

a. Fundraising : As a non-appropriated fund and tax-exempt organization, we raise funds according to our bylaws, the State Charter, and to meet agreed upon annual budget goals. Fundraising permits the RoMS PTO to assist the RoMS community by filling needs not addressed through appropriated funding, and by sponsoring special projects that add value to the RoMS community throughout the school year. We always need the help of RoMS parents as volunteers to make this happen, and look forward to your participation. Some of our current fundraising activities include:

1. Selling Spirit Wear, Pom-Pom’s, Hawk wristlet key chains, and Holiday Hawk Ornaments.2. Monthly Family Spirit Nights with Local Restaurants.3. Selling Concessions at quarterly Reward Days. Page 5

“Hawk Parents + Teachers = SUCCESS!” We are a Fun and Family Friendly School.

b. S pirit Wear Sales and Availability : Spirit Wear is normally ordered once a month, although some items will be available for sale at school events such as the Open House, Parent Teacher Conferences, etc. Our arrangement with the vendor does require, however, a minimum combined order of 36 to submit for processing, so we wait until we have that many confirmed orders before submitting to the vendor. Spirit Wear order forms are available for download on the PTO Website and are accepted anytime until the end of the school year. If the Spirit Wear item you order is in stock, it is normally delivered to your child at school within a few working days. If the item is not in stock, processing may take up to three weeks to complete. Please return your order form to your child’s homeroom teacher with payment. (Look for new spirit item coming soon)

c. PTO Membership : We invite all RoMS Teachers and Parents to please join the PTO for a nominal one-

time fee of only $5.00 per family. Forms are available for download on the PTO Website and attached. Teachers/ faculty will receive a membership sign to post outside their classroom door announcing their affiliation with the RoMS PTO. Families will receive a free Hawk Window Cling! Our goal is 100% membership with teachers, faculty and staff along with students. We give rewards for the homeroom classroom with the highest percentage of PTO membership and teachers receive incentives as well. Your membership and participation is what makes the PTO successful, so please join today!

d. Family Spirit Night at : Chipotle and Logans Steakhouse monthly. Dates and times will be published on the PTO Website and PTO Facebook, along with the CMCSS ROMS website. Usually we receive 15% to 50% of the total sales, to go towards meeting our Annual Budget Goals. So your support is greatly appreciated!

e. Hospitality Events : We always need your help, but especially for the Back to School luncheon, Parent- Teacher Conference nights, American Education Week, TCAP Testing, and Teacher Appreciation Week, Field Day, Rewards Day. During these events and others like them, the RoMS PTO provides hospitality meals to teachers, most of whom have to work very long hours with few breaks. These hospitality events ensure our teachers get fed quickly and well, and can easily continue providing quality education to our young students.

f. Box Tops & Label Collecting Activities : The RoMS PTO collects Box Tops for Education, and Campbell’s Labels for Education on a monthly basis. Please see our website or Facebook for details and monthly collection dates. Box tops are worth .10 cents each and the Labels are collected for points to use from their catalogue to purchase much needed PE, Related Arts, Technology, and Curriculum items.

g. Coke product cap codes at MyCokeRewards.com. For Coke Rewards, you can either create an account to donate points to RoMS or, if you don’t want to enter the codes, you can turn them into your child’s homeroom teacher for the PTO and Jr Civitan will enter them. Please see our website or Facebook for details and monthly collection dates. Coke rewards are also collected points to use in their catalogue to purchase school items.

h. Links that help support ROMS Teachers : Donorschoose.org, Teachers wishlist.com,Teacherslist.com Page 6

“Hawk Parents + Teachers = SUCCESS!” We are a Fun and Family Friendly School.

i. Target RED Card- Take charge of Education! Target Corporation has a give back to the community program that will donate 1% of your total purchases to the school of your choice. Please select ROMS as your school of choice with your Target RED card.

IV. PTO Open Positions : (See attached sheet for details on position)1. PTO Fundraiser Coordinator: OPEN2. PTO President, Vice President, Co-Presidents OPEN

ALL PTO BOARD MEMBERS POSITIONS ARE BOARD VOTING POSITIONS

PTO President: (Currently Deon Lucke) (Open for 2014-2016) or Co-Presidents The President will serve as the primary contact between the Principal and PTO. The President shall preside at

all meetings of the organization and of the executive committee, shall appoint the committees and committee chairmen, and shall perform all other duties pertaining to the office. Coordinate and monitor the work of officers and committees of the PTO in order that the objectives may be accomplished. Serve as an ex-officio member of all committees except the nominating committee. Work with past PTO President for training and integrating your ideas.

1. Preside at all meetings.2. Attend the CCMSS annual meeting for School Support Organizations, as required by CMCSS.3. Supervise the general functioning of the PTO4. Call meetings of the Board as conditions warrants; usually monthly.5. Preside over the Annual Membership meeting6. Have authority to sign checks for disbursements upon review of adequate supporting documentation.7. Ensure the Bylaws and Goals of the PTO are submitted annually, as require by CMCSS.8. Perform other executive functions as may be required.9. Shall turn over all PTO assets, accounts, records, etc to successors as directed by the Board and Bylaws.

PTO Vice President ( Currently Vacant)(Open for 2014-2016) or Co-PresidentsThe Vice-President shall take charge and perform all of the responsibilities of the president in his/her

absence. He/she shall also work in any capacity delegated by the president and executive committee for the fulfillment of all school related activities, fundraisers, etc. Page 7

“Hawk Parents + Teachers = SUCCESS!” We are a Fun and Family Friendly School.

1. Perform other executive functions as may be required.2. Shall turn over all PTO assets, accounts, records, etc to successor as directed by the Board and Bylaws.3. Have authority to sign checks for disbursements upon review of adequate supporting documentation. 4. Responsible for updating the marquee on a weekly basis or as needed. 5. Assist with Concessions Sales6. Attend monthly board meetings.

Fundraiser Coordinator (Open for 2014-2016)

1. Screen and research information from Fundraising Representatives to the PTO Board (The information is provided from the board and Fundraising representatives). Present detailed fundraising options to the board.

2. Assist in coordinating and organizing fundraising activities with the board 3. Be present and actively involved during fundraising events, not limited to fundraiser announcements, kick-

off, student incentives, counting of funds and disbursement of items if needed. 4. Evaluate performance and program success.5. Collect box tops, campbells labels, and coke rewards caps on a monthly basis, once a month.6. Mail out box tops and campbells labels twice a year using PTO funds7. Attend monthly board meetings8. Perform such other duties as may be delegated

V. A Final Note : We are extremely open to your suggestions, comments, and needs. In order to bring them to the attention of the PTO Board, please feel free to contact me or any of the board members at any time with ideas or suggestions.

Sincerely,

Deon Lucke and PTO Board Members

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