Risk Management and PINs Why risk management is so important Why HSRs should be “qualified” to issue PINs 1 Training & Safety Consultants.

Risk Management and PINs

Why risk management is so important

Why HSRs should be “qualified” to issue PINs

1

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Risk Management On Board a Vessel

The operator has the primary responsibility for managing risk on board a vessel

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Everyone has a duty of care regarding their own health and safety

Part of the HSR’s role is to carry out inspections where they relate to managing risks.

Managing Risk On Board a Vessel

Managing risk is not something that is done immediately before an inspection, or


Immediately after an accident, incident or near miss

It should be done all the time so it becomes normal practice.

Workplace Culture

Getting people to actually recognise there is a risk


What level of risk is involved, and

How to manage it.

Not everyone sees the same element of risk. What is risky to one person may be absolutely normal to

another.

Why Risks Are Not Managed

Crewmen and women may not be observant


It takes forward thinking

Crew need to be attuned to particular situations outside of their immediate task

In some instances workers continue to do particular activities quite oblivious to the dangers to themselves

and others.

HSRs JobBring risk management to the attention of the

members of his/her work group


Build a culture within the workforce that embraces a safe approach to every task

Not just the bigger activities that need planning and permits, but everyday tasks.

Positive and Proactive Culture to Safety

Means letting everyone know there will not be any repercussions if they report a situation, or


They have observed something that could lead to harm or injury

Apportioning blame is not part of the culture.

Normal PracticeOnce the workforce understands its role and what is required to keep a vessel safe, the culture

begins to grow and over a fairly short period of time, taking a

proactive approach to managing risks will become the normal

practice.


But first risks must be identified.

Inspections

Regular ongoing joint audits are commonly called inspections


They enhance and build on the safety management plan

There are three types of inspections, regular, special and accident

Types of Inspections

Regular


Inspections are carried out on a recurring basis, for example, every month. The frequency relates to the size of the workplace, the number of workers involved and any other relevant factors, for example, monitoring a recognised risk.


Special


These inspections are to ensure new equipment or procedures don’t pose a risk.

Inspections should be conducted when new pieces of equipment are installed; new procedures are put in place, or in response to other changes in the workplace.


Accident


Conducting these inspections is one of the roles of an HSR.

Inspections are usually conducted after there has been an accident or dangerous occurrence or there is an immediate threat to the health and safety of any workers.

Disrupting Operations

Accident inspections could disrupt operations as the area may have to be isolated


The inspection or investigation could take a short time or several hours

The full cooperation of management and the workforce is critical when assessing the root

cause of the accident.

Management Approach

For the workforce to fully embrace the concept and practice of managing risk, management must lead by example.


Workers are more likely to be safety conscious if they see it is promoted from the top down.

Being Vigilant

HSR’s need to encourage their peers to be vigilant about reporting any actual or perceived hazards, any systems that are not working properly, tasks that could be done in a safer way and the safer

use of equipment.


This is how a culture of using safe working practices is developed.

HSR’s RoleLead by example and respond quickly to any

situation


Have excellent observation skillsCommunicate effectively with operators,

employers and the workforceBe good negotiators

These are all part of the consultative mechanisms that play a key role in the

cooperation between management and employees

Intervention

HSRs must be prepared to intervene immediately when something has been observed that could lead to an unsafe practice, for example, a worker not wearing his PPE.


Often quick action can save a more serious situation from developing.

Lines of Communication

Keep all lines of communication open


Encourage people to take a positive approach to managing risk

Encourage people to keep their workplace safe

These three things will make the vessel run more efficiently and people will develop a natural instinct to use safe work practices.

PINsShould HSRs be “qualified” before they can issue PINs?


Qualified means having completed the necessary five-day training and therefore competent.

This has led to quite a debate at some levels. Although it is clear from the Act that strict guidelines are in place and should be followed, HSRs should know what is required before, during and after a PIN has been issued.

PINs Know if the procedures within the safety management system include issue resolution


HSRs should:

Speak to the person if there has been or potentially may be a breach and negotiate before issuing a PIN

Have a good understanding of the legislative requirements and have knowledge of the job, task, activity or system before considering issuing a PIN

PINsAs an HSR is required to form an opinion

regarding the contravention or likely contravention, a new HSR may not have this knowledge or confidence in his or her opinion that something is not being done correctly


This has led to the debate about HSRs being “qualified”

ConsultationThe HSR must consult with the person supervising

the work performed by the employee or employees in an attempt to reach agreement on rectifying the breach or likely contravention. This is part of the consultative mechanisms.


If no agreement can be reached after all avenues have been explored, then a PIN may be issued.

PINs As the Notice can specify the action the person in

command is to take, the HSR needs to know the requirements of the Act otherwise he or she will not be able to list on the PIN the remedial measures to correct the situation


As HSRs can also extend the period of the Notice, he or she has to have an opinion that it is appropriate to do so.

PINs Once the PIN has been issued, the person, operator

or employer, has the right to appeal and the HSR must know the procedure. If, for example, a PIN was issued incorrectly, an inspector may need to investigate the situation


This is one of the reasons the HSR needs to know the Act and what is required.

PINs

It is also more likely the person who is receiving the PIN would take it much more seriously from a HSR who is “qualified” to issue it


These are far reaching responsibilities that require a particular level of knowledge, understanding and an unbiased approach.

Training & Safety Consultants

Risk Management and PINs Why risk management is so important Why HSRs should be “qualified” to issue PINs 1 Training & Safety Consultants.

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