RISK COMMUNICATION MARK KATCHEN, MS, MBA, CIH
HISTORICAL PERSPECTIVE OF RISK COMMUNICATION
• Rachel Carson’s Silent Spring• Earth Day ‐ 1970• Growth of the environmental movement
• Media coverage of environmental issues
THE OLD WAY OF NOT COMMUNICATING
• “If we tell them, they’ll just get upset. Why stir the pot?”
• “Hey, the risk of an accident is much lower than that from smoking or driving on the freeway.”
• “It’s only a few dead birds. ”• “No comment.”
Environmental Communication
Safety Communication
Health Communication
C a r e C o m m u n i c a t i o n
C o n s e n s u s C o m m u n i c a t i o n
C r i s i s C o m m u n i c a t i o n
Safe Use of Pesticides Industrial HygieneMedical
Communication
EIS Safety Planning Promulgating Health Regs.
Human-Causedor
Natural DisastersIndustrial Plant Accidents
Epidemics orDisease Outbreaks
RISK COMMUNICATION ALONG FUNCTIONAL LINES• Care Communication
• Health care communication‐informs and advises about health risks (e.g., smoking or AIDS)
• Industrial risk communication‐potential H&S risks
RISK COMMUNICATION ALONG FUNCTIONAL LINES (CONT.)
• Consensus Communication
• Informs and encourages groups to work together to reach a decision about how the risk will be managed, prevented, or mitigated
• Also known as stakeholder participation, public engagement, public involvement, public participation, etc.)
• Can lead to conflict resolution and negotiation
RISK COMMUNICATION ALONG FUNCTIONAL LINES (CONT.)
• Crisis Communication• Extreme sudden danger (e.g., Bhopal) • Includes communication during and after emergency
• Communication during planning on how to deal with potential emergencies is either care or consensus communication
RISK AND CRISIS COMMUNICATION
Risk Communication:• Lays the groundwork for routine and crisis communications.
Crisis Communication:• Supports swift and immediate emergency response.
THE RISK COMMUNICATION PROCESS
• Risk assessment
• How dangerous is the risk
• Scientific process that characterizes the probability of occurrence and outcomes
• Risk/benefit analysis
• Risk management
• Consensus communication
• Inform, do not manipulate
• Balance needs of competing stakeholders
• Reach a resolution that all parties can live with
AUDIENCES, SITUATIONS, AND PURPOSES
“Where potential personal harm is concerned, the believability of information provided depends greatly on the degree of trust and confidence in the risk communicator. If the communicator is viewed as having a compromised mandate or lack of competence, credence in information provided tends to be weakened accordingly. Or if the particular risk has been mismanaged or neglected in the past, skepticism and distrust may greet attempts to communicate risk.”
--Roger Kasperson
APPROACHES TO COMMUNICATING RISK
National Research Council’s Approach
Scientific
Organization
Nonscientific
Group
Tech. Info.
Opinions & Concerns
APPROACHES TO COMMUNICATING RISK
Mental Models Approach
IdentifyAudience
InterviewAudience
CompileMentalModel
Answers
APPROACHES TO COMMUNICATING RISK
• Crisis Communication Approach• Those communicating the risk should use all available tools to move the audience to appropriate action.
• Give only the information that is absolutely necessary
• Organization knows what is best for audience and act as a firm parent in enforcing its opinion
APPROACHES TO COMMUNICATING RISK
Convergence Communication ApproachTech. Info.
Organization Audience
Audience Info.
APPROACHES TO COMMUNICATING RISK
• Three‐Challenge Approach• Knowledge challenge• A process challenge• Communications skills challenge
APPROACHES TO COMMUNICATING RISK
Social Constructionist Approach
Scientific
Organization
Nonscientific
Group
Tech. Info., values, beliefs, emotions
Tech. Info., values, beliefs, emotions
APPROACHES TO COMMUNICATING RISK
• Hazard Plus Outrage Approach• Voluntary versus involuntary• Familiar versus exotic• Dreaded versus not dreaded• Diffuse in time and space versus focused in time and space• Controlled by the individual versus controlled by the system• Fair versus Unfair• Morally Irrelevant versus morally relevant
APPROACHES TO COMMUNICATING RISK• Mental Noise Approach• Social Network Contagion Approach• Social Amplification of Risk Approach• Social Trust Approach• Evolutionary Theory Approach• Extended Parallel Process Model Approach
LAWS MANDATING RISK COMMUNICATION
• CERCLA• EPCRA• EO 12898• EO 13045• National Environmental Policy Act
• OSHA• RCRA• RMP• PROP. 65• NRDA
UNDERSTANDING RISK COMMUNICATION
CONSTRAINTS TO RISK COMMUNICATIONETHICAL ISSUESPRINCIPLES OF RISK COMMUNICATION
EHSVULNERABILITY FACTORSPhysical cues (odors, noise, visible plumes).History of community or employee health complaints.History of labor disputes.Poor work conditions‐wages.Large volumes of emissions or hazardous wastes.History of unexplained odors and releases.Presence of “dreaded” substances.Poor facility housekeeping or appearance.
EHSVULNERABILITY FACTORS
Human rights issues in region.Close to residential communities.Close to important scenic orcultural sites.
Reports of health problemsamong school children or staff.
Active presence of organized environmental groups.
History of poor community outreach.
WHERE DO YOU GET YOUR INFORMATION?
0
5
10
15
20
25
30
Med
ia
Envi
ron.
Grp
s.
Frie
nds/
Fam
ily
Loca
lG
ov't
Fede
ral
Gov
't
Indu
stry
Rep
s.
Doc
tors
Source: Six Community Survey, Columbia University, 1992
WHOM DO YOU TRUST?
0
5
10
15
20
25
30
35
Med
ia
Envi
ron.
Grp
s.
Frie
nds/
Fam
ily
Loca
lG
ov't
Fede
ral
Gov
't
Indu
stry
Rep
s.
Doc
tors
Source: Six Community Survey, Columbia University, 1992
WHO DO YOU BELIEVE HAS THE MOST INFORMATION?
0
10
20
30
40
50
60
70
Med
ia
Envi
ron.
Grp
s.
Frie
nds/
Fam
ily
Loca
lG
ov't
Fede
ral
Gov
't
Indu
stry
Rep
s.
Doc
tors
Source: Six Community Survey, Columbia University, 1992
CONSTRAINTS TO EFFECTIVE RISK COMMUNICATION • Constraints on the communicator
• Organizational constraints
• Inadequate resources
• Management apathy or hostility
• Potential roles dichotomy
• Difficult review and approval process
• Corporate protection requirements
• Conflicting organizational requirements
• Insufficient information to plan and set schedules
CONSTRAINTS TO EFFECTIVE RISK COMMUNICATION (CONT.)
• Constraints on the communicator• Emotional constraints
• Unwillingness to see public as equal partner• Inability to see differing value system• Belief the public cannot understand science
CONSTRAINTS TO EFFECTIVE RISK COMMUNICATION (CONT.)
• Constraints from the audience• Hostility and outrage
• Panic and denial
• Apathy
• Mistrust of risk assessment
• Disagreements on acceptable magnitudes of risk
• Lack of faith in science and institutions
• Learning difficulties
CONSTRAINTS TO EFFECTIVE RISK COMMUNICATION (CONT.)
• Constraints for communicator and audience• Constant changes in information• Disagreement among experts• Changes in knowledge base
ETHICAL ISSUES
• Social ethics• Sociopolitical environment
• Environmental movement of the 60’s and 70’s
• Increased public demand for involvement in risk assessment and management
• Should risk communicators allow this level of public involvement?
ETHICAL ISSUES
INVOLVE THEPUBLIC
DO NOT INVOLVETHE PUBLIC
ADVANTAGES Decision likely to last Project less likely to be affected
by litigation Increase credibility
Organization won’t have to changeway it does business
No loss of control
DISADVANTAGES Loss of control Lack of organizational
commitment can result in loss ofcredibility
Increased time commitment
Increased chance of litigation Project delays and increased costs
because of litigation Decreased organization’s credibility
ETHICAL ISSUES
STAGE ADVANTAGES DISADVANTAGES
Risk Assessment Planning Less likely to delay project Concerns integrated throughout
project
Risk not fully understood makesintegration difficult
Scenario Development Suggest additional or differentscenarios
Can increase time and cost to exploremore options
Data Collection Suggest additional data sources Can increase time and cost to exploremore options
Analysis Audience-specific review of data Can increase time and cost to exploremore options
Risk Communication More likely to be understood Acceptance less likely if only place ofinvolvement
May require more communicationresources
ETHICAL ISSUES
AUDIENCECHARACTERISTICS
SPOKESPERSON TRAINING NEEDS
Interested in technical details Not hostile Basic understanding of risk
Expert Public speaking Media Relations
Interested in who is accountable Are hostile Basic understanding of risk
Risk Manager Public speaking Media Relations Risk Assessment
Wants to pass information on toothers (e.g., news media Not hostile Little understanding of risk
Communications Specialist Public speaking Media Relations Risk Assessment
General knowledge of risk Apathetic or unaware to specific
risk
Celebrity Risk Assessment
ETHICAL ISSUES
Organizational ethics Legitimacy of representation Designation of primary audienceReleasing informationAttitude toward compliance
ETHICAL ISSUES• Personal Ethics
• Persuasion vs. manipulation‐when is it justified?
• Role of the communication• Organizational or personal ethics?
PRINCIPLES OF RISK COMMUNICATION
The risk communication processKnow your communication limits and purposePretest your messageCommunicate early, often, and fullyPerception is reality
PRINCIPLES OF RISK COMMUNICATION
• Principles of presentation• Know your audience
• Don’t limit your risk communication methods
• Simplify language and presentation‐not content
• Be objective, not subjective
PRINCIPLES OF RISK COMMUNICATION• Principles of presentation
• Communicate honestly, clearly, and compassionately
• Listen and deal with specific concerns
• Provide a consistent message tailored to the needs of each audience segment
• Deal with uncertainty
PRINCIPLES OF RISK COMMUNICATION
• Principles for comparing risks• Use analogies but don’t trivialize• Use ranges• Compare to standards• Compare to other estimates of the same risk• Compare traits• Don’t compare risk with different levels of associated
outrage• Explain reduction in magnitude
RESULTS OF INTERVIEWS WITH EMPLOYEES WHO HAD CANCER
Gender Cancer Type Latency (From date of occupancy to diagnosis)
Male Non-Hodgkin’s Lymphoma
Female Cervical 9 years
Male Melanoma 7 years
Female Throat 6 years
Male Throat 5 years
Female Hodgkin’s Disease 4 years