Rider Education Program REP Database Familiarization Presentation Version 3.09 March 2009 REP Database Presentation 1
Jan 06, 2018
Rider Education Program
REP DatabaseFamiliarization Presentation
Version 3.09 March 2009 REP Database Presentation 1
The Rider Education Program (REP) Database is a tool designed to assist and help the GWRRA Rider Educator, at all levels of the organization, manage and record the Member’s rider education accomplishments and achievements. It is intended to provide:
Tracking of personal accomplishments and individual achievements for the GWRRA REP Levels Program
Rapid access to REP Education and Training records Individual certification program status
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This seminar will cover the following topics associated with the REP Database:
• Who’s information will be stored• Data entry control and permissions – who can access what• Database availability• Database login• Individual data record access• Group data access• Modifying an existing record• Creating a new record• Future enhancements• Questions & Answers
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Who’s Information will be found on the Database?
– Rider Education Program (REP) Database is designed to store records of GWRRA Members who participate in the REP Levels Program and/or the High Mileage program.
o Enrollment in Levels Program is Free.o Enrollment in High Mileage costs $5.00 for Pin and Hanger. o Without enrollment, Rider Course, Seminar, PLP, or MFA history
will not be recorded.
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• Data Entry Control and Permissions– Data integrity
• Data integrity is vital to ensure that accurate data is collected, stored and maintained.
– Why is this important?• This data is used to determine individual certifications based upon proven
rider education accomplishments. – How will we minimize data corruption?
• The ability to modify and manipulate the stored data will be controlled very closely. To do this a “Tiered Access” process has been implemented.
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• Data Entry Control and Permissions (continued)– “Tiered Access”
• “Read-Only” data access will be given to all Chapter Educators so data stored in the database may be used to the maximum extent. REP forms N.7, 8, 9, or 10 will be sent to District Educator to add/delete/or modify a Member’s record.
• “User” data access will be given to Educators at the District , Region and National levels. This will allow the Educator to add new entries and modify existing records with some minor restrictions.
• “Administrator” access will be given to National Program Directors. This information includes every thing in the previous level plus editing of Seminar Presenter, Rider Course Instructor, PLP Facilitator, MFA Instructor and other certifications that must be earned through specialized training.
• Database Availability – The REP Database will be available to any Educator who has access to the
internet.
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Educator's Toolbox...(Select the Category you want to jump to)Rider Education Database“Give me 5” Chapter Talk TopicsAll Forms in Numerical OrderOfficer Role, Appointment Process, Conduct, and PolicyREP HandbookOfficer FormsLevel FormsMaster Recognition EligibilityHelpful Tips and Information PLP Facilitator ProgramTop Gun, Amazing Team Challenge, Field Events, etc.Inspection Forms"How To" Seminars given at Wing DingSurvivor Award Certificate
• Database Login– Go to the “Educators Toolbox” located in the “REP Officer Section” of
the GWRRA Rider Education Website.– Click on “Rider Education Database” link at the top of the list..
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• Database Login (continued)– The database utilizes a login
procedure to restrict access. Confidential personal information is maintained and as stewards of this data we must ensure that the individual’s confidentiality is respected and preserved. See Form N.3 MOU
URL: http://re.gwrra.org/ Select | Administrator | User |
Read Only | based on your access level.
Database has been accessed over the
internet
Select the access level you have permission for.
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• Database Login (continued) You will then enter the
appropriate logon screen based on your access level.
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Enter “User Name” and “Password”, then press search to logon onto site.
Database Logon
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Search: Individual Record
Individual data record access: an individual’s data may be accessed several ways. Membership numberMaster Tour Rider numberMember’s NameAffiliation (District, Chapter)
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Membership Number entered with %
Note: % is a wildcard. Using it on the end of a Membership number will automatically bring up all family members associated with that number.
Search: Individual Record
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Search by Level IV Master Tour Rider Number
Search: Individual Record
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Search using Name.Multiple combinations may be used:First + Last InitFirst Init + Last name(With % sign – wildcard)
Search: Individual Record
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Result: Individual record
Result Page showing the individual record
that was found.
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Group Data Access
Searching for multiple records by the two
different Group methods
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Group Data Access
Groups may be selected by District & ChapterNote: this search method will not return results for records that have blank Chapter fields.
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Group Data Access
Result Page showing multiple records that
were found.
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Group Data Access
Or by District aloneNote: this search method will return results for records that
have blank Chapter fields.
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Group Data Access
Result Page showing multiple records that
were found.
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Selecting a Record to Modify/View
To make a change to a record, select the modify icon. Record data will be selected and will populate the screen.Note: Chapter Level permission, “View” will be indicated instead of “Modify”
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Modifying Individual Record
Most data may be changed if you have the correct permissions. Data that is reserved and may not be changed includes: Membership Number Trainer /Presenter certification information.
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Once changes are made, scroll to the bottom and
save.Note: this is a permanent change to the record data!
Saving Modified Record
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Closing the Edit Screen
You can exit the record by clicking on the “X” to close the form.
Once the data is saved, the record will return to the top of the page. The “Last Updated” field will now contain the “Today's Date”, which indicates that the save is successful.
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The program will return to the search starting point. From here you may search again, which will close the result screen, or download to a spreadsheet format.Note: you must have a spreadsheet program for this feature to work.
Move the Data to Excel
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Automatic Export to Excel Spreadsheet
You can now customize the data through multi level sorting by:ChapterMembership NumberRequirement ExpirationsEtc.
Data can then be printed for Chapter/District presentation.
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Creating a New Record
If you have data entry permission; selecting “Create a New Record” will launch the New Record Screen.
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Creating a New Record
The screen will appear with blank fields. Be sure to enter the Membership Number correctly. Format is 6 digits followed immediately by a -. (xxxxxx-) If a mistake is made, email the appropriate Assistant Director-Rider Education to get it corrected.
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Once the new data is entered scroll to the bottom and
save.Note: this is now a permanent record!
Saving New Record
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Closing the New Record Screen
You can exit the record by clicking on the “X” to close the form.
Once the new data is saved the record will return to the top of the page. The “Last Updated” field will now contain the “Today's Date”, which indicates that the save is successful.
• Future Enhancements– We will be continuously evaluating the system based on
feedback from users. The goal is to improve efficiency and ease of use. Features currently being reviewed are:
• Batch update Seminar, Rider Course, MFA class rosters.• Linking an N.10 Level Update form directly to Database• Others?
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