Accounts Payable F-54 - Clear Vendor Down Payment TOPIC OBJECTIVES Business Process Procedure Overview Background Clearing down payment allows you to post a clearing document manually. This function is similar to transfer pos ting. You clear a dow n paymen t (posted with special GL transaction) and another vendor document (e.g. vendor invoice). Scenario A vendor a sked to be paid a down paymen t before the d elivery. The dow n payment was made and posted. Now you need to clear the down payment with a vendorinvoice. Prerequisites Outstanding vendor down payment and vendor document (e.g. invoice). PROCEDURAL STEPS Menu Path Accoun ting → Financial Accoun ting → Accounts Payable → Document Entry → Down Payment → Down Payment Clearing Transaction Code F-54 Last changed on: 05/03/13 Version: Final SAP 4.6C Work Instruction Page: 1 of 8
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BackgroundClearing down payment allows you to post a clearing document manually. Thisfunction is similar to transfer posting. You clear a down payment (posted withspecial GL transaction) and another vendor document (e.g. vendor invoice).
Scenario A vendor asked to be paid a down payment before the delivery. The down payment
was made and posted. Now you need to clear the down payment with a vendor invoice.
PrerequisitesOutstanding vendor down payment and vendor document (e.g. invoice).
PROCEDURAL STEPS
Menu Path Accounting → Financial Accounting → Accounts Payable →Document Entry → Down Payment → Down Payment
10. The message bar displays “Document 1700000031 was posted in company code5200”
This transaction clears only down payment posting and stores information in
the system which amount of the invoice was cleared. You still need to clear thedocument that was posted as a result of clearing with the outstanding invoice.
11. Display vendor open items (FBL1N). As you can see, the newly posted clearingdocument is still outstanding and you need to clear it with the invoice using theaccount clearing process (Transaction f-44).