Revised CSR Policy 2010 Gail

8/3/2019 Revised CSR Policy 2010 Gail

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GAIL

CSR

POLICY(AsamendedinJuly,2010)


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INDEX

1.Concept1.1. Shorttitle&Applicability1.2. CSRVisionStatement&Objective

2.Resources2.1. Funding&Allocation2.2. OverallBudgetdistributionForCSR

3.Planning3.1. IdentificationofThrustAreas/StrategicInitiatives4.Implementation

4.14.6 GeneralPointsforimplementation

4.7. ProcessofImplementation

4.7.1.IdentificationofProgrammes

4.7.2.AreaofCSRActivity4.7.3.ProjectBasedApproach

4.7.4.Longtermprogrammes

4.8.ExecutingPartners/Agencies

4.9.Powersforapproval

4.10.Criterionforidentifyingexecutingagency

4.11.Agreement

between

GAIL

&

Executing

Agency

5.Monitoring&Feedback

6.General


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GAILCSRPolicyChapter1

1. CONCEPT:1.1.SHORTTITLE&APPLICABILITY:

1.1.1 This policy, which encompasses the companys philosophy fordelineatingitsresponsibilityasacorporatecitizenandlaysdownthe

guidelines and mechanism for undertaking socially useful

programmes for welfare & sustainable development of the

communityatlarge, istitledastheGAILCSRPolicy.1.1.2 ThispolicyshallapplytoallCSR initiativesandactivitiestakenupat

the various workcentres and locations of GAIL, for the benefit of

different segments of the society, specifically the deprived, under

privelegedand

differently

abled

persons.

1.2. CSRVISIONSTATEMENT &OBJECTIVE:1.2.1. In alignment with vision of the company, GAIL, through its CSR

initiatives,willcontinuetoenhancevaluecreation inthesocietyand

inthecommunity inwhich itoperates, through itsservices,conduct

& initiatives,soas topromote sustainedgrowth for thesocietyand

community, in fulfilment of its role as a Socially Responsible

Corporate,withenvironmentalconcern.

1.2.2. TheobjectiveoftheGAILCSRPolicyisto: Ensure an increased commitment at all levels in the

organisation, to operate its business in an economically,

socially & environmentally sustainable manner, while

recognisingtheinterestsofallitsstakeholders.

To directly or indirectly take up programmes that benefitthe communities in & around its workentres and results,

over a period of time, in enhancing the quality of life &

economicwellbeingofthelocalpopulace.

To

generate,

through

its

CSR

initiatives,

a

communitygoodwill for GAIL and help reinforce a positive & socially

responsibleimageofGAILasacorporateentity.


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Chapter22. RESOURCES

2.1.Funding&Allocation:2.1.1. For achieving its CSR objectives through implementation of

meaningful&sustainableCSRprogrammes,GAILwillallocate2%of

itspreviousyearsProfitafterTax(PAT),asitsAnnualCSRBudget.

2.1.2. From the annual CSR Budget allocation , a provision will be madetowardsthefollowingexpenditureheads,onayearonyearbasis:

2.1.2(a)Contribution

Towards

Corpus

of

GAIL

Charitable

and

EducationTrust:

AnamountofRs.5Croreswillbeearmarkedeachyear,as

contributiontowardsthecorpusoftheGAILCharitableand

Education Trust, till the corpus reaches a figure of Rs.50

Crores.(TheGAILCharitableandEducationTrusthavebeen

constituted for award of scholarships to meritorious and

needystudentsandforgrantofawardstothetopranking

performers inselectNationalcompetitiveexaminationsas

specifiedinthedocumentsoftheTrust.)

2.1.2(b) Contribution Towards Relief For Natural Calamities Or

Disasters:

Allocationof10%oftheCSRbudgeteachyear,subjecttoa

minimum of Rs. 5 Crores, will be made for rendering

relief/contribution in the event of Natural calamities or

disastersaffecting thecommunities in&around theareas

whereGAILhasitsoperations.

Anyunutilised

amount

under

the

annual

allocation

against

this head will be carried forward to the next year,

exclusivelyforthispurpose,uptoamaximumaccumulation

ofRs.50crores.

Expenditure for extending immediate relief in cases of

naturalcalamitiescanbeapprovedbyDirector(HR)uptoa

ceilingofRs.5lacinasinglecase,withoutreferencetothe


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CSR Review Committee. Further, in their respective

geographical areas, OI/Cs of GAIL work centres will be

empowered to approve expenditure up to Rs.2.5 Lacs in

each case/event, without immediate reference to the

Corporate Office. However, all such expenditure will be

requiredtobesubsequentlyinformedtotheCorporateCSR

department,who in turnwillplace itbefore the CSR Sub

Committeefor

information.

2.1.2(c) Need Identification, ImpactAssessmentandSponsorship

ofCSRevents/publications:

3% of the annual CSR Budget will be earmarked towards

cumulative expenditure on Need Identification, Impact

AssessmentStudiesaswellas towardsSponsorshipofCSR

events/publications.

2.1.2(d) Allocation of budget to GAIL work centres where CSR

activitiesareconcentrated:

Larger GAIL work centres which have a dominance of

SC/ST population & hence undertake significant CSR

programmes will be allocated a minimum annual CSR

budgetasbelow:

Pata&Vijaipur :Rs.4crores

Jhabua :Rs. 2.5crores

2.1.2(e) AllocationtowardsMoP&NG/Govt.Schemes:

Inadherence

of

the

Govt./MoP&NG

instructions,

GAIL

will

earmark a certain quantum, as may be advised for

participation in common CSR programmes undertaken

collectivelyby oilPSUs.(Currentlythisis20%ofitsannual

budget)

2.1.3. AllocationoftheAnnualBudgetforCSRactivitiesinanygivenyear,will

notbelessthantheCSRallocationforthepreviousyear.

2.1.4.

Anyunspent/unutilised

CSR

allocation

of

aparticular

year,

will

be

carriedforwardtothefollowingyear,i.e.,theCSRbudgetwillbenon

lapsableinnature.


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Chapter33.PLANNING

3.1. IdentificationofThrustAreasAndStrategicInitiatives:3.1.1.ForpurposesoffocusingitsCSReffortsinacontinuedandeffective

manner,thefollowingsevenThrustAreashavebeenidentified:

i. EnvironmentProtection/Horticultureii. InfrastructureDevelopmentiii. Drinkingwater/Sanitationiv. Healthcare/Medicalfacilityv. CommunityDevelopmentvi. Education/LiteracyEnhancementvii. SkillDevelopment/Empowerment

3.1.2. Asaguideline for theworkcentres todistribute theirannualCSRExpenditureamongst the7 thrustareas,an indicativepercentage,

asbelow,hasbeensuggested.However, theactualdistributionof

expenditureamong these thrustareaswilldependupon the local

needsasmaybedeterminedby theneed Identificationstudiesor

discussionswithlocalgovernment/bodies/citizensforums/NGOs.

Sr.No.ThrustAreas

%

allocation

1

EnvironmentProtection

/Horticulture

20%

2 Infrastructurei.e. Building/Roads/

Electrification/Streetlighting

15%

3 Drinkingwater/Sanitation 10%

4 Healthcare/MedicalFacility 20%

5 CommunityDevelopment 10%

6 Education/LiteracyEnhancement 10%

7 SkillDevelopement/Empowerment 15%

3.1.3

Consideringthe

fact

that

as

the

premier

Natural

Gas

transmission

& marketing company, GAIL is the provider of clean energy

resource, efforts should be made, that to the extent feasible,

StrategicCSR initiativesareundertakenintheareasthatalignto

itsbusinessopeartions,suchasthefollowing:

3.1.3.1. Community Kitchen through natural gas alternative

Energy(Solar/Wind)/biomass/biogasetc.


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3.1.3.2. CommunityLighting/HeatingthroughSolarPower.

3.1.3.3. Support to research in sustainable development,

e.g. Environment Preservation/pollution control/

CarbonReductionTechnologyetc.

3.1.3.4.

Studyon

most

endangered

forest

cover

due

to

domesticenergyneedsofnearbycommunitiesand

providing alternative energy resources in those

areastotheextentpossible.

3.1.3.5. Waste&PlasticManagementinitiatives

3.1.4 ForcontributingtowardsthecauseofEnvironmentProtection,GAILwillsupport the3UNGlobalCompactPrinciplespertaining to the

Environmentas

below

:

3.1.4.1. Supportaprecautionaryapproachtoenvironmental

challenges;

3.1.4.2. Undertake initiatives to promote greater

environmental responsibility;

3.1.4.3. Encourage the development and diffusion of

environmentallyfriendlytechnologies.

3.1.5GAIL

will

dovetail

its

CSR

activities

in

a

manner

that

it

facilitates

the

fulfillmentoftheNationalPlanGoalsandobjectives,aswellasthe

MillenniumDevelopmentGoals soas toensuregender sensitivity,

skill enhancement, entrepreneurship development and

employment generation by cocreating value with local

institutions/people. Activities related to Sustainable Development

willformasignificantelementofthetotalinitiativesofCSR.

3.1.6.For"PreparednessandCapacityBuilding" inDisasterManagement

(DM),GAIL

CSR

will

take

up

innovative

social

investments

in

the

community/specific programmes, through PublicPrivate

Partnership with the Government, by networking with the

MinistriesinGovernmentofIndia/NDMAattheNational leveland

StateGovernments/SDMAsattheStatelevel


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Chapter44. IMPLEMENTATION:

4.1.

CSRprogrammes

will

be

undertaken

by

various

work

centers

of

GAIL

to

thebestpossibleextentwithinthedefinedambitoftheidentifiedThrust

Areas

4.2. The time period/duration over which a particular programme will be

spread,willdependon itsnature,extentofcoverageand the intended

impactoftheprogramme.

4.3. Programmeswhich involve considerable financialcommitmentandare

undertakenonatimeframeof25years,willbeconsideredas flagship

programmesandaccordedenhancedsignificance.

4.4.

By

and

large,

it

may

be

ensured

that

at

least

60%

of

the

CSR

programmes

are esecuted in and around the areas adjoining GAIL installations in

remoteareas/alongtheGAILpipeline.

4.5. Initiatives of State Governments, District Administration, Local

Administration as well as Central Government Departments! Agencies,

SelfHelp Groups, etc., would be dovetailed and synergized with the

initiativestakenbyGAIL.

4.6. Project activities identified under CSR are to be implemented by

specialized agencies, which could include Voluntary Organizations

(VOs) formal or informal Elected local bodies such as Panchayats,

Institutes/AcademicInstitutions,

Trusts,

Self

Help

Groups,

Govt/Semi

Govt./Autonomous organisations, Mahila Mandals, Professional

Consultancyorganizationetc.

4.7.1.The process for implementation of CSR programmes will involve the

followingsteps:

4.7.1 Identification ofprogrammes at Corporate and work centre level

willbedonebymeansofthefollowing:

(a) Need identification Studies by professionalinstitutions/agencies

(b) Internal need assessment by crossfunctional team at thelocallevel

(c) Receipt of proposals/requests from DistrictAdministration/localGovt.etc.

(d) Discussions and request with local representatives/Civicbodies/Citizensforums/VOs


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4.7.2 Area of CSR activities: CSR works being focussed in the areas

adjoining work centres, the programmes identified should

normally fall within a radius of 50100 kms. from GAIL

installations/workcentres.

4.7.3 Projectbasedapproach: GAILworkcentreswill followaproject

based accountability approach to stress on the long term

sustainabilityof

CSR

projects,

where

its

action

plan

will

be

distinguished as Shortterm, MiddleTerm & Long Term;

qualifiedas

ShortTerm 6 monthsto1year

MediumTerm 1year to2years

LongTerm 2 year and above Flagship

programmes.

4.7.4. While identifying long term programmes, all efforts must be

madeto

the

extent

possible

to

define

the

following:

a. Programmeobjectivesb. Baseline survey It would give the basis on which the

outcomeoftheprogrammewouldbemeasured.

c. Implementationschedules Timelinesformilestonesoftheprogrammewillneedtobeprescribed

d. Responsibilitiesandauthoritiese. Majorresultsexpectedandmeasurableoutcome.

4.8 Powersforapproval

4.8.1.CSR programmes as may be identified by each work

centre/corporateofficewillberequiredtobeputuptotheCSR

Sub Committee of the Board at the beginning of each financial

year with due recommendations of the CSR Committees

constitutedatthelocal&corporatelevel.

4.8.2For

meeting

the

requirements

arising

out

of

immediate

&

urgent

situations, CMD is authorised to approve proposals in terms of

theempowermentaccordedtohimbytheCSRSubCommittee

4.8.3 To afford a further degree of flexibility in approval of CSR

programmes, the following empowerment is afforded to the

concernedFunctionalDirectorandworkcentreIncharges:


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Sl.

No

Powers Director ED,ifOIC GM, if

OIC

DGM,

ifOIC

1 Approvaland

expenditure

sanctionforCSR

programmesand

reappropriation,

ifany,ofapproved

programmesonits

merit.(**)

Rs.4lacineach

case,subjectto

anannual

ceilingofRs.50

lac

Rs.3lacineach

case,subjectto

anannual

ceilingofRs,20

lac

Rs.2lac

ineach

case,

subjectto

anannual

ceilingof

Rs.10lac.

Rs.1

lacin

each

case,

subject

toan

annual

ceiling

ofRs.5

lac

** :Allprogrammesapproved in termsof theabovedelegation tobe subsequentlybrought to the

informationoftheCSRSubCommitteeoftheBoard.

4.9 Executingagency/Partners:

4.9.1. GAILwillseektoidentifysuitableprogrammesforimplementation

inlinewiththeCSRobjectivesoftheCompanyandalsobenefitthe

stakeholdersand

the

community

for

which

those

programmes

are

intended.Theseworkswouldbedonethrough:

i) Communitybasedorganizationswhetherformalor

informal

ii) ElectedlocalbodiessuchasPanchayats

iii) VoluntaryAgencies(NGOs)

iv) Institutes/AcademicOrganizations

v) Trusts,Missions

vi) SelfhelpGroups

vii)Government,

Semi

Government

and

autonomous

Organizations

viii)StandingConferenceofPublicEnterprises(SCOPE)

ix) MahilaMandals/Samitis

x) Contractedagenciesforcivilworks

xi) ProfessionalConsultancyOrganizations


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4.10 CriterionforidentifyingExecutingagency:

4.10.1. Whileidentifyingprogrammestheconcernedworkcentreswill

also identify theexternalagencywhowouldexecute thesaid

programme. In case of programme execution by

NGOs/Voluntaryorganizations the followingminimumcriteria

needto

be

ensured:

TheNGO/Agencyhasapermanentoffice/addressinIndia;

The NGO is a registered society under SocietiesRegistrationAct;

PossessesavalidIncometaxExemptionCertificate; The antecedents of the NGO / Agency are

verifiable/subjectto

confirmation

4.11 AgreementbetweenGAIL&Executingagency:

4.11.1.OncetheprogrammesapprovedbytheSubCommittee

oftheBoardarecommunicatedtotheworkcentres,theywill

berequiredtoenterintoanagreementwitheachofthe

executing/implementingagencyaspertheStandardModel

Agreement.


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Chapter55. MONITORINGANDFEEDBACK

5.1.To

ensure

effective

implementation

of

the

CSR

programmes

undertaken

ateachworkcentre,amonitoringmechanismwillbeputinplacebythe

work centre head. The progress of CSR programmes under

implementationatworkcentrewillbereportedtocorporateofficeona

monthlybasis.

5.2 TheCSRdepartmentatthecorporateofficewillconductimpactstudies

on a periodic basis, through independent professional third

parties/professional institutions, especially on the strategic and high

valueprogrammes.

5.3. Work centres and zonal office will also try to obtain feedback from

beneficiariesabouttheprogrammes.

5.4.AppropriatedocumentationoftheGAILCSRPolicy,annualCSRactivities,

executingpartners, andexpenditureentailedwillbeundertakenon a

regularbasisandthesamewillbeavailableinthepublicdomain.

5.5. CSR initiatives of the Company will also be reported in the Annual

Reportof

the

Company.


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Chapter66. GENERAL

6.1.

Incase

of

any

doubt

with

regard

to

any

provision

of

the

policy

and

also

in respect of matters not covered herein, a reference to be made to

Corporate CSR Department. In all such matters, the interpretation &

decisionoftheDirector(HR)shallbefinal.

6.2. Any or all provisions of the CSR Policy would be subject to

revision/amendment inaccordancewith theguidelineson the subject

asmaybeissuedfromGovernment,fromtimetotime.

6.3. TheCompanyreservestherighttomodify,cancel,add,oramendanyof

theseRules.

Revised CSR Policy 2010 Gail

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