Addendum #003 1 FDC ITB-17-124 REVISED ADDENDUM #003 Solicitation Number: FDC ITB-17-124 Solicitation Title: Barber Supplies Opening Date/Time: November 23, 2016 at 2:00 p.m., Eastern Time (ET) Addendum Number: 003 Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Please be advised that the changes below are applicable to the original specifications of the above referenced solicitation. Added or new language to the ITB is highlighted in yellow, while deleted language has been struck. Change No. 1: The Department’s written responses to written inquiries and approved equivalents. Question #1 Can items on a Purchase Order that are temporarily out of stock and or on back order be shipped at separate times from the items that are available for immediate shipping? Answer #1 Yes, however, additional shipping charges shall not be charged. Question #2 Are Vendor Contractor permitted to have any or up to all supplies on a Purchase Order drop shipped to the Department Buyer directly from a supplier or manufacturer the Vendor Contractor purchases the items from? Answer #2 Yes, but all orders shall reference the appropriate purchase order (PO) number and Department contact. Question #3 If partial or entire Purchase Orders are permitted to be drop shipped is the drop shipper (not the freight carrier under the FOB terms of the contract) considered a subcontractor? Answer #3 Yes, per Section 4.3 of the ITB, the Bidder may, with prior consent of the Department, enter into written subcontracts for the delivery or performance of services. Question #4 If a drop shipper is considered a subcontractor, what is the scope of requirements for the Contractor to remain in compliance with the awarded contract? Answer #4 The successful Contractor will remain ultimately responsible for fulfilling all requirements of the Contract, as specified in the ITB. Please see Section 4.3 of the ITB. Question #5 Are costs associated with fulfilling the purchase order, such as shipping, added to each unit price in a BID and therefore included in the grand total? Answer #5 Bids must be firm prices, and where products are included, shall include all packaging, handling, shipping and delivery charges, and environmental & fuel service fees, per Section 3.9 of the ITB.
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REVISED ADDENDUM #003 Solicitation Number: FDC ITB-17-124 · Andis MVP Clipper Model SMC-2 63220 $ 25 $ 8 Andis Master MI Clipper 01557 $ 15 $ 9 Andis Outliner II Trimmer Model GO
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Addendum #003 1 FDC ITB-17-124
REVISED ADDENDUM #003
Solicitation Number: FDC ITB-17-124
Solicitation Title: Barber Supplies Opening Date/Time: November 23, 2016 at 2:00 p.m., Eastern Time (ET) Addendum Number: 003 Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Please be advised that the changes below are applicable to the original specifications of the above referenced solicitation. Added or new language to the ITB is highlighted in yellow, while deleted language has been struck. Change No. 1: The Department’s written responses to written inquiries and approved equivalents.
Question #1 Can items on a Purchase Order that are temporarily out of stock and or on back order be shipped at separate times from the items that are available for immediate shipping?
Answer #1 Yes, however, additional shipping charges shall not be charged.
Question #2 Are Vendor Contractor permitted to have any or up to all supplies on a Purchase Order drop shipped to the Department Buyer directly from a supplier or manufacturer the Vendor Contractor purchases the items from?
Answer #2 Yes, but all orders shall reference the appropriate purchase order (PO) number and Department contact.
Question #3 If partial or entire Purchase Orders are permitted to be drop shipped is the drop shipper (not the freight carrier under the FOB terms of the contract) considered a subcontractor?
Answer #3 Yes, per Section 4.3 of the ITB, the Bidder may, with prior consent of the Department, enter into written subcontracts for the delivery or performance of services.
Question #4 If a drop shipper is considered a subcontractor, what is the scope of requirements for the Contractor to remain in compliance with the awarded contract?
Answer #4 The successful Contractor will remain ultimately responsible for fulfilling all requirements of the Contract, as specified in the ITB. Please see Section 4.3 of the ITB.
Question #5 Are costs associated with fulfilling the purchase order, such as shipping, added to each unit price in a BID and therefore included in the grand total?
Answer #5 Bids must be firm prices, and where products are included, shall include all packaging, handling, shipping and delivery charges, and environmental & fuel service fees, per Section 3.9 of the ITB.
Addendum #003 2 FDC ITB-17-124
Question #6 If additional costs, such as shipping, outside of the price for each unit on a BID are not included in the unit price, where should those costs be reflected on a BID?
Answer #6 Please see Answer #5.
Question #7 What is the definition or meaning of the term "extended price" on the BID Price Pages 21 - 29?
Answer #7 The term "Extended" has been change to “Total,” and should be the Unit Price multiplied by the Estimated Annual Quantity. Please see the Revised Attachment I, Price Page, included in this Addendum.
Question #8 Is it possible to get the previous bid tabulation or current contract pricing for the Barber Shop Supplies on FDC ITB-17-124?
Answer #8 This is the first time the Department has issued a formal competitive solicitation for barber supplies, so a previous bid tabulation is not available.
Question #9 What is the agency solution for an iem that becomes discontinued and is no longer available from the manufacturer, or other third party sources during the term of the first, second or third year of the contract and 3 additional option years?
Answer #9 Please review Section 1.7 of the ITB.
Question #10 Group III, Item 35 Starflite 939 Barber comb, Estimated annual quantity 50, what is the unit of issue? Does the customer request 1 comb, 50 each or 12 comb per on box, with 50 boxes (600 comb)?
Answer #10 This item has been updated to specify “per dozen” as the unit of measure. Please see the Revised Attachment I, Price Page, included in this Addendum.
Question #11 Group II, Item 60 Andis T-Edjar Blade screw (requires 2 each), Estimated Annual Quantity 20, what is the unit of issue? Does the customer request 1 each, total 20 or 2 each, (required for the repair) Total 20?
Answer #11 This item has been updated to specify “each” as the unit of measure and the estimated quantity was increased to 40. Please see the Revised Attachment I, Price Page, included in this Addendum.
Question #12 Group I, Clippers, Item 31, Oster Guide #5 - size 1/5,8" appears to be a typo, size is 5/8"
Answer #12 The correct size is 5/8”, and has been corrected. Please see the Revised Attachment I, Price Page, included in this Addendum.
Question #13 Group II, Item 34 Oster 23-51 Fast Feed Switch, does the customer require an actuator - Switch?
Answer #13 Yes.
Question #14 Group II, Item 36 Oster 23-51 Fast Feed Switch Button, does the customer require a switch? (mfg does not list a switch button)
Answer #14 Yes, the Department is looking for a “switch,” not a “switch button.” This item has been updated. Please see the Revised Attachment I, Price Page, included with this Addendum.
Question #15 Group II, Item 37 Oster 23-51 Fast Feed Lever, does the customer require an adjustment lever?
Answer #15 Yes, this item has been updated. Please see the Revised Attachment I, Price Page, included with this Addendum.
Addendum #003 3 FDC ITB-17-124
Question #16 Group II, Item 41 Andis ML Switch Sub Assembly, does the customer require a Switch Assembly (mfg does not list a sub assembly)
Answer #16 Yes, this item has been updated. Please see the Revised Attachment I, Price Page, included with this Addendum.
Question #17 Group II, Item 42 Andis ML Blade Screw, does the customer require a lower blade screw?
Answer #17 No.
Question #18 Group II, Item 43 Andis ML Lever, does the customer require an adjustment lever?
Answer #18 Yes, this item has been updated. Please see the Revised Attachment I, Price Page.
Question #19 Group II, Item 56 Andis T-Edjer Top Housing, does the customer require model 15515 or 15430?
Answer #19 The Department is requiring Model 15430.
Question #20 Group II, Item 61 Andis T-Edjar Housing Screw, does the customer require a screw -front cover, a screw -rear cover, cover -screw pad or screw cover screw pad?(mfg does not list a housing screw)
Answer #20 This item has been removed. Please see the Revised Attachment I, Price Page, included with this Addendum.
Question #21 Group II, Item 62 Adnis T-Edjer Armature Assembly, does the customer require 2 wire or 3 wire?
Answer #21 The Department may require the 2 wire or 3 wire. An additional item hasbeen added to Group II of the Revised Attachment I, Price Page.
Question #23 The agency solicitation does not specifically state all orders during the term of the contract will be electronic orders or credit card orders. If the agency desires to use a government credit card to order items, Credit Card Companies charge the prime contractor 3% for each government credit card transaction. The cost will be reflected in the quote to the FL agency. Identify if the agency is or is not going to use a government credit card during the term of the contract.
Answer #23 During the term of the resulting Contract, the Department reserves the right to issue purchase orders (POs) or use the State of Florida Purchasing Card when ordering from the awarded Vendor. Please see Section 2.8 of the ITB. Of note, all prices submitted must be firm and inclusive of packaging, handling, shipping and delivery charges, and fees, per Section 3.9 of the ITB.
Question #24 The agency has knowledge of the location for delivery during the term of the contract. Suppliers for the agency items provide free shipping over a specific amount. Suppliers charge shipping for orders under a specific amount. The agency has not identified the minimum dollar purchase with each agency order or the locations. Consider providing the number of locations and zip codes in the solicitation for delivery during the term of the contract.
Addendum #003 4 FDC ITB-17-124
Answer #24 Please see Section 1.8 of the ITB. A list of the Department’s facility locations is included in this Addendum.
Question #25 Requests for equivalents.
Answer #25 The following items are approved as equivalents: Group I Item 27 - Miaco - size 1/8" #1, Universal Clipper Guide Comb, Fits Oster, Wahl, Andis, Each Item 28 - Miaco - size 1/4" #2, Universal Clipper Guide Comb, Fits Oster, Wahl, Andis, Each Item 29 - Miaco - size 3/8" #3, Universal Clipper Guide Comb, Fits Oster, Wahl, Andis, Each Item 30 - Miaco - size 1/2" #4, Universal Clipper Guide Comb, Fits Oster, Wahl, Andis, Each Item 31 - Miaco - size 5/8" #5, Universal Clipper Guide Comb, Fits Oster, Wahl, Andis, Each Item 32 - Miaco - size 3/4" #6, Universal Clipper Guide Comb, Fits Oster, Wahl, Andis, Each Item 33 - Miaco - size 7/8" #7, Universal Clipper Guide Comb, Fits Oster, Wahl, Andis, Each Item 34 - Miaco - size 1" #8, Universal Clipper Guide Comb, Fits Oster, Wahl, Andis, Each Item 35 - Miaco - size 1.25" #10, Universal Clipper Guide Comb, Fits Oster, Wahl, Andis, Each Item 36 - Miaco - Universal Clipper Guide Comb Set, 10 Pieces, Fits Oster, Andis, Wahl, Each Group III II Item 29 - Styptic - Powder or Liquid, Each Item - 30 Permatex #80036 - Grinding Compound, 1.5 Oz Tube, Each Item - 27 Brush Cap, Black, Oster 1111012-010, Each Item - 48 Betty Dain Creations, Snap Closure, Fashionaire Styling Cape #930C, Black - Size 45 X 60, Each Item - 49 Cutting Cape, Snap Closure, #899C, Black - Size 54 X 60, Each Item - 51 Betty Dain, Styling Cape, Velcro, Super-Size Hair Salon Styling Cape, #899V, Black - Size 54 X 60, Each Item - 52 Fingernail Clipper, per Dozen - Case of 12
Change No. 2: A Revised Attachment I, Price Page is provided below. Vendors shall use this Price Page when submitting a Bid.
_____________________________________________ ______________________________ NAME OF BIDDER (COMPANY) FEID NUMBER
_____________________________________________ ____________________________ SIGNATURE OF AUTHORIZED REPRESENTATIVE DATE ______________________________________________ PRINTED NAME OF AUTHORIZED REPRESENTATIVE
Addendum #003 7 FDC ITB-17-124
REVISED ATTACHMENT I – PRICE PAGE
FDC ITB-17-124
GROUP II PARTS
No. Description Unit Price
Estimated Annual
Quantity Extended
Total Price
1 Oster 76 Carbon Brush, Each $ 20 $
2 Oster 76 Brush Cap, Black, Each $ 20 $
3 Oster 76 Tension Spring, Each $ 20 $
4 Oster 76 Hinge Assembly, Each $ 20 $
5 Oster#76 Gear, Each $ 20 $
6 Oster 76 Clipper Lever, Each $ 20 $
7 Oster 76 Thrust Plate, Each $ 20 $
8 Oster 76 Link, Each $ 20 $
9 Oster 76 Socket, Each $ 20 $
10 Oster 76 Toggle Switch, Each $ 20 $
11 Oster 76 Housing, Each $ 20 $
12 Oster#76 Armature, Each $ 20 $
13 Oster 76 Blade Screw, Each $ 20 $
14 Oster 76 Hinge Screw, Each $ 20 $
15 Oster 76 Blade Guide, Each $ 20 $
16 Oster Cord 76, Each $ 20 $
17 Oster 111 Armature Assembly, Each $ 20 $
18 Oster 10-111 Hinge, Each $ 20 $
19 Osters #111 Brush and Spring, Each $ 20 $
20 Osters #10-111 Lever, Each $ 20 $
21 Oster #10-111 Socket, Each $ 20 $
22 Oster Turbo 111 Gear, Each $ 20 $
_____________________________________________ ______________________________ NAME OF BIDDER (COMPANY) FEID NUMBER CONTINUED ON PAGE 24
Addendum #003 8 FDC ITB-17-124
REVISED ATTACHMENT I – PRICE PAGE
FDC ITB-17-124
GROUP II PARTS
No. Description Unit Price
Estimated Annual
Quantity Extended
Total Price
23 Oster Turbo 111 Link, Each $ 20 $
24 Oster Turbo 111 Cap Brush, Each $ 20 $
25 Oster Turbo 111 Upper Housing, Each $ 20 $
26 Oster Turbo 111 Lower Housing, Each $ 20 $
27 Oster 59-01 Upper Housing, Each $ 20 $
28 Oster 59-01 Lower Housing, Each $ 20 $
29 Oster 59-01 Switch Button, Each $ 20 $
30 Oster 59-01 Spring, Each $ 20 $
31 Oster 59-01 Blade Screw, Each $ 20 $
32 Oster 23-51 Fast Feed Upper Housing, Each $ 20 $
33 Oster 23-51 Fast Feed Lower Housing, Each $ 20 $
34 Oster 23-51 Fast Feed Switch, Each $ 20 $
35 Oster 23-51 Fast Feed Armature Assembly, Each $ 20 $
36 Oster 23-51 Fast Feed Switch Button, Each $ 20 $
37 Oster 23-51 Fast Feed Adjustment Lever, Each $ 20 $
38 Oster #23-51 Fast Feed Blade Screw, Each $ 20 $
39 Andis ML Armature Assembly, Each $ 20 $
40 Andis ML Switch Button, Each $ 20 $
41 Andis ML Switch Sub Assembly, Each $ 20 $
42 Andis ML Blade Screw, Each $ 20 $
43 Andis ML Adjustment Lever, Each $ 20 $
44 Andis T-Outliner Top Housing, Each $ 20 $
45 Andis T-Outliner Lower Housing, Each $ 20 $
_____________________________________________ ______________________________ NAME OF BIDDER (COMPANY) FEID NUMBER CONTINUED ON PAGE 25
Addendum #003 9 FDC ITB-17-124
REVISED ATTACHMENT I – PRICE PAGE
FDC ITB-17-124
GROUP II PARTS
No. Description Unit Price
Estimated Annual
Quantity Extended
Total Price
46 Andis T-Outliner Housing Screw, Each $ 20 $
47 Andis T-Outliner Blade Screw, Each $ 20 $
48 Andis T-Outliner Tension Spring, Each $ 20 $
49 Andis T-Outliner Tension Spring Screw, Each $ 20 $
50 Andis Styliner II Top Housing, Each $ 20 $
51 Andis Styliner II Lower Housing, Each $ 20 $
52 Andis Styliner II Switch Sub Assembly, Each $ 20 $
53 Andis Styliner II Switch Button, Each $ 20 $
54 Andis Styliner II Blade Screw, Each $ 20 $
55 Andis Styliner II Housing Screw , Each $ 20 $
56 Andis T-Edjer Top Housing, Each $ 20 $
57 Andis T-Edjer Lower Housing, Each $ 20 $
58 Andis T-Edjer Switch Button, Each $ 20 $
59 Andis T-Edjer Switch Contact Spring, Each $ 20 $
60 Andis T-Edjer Blade Screw, Each $ 20 40 $
61 Andis T-Edjer Housing Screw, $ 20 $
62 Andis T-Edjer Armature Assembly, 2-wire, Each $ 20 $
63 Andis T-Edjer Armature Assembly, 3-wire, Each $ 20 $
63 64 Andis MVP Upper Housing – Black, Each $ 20 $
64 65 Andis MVP Lower Housing - Black, Each $ 20 $
65 66 Andis MVP Blade Hinge Screw, Each $ 20 $
66 67 Andis MVP Hinge Assembly, Each $ 20 $
_____________________________________________ ______________________________ NAME OF BIDDER (COMPANY) FEID NUMBER CONTINUED ON PAGE 26
Addendum #003 10 FDC ITB-17-124
REVISED ATTACHMENT I – PRICE PAGE
FDC ITB-17-124
GROUP II PARTS
No. Description Unit Price
Estimated Annual
Quantity Extended
Total Price
67 68 Andis MVP Blade Guide, Each $ 20 $
68 69 Andis MVP Blade Screw, Each $ 20 $
69 70 Andis MVP Tension Spring, Each $ 20 $
GRAND TOTAL – GROUP II
$______________
_____________________________________________ ______________________________ NAME OF BIDDER (COMPANY) FEID NUMBER
_____________________________________________ ____________________________ SIGNATURE OF AUTHORIZED REPRESENTATIVE DATE ______________________________________________ PRINTED NAME OF AUTHORIZED REPRESENTATIVE
42 Betty Dain Nylon Barber Jacket, Black – Sizes Large, Each $ 50 $
43 Betty Dain Nylon Barber Jacket, Black – Sizes XL, Each $ 50 $
44 Betty Dain Nylon Barber Jacket, Black – Sizes 1X, Each $ 50 $
45 Betty Dain Nylon Barber Jacket, Black – Sizes 2X, Each $ 50 $
46 Betty Dain Nylon Barber Jacket, Black – Sizes 3X, Each $ 50 $
47 Betty Dain Nylon Barber Jacket, Black – Sizes 4X to 5X, Each $ 50 $
48 Betty Dain Styling Cape (Snap), Black – Size 45” x 60”, Each $ 50 $
49 Betty Dain Styling Cape (Snap), Black – Size 54” x 60”, Each $ 50 $
50 Betty Dain Styling Cape (Velcro), Black – Size 45” x 60”, Each $ 50 $
51 Betty Dain Styling Cape (Velcro), Black – Size 54” x 60, Each” $ 50 $
52 Fingernail Clipper – per Dozen $ 25 $
53 Toenail Clipper – per Dozen $ 25 $
GRAND TOTAL – GROUP III
$_______________
_____________________________________________ ______________________________ NAME OF BIDDER (COMPANY) FEID NUMBER
_____________________________________________ ____________________________ SIGNATURE OF AUTHORIZED REPRESENTATIVE DATE ______________________________________________ PRINTED NAME OF AUTHORIZED REPRESENTATIVE
Addendum #003 14 FDC ITB-17-124
Change No. 3: A list of the Department’s facilities are provided below.
FACILITY LOCATIONS FDC ITB-17-124
REGION 1
COUNTY FACILITY ADDRESS
JACKSON (ACI) Apalachee Correctional Institution - East Unit 5563 10th Street Malone, Florida 32445-3144
Apalachee Correctional Institution - West Unit 52 West Unit Drive Sneads, Florida 32460-4165
CALHOUN Calhoun Correctional Institution 19562 SE Institution Dr. Blountstown, Florida 32424-5156
ESCAMBIA (Century) Century Correctional Institution 400 Tedder Road Century, Florida 32535-3659
FRANKLIN Franklin Correctional Institution 1760 Highway 67 North Carrabelle, Florida 32322
MARION Marion Correctional Institution Physical Address: 3269 NW 105th Street Ocala, Florida 34475 Mailing Address: P. O. Box 158 Lowell, Florida 32663-0158
REGION 4
COUNTY FACILITY ADDRESS
MARTIN Martin Correctional Institution 1150 S.W. Allapattah Road Indiantown, Florida 34956-4397
DADE (SFRC) South Florida Reception Center (SFRC) 14000 NW 41st Street Doral, Florida 33178-3003