Retention Action Plan - Presentation to Deans Council - 2013 Nov 19

RETENTION ACTION PLAN

Executive Summary from the Division of Undergraduate Education

Presentation by Dr. Ben Withers, Associate Provost for Undergraduate Educationand Bethany Miller, Academic Retention Director

at theUniversity of Kentucky Deans Council

November 19, 2013

Summary of Immediate Actions

• Obtain input on recommendations from a wider audience

• Conduct focus group regarding student success• Implement individualized retention plans• Administer UK Mobile micro-survey• Implement an Exit Process for Withdrawing Students

• Move Residence Halls inquiries regarding intent to return to October• Continue and strengthen calling system for non-returning students• Administer an Attrition Survey in Spring 2014 (scheduled)• Comprehensive assessment of bottleneck courses • Analyze the impact of financial aid on upper class student retention

and graduation

Proposed Retention Model

Summary of Immediate Actions

• Obtain input on recommendations from a wider audience

• Conduct focus group regarding student success• Implement individualized retention plans• Administer UK Mobile micro-survey• Implement an Exit Process for Withdrawing Students

• Move Residence Halls inquiries regarding intent to return to October• Continue and strengthen calling system for non-returning students• Administer an Attrition Survey in Spring 2014 (scheduled)• Comprehensive assessment of bottleneck courses • Analyze the impact of financial aid on upper class student retention

and graduation

Longer-Term Recommendations

First to Second Year Retention of 87% - 90%

Six-Year Graduation Rate of 70% - 75%

① Promote academic preparation and utilize effective recruitment efforts

② Use a data-driven approach to tailor retention strategies

③ Develop centralized system to connect students with resources needed for success

④ Strengthen the impact of academic advising by adopting a comprehensive, customized approach that fosters college and faculty involvement

⑤ Establish a bold culture with an expectation of graduation within four years

⑥ Promote greater engagement among upper-division students

⑦ Improve evidence-based continuous improvement to ensure accurate, recent data is always available

⑧ Integrate accountability at all levels

Roles of the Colleges

• Collaborate with Campus Retention Workgroup: A central coordinating committee situated strategically to conceptualize and implement best practices.

• Strengthen college/student engagement during the first and second years

• Implement best practices for student success in the classroom

• Enhance advisor/student interaction to teaching and learning relationship

Proposed Retention Model

An Equal Opportunity University

Retention Action Plan

Vince Kellen, PhDSenior Vice Provost, Technologies &

[email protected]

An Equal Opportunity University

Analysis Action Items• Complete the student retention model in HANA

– Allow for college/department drill down to examine individual student records

– Provide for more retention and graduation rate windows, e.g., 3-year graduation rate analysis

• Complete “List Manager” functionality– Let units define student cohorts (e.g., first-gen, low entrance

math scores, etc.) and analyze retention and enrollment trends

– Compare/contrast multiple cohorts– Identify micro-segments for micro-surveys

• Assist with further retention research– Conduct research into bottleneck courses and other student

progression issues– Analyze the impact of financial aid on upper class student retention

An Equal Opportunity University

Data and Systems• Collect student membership data and include into the

HANA models:– Living and learning programs, honors programs– Greek organizations, student clubs, sports

• Continue to expand the type of data included in the Advising Hub application– Add more ‘tags’ to the advising notes aiding reporting and

analysis– Collect activity engagement where it is helpful for advisors,

e.g., The Study, TallyCats, myUK Mobile, LMS tools, class attendance

• Add features to myUK Mobile and Advising Hub– Class attendance, event participation via myUK Mobile– “Reverse the flow of academic alerts” by automatically

identifying students who may need alerts, allowing instructors/advisors to create the alert if needed