Resumenew

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Planning Your Future

Obaid Saad Alabdali

MGT and MKT Department

04-05-99

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Congratulation

❧ Job getting campaign ❧ Time and effort to get a job❧ Six months period to get a job❧ Employers do not hire you as a reward, but

rather for the promise of what you can do❧ The cost of making a wrong decision is

great

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Objectives of this Seminar

❧ Planning your Career❧ Preparing your Resume❧ The Job Interview and Follow Up.

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Career Definition

❧ A job or profession that you have been trained for and intend to do for several years.

● Example, career in retailing

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Planning Your Career (1)❧ You must put considerable time, effort,

and thought into getting a job if you want to have a rewarding and fulfilling working life.

❧ Self Analysis● Making important decision

• Choosing the University

• Selecting your Major• Changing major at least once in your college life)

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Planning Your Career (2)

❧ Think about your life, your interests, things you are good at( and those you are not) and the experience have give you the most satisfaction. These make sound career decisions

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SWOT❧ Strengths

❧ Weaknesses

❧ Opportunities

❧ Threats

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Important Questions (1)

❧ Which courses have you enjoyed most and least in School?

❧ Recalling projects on which you have worked in class, companies, which one you like and dislike?

❧ Do you enjoy working most with records, people, ideas, or things?

❧ Do you enjoy working more with your mind or with your body?

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❧ Do you prefer working independently on a project or with a team?

❧ How important to you is being your own boss?

❧ In what type of work office setting do you function best: a quite office, an environment with a lot of activities and people, or an outside locations

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❧ What type of work schedules would you prefer: fixed or flexible? Days, nights, or weekend, how eager are you to work overtime?

❧ What is important about the geographical location of your job in terms of climate, size of area and location? Do you prefer a particular city, region and etc?

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❧ For what kind of organization would like to work, large or small, established or new? Commercial or government, or nonprofit?

❧ People with whom you like to work with?❧ How would you like to dress for work?❧ What types of material rewards are

important for you in terms of salary, commissions, fringe benefits, security?

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❧ What about job training?❧ What are your career goals five years after

graduating from college?

Your answer to these questions will help you identify the type of career that would offer you the most satisfaction and success.

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Many jobs are available (1)

❧ Research● Armed with your self-assessment, you should

secure additional information- about possible occupation, demographic trends, and industries and companies which are interested.

❧ Occupational Information● Ask current employees ( the nature of work,

working condition, job out look,earning, etc.)

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Many jobs are available (2)

❧ Demographic information ( job trends, example, services and IT)

❧ Industry and company information❧ Network

● Job getting process● Initial network ( friends, family, professor,

college alumni, any help) ● Personal and professional connection

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Preparing Your Resume (1)

❧ A resume is a brief record of one’s personal history and qualifications that is typically prepared by an applicant for a job.

● (what I have learned and what I have done)

❧ The emphasis should be in the future rather than the past; you must show how your education and work experience have prepared you for future jobs.

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Preparing Your Resume (2)

❧ Be realistic about the purpose of your resume.Many people have are not hired because of their poorly written or poorly presented resumes.

❧ The purpose of the resume is to get you an interview, and the purpose of the interview is to get you a job.

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Resume length (1)

❧ Think about the receiving end (recruiters)❧ He spends no more than 35 seconds

looking at each resume during their initial screening.

❧ How much information can the recruiter be expected to read in less than a minute?

❧ Get to the point and say goodbye.❧ Hire you not marry you?

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Resume length (2)

❧ How much is too much?❧ The thicker the resume, the thicker the

applicant?❧ Manager prefer one-page resume for the

entry-level positions, and two pages for unusual circumstances.

❧ Too much information is as bad as too little.

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Resume length (2)

❧ It must be attractive❧ Easy to read❧ Do not make your resume too short

● A resume that does not fill one page may tells the employer that you have little to offer.

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Resume Format (1)

❧ Content of your resume is more important than the format

❧ But first impressions are lasting❧ Before you begin writing your resume,

think about the format, because● some format decisions will affect the amount of

space available to discuss your qualifications and background.

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Resume Format (2)

❧ Customize your resume for each employment opportunity

❧ Print your resume on a laser printer❧ Use different type faces and different size

and style to make different parts stand out❧ Choose a simple, easy-to-read typeface❧ Avoid special effect

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Resume Format (3)

❧ Use simple format with lots of white space❧ Use short paragraph❧ Use logical organization❧ Format your resume on standard-sized

paper (8 1/2 by 11 inches) so it can be filed easily

❧ Avoid brightly colored papers

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Resume Format (4)

❧ Dark colors do not photocopy well❧ Choose white or an off-white (cream)❧ Use paper of good quality 20-pound bond❧ Present a professional, conservative

appearance❧ Your resume should 100% free from error-

in content, spelling, grammar, and format

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Resume Content

❧ There is no such thing as a standard resume❧ But there is a standard parts of the resume

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Information On a Resume (1)

❧ Name, address, and telephone number❧ Job objective❧ College major, degree, name of college,

and date of graduation❧ Jobs held, employing company or

companies ( but not complete mailing address or the name of your supervisor

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Information Wanted On a Resume (2)

❧ Dates of employment, and job duties❧ Special aptitudes and skills❧ Email address, home page

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Information Unwanted On a Resume (1)

❧ Information related to bases for discrimination

● religion● age● gender● photograph● marital status● High school activities

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Identifying Information (1)

❧ Your name and your address including your phone number are crucial

❧ Your name should be the very first item on the resume arranged attractively at the top

❧ Use your complete name, avoiding nickname

❧ Do not use a personal title such as Mr..

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Identifying Information (2)

❧ It is not necessary to include the heading “Resume” at the top (your name is the heading, it stand out in the recruiter's minds

❧ If you will soon be changing your address, include both, along with the relevant dates for each

❧ If you will be away from your phone, get an answer machine (available for contact)

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Job Objective (1)

❧ Is a short summary of your area of expertise and career interest

❧ Recruiters want the objective stated so that they will know where you might fit into their organization

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Objective must be

❧ Personalized-both for you and for the position you are seeking

❧ Specific enough to be useful to the employer but not so specific as to exclude you from many types of similar position

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Education (1)

❧ Unless your work experience has been extensive, and directly related to your job objective, your education is probably a stronger job qualification, therefore it should come first in your resume

❧ List the title of your degree, the name of your college, your major, and expected date of graduation (month and year)

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Education (2)

❧ List your GPA if it will set you apart from the competition (at least 3.0 on a 4.0 scale)

❧ If you have made the dean’s list❧ Unless your course of study provide

distinctive experience that uniquely qualify you for the job, avoid including a lengthy list of college courses

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Work Experience (1)

❧ List any work experience-is a plus❧ If your work experience has been directly

related to your job objective, put it ahead of the education section

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Work Experience (2)

❧ In relating your work experience use either❧ Chronological

● organize your experience by date, describing your most recent job first and working backward

❧ Function ● Organize it by type of function performed

( such as supervision or budgeting)

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Work Experience (3)

❧ Or skills developed ( human relations, communication skills)

❧ Show the employer● Ability to work well with other● Communication skills● Competence and good judgement● Innovation● Computer knowledge

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Other Relevant Information (1)

❧ Foreign language❧ Competence in common software programs

such as spreadsheets, world processing (non-business major)

❧ Include any honors or recognition that have relevance to the job you are seeking

❧ Membership in business related organization

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Other Relevant Information (2)

❧ Involvement in volunteer❧ Include your hobbies and special interest❧ Travel experience❧ Willingness to travel

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References (1)

❧ A reference is a person who has agreed to provide information to a prospective employer regarding a job applicant’s finiteness for a job

❧ The name and address of references should not be included on the resume itself

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References (2)

❧ Your references should be professional references ( University Professor with whom you have had a close and successful relationship)

❧ Reference Upon request

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Electronic Resumes

❧ It is a resume that is stored in a computer database designed to help manager and initially screen job applicant

❧ Applicant may mail or fax a paper of their standard resume which is then scanned into database

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The Job Interview

❧ The purpose is to verify information on the resume

❧ Explore any issue raised by the resume ❧ Get some indication of the probable

chemistry between the applicant and the organization

❧ The applicant get information about the organization

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Preparing For a Job Interview

❧ Researching the organization● Learn any thing about the organization● Study the competition ● Understand the market

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Practicing Interview Questions (1)

❧ Tell me about yourself❧ How would you describe yourself?❧ Tell me something about yourself that I

won’t find on your resume❧ What do you take real pride in?❧ Why would you like to work for our

organization?

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❧ Why should we hire you?❧ What are your long-rang career objective?❧ What types of work do you enjoy doing

most? Least?❧ What accomplishment has given you the

greatest satisfaction?❧ What would you like to change in your

past?

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❧ These questions are not difficult to answer, if you practice them.

❧ Interviewer asks difficult questions to judge your behavior under stress

❧ If you do not understand the question ask him to rephrase it or to be more specific.

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Preparing Your Own Questions (1)

❧ How would you describe a typical day on the job?

❧ How is an employee evaluated and promoted?

❧ What types of training are available?❧ What are your expectation of new

employees?

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Preparing Your Own Questions (2)

❧ What are the organization plan for the future?

❧ To whom would I report? Would anyone report to me?

❧ What are the advancement opportunities for this position?

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Questions should not be asked

❧ Avoid putting the interviewer on the spot❧ Avoid asking about salary and fringe

benefits during the initial interview

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Dressing for Success

❧ First impression ❧ Pay attention to your dress❧ Dress in a manner that flatters your

appearance❧ Clean, conservative clothing for interview

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Controlling Nervousness ❧ Face whatever the interviewer throws your

way❧ Practice mock interviews❧ To avoid excessive nervousness

● arrive properly equipped (pen and notebook, list of Qs you want to ask, two copies of your resume)

● Arrive on time (10-15 minutes early)● Become familiar with your resume

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Conducting Yourself During the Interview (1)

❧ Observe the organizational environment very carefully, and treat people with courtesy

❧ Maintain formality❧ Great the interviewer by name, with a firm

handshake, direct eye contact , and smile❧ Wait till the interviewer is seated, and then

take your seat

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❧ Sit with your feet planted firmly on the floor

❧ Avoid taking notes❧ Never wander around the office❧ Show interest in everything the interviewer

is saying❧ Do not concentrate so hard on formulating

your response

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Conducting Yourself During the Interview (3)❧ Answer each question in a positive,

confident manner❧ Answer each question as honestly as you

can❧ Do not try to oversell yourself❧ If asked about salary expectation, try to

avoid given a salary figure

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❧ Group interview ( several people interview you)

● try to know names and positions● address the answer to everyone

❧ Interviewed more than once❧ When the interview finish ask the

interviewer when you might expect to hear from him

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Communicating After the Interview

❧ Try to learn from the interview❧ Send a short thank-you note or e-mail

message as a gesture of courtesy and to reaffirm your interest in the job

❧ If you do not hear from the interviewer by the deadline date he gave you for making decision, telephone or e-mail for a status report

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Handling Rejection

❧ Do not spend your time after a job interview sitting by the phone waiting for word on the hiring decision, go on looking for a job

❧ If you did not get the job, do not get angry

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Accepting a Job Offer (1)

❧ Job offer is never “official” until is in writing

❧ Avoid making permanent plans until the confirming letter arrives

❧ Accepting the job offer is easy (acceptance letter)

❧ Give the good news first, follow it with any necessary details (salary, starting date)

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Accepting a Job Offer (2)

❧ Once you accepted the job offer● you should immediately inform all other

organizations at which you are seriously considered for a position to withdraw your name from further consideration

● If you receive other job offer you should decline them

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Delaying a Job Offer

❧ You receive one job offer from one company while you still have other job interviews pending

● request for time extension with diplomatic way● Express appreciation for the job offer, tactfully

ask for an extension and close by reaffirming your interest in the job

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Refusing a Job Offer

❧ Refusal letter should be written in the indirect organization pattern

● beginning on a neutral but relevant note● state the refusal in neutral or positive terms● closing on pleasant, supportive notes

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Reference

Contemporary Business Communication

By Scot Ober

1998