RESTRICTED RESTRI TED TME!JT Pentagon Memo Adj Gen... · RESTRICTED RESTRI TED iiAR DEP AR TME!JT Washington 25, D. C. CJM/nak - 2B-939 Pentagon 14 October 1943. SUBJECT: Employment

RESTRICTED RESTRI TED iiAR DEP AR TME!JT

Washington 25 , D. C.

CJM/nak - 2B-939 Pentagon

14 October 1943.

SUBJECT: Employment of Persons of Japanese Ancestry in Plants and Facilities Important to the ltla.r Effort,

TO: The Commanding Generals, Army Air Forces; Army Ground Forces; .Army Service Forces i Service Commands; Defense Commands i

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Military District of \vashington.

1, To prot('lct from possible injun' or destruction national ... defense material, national-defense premises and national- defense utilities, to facilitate the omplojment of persons of Japanese ancestry in plants and facilities .important to the war effort, and to prevent duplication of investigAtion, the following policies flnd procedures vlill govern the employment of all persons of Japanese ancestr~'·

2, a. It is the policy of the \var DepArtment thet the maximum utilhation consistent with militar~r security \vill be made in the war effort of persons of Japanese ancestry,

b. The general regulations and procedures governing emplo~rment in plants and fRcilities important to t4e war effort will apply also to persons of Japanese ancestry, eXCPpt a.s otherwise provided herein.

c, No person of Jappnese ancestry will be ~~ployed in a plant or facili t~r importMt to the war effort until RpprovPl for such employment nas been given by either the Japanese-AMerican Joint Board or The Provost

Mnrshal General,

d, Uo person of J ap:mese :mce stry will be pArmi tted to attend or be employ8d by nn educPtionnl institution importflnt to the w~r effort until approval for such PttendPnce or emplo~~Ant h8S been given by The Provost Harshal General,

e. The Provost H8rshl'll GenerRl will maini-a,.i.n l'l central file of quest ionnBire s with record chP.cks, invest ig!'lt ions • . an!d.·:Pctions - taken _..on cA.ses of persons of JapPnese ancestry.

f. PPrsons of ,Tflp?nesA flnCPstry who hRVP alreRdY obtained em­ployment in plents And fpcilities importAnt to the war effort without · el~Rrance by either the Japanese.,.American ,Toint Bonrd or The Provost Marshaf

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AG 291.2 ( 1.2 Oct 43)0:8-S-SFMGP-M . (Cont 1d.) · 14 OctobE'!r 1943.

General, and persons of Japanese ancestry who are pres~ntl~ ~mployed b ' ' or attending educC'It ional institutions without - approy?l b~, Tho Provost Marshal Gener~l, will be permitted to continue their emplo~~ent or attend­ar1ce pending investigntion. The fact that a person is of Japanese an­cestry will not of its~lf be considered a.dequRte cause for removal.

3. An emplo~rer operating a plant or ft1cility important to the war effort wishing to employ or. to cont.inue to employ a person of Japanese ancestry, and an educf!tional institution wishing to employ or to have attend, or to continue to er.:~ploy or to hRVe attend, 8 person of Japanese_ ancestry, \'dll indicate on a personnel securit:· questionnaire, PMGO-ID Form 58 (for Americ?n citizens of Japanese MCestry), or on an alien questionnaire, PI1G0 Form 301 (for Japanese aliens or nationals), the re­quired information identifying both the person to be emplo~red and the nature of the work to be performed. Questionn8ires will not be required for:

a. Thosfl persons alre~,d~r apprdvnd by the Japf'nese-American Joint Board for emplo~•ment in pl:mts Md facilities important to the war effort.

b. Th ose persons previously approved by The Provost }hrshal General for the s ~me or a more highl~r classified p osition.

c. Th ose persons desiring to attend or be employed in an edu­c~tio nf'l institution that has been g iven clearance by The Provost Harshal General,

4, The provisions of Section IV ·of thA Restricted Services of Sup­ply letter of 9 August 1942, SPHGS 381, subject: Continuing Protection Policies and Procedures, are inapplic8ble to alien Japanese whose em­plo'yment on aeronautical or:WAr or Nav~ contrA.cts is approv~d under the procedure herein outlined. The provisions of Section VI of letter referred to above, 9 August 1942, are inapplicable to American citizens of Japanese

ancestry.

5. The Provost Marshal General will direct th~t such regulations be issued as mF~? be necessf'r~r to effectuAte this p!'ogrrun.

By order of the Secret:>ry of vlflr:

, ~ • \ . jor General,

l Incl .• A jutflnt G~neral,

Cy Instruction s.

(FOR OOP IES 'FURNISHED, SEE PAGE- 3).

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291.2 (12 Oct 43)0~S-SPMGP-M (Cont 1d.) 14 October 1943.

COPIES FURNISHED: Office of the Assist~nt SAcretAr~' of Wfl.r (3); Deputy Chief of Staff (3): Assistant Chief of StAff, G-1, WDGS (3); Assist~nt Chief of St~ff, G-3, WDGS (3); AssistAnt Chief of Staff, OperRtions Division, 1-IDGS (3); Office of NRVfll Intelligence, lta~r~r Department (3); Wa.r RelocEJtion .Authority ( 3) i Federal Bureau of InvestigAtion (3); The Provost Marshal General, Hail- Records .. Library :BrAnch ( 15); The Provost 11Arshal GE'lnera1, Personnel Security Division (100); Director of Administration, ASF (l); Deputy Chief of Staff for Service Commtmds ( 1).

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Instructions: C•n~erning . EiJlployme.irt o( Pe:f~~ris. of' ·Ja~~e . ' AJ1cestry _in Plants and .Facilities ~~pt ,j~ . the War . Effort. · . -~ .

!. · .. • 1. The following iilstructions will :govern ;the :.P~-~c~·~:si.bg o'r' · ques·~ tionnaires, the conduct of investigations arid the removal 6f persons o! Japanese ancestry under this authority.

2, 7~r the purposes of this directive,: the word~ · and phraseS defineq below will have the meaning indic~t~d: .

.. : . a. · Persons .Qf J'apanese . ances.~ry : ._ .kr.y person with .~ or ~parents of the Japanese race. This includes .all cl~sses . of such peroons; citizens a¢ alieM; evacUees fra.m t.bel ).I' est Coast~ vo~e.cy .vmdigr.mts f:Jrillllm 'jt.he v;:~st COiill$'tt ~ior . to .. e:vacuat:ion, ·and persons W.QI .. have normally resided in other areas of the trriit'ed :states; or its possessions. · · · ·

b, Plants !!!S f·acilities importf!nt .iQ the ~ effg~t - In addit;on to. those plants <;1nd f!lci~ities i~portant .· ~o AJ;-~ · and Navy procurement, this term may include establ~shments adjacent to vital war plants and those .whj,Ql_l, _if destroyeQ. or ren<;l~~~d .unf~t for use ,

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weuld se:;-iously . interfer~ .:with prodtic~ion 9r _. w~r · · !M!-er.iai~ ;. '!". the· effiQien~y o! ~-~e m~li~ary services in a ~~v.en area • . , T~e ~. d~~truction or rendering unfit for . use oan apply either to the p~ysical ' Plant, 1 t~ equiJtment or it~ ~poducts ., · . . , · . . · '·._. . · · ·

· e. · -Ins.ti t'~tiom~· ·~ · :rnstit~tloris · enga-ged in re.search, deveiop ... Plental or t.ra.in~ng activi;ties for , the. A..rmy .. or. th~ Navy will be o-,Jt-si-defBd _ as faciliiti.ss i'mp•rt.ant to th~ : war ~f!ort~ .·· . ·

. ·. ~-~ ·. Stud.ents. ~ P.ers6~s--·~( Japan~ s'~.~ ~·J;lce.~try ' ~ttending or desiring t~ at-tend educational instit-i.itions important to 'the war ~!fort .as students . will be · pro<;:esseq the S~!'lle as .. ~n employee or pro-spect-ive employee· ~ · · ·' · · · · - · ' · ·

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3. The stan d personnel security questionn e, Pi·.rGO-ID Form be used for American citizens of Japanese ancestr,y, and the standard alien questionnaire, PNGO Form 301, will be used for Japanese aliens or natione~s.

4. ~estionnaires will be accomplished in septuplicat.e . The face of each •·rill be completed by the employee, or be the con tractor or the ivar Relo­cation Authority vn th information supplied by the employee , The signature of the employee and the id tness will be subscribed in the spaces provided there­for. The reverse side of questionnaires.for aliens ivill be completed by a responsible representative of the contr~ctor and his signature ~dll be sub­scribed. Uhere there is a continuing protectiOn representative resident at the plant or facility, it is desirable that , in addition to the recormnendation hereinafter required, any Army or Navy representative resident e.t the plant or facility state and date his recommendation and subscribe his name, grade, title ano_ address on the reverse side of the questionnaire, for either an alien or a citizen.

5. All information on the origina~ cop,y of the questionnaire, including signature, must be duplicated on each copy·attached; ho,vever only the original need be signed manually.

6 . The employer ,,,rill retain one copy of the questionnaire ~d submit the original and five copies with a.ll pertinent correspondence ancl data to the nee.rest app;ropr~ate ,representative responsible for continuing protection.

7. .The appropriate representative responsible for continuing protection uill sta:te and date his recotnmenda tio~ · ·on th.e ... reverse side of the quostionnaire and subscribe his name, grllde , ' title. and ao.dress. Such recommendation will bo be.sed upon information contained in the questionnaire and any other information . .. available id thou t investigation •

. ·8•, . The appropriate representative \dll retain one copy of the question­naire and will forwe,rd the original Hnd four copies to the Commanding General of the appropriate Service Command, Attention: Chief~ Personnel Security.

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b. In plants assigned to the Army Air Forces for continuou~ pro-tection, the· appropriate representative ~rill for\•rard the original and five copies to the Supervisor of the appropriA:te Procurement District . The Super­visor of the Procurement District will retain one copy and forward the original and four copies to the Director, Pe.rsonnel Security Division, Office of The ?rovost Iviarshal Ge~eral, Washington, D. c., through the Air Provost Iviar shal. , .

9. Any pertinent information concerning the subject knOivil to the officers or individuals processing any questionn?-ire as required in .. paragra.phs 4, 6, 7 and 8, not othcnvise disclosed by the questionnaire , shall be summari zed and atta ched to the original and copies mentioned in lJe.ragraph 8a and b, above.

r: ·_ 10. Service Command cases ~rill be processed in the manner prescribed for

pending alien cases, including special and supplemental investigations, if necessa r y , except that supplemental investigations \•.rill not be requested of the \•!estern Defense Command. The results of the invcs tigation 1.•nll be trans­mitted in duplicate to the Director, Personnel Security Division, Office of the

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Frovost Marshal Generul, Ylashington, D. C. , as soon as it is completed • .

11. The original and three copies of +,he' questiG>nnaire will he trans-mitte~ i~~ediatel~ on receipt to the Director, Personnel Security Division, Office of the Frovost, tlb.rshal· Genere:;.l, Washin,r~ton, D. C.

12. The Personnel Security Division, Office of the Frovost 1larshal General, will initiate c.n:' addition£,1 necessary inve~·.tigation and upon com­pletion will return a copy of the questionnaire toc;ether v1i th the complete investig~, tion report E~nd an indorsement of their decision to the appropriate Service Command or A.b...F. Procurement District (throu[;h the Air Provost l\~arshal) for final disposition.

13. The indorsement of The Provost ~.;arshal General vtill take one of the followinr; forrns:

a . i'lithdrawal of the opposition of this office to the employment of this person hy the stated emplo:'er.

h. Approval of the employment of this person in any plant or facili­ty important to the war effort subject to the lir1itation that he may not have ~ccess to plans anG specifications for aeronautical or classified (secret, con­fidential and restricted) ·war and Navy Department contracts; or have access to v1ork in pro£ress under such contracts; or participate in such contract tria).~.

c. Approval for employment of the suhject for a particular job in a plant or fc..cility important to the war effort.

d. Unlimited approval for employment of t!1c:3 subject in any plant or facility iL1portant to the war effort .

e. Denial of consant for t~e ernployrnent of the person in the plant or facility for v1hic~ the r.pplication is made .

f. An order for the rcmovJ.l of Sub.iect J.s a suspected subversive froD &.. .Plant or fs.cilit:.r ir:~portc,nt to the war effort.

14. In the case of .~n alien Japanese whose ~._1mployment is requested by a plant or facilit~r having aeronautical or classified ;:ro.r or Navy Department contract.a, the r.ction of The Proves t ~ic..rshal Genen~.l v:ill conform to current procedure in grantinr, consent or Genial for the Gecretnries of rlar and Navy .

15. 'dhere a chawe of employment of the individual to another employer or to o. r.iore highly cl<-\::' sifiad position 'Ni th the same employer is contornpla ted, the security officer of the Service Comr.:and or the A,A .F. Procurcrrcnt District, or other authorized security officer, •lill exnDine the c<.:..se to determine whether the recommendution of The Provcst r.:arshal Gener.:.:l covers such employ­ment . If it does not, c. ne''' questionnn.ire will ~l!'cquired.

16. Any request for reconsidcru tion of ~1 denial of consent for the employment of a person of JapJ.noso o.ncostr~r in a pl&nt or facility important to the wc.~r effort will be forwarded to the Office of The Provost Jl.larshal General , .;.ttention; Director, Personnel ~ecurity Division, toC?,ether with all other information .:~"ailo.ble.. Action upon such request will be effected

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--in the s~we rnsrtner un action on &ny dcni~l of consent involving an alien who is c\n r.pplicr,nt for ol'!'plo:rrnont h~· :.:. contractor havin~ an aeronautical or cl::.ss-ifiod War or N.-:.vy- Department contract.

17. Hhero adequate investigation reveals good y&uso to suspect a·person of JapC'.nose c.ncestry, v1hothe r a lion or citizen, ef!lrloyed in a plant of impor­tance to Arf:1~t or Nctvy procurcrnont, of ;:m:' suhversivo &ct or any vrillful activity intended to disrupt the \Wlr procrc:.rn, his r emova l may ho required hy the Soc­re;t:.:;.ry of Vlar or !kvy under "iiD Unnu!'lbercd Rostrictec. Circular, subject: "Dis­ch::..r.::-e of Sub,.rersives fror Private Plants &nd War Department Plc.nts Privately Oper~ t ed of Irrportnncc to Army Proc uroment," da toe 5 Fehruary 1S42 •

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