Restaurant Management System

Restaurant Management System

System Overview

Restaurant Management System

Front Office

Waiter - 1

Waiter - n

Kitchen

Bar

CashierBillingDashboard

1

1

B

Back OfficeAccountsPayable General LedgerInventory

Bank & Setup Data

4

5

2

2

3

3

Data Flow

In the Above diagram, the numbered Arrows are described in Below:

1 & 2 Waiters take orders for Foods and Liquors and kitchen or Bar complete preparing food or liquor

3 Waiter request the Bill from Cashier and Cashier prepare bill and send the signal to Waiter.

4 guest make the payment and update the inventory and accounts

5 Get the relevant Master data for Front Office Operation

System Overview

As in the above diagram, there are five department involved in RMS functions.

Waiters Who take orders from Guest

Kitchen Who Prepare food based on KOT

Bar Who Prepare liquors based on BOT

Cashier Who prepare bill for orders and monitor the progress of orders in dashboard

Back Office where initial data setup handled and accounts management carry out

System Overview Cont.

All above department functions are defined and accessed through 4 different Web URLs and access through different login credentials, which defined in the back office. Sample URLs and Credentials are given below:

Front Office - http://Front.rms.myeaccounting.com User Name [email protected] Password 123

Kitchen - http://kitchen.rms.myeaccounting.com User Name - [email protected] Password - 123

Bar - http://kitchen.rms.myeaccounting.com User Name - [email protected] Password 123

Cashier - http://casheir.rms.myeaccounting.com User Name - [email protected] Password - 123

Back Office - http://backoffice.rms.myeaccounting.com User Name - [email protected] Password - 12345

Workflow

When a guest arrived, Waiter take order on an android tab and confirm the order.

Once confirm the order, the orders goes to Kitchen or Bar (based on food/drink type defined in Back office)

Order will be taken as in the below Screens:

In above screen, when waiter clicked in New Order Button, below screen will be displayed.

Workflow Cont.

When order confirmed, the relevant food/drink goes to Kitchen or Bar.

Below screens shows the Kitchen and Bar Order Tickets.

Workflow Cont.

Workflow Cont.

After order placed by waiter, the Cashier Screen Dashboard displays as in below Screen:

By click the highlighted table, the below details displays in screen:

Workflow Cont.

After Meal/Drink prepared, respective department click the complete button in the order ticket screen.

Meal/Drink Status changes to Complete Status and highlighted in the Waiters Order Accept Screen as in Below Screen:

To see the status of food/drink, waiter needs to click edit button to see the status

Workflow Cont.

After order Completed, waiter will see Status of order as Completed as in below screen:

By clicking the Request bill Button, waiter can ask Cashier to prepare the bill. Cashier will see the below Screen:

Workflow Cont.

Cashier can click the Generate Bill button and View the Bill detail as in the below screen:

By clicking the Generate bill screen, Cashier create Invoice and Print the invoice

Workflow-Cont.

After Invoice generated, it will highlighted in the Waiters screen as Bill Generated

Waiter can the bill from Cashier and hand it over to Guest for payment.

After payment made, the order details are disappeared from waiter screen and corresponding Table Status updates accordingly and sales data update to the Accounts.

Back Office

All the Accounts related transactions such as Accounts Payable, General Ledger, Bank and Inventory etc., handled in the Back Office. And also All the Master Files maintained in the Back office. Below are the Master Records required for Front Office Functions:

Product Profile : Foods, Drinks and Raw Materials (Flour, Rice, Oil etc.) are defined in this file

Staff Master All staffs and their Department defined in this file

Table Master Available Tables in Restaurant are defined in this file

Formula Master This file contains the ingredients for Defined Foods . For example : to make a Fried Rice, how much Rice needed, chicken needed, oil needed, chilli etc. Defined in this file

General Ledger Chart of accounts are defined in this file.

Supplier Profile Suppliers information stored in this file.

User Management All the staffs and Back Office user s are defined and assigned their accessibility of the system, in this module.