Resource Description and Access: 2014 Update

Christee PascaleAssociate Head, Acquisitions & DiscoveryNorth Carolina State University [email protected]

North Carolina Serials ConferenceMarch 14, 2014Chapel Hill, NC

Resource Description and Access: 2014 Update

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Metadata at NCSU• ~5% of NCSU MARC cataloging is original• Much of that is new editions and/or

electronic derived from print• MLS holding librarians do (next to) no

cataloging• Support staff perform all copy AND

original cataloging (MARC and non-MARC)

RDA Training at NCSU

Who, When …• Developed in-house by

NSCU staff• Delivered to all

cataloging department staff

• September 2010

What …• FRBR Training

– 1 hour session prior to RDA Core Training

• RDA Core Training– 12 total hours over 3

days• Breakout Groups

– Small groups (~6 people)

– Met 1/week for 4-6 weeks

– Hands-on record creation

Lessons Learned• FRBR, FRBR, FRBR with a side of FRAD &

FRSAD• Teaching RDA from AACR2• Access points and relationships• Tailor training• Develop local policy and practice; ready

documentation• Give yourself permission to ask questions,

make mistakes and learn

RDA News & Update

News Roundup• PCC announces BIBCO & CONSER AACR2 end of

life as December 31, 2014• RDA Rewording Project Complete• New books

– Jones, Ed. RDA and Serials Cataloging. Chicago: ALA Editions, 2013. Print.

– Maxwell, Robert L. Maxwell’s Handbook for RDA. Chicago, ALA Editions, 2013. Print.

OCLC RDA Policy Statement• Effective March 31, 2013• Original records may be coded RDA,

AACR2 or any other recognized cataloging code

• Upgrading/enhancing records– May change/upgrade master records

cataloged according to a non-RDA code to RDA– Do not change an RDA master record to

conform to an earlier cataloging code

OCLC RDA Policy Statement – Hybrid Records

• May add some RDA elements to existing non-RDA records without re-cataloging the entire record according to RDA:– Adding relator terms to access points– Spelling out non-transcribed abbreviations– Adding complete statements of responsibility

in 245 (in place of "[et al.]")– Adding 336/337/338 fields

• Apply PCC Guidelines on Hybrid Records document: http://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Post-RDA-Implementation-Guidelines.html

OCLC RDA Policy Statement – GMD & Legacy Records• General Material Designators (GMDs)

– OCLC will retain the 245 ‡h GMD in WorldCat records where it currently exists through March 2016

• Changes to WorldCat legacy Records:– Adding 336, 337, 338 fields– Spelling out non-transcribed abbreviations in 255, 300, 500,

504 and other fields– Converting Latin abbreviations to English equivalents in 245,

260, and other fields– Converting dissertation notes in 502 field to multiple subfields– Removing GMDs (after 31 March 2016)– Heading changes in accordance with RDA

http://oclc.org/rda/new-policy.en.html

Questions?

PCC Guidelines for the Application of Relationship Designators in Bibliographic Records

• Guidelines went into effect May 2013 and only apply to bibliographic records

• Recommends PCC cataloger’s use Relationship designators from the RDA Appendices– Use PCC Relationship Designator Form to request new RDA terms– Terms from other registered vocabularies are acceptable– MARC relator codes cannot be used in RDA records

• Bib records encoded ‘pcc’ in MARC 042 will always include a relationship designator for creator– May be coded in the MARC 1XX or 7XX:

100 1 Agunias, Dovelyn Rannveig, $e author.700 1 Newland, Kathleen, $e author.

• Use of RDA Appendix I and J relationship designators is highly encouraged, especially when the relationship is unclear