Reserve OER / Selection PSC-rpm-1 AY11 Roadshow Brief

Reserve Personnel Management Division

Coast Guard Personnel Service Center

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Reserve OER / Selection PSC-rpm-1Reserve OER / Selection PSC-rpm-1

AY11 Roadshow BriefAY11 Roadshow Brief



Overview OER Basics OER Overview Selection Boards Reserve Program Management Q & A



RPM-1Reserve Officers

www.uscg.mil/rpm



OER Basics PERSMAN CHAP 10.A

• Submission Schedule – Biennial- even numbered yrs– Above or in zone cannot be late

• Period of Report– From the date of your last OER– Reviewer Signature block cannot be prior to end of

report period• Primary Duty block – must match RPAL in DA• Attachments - need to be submitted w/ OER



COMPLETED BY ROO USE CORRECT DATES

COMPLETED BY SUPERVISORShould Include: Scope of Duty, Resources Responsible for, Money Managed,

People Supervised and Collateral Duties(Reservist Should Include Reserve Participation in the Following Format:)

IDT Scheduled/Attended: 48/48; ADT: 13 Days; ADOS: 5 Days



Section 2Primary Duty: Must match RPAL in Direct AccessResponsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/ Mexico. Directs, ensures safe ops & provides cmd/control/support for 11 subord units in TX including: 3 Stations, 2 WPBs, 3 HH-65Bs, 3 ANTS, 2 LORSTAs, Naval Eng Det, 25 surface assets, SPO. Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. Member, Border Coordinator Initiative (BCI). IDT Scheduled/Attended: 48/48; ADT: 13 Days; ADSW: 5 Days Attachment: MSM dtd 02 JAN 2010

Unclassified Information Brief



Which schedule?IDPL vs ADPL

• Understand the difference between schedule and list: one is how often, the other is with whom you are competing.

• Reserve Officers are on the ADPL schedule if:– On EAD– ADOS greater than 181 Days– Title X at original unit > 6 months– Title X at new unit > 92 days

• All other officers are on the IDPL schedule



ANNUAL31 MAR – ENS30 APR – CAPT31 JUL – LTJG

(LTJG In-Zone, 30 JUN)

BIENNIAL (On Even Numbered Years) 31 MAR – CDR 30 APR – LCDR

and CWO4 31 MAY – LT 30 JUN – CWO2 31 JUL – CWO3

(If In-Zone, OERs are required on odd years)

OEROER Submission ScheduleSubmission Schedule



Occasion of Report Annual/Semi-Annual Detachment of ROO (Transfer) Change of RO Promotion (CAPT / CWO–LT) Concurrent (TAD >60 days) Special (Performance Change / NJP)

This is also required for even year Promotion Year Boards, which occur on odd Calendar years

Continuity Purposes Only (IRR/Retirement)



• How Well It Was Done

• Concise Accomplishment

• Demonstrated Impact…

“Resulting in _________”

A WELL-CONSTRUCTED OER COMMENTA WELL-CONSTRUCTED OER COMMENT



A WELL-CONSTRUCTED OER COMMENT Vague: Conducted vessel inspection to check for

hazards. Specific: Responded to 6 grounded vessels

following a major storm; conducted on-site inspections, determined pollution threat, drafted 2 administrative orders for removal of onboard fuel & oil; efforts ensured proper response actions taken by owners & no pollution reached the water.



OER CONCERNS Vague Comments: “Demonstrated good

leadership skills.” Lacks impact & specificity. Excessive Abbreviations: “Spb plg/prp res 4 mtg

all op msn reqmts; thrly plnd 2 FL sts, 1 WWP, 1 GANTSEC, & 1 JIATF-S ptl & dpt cmptly prp’d for C4I mgtn.” Confuses the reader.

Community-Specific Acronyms: “AFIC, BCI, ACOE” – Use only widely known acronyms; if unsure define thoroughly.

Prohibited Comments: References to Medical/Psychological issues, Gender, Ethnicity, Religion, Race or Family Status are restricted.

Use of Personal Pronouns: He, she, his, her- are not universally restricted, but place undue emphasis on gender. The best written OERs limit the use of pronouns.



DEROGATORY OERS(PERSMAN 10.A.4.h.)

Defined As: “1” in Any Performance Dimension, or “UNSAT” Comparison Scale Mark, or Removal from Primary Duty

Addendum Process Supervisor/RO Signs OER and provides copy to ROO ROO has 14 days to prepare addendum/statement Supervisor/RO endorse addendum/statement and

forward entire package to Reviewer for signature (OER + Addendum/ Statement + Endorsements)



The Life of an OER

End of Period

Check your Validated OERs in Direct AccessHome>Self Service>Employee>View>My

Employee Review



• RPM-1– Final quality control review– Process all OERS in Direct Access– Support the Promotion Board process

• PSD-mr– Scan OER into computer storage

system– Send original, validated OER back to

member

CG-PSCCG-PSC



The Promotion Cycle

Review your record from PSC-PSD-mr 3 months

before your boardwww.uscg.mil/psd/mr



Promotion Basics• A Promotion Year runs from July 1 to June 30

– Example: PY 2011 runs from July 1, 2010 to June 30, 2011

– It is when the selected people actually get promoted, not when the boards take place

• Going before the board is based on the Register of Reserve Officers

• Boards are a closed process based on matters of record, your OERs are the most important piece



What Recent Boards are Saying• Factors that place officers at risk

– Core values and 8H violations– Fail to qualify– Alcohol incidents– Overweight– Lack of job diversity/geographic diversity– Excessive staff tours/no ops or field support

tours– Nothing out of specialty (broadened specialist)

RISK



Important Tips for Reservists

• Ensure your contact information is up to date in Direct Access, including best e-mail

• Regularly read message traffic at www.uscg.mil/reserve

• Communications to the IDPL Boards are strongly encouraged for Reserve Officers

• Reserve Officer Resumes to the IDPL Boards are NO Longer required for Reserve Officer boards the ESS in CGBI is now used.



IMPORTANT TIPS• Maintain a Personal OER File• Update Record of Professional Development

(CG-4082) before Promotion Boards. Advanced education at the top!

• Achieve Closure - Follow Through• Don’t Delay Submission • Verify Validated OERs: Direct Access: Home> Self

Service> Employee> View > My Employee Review• Review HQ PDR or Request a Scanned Copy



Q & A

Thank you for your time &

Have a great Coast Guard Day!

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RPM Contact Information

http://www.uscg.mil/rpm

Reserve Officer Promotions: (202) 493-1728Reserve Officer Status: (202) 493-1721Register of Reserve Officers: (202) 493-1770Reserve OES : (202) 493-1708

Reserve OER / Selection PSC-rpm-1 AY11 Roadshow Brief

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