Research Data Management Shared Services at DigiFest

Introducing :Jisc Research Data Management Shared Service ProjectCatherine Grout

Learn more about “Research at Risk”

» Winter progress update: researchdata.jiscinvolve.org/wp/2015/12/10/research-at-risk-progress-update/

» Research at Risk page on Jisc website: jisc.ac.uk/rd/projects/research-at-risk

» Follow activity and discussion on twitter #JiscRDM

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Why a Shared Service?

»There is no “solution” easily available and that meets requirements for Universities to enable Research Data Management

»More effective Research Data Management must happen to comply with Funder Mandates, ensure data is not lost, and to realise a whole range of positive benefits

»A shared service (provided by Jisc) seems to offer a number of benefits

»Cost savings and efficiencies»Common approaches and practice»Research system standardisation and interoperability»Others…

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Pilot Shared Service Vision

»"Visible data, invisible infrastructure"• Provide researchers intuitive, easy

functionality to publish, archive and preserve their research outputs. • Provide interoperable systems to allow

researchers and institutions to fulfil and go beyond policy requirements and adhere to best practice throughout the RDM lifecycle

High level RDM Architecture

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Credit for Architecture concepts: John Lewis (Sheffield) & Stuart Lewis (Edinburgh) http://dx.doi.org/10.6084/m9.figshare.1202230

Pilot Shared Service

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Credit for Architecture concepts: John Lewis (Sheffield) & Stuart Lewis (Edinburgh) http://dx.doi.org/10.6084/m9.figshare.1202230

Pilot Shared Service Area

Other R@R Work Areas

Existing Jisc Services/Agreement Areas

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What we need

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Modules that seamlessly integrate with each other

CNI Fall Meeting, December 14th -15th 2015 - Jisc Shared Research Data Management Service

A **key** requirement

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Pilot Institutions

• Selected to show a balance of types, specialisms and use of research systems

Institution NameCardiff UniversityCREST - Consortium for Research Excellence, Support and TrainingImperial College of Science, Technology and MedicineMiddlesex UniversityPlymouth UniversityRoyal College of MusicSt George's Hospital Medical SchoolUniversity of CambridgeUniversity of LancasterUniversity of LincolnUniversity of St AndrewsUniversity of SurreyUniversity of York

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RDM Shared Service Framework Lots

»Lot 1 - Research Data Repositories (3)»Lot 2- Repository Interfaces (6)»Lot 3 - Research Data Exchange Interface (3)»Lot 4 - Research Information and Administration Systems

Integrations (10) »Lot 5 -Research Data Preservation Platforms (2)»Lot 6 - Research Data Preservation tools development (5)»Lot 7 - Research Data Reporting (2)»Lot 8 - User Experience enhancements (4)

Pre-development - Procurement

»Suppliers have been shortlisted from Pre-Qualification Questionnaire to respond to Operational Requirements

»Selection of framework suppliers by 12th April»Framework can be communicated to pilots on 22nd April

Additional Procurement and Support

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Key Pilot Participation Benefits

»Institutionally branded RDM and research object repository solution »Jisc manages system, relieving burden from institutional IT and

procurement staff»Also Jisc will work with pilots on use cases and problem areas»Bit-storage archiving and data preservation (which is a recognised gap)»Support policy compliance and best practice»Focus on intuitive user experience and ease of use for researchers»Focus on interoperability between institutional and external research

systems using an extensible open standards based approach»Will integrate with new features from Jisc pilot services: Usage Statistics

and metrics, UK Research Data Discovery Service

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Interoperability

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Project Phases and Activity»Pre-development Phase (Dec 2015-Dec 2016)»Finalisation of requirements and procurement (Jan 2016-May

2016)»Alpha Development (June 2016 – June 2017)»Beta Development (June 2016 – April 2018)»Business Case Planning (July 2017 – Dec 2017)

»RAID (Risks, Actions, Issues, Dependencies) and full schedule by end of March

»Project will be managed with an Agile methodology, meaning we will release shippable products and releases on a regular basis.

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Process overview

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05/03/2023

RDM Shared services timeline 18

Timeline

Click to icon to add imageMilestones 2016-18

January 2016 February 2016 –April 2016

May-2016 -June 2017

July 2017-September 2017

October 2017-April 2018

-Procurement Responses

-OR finalised and published- Suppliers

selected- Consultancy

work begins

-Alpha Development-Contracts in place-Alpha service tested and reviewed

-Beta Development-Feedback on Beta Service

- Business Decision go/no go-If go then begin transition to production service

-Supplier PQQ responses analysed and selected

-Work begins on detailed HEI requirements and technical architecture

-Development Phase-Contact additional early adopter HEI’s and promote Beta Service

-Business planning and Begin Business Case-Market Research and Consultation

-Promote service to institutions-Start on next phases (service enhancement/modular)

Research Data Network

»Quarterly Meetings for the wider community– Show and tell from shared service– Discuss other Jisc activity– Discuss wider RDM developments and needs

»First meeting likely to include:– Shared Service Update– Initial DAF findings– Business Case and Costing– Alpha services

– Discovery Service– IRUSdataUK

»Online presence (readme.io) in production

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Jisc Shared Service Team

»Rachel Bruce – Deputy Chief Innovation Officer»Catherine Grout – Head of Change – Research»John Kaye – Senior Co-Design Manager»Paul Stokes– Senior Co-Design Manager»Nikki Browne – Project Manager

»Within Jisc Digital Futures – Research Team

jisc.ac.uk

For more information

Catherine Grout

Head of Change - ResearchJisc research futures [email protected]