Research Administration at a Glance Tammy Fetterolf – [email protected] Grants & Contracts Manager College of Education Fall 2015
Jan 19, 2018
Research Administration at a Glance
Tammy Fetterolf – [email protected]
Grants & Contracts Manager
College of Education
Fall 2015
Today’s Presentation1. Planning Your Application (funding searches, utilizing sponsor websites, connecting with program officers)
2. Preparing Your Proposal
3. Managing Your Grant Award
Commonly used acronyms:PI: Principal Investigator (Project Director)RA: Research AdministratorPO: Program Officer (Program Contact)RFP: Request for Proposal
Planning Your Application
Funding Searches◦ Grants.gov http://www.grants.gov/web/grants/home.html◦ Pivot (subscription ends 12/31/15) https://pivot.cos.com/session/login
◦ https://www.youtube.com/user/ProQuestPivot◦ SciVal Funding http://www.funding.scival.com/home
Agency Websites ◦ Examples: Institute of Education Sciences and National Science Foundation
◦ http://ies.ed.gov/funding/◦ http://www.nsf.gov/funding/
◦ Funding Opportunities (lists current competitions)◦ Subscribe to e-mail alerts or RSS Feeds◦ Sign up for webinars and other training opportunities
Contact a Program Officer◦ Program Officers welcome such contacts◦ Most PO’s are former academics and enjoy opportunities to reconnect with
their academic counterparts◦ Talking over fresh ideas is a pleasant way to keep up with the field and track
future directions
Preparing Your ProposalContact your College Research Office Well in Advance
Review and Understand RFP and Program Guidelines
Prepare a Detailed Budget and Budget Justification
Complete all Other Required Proposal Documents◦ Cover Page◦ Abstract◦ Project Narrative◦ Human Subjects Information◦ Biographical Sketches◦ Current & Pending Support◦ Data Management Plan◦ Facilities and Other Resources◦ Appendices or Other Supplementary Documentation (LOC, etc.)
Contact Your College Research Office Well in Advance
Contact Your College Research Office (continued)
Review and Understand RFP and Program Guidelines
Read and re-read
Both research administrator and project director discuss
Compare our interpretations
Create checklists
Tune in to webinar, if applicable, for further clarification
Program Contact
Prepare a Detailed Budget and Budget Justification
Costs must be allowable, allocable, reasonable, and necessary
PSU Cost Proposal System for RAs to assist PIs
RFP provides specific budget guidance
Budget (continued) Example of specific budget instructions from IES RFP:
Complete all other required proposal documents◦ Cover Page◦ Abstract◦ Project Narrative◦ Human Subjects Information◦ Biographical Sketches◦ Current & Pending Support◦ Data Management Plan◦ Facilities and Resources◦ Appendices or Other Supplementary Documentation
(Letters of Commitment, etc.)
Managing Your Grant Award How the Award Process Works
What to Expect During the Performance Period
Close-Out
Award ProcessOffice of Sponsored Programs (OSP)
• Reviews• Award
Summary• Distribute to
CRO, PI, and RA
College Research Office
• Requests Account No.
• Sets up Budget
• Reviews T&Cs and Prepares Summary Sheets
Research Accounting
• Rates• Invoicing• Financial
Reports
Performance Period Assistance from Program Officer
Assistance from College-Level and Department-Level RAs
Routinely Monitor Account – MyResearch Portal
Annual Performance Reports
Significant Changes to Project
Closeout Award Ends – PI/Department discontinue spending
Final Financial Report Due
Final Performance Report Due
Questions?