Page 1 of 45 SBD 1 Description APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, DELIVERY AND MAINTENANCE OF NOTEBOOKS TO THE COMPETITION COMMISSION SA Full Name of Bidding/Tendering Entity: Contact Person: Tel Number: Advert Date: 13 September 2019 Briefing Session: No Briefing Session will be held for this tender. Closing Date and Time: 07 October 2019 at 11:00 AM Issued by: Competition Commission South Africa Bid Validity Period 90 days from closing date Enquiries [email protected](only written enquiries will be attended to) CSD Registration number Request for Tenders (RFT) Prospective Bidders are hereby invited to submit a tender for specified requirements of the Competition Commission. PLEASE NOTE THAT THIS BID IS SUBJECT TO NATIONAL TREASURY REGULATIONS 16A ISSUED IN TERMS OF THE PUBLIC FINANCE MANAGEMENT ACT, 1999, THE COMMISSION SCM POLICY, THE PREFERENTIAL PROCUREMENT REGULATIONS 2017 AND THE GENERAL CONDITIONS OF CONTRACT.
45
Embed
Request for Tenders (RFT) · Request for Tenders (RFT) Prospective Bidders are hereby invited to submit a tender for specified requirements of the Competition Commission. PLEASE NOTE
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1 of 45
SBD 1
Description APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, DELIVERY AND
MAINTENANCE OF NOTEBOOKS TO THE COMPETITION COMMISSION SA
Full Name of Bidding/Tendering
Entity:
Contact Person:
Tel Number:
Advert Date: 13 September 2019
Briefing Session: No Briefing Session will be held for this tender.
Closing Date and Time: 07 October 2019 at 11:00 AM
Please indicate whether a document is the original or copy, tick the applicable block.
(Required: 1 Original and 2 Copies)
ORIGINAL Copy NR
Bid documents must be:
1. Deposited in the tender box situated:
Trevenna Campus
Block 2B, 1st Floor
55 Meintjies Street
Sunnyside
Pretoria
0001
Bidders should ensure that bids are delivered timorously to the correct address. If the bid is late, it will
not be accepted for consideration. All bids must be submitted on the official forms (not to be re-typed).
Page 3 of 45
THE FOLLOWING PARTICULARS MUST BE FURNISHED, (FAILURE TO DO SO MAY RESULT
IN YOUR BID BEING DISQUALIFIED):
Name of bidder
Postal Address
Street Address
Telephone Number
Code: Number:
Cell-phone Number
Facsimile Number
Email Address
VAT Registration Number
Is the Service Provider Registered on CSD? MAAA Number:
Page 4 of 45
Has the Bidder’s Tax Status been verified on CSD (SBD 2)
Yes No
Has a B-BBEE Status Level Verification Certificate been submitted? (SBD 6.1)
Yes No
If yes, who was the certificate issued by? [tick applicable box]
An accounting officer as contemplated in the Close Corporation Act (CCA)
A verification agency accredited by the South African Accreditation System (SANAS)
A registered auditor
NOTE: A B-BBEE Status Level Verification Certificate or a Sworn Affidavit must be submitted in order
to qualify for preference points for B-BBEE
Are you an accredited representative in South Africa for the goods / services / work offered?
Yes No [If yes, please enclose proof]
Total Bid Price:
Total number of items offered:
Page 5 of 45
Signature of bidder ..……………………………………………………….
Capacity under which this bid is signed ..…………………………………………………………………....
Date ..…………………………………………………………………….
Page 6 of 45
GLOSSARY
Award Conclusion of the procurement process and final notification to the successful bidder
B-BBEE Broad-based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003) and the Codes of Good Practice issued thereunder by the Department of Trade and Industry
Bid Written offer in a prescribed or stipulated form in response to an invitation by Competition Commission for the provision of goods, works or services
Contractor Organization with whom Competition Commission will conclude a contract and potential service level agreement subsequent to the final award of the contract based on this Request for Bid
Core Team Team members who fill the non-administrative positions against which the experience will be measured.
DTI Department of Trade and Industry
EME Exempted Micro Enterprise in terms of the Codes of Good Practice
GCC General Conditions of Contract
Original Bid Original document signed in ink, or Copy of original document signed in ink
Originally certified
To comply with the principle of originally certified, a document must be both stamped and signed in original ink by a commissioner of oaths.
Without limiting the generality of the Competition Commission’s other critical requirements for this Bid,
bidder(s) must submit the documents listed in Table 1 and 2 below All documents must be completed
and signed by the duly authorised representative of the prospective bidder(s). During this phase Bidders’
responses will be evaluated based on compliance with the listed administration and mandatory bid
requirements. The bidder(s) proposal will be disqualified for non-submission OR non-compliance
of any of the documents.
TABLE: 1 - CHECKLIST OF DOCUMENTS TO BE SUBMITTED (PLEASE TICK IN THE RELEVANT
BLOCK BELOW)
DOCUMENT DESCRIPTION YES NO
The company must be registered as a service provider on the Central Supplier Database (CSD). If you are not registered proceed to complete the registration of your company prior to submitting your proposal. Visit https://secure.csd.gov.za/ to obtain your vendor number. Submit proof of registration. Bidders Tax Compliance Status will also be verified on the system.
Company Profile with name and physical office address, contact details, names of directors, Certified ID Copies of all shareholders/directors of the registered company
Bidders are required to submit original or certified valid B-BBEE certificates / Sworn Affidavit or certified copies in order to substantiate their rating claims. Non-submission will lead to a zero (0) score on BBBEE but the bidder will not be disqualified from the process.
Product Reseller Certificate - The bidder must provide a letter or relevant documentation of accreditation as a reseller of original Equipment manufacturer (OEM). Failure to provide OEM accreditation will result in disqualification of bidder
Certification & Manufacturers Warranties for Laptops in line with ISO 9001
Page 8 of 45
TABLE: 2 - CHECKLIST OF DOCUMENTS TO BE COMPLETED / SIGNED / INITIALED
(PLEASE TICK IN THE RELEVANT BLOCK BELOW) A bidder that does not fully complete, sign
and initial the SBD Forms, where required, will be disqualified from the process.
DOCUMENT DESCRIPTION YES NO
General Conditions of Contract (duly initialed per page)
SBD 1 (Fully Completed and Signed)
SBD 2 (Fully Completed and Signed)
SBD 3.3 (Fully Completed and Signed)
SBD 4: Fully Completed and signed Declaration of Interest
accompanied by clear and certified copies of directors/members
identity documents.
SBD 6.1: Fully Completed and signed Preference Points Claim Form
in terms of the Preferential Procurement Regulations 2017
Non-submission will lead to a zero (0) score on BBBEE in line with the
Prequalification Criteria set out in the tender document
SBD 8: Fully Completed and signed Declaration of Bidder’s past
Supply Chain Management practices
SBD 9: Fully Completed and signed Certificate of Independent Bid
Determination
Authority to Sign Bid Form (if not a director of the firm)
Page 9 of 45
If yes, the identity of the principal is noted below:
Declaration
I/We have examined the information provided in your bid documents and offer to undertake the
work prescribed in accordance with the requirements as set out in the bid document. The prices
quoted in this bid are valid for the stipulated period. I/We confirm the availability of the proposed
team members. We confirm that this bid will remain binding upon us and may be accepted by you
at any time before the expiry date.
Signature of bidder: Date:
..…………………………………………… ..……………………………………………
Are you duly authorised to commit the bidder: Yes No
Capacity under which this bid is signed
TOTAL BID PRICE (INCLUSIVE OF VAT)
Competition regulation for a growing and inclusive economy.
YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY)
BID NUMBER: CLOSING DATE:
CLOSING TIME:
DESCRIPTION
THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).
BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)
No 55 Meintjies Street, Trevenna Campus (DMR Building)
Block 2 B, 1st Floor Reception
Sunnyside, Pretoria 0002
SUPPLIER INFORMATION
NAME OF BIDDER
POSTAL ADDRESS
STREET ADDRESS
TELEPHONE NUMBER CODE NUMBER
CELLPHONE NUMBER
FACSIMILE NUMBER CODE NUMBER
E-MAIL ADDRESS
VAT REGISTRATION NUMBER
TCS PIN:
OR CSD No:
B-BBEE STATUS LEVEL
VERIFICATION CERTIFICATE
[TICK APPLICABLE BOX]
Yes
No
B-BBEE
STATUS
LEVEL
SWORN
AFFIDAVIT
Yes
No
11
IF YES, WHO WAS THE
CERTIFICATE ISSUED BY?
AN ACCOUNTING OFFICER AS
CONTEMPLATED IN THE
CLOSE CORPORATION ACT
(CCA) AND NAME THE
APPLICABLE IN THE TICK BOX
AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE
CLOSE CORPORATION ACT (CCA)
A VERIFICATION AGENCY ACCREDITED BY THE SOUTH
AFRICAN ACCREDITATION SYSTEM (SANAS)
A REGISTERED AUDITOR
NAME:
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]
ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED?
Yes No [IF YES ENCLOSE PROOF]
ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?
Yes No [IF YES ANSWER PART B:3 BELOW ]
SIGNATURE OF BIDDER ……………………………… DATE
CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach proof of authority to sign this bid; e.g.resolution of directors, etc.)
TOTAL NUMBER OF ITEMS OFFERED
TOTAL BID PRICE (ALL INCLUSIVE)
BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO:
TECHNICAL INFORMATION MAY BE DIRECTED TO:
DEPARTMENT/ PUBLIC ENTITY CONTACT PERSON
CONTACT PERSON TELEPHONE NUMBER
TELEPHONE NUMBER FACSIMILE NUMBER
FACSIMILE NUMBER E-MAIL ADDRESS
E-MAIL ADDRESS
12
PART B TERMS AND CONDITIONS FOR BIDDING
1. BID SUBMISSION:
1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION.
1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE
1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.
1.4. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.
1.5. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT.
2. TAX COMPLIANCE REQUIREMENTS
2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION
NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.
2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA.
2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED,
EACH PARTY MUST SUBMIT A SEPARATE PROOF OF TCS / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL
SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.
3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS
3.1. IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO
3.2. DOES THE BIDDER HAVE A BRANCH IN THE RSA? YES NO
3.3. DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO
3.4. DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO
IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE.
NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.
The Competition Commission (‘Commission’) is established in terms of section 19 of the Competition Act (Act 89, 1998) and is responsible for investigating complaints made against firms about restrictive practices and abuses of dominance, and for evaluating, approving or prohibiting mergers and acquisitions. In addition, the Commission conducts research, provides policy inputs, educates and informs stakeholders and conducts regulatory and legislative reviews. The Commission’s mandate is to provide all South Africans with equal opportunity to participate fairly in the national economy and to level the playing field for all firms, big and small, to compete fairly to create a more effective and efficient economy. The Commission’s Corporate Services Division is responsible for the following departments:
✓ Human Resources (HR), ✓ Information Technology; (IT) ✓ Registry ✓ Security and Facilities
2.2. SCOPE OF REQUIRED GOODS AND SERVICES
A needs analysis was conducted by the IT Unit, to determine the requirements and be able to prepare the Specifications and Terms of Reference. The Commission requires proposals from reputable and reliable computer equipment supplier to provide Business Laptop Computers with basic docking station.
2.3. REQUIREMENTS 2.3.1 NOTEBOOKS: QUANTITY 60 UNITS
1 full (WWAN) and two half (WLAN, DDPE1) card slots, Optional SmartCard Reader
Operating
system
Windows 10 Professional 64-Bit
Certifications The System(s) should be from OEM having ISO 9001 Certification. Microsoft Certified for
running Windows 10 professional. Full details of the bundled manageability software
should be furnished. The company should be certified by Microsoft to preload Windows
OS on their machines and should produce a certificate for the same.
2.3.3 Warranty All devices must come with a three year on site next business day warranty –
Proof must be attached
2.3.4 Docking Stations All devices must have compatible basic docking stations -Quantity 70
2.3.5 Carry Case: Black Backpack Trolley for Notebook -Quantity 70
3. CONDITIONS OF THE BID
3.1. Bidders shall not contact the Commission on any matter relating to their Proposal from the
date of the opening of the proposals to the date the contract is awarded. 3.2. If a firm wishes to bring additional information to the notice of the Commission, it should do
so in writing at the address indicated. 3.3. Any effort by the bidder to influence the Commission in the proposal evaluation, proposal
comparison or contract award decisions may result in the disqualification of the bidder’s proposal.
3.4. The evaluation of technical proposals will be based on their responsiveness to the Terms of Reference, applying the evaluation criteria and point system indicated below.
3.5. Each responsive proposal will be given a technical score. A proposal considered to be unsuitable shall be rejected at this stage if it does not respond to important aspects of the Terms of Reference.
3.6. The Commission shall notify bidders of the rejection of their technical proposal after completing the selection process.
15
4. LEGISLATIVE FRAMEWORK OF THE BID
4.1. Tax Legislation
4.1.1 Bidder(s) must be compliant when submitting a proposal to the Competition Commission and remain compliant for the entire contract term with all applicable tax legislation, including but not limited to the Income Tax Act, 1962 (Act No. 58 of 1962) and Value Added Tax Act, 1991 (Act No. 89 of 1991).
4.1.2 It is a condition of this bid that the tax matters of the successful bidder are in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax obligations.
4.1.3 The Tax Compliance status requirements are also applicable to foreign bidders /
individuals who wish to submit bids. 4.1.4 It is a requirement that bidders grant a written confirmation when submitting this bid that
SARS may on an on-going basis during the tenure of the contract disclose the bidder’s tax compliance status and by submitting this bid such confirmation is deemed to have been granted.
4.1.5 Bidders are required to be registered on the Central Supplier Database and the National
Treasury shall verify the bidder’s tax compliance status through the Central Supplier Database.
4.2. Procurement Legislation
The Commission has a detailed evaluation methodology premised on Treasury Regulation 16A3 promulgated under Section 76 of the Public Finance Management Act, 1999 (Act, No. 1 of 1999), the Preferential Procurement Policy Framework Act 2000 (Act, No.5 of 2000) and the Broad-Based Black Economic Empowerment Act, 2003 (Act, No. 53 of 2003).
4.3 Technical Legislation and/or Standards
Bidder(s) should be cognisant of the legislation and standards applicable to the services.
5. TIMELINE OF THE BID PROCESS
5.1 All dates and times in this bid are South African standard time. Any time or date in this bid is subject to change at the Commission’s discretion.
5.2 The establishment of a time or date in this bid does not create an obligation on the part of the Commission to take any action or create any right in any way for any bidder to demand that any action be taken on the date established.
5.3 The bidder accepts that, if the Commission extends the deadline for bid submission for any reason, the requirements of this bid otherwise apply equally to the extended deadline.
16
5. DETERMINATION OF SCORE FOR FUNCTIONALITY
6.1 Functional criteria
6.1.1 Functionality points are equal to 100 points. Bidders are required to achieve a minimum score of 75 points on functionality evaluations in order to qualify to be evaluated on Price and BBBEE. All bidders who do not score the minimum points will be disqualified.
6.1.2 This bid will be evaluated using Functionality as a criterion due to the nature of the required commodity or service taking into account the quality, reliability, viability and durability of a service and the bidder’s technical capacity and ability to execute a contract.
6.1.3 All acceptable bids (those meeting all the specified requirements) will be evaluated in terms of the stipulated criteria and points for functionality.
6.1.4 The Commission will apply Functionality and the 80/20 Preference Point System in the evaluation of this RFT.
6.1.5 The functionality points will be allocated in the table below as follows:
FUNCTIONALITY EVALUATION CRITERIA WEIGHT
CAPABILITY 50
Product/ Resell Partner Certificate: 50 Points
Not a Partner: 0 Points
CERTIFICATION & WARRANTIES 30
Certification & Manufacturers Warranties for Laptops in line with ISO 9001: 30 Points
No Certification for Laptops:0 Points
REFERENCE LETTERS 20
Bidders are required to submit a minimum of Three (3) Verifiable Reference Letters on a letterhead, clearly stating the type of service rendered (Supply and delivery of notebooks or laptops), contract value, date of the contract and the relevant contact person. Three (3) verifiable Reference Letters as per the above = 20 Points Failure to submit three (3) verifiable Reference Letters as per the above = 0 points.
20
TOTAL 100
6.1.6 Bidders are required to achieve 100 points for functionality.
17
6.1.7 The score for functionality shall be calculated as follows:
6.1.7.1 Each panel member shall award values for each individual criterion on a score sheet. The value
scored for each criterion shall be multiplied with the specified weighting for the relevant criterion to
obtain the marks scored for the various criteria. These marks should be added to obtain the total
score for functionality.
6.1.7.2 The score of each panel member shall be added together and divided by the number of panel
members to establish the average score obtained by each individual bidder for functionality.
6.1.7.3 Please note that the Evaluation Committee will use their own discretion to assess quality of all bid
proposals received in relation to above functionality criteria and may further verify information
submitted from relevant sources/your clients and use their own discretion to score the bidders
proposal accordingly.
6.1.7.4 It is the responsibility of the bidder to seek clarity by enquiry before submission of the final bid,
where the criteria are construed to be ambiguous or confusing. Should there be a difference of
interpretation between the bidders and the Commission, the Commission reserves the right to
make a final ruling on such interpretation.
7. ELIMINATION OF PROPOSALS ON GROUNDS OF FUNCTIONALITY 7.1 Bids that score less than 100 points for functionality will be eliminated from further consideration.
Marks will therefore not be awarded for their cost proposals or for preference. 8. TRANSFORMATION REQUIREMENTS 8.1 In line with the national imperative of transformation, which is guided by the B-BBEE Codes of good
practice, the organization aims to be a key contributor to socio-economic change in the country. The
Competition Commission will therefore prioritize procurement from businesses certified at B-BBEE
levels 1 and 2. In addition, preference may be given to companies that are at least 51% black-
owned and at least 30% black women owned.
9. PRICE AND B-BBEE STATUS LEVEL POINTS 9.1 Preference points for this RFT shall be awarded as below:
Criteria Sub-criteria Points
Price Detailed budget breakdown 80
BBBEE Status Level Verification certificate from
accredited verification agencies
BBBEE Level Contributor 20
Total Points 100
18
9.2 All remaining bids will be evaluated as follows: 9.2.1 The 80/20 preference point system will be applied. Points for price and B-BBEE status level
certificate will be awarded in accordance with the stipulations in the Preference Point Claim Form in terms of the Preferential Procurement Regulations, 2017.
9.2.2 If appropriate, implied contract price adjustments will be made to the cost proposals of all remaining bids.
9.2.3 The point scored for the B-BBEE status level certificate for each acceptable bid will now be added
to the price point. 9.2.4 The Evaluation Committee may recommend that the contract be awarded to the bidder obtaining
the highest aggregate mark or to a lower scoring bid on justifiable grounds.
10 ADJUDICATION OF BID The relevant award structure will consider the recommendations and make the final award. The successful bidder will usually be the service provider scoring the highest number of points or it may be a lower scoring bid on justifiable grounds or no award at all.
11. SPECIAL CONDITIONS OF TENDER
➢ The tender document will be available on our website www.compcom.co.za.
➢ The closing date for submissions is 07 October 2019 at 11:00am;
➢ No Briefing session will be held for this tender.
➢ Bids should be submitted in a sealed envelope, clearly marked with:
Bid number Closing date and time The name and address of the Bidder.
➢ Bidder must submit an Original Tender Document with two (2) copies to the Commission in the
manner prescribed in this tender document
➢ Bidders should ensure that bids are delivered and deposited in the tender box at the
Commission before or on the closing date and time to the correct physical address. If the
bid is late, it will not be accepted for consideration.
➢ Submissions must be deposited in the tender box situated as follows:
Trevenna Campus
Block 2B, 1st Floor
55 Meintjies Street
Sunnyside, Pretoria
0001
➢ The Tender document must include a cover letter clearly stating the name of the firm and the name, address, and telephone number of the Tenderer’s representative;
➢ Only email enquiries will be attended to; ➢ All quoted prices must be in RSA currency and inclusive of VAT. ➢ All prices and details must be legible / readable to ensure the quote will be considered for
adjudication. ➢ The General Conditions of Contract must be accepted and be initialled per page. The GCC can
be downloaded from the Treasury Website. Please refer to the link below: http://www.treasury.gov.za/divisions/ocpo/sc/GeneralConditions/General%20Conditions%20of%20Contract.pdf
➢ All SBD Forms must be fully completed and signed; ➢ Any orders placed within the contract period, will be paid according to the price applicable at the
date of order. ➢ In the event of a mistake having been made on the pricing, it shall be crossed out with ink and
accompanied by signature. ➢ All prices quoted must be inclusive of VAT, be fixed, firm and include delivery charges and
goods must be delivered to the address indicated above. ➢ This tender will be evaluated using functionality and the 80/20 preference point system as
stipulated in the Preferential Procurement Policy Framework Act (Act Number 5 of 2000), as amended. 80% will be awarded for Price and 20% will be awarded for BBBEE status contributor level.
➢ A tender will be disqualified should any attempt be made by the tenderer either directly or indirectly to canvass the Competition Commission, or any of its officers or employees in respect of a tender between the date of the tender and the date of the award.
➢ The Competition Commission’s reserves the right to reject any and all tenders, and /or negotiate portions thereof.
➢ The lowest or any tender will not necessarily be accepted, nor will any reason be given or assigned for the rejection of the tender.
➢ Tenders submitted electronically will NOT be considered. ➢ Each tender document supplied is for the Tenderer only and may not be copied and submitted
by another service provider. ➢ The Bidder shall furnish any additional information that the Commission may reasonably
require. ➢ The Commission will not be liable for any costs incurred in the preparation of tenders. ➢ The Commission may ask bidders to send a representative for a Presentation prior to the
approval of a tender. The Commission will not be liable for the costs incurred by the bidder in connection with such interview.
➢ The Commission reserves the right to visit the premises of the tenderer if deemed necessary. ➢ Any false declaration of information will result in the exclusion of the tender from consideration.
12. ENQUIRIES
The tender document will be uploaded onto the Commission website. For all Procurement, Tender and
Technical related enquiries, prospective bidders may send emails to [email protected]. Should
you need to know more about the Commission, please visit our website at www.compcom.co.za.
*To ensure a transparent process, only written enquiries will be attended to.
3 Full details of directors / trustees / members / shareholders.
Full Name Identity Number Personal Tax
Reference Number
State Employee
Number / Persal
Number
4 DECLARATION
I, THE UNDERSIGNED (NAME): _________________________________________________________________
CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT.
I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE
GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE.
____________________________ __________________
Signature Date
____________________________ ___________________
Position Name of bidder
25
SBD 6.1
PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT
REGULATIONS 2017
This preference form must form part of all bids invited. It contains general information and serves as a
claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level
of Contribution
NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL
CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS
PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017.
1. GENERAL CONDITIONS
1.1 The following preference point systems are applicable to all bids:
- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable
taxes included); and
- the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable
taxes included).
1.2
a) The value of this bid is estimated to exceed/not exceed R50 000 000 (all applicable taxes
included) and therefore the ………….. preference point system shall be applicable; or
b) Either the 80/20 or 90/10 preference point system will be applicable to this tender (delete
whichever is not applicable for this tender).
1.3 Points for this bid shall be awarded for:
(a) Price; and
(b) B-BBEE Status Level of Contributor.
1.4 The maximum points for this bid are allocated as follows:
POINTS
PRICE
B-BBEE STATUS LEVEL OF CONTRIBUTOR
Total points for Price and B-BBEE must not
exceed
100
26
1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with
the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution
are not claimed.
1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any
time subsequently, to substantiate any claim in regard to preferences, in any manner required by
the purchaser.
2. DEFINITIONS
(a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the
Broad-Based Black Economic Empowerment Act;
(b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a
code of good practice on black economic empowerment, issued in terms of section 9(1) of the
Broad-Based Black Economic Empowerment Act;
(c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an
organ of state for the provision of goods or services, through price quotations, advertised
competitive bidding processes or proposals;
(d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black
Economic Empowerment Act, 2003 (Act No. 53 of 2003);
(e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black
economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic
Empowerment Act;
(f) “functionality” means the ability of a tenderer to provide goods or services in accordance
with specifications as set out in the tender documents.
(g) “prices” includes all applicable taxes less all unconditional discounts;
(h) “proof of B-BBEE status level of contributor” means:
1) B-BBEE Status level certificate issued by an authorized body or person;
2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;
3) Any other requirement prescribed in terms of the B-BBEE Act;
(i) “QSE” means a qualifying small business enterprise in terms of a code of good practice on
black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black
Economic Empowerment Act;
(j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of
27
bid invitation, and includes all applicable taxes;
3. POINTS AWARDED FOR PRICE
3.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS
A maximum of 80 or 90 points is allocated for price on the following basis:
80/20 or 90/10
−−=
min
min180
P
PPtPs or
−−=
min
min190
P
PPtPs
Where
Ps = Points scored for price of bid under consideration
Pt = Price of bid under consideration
Pmin = Price of lowest acceptable bid
4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR
4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference
points must be awarded to a bidder for attaining the B-BBEE status level of contribution in
accordance with the table below:
B-BBEE Status Level of
Contributor
Number of points
(90/10 system)
Number of points
(80/20 system)
1 10 20
2 9 18
3 6 14
4 5 12
5 4 8
6 3 6
7 2 4
8 1 2
Non-compliant
contributor
0 0
28
5. BID DECLARATION
5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:
6. B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1
6.1 B-BBEE Status Level of Contributor: . = ………(maximum of 10 or 20 points)
(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor.
7. SUB-CONTRACTING
7.1 Will any portion of the contract be sub-contracted?
(Tick applicable box)
YES NO
7.1.1 If yes, indicate:
i) What percentage of the contract will be subcontracted............…………….…………% ii) The name of the sub-contractor………………………………………………………….. iii) The B-BBEE status level of the sub-contractor......................................…………….. iv) Whether the sub-contractor is an EME or QSE
(Tick applicable box)
YES NO
v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms
of Preferential Procurement Regulations,2017:
Designated Group: An EME or QSE which is at last 51% owned by: EME
√
QSE
√
Black people
Black people who are youth
Black people who are women
Black people with disabilities
Black people living in rural or underdeveloped areas or townships
Cooperative owned by black people
Black people who are military veterans
OR
Any EME
Any QSE
29
8. DECLARATION WITH REGARD TO COMPANY/FIRM
8.1 Name of company/firm: _________________________________________________________