Capital Region Water | Administrative Offices 212 Locust Street, Suite 302 Harrisburg, PA 17101 | 717-525-7677 www.capitalregionwater.com Request for Proposals for a Forest Stewardship Plan of the DeHart Reservoir Property Issued: April 24, 2015
Capital Region Water | Administrative Offices
212 Locust Street, Suite 302 Harrisburg, PA 17101 | 717-525-7677
www.capitalregionwater.com
Request for Proposals for a
Forest Stewardship Plan of the
DeHart Reservoir Property
Issued: April 24, 2015
A:\Sustainability\DeHart Comprehensive Management\RFP_Forest Stewardship Plan_final draft.docx
Request for Proposals Forest Stewardship Plan for the DeHart Reservoir Property
Issued: April 24, 2015
Page 1 of 5
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Invitation Capital Region Water (CRW) is requesting Proposals for a Consulting Forester (CF) to assist in the
management of the approximately 8,000 acres CRW owns surrounding the DeHart Reservoir in
Clarks Valley, Pennsylvania. CRW is seeking the services of a CF to prepare a forest management
plan that will guide forest and water management efforts for the next 10 years. A Request for
Proposals (RFP) for surveying services for a property/boundary assessment is also attached hereto.
Proposers are welcome and encouraged to submit additional Proposals if the professional or firm
can demonstrate expertise in multiple facets of ecosystem management and surveying.
Proposal Process Schedule Task Date
RFPs Issued April 24, 2015
Proposal Due Date June 5, 2015 by 4:00 PM EST
Interview Period June 15-19, 2015
Selection of Consultants/Teams June 24, 2015
General Information and Background CRW owns approximately 8,000 acres in Rush Township, Dauphin County, Pennsylvania. The land
(largely forested) surrounds the DeHart Reservoir – the primary drinking water source for the City
of Harrisburg and nearby communities. The DeHart Reservoir is made possible due to an
impoundment of Clark Creek, a high quality, cold water fishery. Protection of this raw water source
is of utmost importance to the staff and Board of CRW. In addition to water quality concerns, CRW
is also responsible for a downstream conservation release benefitting Clarks Creek. CRW oversees
the management of the watershed and forest related activities.
CRW is interested in retaining full ownership of the property and actively managing it to ensure
long-term watershed and ecosystem health. Specifically, CRW is interested in sustainable
management in order to preserve the natural filtration that ultimately minimizes water treatment
costs. CRW also recognizes potential to generate revenue and seeks an assessment of the viability
of economic opportunities in timber and non-timber products. To date, the land has not been
actively managed. Forest management contracts have existed in the past and portions of the
property have been timbered for hardwood and pulpwood sales. This management has been
piecemeal with varying levels of success. CRW’s Board and staff desire to see a comprehensive
management approach to the acreage owned in Clarks Valley, including an option for the land to be
conserved in long-term perpetuity. The Consulting Forester contracted under this Proposal should
A:\Sustainability\DeHart Comprehensive Management\RFP_Forest Stewardship Plan_final draft.docx
Request for Proposals Forest Stewardship Plan for the DeHart Reservoir Property
Issued: April 24, 2015
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be prepared to coordinate closely with personnel and consultants preparing, developing and
implementing a comprehensive watershed stewardship plan. The Forest Stewardship Plan is a
single component of a plan likely to include a legal analysis of permanent conservation protection
(i.e., restriction or easement), surveying services, and source water protection planning.
Although, CRW is not interested in expanding recreation access to the property due to safety and
security concerns, CRW is interested in continuing its partnership with the Pennsylvania Game
Commission. A portion of CRW’s land is enrolled in the Public Access Program – Cooperative Forest
Game Use Project Agreement granting hunting and hiking access to the property in unrestricted
zones.
More specifically, CRW desires to see a plan that satisfies the stewardship goals below:
1) Water: Preserve and/or enhance the high quality drinking water by improving the capacity
of the system to produce the resource. Watershed security must also be maintained to
insure the safety of the supply. Critical riparian buffer zones must be maintained and
established as necessary. All water resources on the property must be recognized, including
any springs, tributaries, and wetlands. In addition, the plan must complement existing
operations and source water protection efforts that provide drinking water to nearly 67,000
people.
2) Revenue: Improve the capacity of the watershed and downstream properties to produce
carbon-friendly revenue options. Revenue streams will allow CRW to enhance and protect
the asset. This includes sustainable timber harvesting and monetizing of ecosystem services.
3) Ecosystem health: Maintain and enhance long-term ecosystem health and viability. Identify
and conserve high priority conservation areas, contribute to the conservation of biological
diversity and habitat, and actively manage the property for resiliency to withstand threats
(invasive species, particularly Hemlock woolly adelgid and gypsy moth, storms, insect
invasions, changing climate).
4) Compliance and recordkeeping: Ensure any active management of the property exceeds
any federal, state and local requirements and best practices. Implementation of the plan
must be monitored and documented with incremental benchmarks.
Proposal Requirements
Scope of Work CRW has outlined the scope of work below. Please reference and provide a response to CRW’s scope
and specific tasks.
Task 1: Prepare a 10-year Forest Stewardship Council (FSC) compliant forest management
plan consistent with CRW’s overarching stewardship goals for the property
A:\Sustainability\DeHart Comprehensive Management\RFP_Forest Stewardship Plan_final draft.docx
Request for Proposals Forest Stewardship Plan for the DeHart Reservoir Property
Issued: April 24, 2015
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a) Assess current forest conditions and produce an inventory of resources on the
property, including general tree communities/composition, health, and regeneration
potential
b) Identify any invasive species of concern and propose appropriate management
techniques
c) Divide the property by specific management zones to allow for optimal forest health
and water protection. A water resources/riparian inventory should be considered
d) Provide a harvest schedule and recommendations for long-term management of the
property describing how planned activities will achieve stewardship goals
e) Provide projected revenue estimates based on production capacity
Task 2: Provide an examination of potential revenue from non-timber resources
a) Evaluate current and future markets for ecosystem services
b) Citing specific examples, discuss the policies and implementation process necessary
to enter markets
c) Based on the above evaluation, produce a recommendation
Optional task: Perform a boundary retracement survey in accordance with the Manual of
Practice for Professional Land Surveyors in the Commonwealth of Pennsylvania to establish the
real property title or rights of the referenced CRW properties. See the attached Boundary
Survey RFP for the scope of work.
Deliverable Schedule CRW anticipates the development of the Forest Stewardship Plan and associated tasks to take
approximately three (3) months to complete with a separate contract for ongoing consulting
services outside the initial scope of work. Please provide a review of CRW’s preliminary schedule
and any suggested variations in the Proposal.
Proposal Qualifications
CF Qualifications Must be a graduate of a Society of American Foresters accredited School of Forestry
Demonstration of experience in forest management, related to and not necessarily limited to:
- Forest management planning
- Marketing of forest products
- Certified timber and timberland appraising
- Erosion and sedimentation plans
- Sustainable forest stewardship
- Forest economics/ecosystem valuation
A:\Sustainability\DeHart Comprehensive Management\RFP_Forest Stewardship Plan_final draft.docx
Request for Proposals Forest Stewardship Plan for the DeHart Reservoir Property
Issued: April 24, 2015
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- Carbon sequestration
- Game and forest related activity
- Hydrology, water quality and watershed management
- Mapping and geographic information systems
- Surveying/spatial analysis
Proposal (limit to 3 pages) Provide a work plan summarizing your understanding and approach for the scope of work outlined
above. The Proposal should also include the following:
Qualifications and experience of provided services similar to those required by this RFP
Time availability to devote to this project
Any additional information which may distinguish the CF from others, including background or
special expertise
Any additional ways in which scope of work/associated tasks could be improved or enhanced to
CRW’s benefit
Credentials/proof of training and insurance (may include as additional attachment if referenced)
Provide a not-to-exceed fee including all expenses under the scope of work. In addition to the fee,
please include the estimated fee schedule that outlines major tasks and the hourly rate for field
work, hourly rate for any additional administrative work, including research and sale prep, and an
hourly rate for travel time.
Reference Letters Provide up to three (3) relevant references from entities with whom similar work was performed in
scope to the requirements of this RFP.
Submission of Proposals Interested individuals or firms should submit their Proposal, clearly labeled “Proposal Enclosed –
Forest Stewardship Plan for the DeHart Reservoir Property”, by 4:00 PM on Friday, June 5, 2015.
Please submit electronically in PDF format via email to [email protected] and
mail one (1) hard copy to:
Attn: Tanya Dierolf
Sustainability Manager
Capital Region Water
212 Locust Street, Suite 302
Harrisburg, PA 17101
A:\Sustainability\DeHart Comprehensive Management\RFP_Forest Stewardship Plan_final draft.docx
Request for Proposals Forest Stewardship Plan for the DeHart Reservoir Property
Issued: April 24, 2015
Page 5 of 5
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Selection Criteria Evaluation and selection of Proposals will be based on content and responsiveness to all Proposal
requirements. It is the intent of CRW to review CF Proposals within two weeks of receipt, and select
no more than three (3) CF’s to conduct phone interviews. Following discussions, CRW will select a CF
who offers the highest quality services and with a price structure that is within the best interest to
CRW. It is CRW’s goal to select the CF at the June 24, 2015 Board Meeting and issue a Notice to
Proceed by July 1, 2015.
CRW reserves the right to require any firm to submit additional information deemed necessary in
evaluating the Proposals and reserves the right to negotiate final contract, scope of services and
cost with the selected CF.
General Terms CRW reserves the right to reject any or all Proposals and to select the Proposal that it determines
to be in the best interest of CRW.
The contract is subject to the approval of CRW’s Board of Directors and is effective only upon
their approval.
Proposals will remain effective for CRW review and approval for 60 days from the deadline for
submitting Proposals.
The proposer is encouraged to add to, modify, or clarify any scope of work items it deems
appropriate to develop a high quality plan at the lowest possible cost. All changes shall be
explicitly listed and explained. However, the scope of work proposed must accomplish the goals
and work stated in the RFP.
If proposer incorporates CRW branding into the Proposal, brand standards should be met.
Please see http://capitalregionwater.com/media-kit/ for additional information.
Attachments Project Site Map
Property Boundary RFP
If there are any questions regarding this Request for Proposals, please contact Tanya Dierolf at
Capital Region Water, 212 Locust St. Suite 302, Harrisburg, PA 17101, by email at
[email protected], or by phone at 717-525-7677.
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1 inch = 7,000 feet O April 24, 2015
DeHart Reservoir and Surrounding PropertiesCRW Water Transmission Line
Streams
CRW Owned Parcels
PA State Game Land
Privately Owned Parcels
Fort Indiantown Gap(Military Installation)
Capital Region Water's Parcelssurrounding the DeHart Reservoir
Privately Owned Parcels within Watershed
United States owned Parcel(Appalachian Trail)
Schuylkill County(not owned by Capital Region Water,
Assumed Private)
DeHart Reservoir
Privately Owned Parcels within Watershed
Capital Region Water'sTransmission Water Mainto Water Services Center
Dauphin County
Lebanon County
Route 325
Capital Region Water | Administrative Offices
212 Locust Street, Suite 302 Harrisburg, PA 17101 | 717-525-7677
www.capitalregionwater.com
Request for Proposals for a
Boundary Survey of the
DeHart Reservoir Property
Issued: April 24, 2015
A:\Sustainability\DeHart Comprehensive Management\RFP_Boundary Survey_final draft.docx
Request for Proposals Boundary Survey of the DeHart Reservoir Property
Issued: April 24, 2015
Page 1 of 5
Invitation Capital Region Water (CRW) is requesting Proposals for the professional services and expertise of a
licensed land surveyor to establish and verify the boundaries of the approximately 8,000 acres of
CRW property surrounding the DeHart Reservoir in Clarks Valley, Pennsylvania.
Proposal Process Schedule Task Date
RFP Issued April 24, 2015
Proposal Due Date June 5, 2015 by 4:00 PM EST
Interview Period (if deemed necessary) June 15-19, 2015
Selection of Consultant June 24, 2015
General Information and Background CRW owns approximately 8,000 acres in Rush Township, Dauphin County, Pennsylvania. The land
(largely forested) surrounds the DeHart Reservoir – the primary drinking water source for the City
of Harrisburg and nearby communities. The DeHart Reservoir is made possible due to an
impoundment of Clark Creek, a high quality, cold water fishery. CRW is interested in a boundary
survey to confirm the location of property lines for management and planning purposes, including
conservation protection.
CRW’s Board and staff desires a comprehensive management approach to the acreage owned in
Clarks Valley, including an option for the land to be conserved in long-term perpetuity. The property
boundary survey is a single component of a plan that may include a legal analysis of permanent
conservation protection (i.e., restriction or easement), forest management services, and source
water protection planning. Requests for Proposals (RFPs) for a forest stewardship plan and legal
assistance are also attached hereto. Proposers are welcome and encouraged to submit additional
Proposals if the professional or firm can demonstrate expertise in multiple facets of ecosystem
management, surveying, and legal analysis.
Proposal Requirements
Scope of Work CRW has outlined the scope of work below. Please reference and provide a response to CRW’s scope
and specific tasks.
A:\Sustainability\DeHart Comprehensive Management\RFP_Boundary Survey_final draft.docx
Request for Proposals Boundary Survey of the DeHart Reservoir Property
Issued: April 24, 2015
Page 2 of 5
Task: Perform a boundary retracement survey in accordance with the Manual of Practice for
Professional Land Surveyors in the Commonwealth of Pennsylvania to establish the real property
title or rights of the referenced CRW properties.
a) Consultant will commission the performance of a Title Report for the applicable
subject tracts comprising the above mentioned 8,000 acres.
b) Consultant will review the resultant Title Report to identify elements therein requiring
location on the face of the earth and depiction on the record plat of final survey.
c) Consultant will perform a field run boundary retracement survey for the subject
property including the location of adjoining property boundary evidence as necessary
for the proper determination of the record boundary of the CRW property.
d) Consultant shall determine the title boundaries and rights encumbering the subject
tracts, including updated legal descriptions and the monumentation of
external/perimeter property corners based upon this determination.
e) Consultant shall provide a record plat of survey, deliverables in both hardcopy and
portable document format (PDF), based on the above, of the perimeter of the
property owned by CRW and all easements, rights-of-way or other matters affecting
property within CRW boundaries. Internal tract lines shall be depicted.
f) Consultant shall provide written legal descriptions of all property easements,
improvements, encumbrances, elements, etc. impacting title or rights of the property.
g) Consultant shall provide a certified survey report detailing the performance of this
survey.
h) Consultant shall provide all data layers and associated annotation developed for the
various boundaries, easements, right-of-ways, etc. in ESRI-based geodatabase format
for incorporation into CRW’s enterprise GIS.
Optional task: Identifying and marking of the property boundary lines in addition to the
property corners using informational signage provided by CRW, marking paint, and/or a
combination. If requested, this task will be completed in close coordination with CRW field
operations staff.
Deliverable Schedule CRW anticipates the development of the Property Boundary Survey and associated tasks to take
approximately three (3) months to complete. Please provide a review of CRW’s preliminary schedule
in the Proposal, including an estimate of time required to complete initial planning and research.
Please also submit a schedule for completion of the land survey and associated report.
A:\Sustainability\DeHart Comprehensive Management\RFP_Boundary Survey_final draft.docx
Request for Proposals Boundary Survey of the DeHart Reservoir Property
Issued: April 24, 2015
Page 3 of 5
Proposal Qualifications
Qualifications Must be a Pennsylvania licensed Professional Land Surveyor (PLS) with no less than five (5) years
of experience providing land surveys (include licenses and memberships in professional
organizations)
No less than five (5) years of experience evaluating and reporting upon legal title to, and
encumbrances upon, real estate property parcels in Pennsylvania, including legal expertise
necessary to identify, assess and resolve conflicts, discrepancies, irregularities, and claims
regarding property boundaries or title
Proposal (limit to 3 pages) Provide a work plan summarizing your understanding and approach for the scope of work outlined
above. The Proposal should also include the following:
Technical description outlining research and surveying methodology, including but not limited
to, information assembly process, sequencing of tasks, and a schedule/timeline of deliverables
Approach to title search and analysis, including how you might identify and manage potential
conflicts of interest
Time availability to devote to this project
Any additional information which may distinguish the surveyor from others, including
background or special expertise
Any additional ways in which scope of work/associated tasks could be improved or enhanced to
CRW’s benefit
Credentials/proof of training and insurance (may include as additional attachment if referenced)
Provide a not-to-exceed fee, including all expenses under the scope of work. In addition to the fee,
please include the estimated fee schedule that outlines major tasks and the hourly rate for field
work, hourly rate for any additional administrative work, including research and writing, and an
hourly rate for travel time. Please also include a separate, not-to-exceed fee for marking property
boundary lines.
Reference Letters Provide up to three (3) relevant references from entities with whom similar work was performed in
scope to the requirements of this RFP. Please include a description of the land surveying services
and description of title search and analysis performed.
A:\Sustainability\DeHart Comprehensive Management\RFP_Boundary Survey_final draft.docx
Request for Proposals Boundary Survey of the DeHart Reservoir Property
Issued: April 24, 2015
Page 4 of 5
Submission of Proposals Interested individuals or firms should submit their Proposal, clearly labeled “Proposal Enclosed –
Boundary Survey of the DeHart Reservoir Property”, by 4:00 PM on Friday, June 5, 2015. Please
submit electronically in PDF format via email to [email protected] and mail one
(1) hard copy to:
Attn: Tanya Dierolf
Sustainability Manager
Capital Region Water
212 Locust Street, Suite 302
Harrisburg, PA 17101
Selection Criteria Evaluation and selection of Proposals will be based on content and responsiveness to all Proposal
requirements. It is the intent of CRW to review Proposals within two weeks of receipt and, if
necessary, select no more than three (3) consultants to conduct phone interviews. Following review,
CRW will select a surveyor who offers the highest quality services and with a price structure that is
within the best interest to CRW. It is CRW’s goal to select a consultant at the June 24, 2015 Board
Meeting and issue a Notice to Proceed by July 1, 2015.
CRW reserves the right to require any firm to submit additional information deemed necessary in
evaluating the Proposals and reserves the right to negotiate final contract, scope of services and
cost with the selected surveyor.
General Terms CRW reserves the right to reject any or all Proposals and to select the Proposal that it determines
to be in the best interest of CRW.
The contract is subject to the approval of CRW’s Board of Directors and is effective only upon
their approval.
Proposals will remain effective for CRW review and approval for 60 days from the deadline for
submitting Proposals.
The proposer is encouraged to add, modify, or clarify any scope of work items it deems
appropriate to develop a high quality plan at the lowest possible cost. All changes shall be
explicitly listed and explained. However, the scope of work proposed must accomplish the goals
and work stated in the RFP.
A:\Sustainability\DeHart Comprehensive Management\RFP_Boundary Survey_final draft.docx
Request for Proposals Boundary Survey of the DeHart Reservoir Property
Issued: April 24, 2015
Page 5 of 5
If proposer incorporates CRW branding into the Proposal, brand standards should be met.
Please see http://capitalregionwater.com/media-kit/ for additional information.
Attachments Project Site Map
Forest Stewardship RFP
Legal Services RFP
If there are any questions regarding this Request for Proposals, please contact Tanya Dierolf at
Capital Region Water, 212 Locust St. Suite 302, Harrisburg, PA 17101, by email at
[email protected], or by phone at 717-525-7677.