REQUEST FOR PROPOSALS DESIGN BUILD SERVICES …app.ocp.dc.gov/pdf/DCKA-2016-R-0044_Vol1_ABC_Att4.pdf · 2017. 3. 24. · DESIGN BUILD SERVICES Metropolitan Branch Trail South Segment

DCKA-16-R-0044

REQUEST FOR PROPOSALS DESIGN BUILD SERVICES

Metropolitan Branch Trail

South Segment

VOLUME I Instructions to Proposers

Exhibits ABC

DISTRICT OF COLUMBIA

DISTRICT DEPARTMENT OF TRANSPORTATION

DCKA-2016-R-0044

Metropolitan Branch Trail RFP

DCKA-2016-R-0044 District Department of Transportation

Contents

Exhibit A Definitions and Acronyms

Exhibit B Technical Proposal Instructions

Exhibit C Price Proposal Instructions

Exhibit A – Metropolitan Branch Trail RFP

DCKA-2016-R-0044 1 District Department of Transportation

Exhibit A Definitions and Acronyms

Addendum/Addenda Supplemental additions, deletions, and modifications to the provisions of the Request for Proposal (RFP) after the release date of this RFP

Business Day A day that DDOT is open for business, excluding holidays, Saturdays and Sundays

CA Contract Administrator

CDRs Contract Data and Reports—documents and information included in Volume II, Book III and described in ITP Section 1.3

CO Contracting Officer as described in ITP Section 2.2.1

Contract Price Shall be the price for the Work required under the DBA, as described in Section 4.1 of Exhibit C to this ITP

Day or day Calendar Days, unless otherwise expressly specified

DBA Design-Build Agreement—the agreement pertaining to the design and construction of the Project, as the further set forth in Volume II of this RFP

DB Contractor Design-Build Contractor—has the meaning set forth in ITP Section 1.1

DBE Disadvantaged Business Enterprise—has the meaning set forth in 49 Code of Federal Regulations Part 26

DC District of Columbia

DC Code District of Columbia Code

DC Council Council of the District of Columbia

DCMR District of Columbia Municipal Regulations—the Code of the District of Columbia Municipal Regulations (1987, as amended)

DCR District of Columbia Register

DC Water District of Columbia Water and Sewer Authority

DDOT District Department of Transportation

EC Evaluation Committee—the committee that will review and evaluate the Proposals and make a recommendation to the CO as set forth in ITP Section 5.1

EDT Eastern Daylight Time

EPA U.S. Environmental Protection Agency

EST Eastern Standard Time

FOIA District of Columbia Freedom of Information Act, DC Code §§ 2-531-539

ISO International Organization for Standardization



ITP Instructions to Proposers—the documents, including exhibits and forms included in this RFP containing directions for the preparation and submittal of information by the Proposer in response to this RFP

JV Joint Venture

Key Personnel Individuals designated by a Proposer pursuant to Section 3.2.5 of Exhibit B to this ITP

Key Subcontractor Any subcontractor that will (1) fill any of the following key Project roles: Project management, quality control management, and quality assurance management, or (2) serve as a key task leader for geotechnical, hydraulics and hydrology, structural, environmental, or utility issues, or (3) any subcontractor with a subcontract value greater than or equal to $500,000 (excluding subcontracts with Suppliers) that is not a Major Participant.

Major Participant Any of the following entities: (1) all joint venture members of the Proposer; (2) the lead engineering/design firm(s); (3) each subcontractor that will perform Work valued at 10 percent or more of the Work; and (4) each subconsultant that will perform 20 percent or more of the design Work.

Major Professional Services Firm

Has the meaning set forth in Section 3.2.2 of Exhibit B to This ITP

Notice of Intent to Award

Notification to the apparent Successful Proposer, as determined by the CO, to proceed to finalize the Contract Documents.

NTP Notice to Proceed

pdf portable document format

Post-Selection Deliverables

Has the meaning set forth in ITP Section 5.8

PPRA Procurement Practices Reform Act of 2010 (as amended)

Preliminary Project Baseline Schedule

Project schedule required to be submitted with the Proposal and meeting the requirements set forth in Section 3.5.3 of Exhibit B to this ITP

Pre-Proposal Meeting Has the meaning set forth in the ITP Section 2.5

Price Proposal Price information included in a Proposal submitted by a Proposer providing the information requested in Exhibit C of this ITP

Procurement Web sites

Public web site containing documents and information relating to the Project, at the following web address:

www.dtap.ddot.dc.gov

www.ocp.dc.gov

Project The Metropolitan Branch Project as described by the Contract Documents.

http://www.dtap.ddot.dc.gov/

http://www.ocp.dc.gov/



Project Development Plan

Plan submitted with the Technical Proposal, providing the information requested in Section 3.5 of Exhibit B to this ITP

Proposal

Original documents submitted by a Proposer in response to this RFP, as described in Section 1.7.1 of the ITP.

Proposal Due Date Deadline (date and time) for submission of Technical and Price Proposals identified in the ITP Section 1.6.

Proposal Security Proposal bond as described in Section 5 of Exhibit C and Form K of Exhibit D to this ITP

Proposer Entities submitting a Proposal for the Project in response to this RFP

Request for Proposals (RFP)

The Final Request for Proposals for the Metropolitan Branch Project issued by DDOT, including all addenda thereto. The RFP includes the ITP, Contract Documents, Technical Provisions, CDRs, Contract Drawings, and RIDs.

RIDs Reference Information Documents—documents and information included in Volume III and described in ITP Section 1.3

ROW Right-of-way

Secure Site Secure file transfer and sharing site for project documents

Surety Individual or entity committing to provide any of the bonds identified in this RFP

Technical Proposal Technical proposal submitted by a Proposer providing the information requested in Exhibit B of this ITP

Utility Work Has the meaning set forth in Section 10.1 of Volume II, Book II (Technical Provisions)

Eligible Surety A surety company rated in the top two (2) categories by two (2) major rating agencies or at least A-/VIII or better according to A.M. Best’s Financial Strength Rating and Financial Size, Licensed by the District of Columbia and listed on the US Treasury Circular 570

Work All duties and services to be furnished and provided by the DB Contractor as required by the Contract Documents, including but not limited to the administrative, design, engineering, quality control, quality assurance, Utility coordination, procurement, legal, professional, manufacturing, supply, installation, construction, demolition, supervision, management, testing, verification, labor, Materials, equipment, documentation and other efforts necessary or appropriate to achieve Final Acceptance except for those efforts

which the Contract Documents specify will be performed by the District or other Persons. In certain cases, the term is also used to mean the products of the Work.

Exhibit B – Metropolitan Branch Trail RFP


Exhibit B Technical Proposal Instructions

1 General Instructions This Exhibit B describes the submission format for Technical Proposals and outlines the required information that will comprise a Technical Proposal for the RFP. Proposers shall submit the information required by Exhibit B in the organization and format specified herein.

The Technical Proposal shall be organized in the order listed in Exhibit E and shall be clearly indexed. Each component of the Technical Proposal shall be clearly titled and identified.

All forms named herein are found in Exhibit D, unless otherwise noted. All blank spaces in the Proposal forms must be filled in as appropriate. No substantive change shall be made in the Proposal forms.

2 Format The Technical Proposal shall be limited to the required Contents of the Technical Proposal and page limitations as described in Section 3. Any information not required or pages submitted in excess of the stated page limits will not be considered in the Technical Proposal evaluation.

Unless otherwise noted in Section 3, Contents of the Technical Proposal, all materials shall be submitted on 8.5”x11” paper, single sided, using a minimum font size of 11.

One (1) original and five (5) copies of the proposal shall be submitted using securely bound three ring binders. The original shall be labeled as such, and each copy shall be numbered and certified true on the cover.

One PDF copy of the proposal shall be provided on USB memory stick and shall be attached to the original hard copy.

3 Contents of the Technical Proposal The required contents and organization of the Technical Proposal are presented in this Exhibit B and summarized in the Proposal checklist provided in Exhibit E.

A copy of the Proposal checklist provided in Exhibit E shall be included in the Technical Proposal. The Proposer shall not amend the order or change the contents of the checklist, except to provide the required cross reference to its Proposal.

The Technical Proposal shall consist of the following major elements:



A. Executive Summary

B. Proposer Information, Certifications, and Documents (including all forms included in this RFP that are required to be submitted with the technical proposal)

C. Key Personnel

D. Similar Projects

E. Project Development Plan

F. Appendices

Executive Summary 3.1The Executive Summary shall be written in a non-technical style and shall contain sufficient information for reviewers with both technical and non-technical backgrounds to become familiar with the Proposer's Proposal and the Proposer’s ability to satisfy the technical requirements of the Project.

The page limit for the Executive Summary shall be 3 pages.

Proposer Information, Certifications and Documents 3.2 Technical Proposal Letter 3.2.1

The Technical Proposal shall include the Technical Proposal Letter (Form A-1). The Proposer shall attach to the Technical Proposal Letter the documents and information described in the section entitled “Additional Information To Be Provided With Technical Proposal Letter” of Form A-1, provided, however, that the Proposer may attach to the original Form A-1 an envelope containing four numbered copies of the required organizational documents in lieu of providing organizational documents with each of the copies of the Technical Proposal.

Information about Proposer, Major Participants, and Key Subcontractors 3.2.2The Proposal shall include completed Form B-1 providing information about the Proposer.

The Proposal shall include a completed Form B-2 providing information regarding the following: (i) each Major Participant; (ii) each firm that will provide engineering, architectural, surveying, planning, quality assurance, and/or other professional services for development of the Project valued at $500,000 or more (“Major Professional Services Firm”); and (iii) Key Subcontractors identified by the Proposer as of the Technical Proposal Due Date. The Proposer is advised that all Major Professional Services Firms must be identified at the time of the Proposal.

Responsible Proposer Questionnaire 3.2.3The Proposal shall include Form C, the “Responsible Proposer Questionnaire,” completed and signed by the

Proposer.

Industrial Safety Record for Team Members 3.2.4



The Proposal shall include Form D, the “Industrial Safety Record For Team Members Performing Installation or Construction Work” for the Proposer, each Major Participant, and any other team member identified in the Proposal. This form shall be filled out separately and provided for each member of the Proposer’s team that will perform or supervise installation or construction Work for this Project, and include information for any entity in which such team member holds a substantial interest.

Key Personnel 3.2.5The individuals described in Section 3.3 are considered Key Personnel.

The Proposal shall identify the Key Personnel and shall include Form E identifying personnel work assignments and a statement signed by the Proposer committing to maintain such individual’s availability for active involvement in the Project. Refer to the Contract Documents, as applicable, for information regarding time commitment requirements for Key Personnel and DDOT’s rights if it concludes that any such personnel are not devoting sufficient time to the prosecution and performance of the Work required for the Project. The Proposer may not make any changes in its Key Personnel after receipt of DDOT approval, as specified herein, except as provided in the Contract Documents.

Reserved 3.2.6 Non-Collusion Affidavit 3.2.7

The Proposal shall include Form F, signed by the Proposer, certifying that the Proposal is not the result of and has not been influenced by collusion.

Certification Regarding Buy America 3.2.8The Proposal shall include Form G, signed by the Proposer, regarding Buy America requirements for the Proposer and each Major Participant, Key Subcontractor and any other team members as applicable.

DBE Requirements 3.2.9The Proposal shall include a statement confirming that the Proposer will obtain DBE commitments equal to or exceeding the DBE participation goal or will exercise good faith efforts to substantiate its attempts to meet the goal.

Training Services Provisions (TSP) 3.2.10The Proposal shall include a statement confirming that the Proposer will provide training positions equal to or exceeding the TSP goal, will provide the on-the-job training as described in the DBA and will exercise good faith efforts in meeting the objectives of the TSP.

Organizational Conflict of Interest Disclosure 3.2.11Attention is directed to the provisions set forth in Title 27 DCMR §§ 2220 and 2221 regarding conflicts of interest. The Proposal shall include a certification on Form J describing potential organizational conflicts of interest, including disclosure of all relevant facts concerning any past, present, or currently planned interest that may



present an organizational conflict of interest.

Certification Regarding Equal Employment Opportunity and Non- 3.2.12Segregated Facilities

The Proposal shall include Form P, regarding participation in contracts or subcontracts subject to the equal opportunity clause and the filing of required reports, and non-segregated facilities, signed by the Proposer.

Reserved 3.2.13 Certification Regarding Use of Contract Funds For Lobbying 3.2.14

The Proposal shall include Form Q, signed by the Proposer, certifying that no Project funds have been or will be paid for lobbying activities, and no other funds have been paid or will be paid to influence governmental decisions regarding the Project.

Certification Regarding Ineligible Contractors 3.2.15The Proposal shall include Form R, signed by the Proposer, certifying that the Proposer, its Major Participants, Key Subcontractors and any other team members as applicable, are not declared by the federal government or District, or have not voluntarily declared themselves debarred, suspended, or ineligible from doing transactions with the federal government or any of its agencies and making other certifications as described on Form R.

Reserved 3.2.16 Final Completion Deadline 3.2.17

The Proposal shall include Form O. Proposer shall indicate the number of Calendar Days between execution of the DBA and its proposed Completion Deadlines on Form O. In no event shall the number of calendar days between execution of the DBA and Final Completion Deadlines exceed 540 calendar days.

Key Personnel 3.3Demonstrate the experience of Key Personnel on comparable projects with detailed descriptions. Information that is not detailed or relevant will not be considered acceptable. The information for each Key Personnel member shall be relevant to the role and function they will perform on this project. The resumes for Key Personnel must identify the function the staff member will fulfill on this project and include their role or function on relevant projects.

Provide resumes for the following Key Personnel:

A. Design Build Manager: Shall have a minimum of fifteen (15) years of experience. Demonstrate relevant experience in the construction and project management of projects of similar scope and complexity as this project. Design Build experience is preferred but not required.

B. Construction Manager: Shall have a minimum of ten (10) years of experience. Demonstrate relevant experience in managing construction activities, schedules and coordination of projects of similar scope



and complexity as this project.

C. Design Manager: Shall be a DC registered Professional Engineer who is an owner or employee of the lead design firm and have a minimum of fifteen (15) years of experience. Demonstrate relevant experience in managing design for projects of similar scope and complexity as this project. Design Build experience is preferred but not required.

D. Trail Engineer: Shall be a DC registered Professional Engineer with a minimum of 5 years of experience. Demonstrate relevant experience in design of pedestrian facilities for projects of similar scope and complexity as this project.

E. Structures Engineer: Shall be a DC registered Professional Engineer with a minimum of 10 years of experience. Demonstrate relevant experience related to structural design and design requirements for projects of similar scope and complexity as this project.

The Key Personnel resumes shall not exceed 1 page each.

Similar Projects 3.4Provide project descriptions for 3 projects designed by the Major Participant or Major Professional Services firm with primary responsibility for design of the Project that are of similar size and complexity to the Project.

Provide project descriptions for 3 projects constructed by the Major Participant with primary responsibility for construction of the Project that are of similar size and complexity to the Project that demonstrate its ability to be successful on this project. Provide, at a minimum:

A. Project Name and Location;

B. Owner/client including specific point of contract with telephone numbers;

C. Project Delivery Method (Design-Bid-Build, Design-Build, or other);

D. Overall construction cost of the project, including initial contract value, final contract value, and specific reasons for any difference;

E. Overall schedule performance, including initial completion date, final completion date, and specific reasons for any difference;

F. Brief project description;

G. Discussion of what work on the project is relevant to this Contract and why.

The Similar Projects shall not exceed 1 page each.

Project Development Plan 3.5The Proposer shall submit a Project Development Plan that shall consist of the following components:

A. Project Understanding and Approach

B. Design Build Project Management Plan; and

C. Preliminary Project Baseline Schedule



The Project Development Plan shall not exceed 20 pages.

Project Understanding and Approach 3.5.1The Project Understanding and Approach component of the Proposal shall describe the Proposer’s understanding of approach to the Design and Construction of the Work and shall include the information as described herein.

Bike and Pedestrian 3.5.1.1The Proposer shall describe its understanding of and approach to meeting the bike and pedestrian requirements on the project, including the path geometrics, operational characteristics, signing, wayfinding, and other pertinent requirements to provide a complete and functional facility.

Structures 3.5.1.2The Proposer shall describe its understanding of and approach to design and construction of structures including structures, walls, piers, foundations, geotechnical considerations and visual aesthetics.

Construction Staging, Sequencing, and Traffic Management 3.5.1.3The Proposer shall describe its understanding and approach to construction staging, sequencing, and traffic control, including coordination with adjacent facilities, to safely construct the Project.

Drainage, Erosion and Sediment Control, and Storm Water Management 3.5.1.4The Proposer shall describe its understanding and approach to Drainage, Erosion and Sediment Control, and Storm Water Management requirements.

Environmental Permitting, Mitigation, and Impacts 3.5.1.5The Proposer shall describe its understanding of and approach to complying with the environmental requirements of the Project including permits, permit amendments, and other approvals.

Design Build Project Management Plan 3.5.2A narrative shall be provided describing how the Proposer’s intends to manage the project, including:

A. Design Management;

B. Construction Management;

C. Quality Management;

D. Coordination with DDOT;

E. DBE Plan; and

F. Coordination and outreach to third parties and stakeholders.



This section shall include the Proposer’s organizational chart for the project, which may be formatted as an 11x17 counting as 1 page.

Preliminary Project Baseline Schedule 3.5.3The Proposer shall provide a Preliminary Project Baseline Schedule and narrative including:

A. Key milestone dates;

B. Permitting and design submittals and reviews by DDOT;

C. Key construction activities; and

D. Final Completion on or before the contractually required date; and

The Proposer’s Preliminary Project Baseline Schedule submission shall not limit, modify, or alter DDOT’s ability to review and approve the Preliminary Project Baseline Schedule, and selection of a Proposer shall not be deemed to be acceptance or approval of Proposer’s Preliminary Project Baseline Schedule.

The Preliminary Project Baseline Schedule (but not the narrative) may be formatted as an 11x17 counting as 1 page.

Draft DBE Performance Plan and Preliminary Training Plan 3.5.41. The Draft DBE Performance Plan shall provide a description of the Proposer’s plan and management approach for achieving DBE goals, and should include the requirements outlined in Exhibit D, Section 8 of the DBA. 2. The Preliminary TSP Plan shall provide a description of the Proposer’s plan and management approach for achieving TSP goals. 3. For purposes of the requirements of this Section 4.1.4(d)(1) of Exhibit B, the Proposer shall not submit any price or cost information.

Exhibit C – Metropolitan Branch Trail RFP


Exhibit C Price Proposal Instructions

1 General Instructions This Exhibit C describes the submission format for Price Proposals and outlines the required information that will comprise the Price Proposal.

The Proposer shall submit the information required by this Exhibit C in the organization and format specified herein. The Price Proposal shall be organized in the order listed in Exhibit E, and shall be clearly indexed. Each component of the Price Proposal shall be clearly titled and identified.

All forms named herein are found in Exhibit D, unless otherwise noted. All blank spaces in the Proposal forms must be filled in as appropriate. No substantive change shall be made in the Proposal forms.

Format of Price Proposal 1.1All price, cost, and financial information provided in the Price Proposal shall be in U.S. dollars only, rounded to the nearest whole dollar.

If there are any discrepancies between the hard copy and electronic copy of any quantitative information provided in the Price Proposal, the hard copy version will prevail. If there are any differences between individual line amounts and totals, the individual line amounts will prevail.

Unless otherwise noted in Section 3, Contents of the Price Proposal, all materials shall be submitted on 8.5”x11” paper, single sided.

One original and one copy of the Price Proposal shall be submitted using securely bound three ring binders. The original shall be labeled as such, and each copy shall be numbered and certified true on the cover.

One PDF copy of the Price Proposal proposal shall be provided on USB memory stick and shall be attached to the original hard copy.

All copies of the Price Proposal shall be submitted in a sealed container, separate from the Technical Proposal, and clearly labeled with the Proposer’s name, the contract number, and “Price Proposal.”

Contents of Price Proposal 1.2All parts of the Proposal that indicate price and financial information are to be included in the Price Proposal.

The required contents and organization of the Price Proposal are presented in this Exhibit C and summarized in the Proposal checklist provided in Exhibit E. Proposers are to provide all the information set out in this Exhibit C. A copy of the checklist for the Price Proposal shall be included in the Price Proposal. The Proposer shall not amend the order or change the contents of the checklist, except to provide the required cross reference to its Proposal.



2 Price Proposal Letter The Price Proposal shall include the Price Proposal Letter (Form A-2). The Proposer shall attach to the Price

Proposal Letter the documents and information described in the section entitled “Additional Information To Be Provided With Price Proposal Letter” of Form A-1.

3 Surety Letter The Proposal shall include a letter(s) from an Eligible Surety, signed by an authorized representative as evidenced by a current certified power of attorney, committing to provide a Payment Bond and a Performance Bond in the amounts and as detailed in Section 10, Surety Bonds, of the DBA and in the forms attached as Exhibits F and G and to the DBA.

The letter shall also include the following information:

A. Name of bonding company and the name and address of the agent.

B. Whether the listed bonding company has defaulted on any obligation within the past 10 years, and the

details in the event of such default.

C. A statement that bonding company has reviewed the RFP, is familiar with the contractual structure and has evaluated the Proposer’s backlog and work-in-progress in determining its bonding capacity.

D. If multiple Surety letters are provided, the Proposal shall identify which Surety will be the lead Surety.

E. The commitment letter may include no conditions, qualifications, or reservations for underwriting or otherwise, other than a statement that the commitment is subject to award and execution of the DBA and issuance of NTP1; provided, however, that the Surety may reserve, in its letter, the right to reasonably approve any material adverse changes made to the Contract Documents, but excluding any changes or information reflected in the Proposal, such as Proposer commitments.

F. Evidence of the surety’s rating shall be attached to the letter.

4 Price Information Contract Price Information and Cash Flow Table 4.1 Contract Price and Cash Flow Table 4.1.1

The Proposer shall submit a Contract Price using Form M-1 setting forth the total price for the work required under the DBA. Form M-1.1 shall set forth the price breakdown for the work required under the DBA. Form M-2 shall set forth the cash flow corresponding to the anticipated draw requests for the work required under the DBA. The draw requests shall be established by anticipated percentage complete monthly. Form M-2 shall form the Maximum Payment Schedule under the DBA.



Contract Price Details 4.1.2The Proposer shall provide all documentary information used in the preparation of its Contract Price, clearly

showing cost or price elements in sufficient detail to enable DDOT to understand how the Proposer calculated its Contract Price as follows;

A. All documentary information itemizing the estimated costs or price of performing the required work

separated into usual and customary items and cost or price categories to present a detailed estimate of costs and price, such as direct labor, equipment ownership and operation, perishable materials, permanent materials, supplies, subcontract costs, plant and equipment, indirect costs, contingencies, itemized insurance premiums, mark-ups, overhead, and profit, and;

B. All assumptions, detailed quantity takeoffs, rates of production, progress calculations, and quotes from

subcontractors used by the Proposer to arrive at its Contract Price.

Proposals will be kept in a secured-access bid room. Following award, the Contract Price Details shall be kept in a locked cabinet in DDOT's offices.

Reserved 4.1.3

5 Proposal Security The Proposal shall include a proposal bond equal to 5 percent of the Proposer’s Contract Price from an Eligible Surety and in the form of Form K.