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RFP - Automated Teller Machine Services
RFP - Automated Teller Machine Services November 8, 2015
REQUEST FOR PROPOSALS
AUTOMATED TELLER MACHINE SERVICES
SPOKANE INTERNATIONAL AIRPORT
Issued By:
Spokane Airport Board
9000 W. Airport Drive, Suite 204
Spokane, WA 99224
November 8, 2015
Spokane International Airport RFP - Automated Teller Machine Services
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REQUEST FOR PROPOSALS AUTOMATED TELLER MACHINE SERVICES
Spokane International Airport
The Spokane Airport Board (hereinafter “Airport”) is seeking proposals from experienced and
qualified Proposers with a national or regional banking affiliation, to install and operate Automated
Teller Machines (hereinafter referred to as “ATMs”) at Spokane International Airport for a contract
term of five (5) years. This document outlines the prerequisites, selection process and documentation necessary to
submit a proposal for the requested services. Negligence or omission on the part of the Proposer
in preparing any portion of the proposal confers no right to withdraw or make changes, additions,
or deletions to the proposal after the proposal submission deadline.
Sealed proposals, one (1) original (un-bound), five (5) copies and one (1) copy in acrobat/pdf
format, shall be submitted by 2:00 p.m. PST on Monday, November 30, 2015 and delivered
to:
Spokane International Airport
“Request For Proposals – Automated Teller Machine Services”
9000 West Airport Drive, Suite 204
Spokane, Washington 99224
Any proposal received after 2:00 p.m. PST, Monday, November 30, 2015 shall be deemed
late and non-responsive and shall be returned unopened to the Proposer.
All proposals will be date and time stamped upon receipt by Airport staff and shall be opened
after 2:00 p.m. PST, Monday, November 30, 2015. All documents and information listed on
Exhibit E – Proposal Checklist must be submitted in a sealed envelope that is clearly marked:
“Request For Proposals – Automated Teller Machine Services.” It will be the sole responsibility
of Proposers to ensure proposals are delivered to Spokane International Airport by the appointed
date and time. The Airport will not be liable for delays in delivery of proposals due to handling
by the U.S. Postal Service, courier services, overnight carriers, or any other type of delivery
service. Late proposals will be returned to the Proposer unopened. All responsive proposals
become the property of the Airport and must be provided without cost to the Airport.
Further, each Proposer agrees that all information, data, documentation and material submitted or
provided by the Proposer shall become the property of the Airport and it shall not be returned to
the Proposer. All information, data, documentation and material submitted shall be considered
public information and will be made available for inspection in accordance with Chapter 42.56
RCW. Any proprietary information, data, documentation and material that the Proposer wishes
to remain confidential (to the extent allowed under the laws of the State of Washington) should
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be clearly identified as such in the proposal and the Proposer must provide justification for such
a request.
The Airport reserves the right to reject any and all proposals, to waive minor informalities and
irregularities in the proposal submission process, to request additional information and data from
any or all proposers, to supplement, amend or otherwise modify the RFP prior to the closing date
and time, to cancel this request with or without the substitution of another RFP, to reissue the
RFP, or to accept a proposal which is considered to be in the best interest of the Airport.
Upon selection of a successful Proposer (thereafter referred to as “Concessionaire”), the
Agreement to be executed shall be in the form of the attached Sample Concession Agreement
(Exhibit D) and shall be in accordance with Section 2.0 (SCOPE OF WORK/SERVICES). This
RFP and the successful Proposer’s proposal shall be incorporated in and become a part of the
final Concession Agreement.
By submittal of a proposal pursuant to this RFP, the Proposer certifies that no fee or commission,
or any other thing of value, has been paid or agreed to be paid to any employee, agent,
representative or official in order to procure the Agreement described in this RFP.
Proposals must conform to the requirements stipulated in this RFP. By submitting a proposal,
each Proposer agrees that the proposal represents a firm offer to the Airport and that such offer
shall remain open for acceptance until a Concession Agreement is executed by the Airport or for
a period of no less than ninety (90) days from the date submitted, whichever occurs first.
Written proposals must include sufficient information to evaluate the following criteria:
Proposer’s previous and current experience managing an Automated
Teller Machine Service with a national or regional banking affiliation
Financial plan/statement
Ability to satisfactorily perform the minimum service and operational requirements
Organizational and operating plan
Evidence of financial stability
Proposed fee(s) as provided by Proposer
Ability of Proposer to meet Airport’s minimum insurance requirements and concession
payments
All Proposers must have experience in operating Automated Teller Machine services and must agree
to the terms and conditions in the Agreement provided by the Airport Board. The Airport Board must
attain a concession fee that is fair and reasonable and which makes the Airport Board as self-
sustaining as possible and is consistent with other Concessionaires engaged in similar activities.
0.2 Proposal Deposit
A proposal deposit in the form of a cashier's check in the amount of Five Thousand Dollars
($5,000.00), payable to Spokane Airport, must accompany each proposal. Cash will not be
accepted. Proposals that do not include a proposal deposit will not be considered.
The proposal deposit shall be submitted with the understanding that it will guarantee that the
Proposer will not withdraw the proposal for a period of ninety (90) days after the proposal
submission deadline (due date) and that if the proposal is accepted by the Airport, the Proposer
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will, in a timely manner, enter into a Concession Agreement with the Airport. Failure upon the
part of the successful Proposer to execute a Concession Agreement and to provide any other
required information, data, documentation, or material to the Airport and perform all related
obligations within thirty (30) days after the date of written notice of award shall be just cause for
cancellation of the award by the Airport and the forfeiture of the proposal deposit, which
forfeiture shall be considered not as a penalty, but as liquidation of damages sustained by the
Airport. The award of the Concession Agreement may then be made to another Proposer or all
proposals may be rejected at the Airport's sole discretion. The Airport will return the proposal
deposit without interest to all Proposers who are not selected as the successful Proposer within
ten (10) working days after a Concession Agreement has been executed by the Airport with the
successful Proposer. If the Airport elects to reject all proposals, the proposal deposit will be
returned without interest to all Proposers within ten (10) working days of the decision to do so.
0.3 Withdrawal of Proposal
No proposal may be withdrawn after it has been submitted to the Airport unless the Proposer
makes a request for withdrawal in writing and the request is received by the Airport prior to the
proposal submission deadline (2:00 p.m. (PST) Monday, November 30, 2015). No proposal may
be withdrawn after the proposal submission deadline (2:00 p.m. (PST) Monday, November 30,
2015) for a period of ninety (90) days.
0.4 Equal Employment Opportunity
Spokane Airport is an Equal Employment Opportunity (EEO) organization, which does not
discriminate on the basis of race, religion, color, sex, age, marital status, national origin, sexual
orientation, or the presence of any sensory, mental or physical disability in consideration of a
contract award. The successful Proposer will be required to comply with all federal, state, and
local laws and regulations.
0.5 Prohibition Against Lobbying
The Proposer shall not lobby, either on an individual or collective basis, the Airport (its
associated City and County employees, or outside advisors) or any federal, state, or local elected
or public officials or staff regarding this RFP or its written proposal. Proposers, the Proposer’s
acquaintances, friends, family, outside advisors, agents, or other representatives shall not contact
the Airport (its associated City and County employees, or outside advisors) or any federal, state,
or local elected or public officials or Airport staff to arrange meetings, visits, or presentations to
influence the outcome of the selection process. Violation of this provision, by or on behalf of a
Proposer, intentionally or unintentionally, will result in disqualification of the Proposer and/or
rejection of a written proposal.
0.6 Solicitation Schedule
The following schedule has been established for this selection process:
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Scheduled Item Scheduled Date
Issue Date of RFP
(http://business.spokaneairports.net/rfp) November 8, 2015
Proposer Question Submission Deadline November 16, 2015 (12:00 p.m.)
Final addenda (if any) posted on Airport website November 18, 2015 (2:00 p.m.)
Proposal Submission deadline
November 30, 2015 (2:00 p.m.)
Main Terminal, Suite 204, Administration
Final Evaluation (committee) December 3, 2015
Recommendation to the Airport Board
Finance Committee December 9, 2015
Successful Proposer’s Execution of Agreement December 14, 2015
Contract Approved by Airport December 17, 2015
Commencement of Agreement February 1, 2016
0.7 Questions, Inquiries and Airport Contact
The Airport is committed to providing all interested parties with accurate and consistent
information in order to ensure that no Proposer obtains an undue competitive advantage. To this
end, from the date of this RFP through award of the Contract, the Airport contact is:
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EXHIBIT B ENPLANEMENT NUMBERS
ENPLANEMENT NUMBERS
2013 1,466,701
2014 1,493,226
2015 (through September 2015) 1,171,714
DEPLANEMENT NUMBERS
DEPLANEMENT NUMBERS
2013 1,460,157
2014 1,493,426
2015 (through September 2015) 1,176,530
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EXHIBIT C ATM TRANSACTIONS
2013
Concourse C Annual Transactions = 4,228 Main Terminal Annual Transactions = 8,490
2014
Concourse C Annual Transactions = 3,757
Main Terminal Annual Transactions = 7,385
2015 (through September 2015)
Concourse C Annual Transactions = 2,405
Main Terminal Annual Transactions = 6,038
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EXHIBIT D SAMPLE CONCESSION AGREEMENT
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EXHIBIT E PROPOSAL SUBMISSION CHECKLIST In addition to the cover letter and executive summary, the following information/documents must be submitted as part of the sealed written proposal in order for the proposal to be considered. (Please checkmark items below included in or with the written proposal and sign acknowledgment)
Exhibit #A - Proposal Form: Rents and Fees Proposed by Proposer Acknowledgement of Addendums (if any)
Proposal Deposit ($5,000.00)
Identification of Proposer
Qualifications and Experience
Financial Information
Management and Operational Plan
Acknowledgement of Terms and Conditions of Sample Concession Agreement
PLEASE ACKNOWLEDGE ABOVE INFORMATION/DOCUMENTS ARE INCLUDED IN OR WITH THE WRITTEN PROPOSAL X X Authorized Signer Date