REQUEST FOR PROPOSAL (RFP) FOR SELECTION …...PDPU Road, Next to Solar Park, Raisan Gandhinagar – 382307, Gujarat Phone: +91 97277 06383 Email Id: [email protected]

REQUEST FOR PROPOSAL (RFP)

FOR

SELECTION OF AGENCY

FOR

VERIFICATION OF STAR RATING FOR MINOR MINERAL LEASES IN GUJARAT STATE

Chief Executive Officer GMRDS

GUJARAT MINERAL RESEARCH & DEVELOPMENT SOCIETY (GMRDS)

Petrography and Mineral Chemistry(PMC) Laboratory PDPU Road, Next to Solar Park, Raisan Gandhinagar – 382307, Gujarat Phone: +91 97277 06383 Email Id: [email protected]

RFP No. RFP/AAV of Star Rating/2018-19/1218

13 December, 2018

Last date of submission of bids: 11 January, 2019

RFP No. RFP/AAV of Star Rating/2018-19/1218 13 December, 2018 1

DISCLAIMER

I. This Bid document along with its Annexure and Schedule is not transferrable.

II. This document is not an agreement or an offer by GMRDS to Bidders or any third party.

The purpose of this document is to provide information to interested parties to facilitate

the formulation of their Proposal for qualification and price bid. This document does not

constitute and will not be deemed to constitute, any commitment on the part of GMRDS.

Furthermore, this document confers neither any right nor expectation on any party to

participate in the bid contemplated herein.

III. Neither GMRDS nor its employees or its consultants make any representation or

warranty as to the accuracy, reliability or completeness of the information in this

document.

IV. Neither GMRDS nor its employees or consultants shall have any liability to any Bidder

or any other person under the law of contract, tort, the principles of restitution or unjust

enrichment or otherwise for any loss, expense or damage which may arise from or be

incurred or suffered in connection with this document, or any matter deemed to form

part of this document, the award of the work, or the information and any other

information supplied by or on behalf of GMRDS or its employees, any consultants or

otherwise arising in any way from the selection process.

V. GMRDS reserves the right to change, modify, add, alter the document or cancel the

bidding process without assigning any reasons thereof, at any stage during the bidding

process before the Bid Submission.

VI. The Bidder shall not make any public announcements with respect to this bidding

process or this document. Any public announcements to be made with respect to this

bidding process or this document shall be made exclusively by GMRDS. Any breach

by the bidder of this clause shall be deemed to be non-compliance with the terms and

conditions of this document and shall render the proposal of qualification liable for

rejection. GMRDS's decision in this regard shall be final and binding upon the Bidder.

VII. The Bidder shall bear all costs associated with the preparation and submission of the

proposal. GMRDS and their consultants shall not, under any circumstances, be

responsible or liable for any such costs.


NOTICE INVITING TENDERS

RFP No. RFP/AAV of Star Rating/2018-19/1218 Date: 13.12.2018

1. Name of the Work Selection of Agency for verification of Star Rating for Minor Mineral Leases in Gujarat State

2. Mode of submission of bids Two part bid submission

3. Type of tender Open Tender

4. Tender Fee (non-refundable) INR 15,000 (Rupees fifteen thousand only)

5. Source of Bid Documents

The Bid document can be downloaded from CGM website at www.cgm.gujarat.gov.in/ or GMRDS website www.gmrds.gujarat.gov.in or www.nprocure.com

6. Earnest Money Deposit (EMD) (refundable)

INR 3,00,000 (Rupees Three Lakhs only)

7. Date of Publication of Tender on website

13.12.2018

8. Last date of submission of pre-bid queries

21.12.2018 till 18:00 hrs. at [email protected]

9. Date of Pre Bid Conference 27.12.2018 at 11:30 hrs.

10. Last Date/Time for submission of bids 11.01.2019 up to 18:00 hrs.

11. Date and Time of Bid Opening To be notified

12. Bid submission address

Director Technical

Gujarat Mineral Research & Development

Society(GMRDS)

Petrography and Mineral Chemistry(PMC) Laboratory, PDPU Road, Next to Solar Park, Raisan, Gandhinagar – 382307, Gujarat Phone: +91 97277 06383

Further details can be seen on website www.cgm.gujarat.gov.in/ OR

www.gmrds.gujarat.gov.in OR www.nprocure.com

Sd/-

Roopwant Singh, IAS

CEO, GMRDS

Government of Gujarat

http://www.cgm.gujarat.gov.in/

http://www.gmrds.gujarat.gov.in/

http://www.nprocure.com/

http://www.cgm.gujarat.gov.in/

http://www.gmrds.gujarat.gov.in/



TABLE OF CONTENTS

DISCLAIMER .................................................................................................................. 1

NOTICE INVITING TENDERS ........................................................................................ 2

1. BACKGROUND .......................................................................................................... 4

2. OBJECTIVE AND SCOPE OF WORK ....................................................................... 5

3. PRE-QUALIFICATION CRITERIA .............................................................................. 8

4. INSTRUCTIONS TO BIDDERS .................................................................................. 9

5. EVALUATION ........................................................................................................... 13

6. OTHER TERMS AND CONDITIONS ........................................................................ 16

ANNEXURES ................................................................................................................ 19


1. BACKGROUND

1.1. About GMRDS

GMRDS was constituted under Societies Registration Act 1860 and Charitable Trust Act 1950 and was registered at the District Registrar’s Office, Gandhinagar and Assistant Charity Commissioner Office, Gandhinagar respectively. GMRDS was formed in the year 2002 to support the mineral industries and to provide the technical support for mineral administration under the control of Commissioner of Geology & Mining/Industry and Mines. The main tasks of GMRDS are to undertake research and development in the field of mineral analysis & testing of ores, rocks & mineral samples submitted by the Commissioner of Geology & Mining, public sector undertakings, private sector mineral industries, research institutions, laboratories etc. so as to assess quality of ores & minerals by chemical, physical testing and instrumental analysis.

1.2. Verification of Star Rating for Minor Mineral Lease holders in Gujarat State

GMRDS intends to engage an Agency for the verification of self-assessment forms submitted/to be submitted by the Minor Mineral lease holders for award of Star Rating based on the different parameters in the self – assessment process.


2. OBJECTIVE AND SCOPE OF WORK

2.1. Objective

A Circular has been issued by Ministry of Mines, Government of India dated 30th January 2018 to the governments of all the mineral bearing states for introducing the Star Rating system for minor minerals similar to the practice performed for Major Minerals. This will enable the State Government to institutionalise a statutory mechanism for ensuring sustainable mining which addresses the concerns on environment and socio-economic issues in the mining sector, through a SDF.

Government of Gujarat desires to implement the Star Rating system in Gujarat state for Mineral Minerals. All the minor mineral lease holders will be required to fill the self-assessment templates as requisite

The Gujarat Mineral Research and Development Society intends to have an agency for verification of the Star rating given by the minor mineral lease holders during self- assessment.

2.2. Scope of work

The Agency will review the self-assessment template received from respective minor mineral leases with lease area more than 2 Hectares (Ha) and will undertake mine review, survey and physical verification to ensure the Star Rating issued is fair and true. Detailed scope of work is as below:

2.2.1. Review of Star Rating of Minor Mineral Leases

a. To undertake the review of Star Rating of Minor Minerals in accordance with the instructions, guidelines and initiatives issued by Ministry of Mines, Government of India and Government of Gujarat.

b. The review of Star Rating of the minor mineral leases in Gujarat State will be done

on the basis of the information and documents provided by the respective Lease Holder and performing physical survey.

c. Agency has to ensure review of Star Rating of the minor mineral leases is done on

the basis of different parameters as mentioned in the self-assessment template for Minor Minerals in Gujarat State.

d. Agency has to review that the self-assessment template as submitted has been

signed and sealed by the lease holder in the suggested format as per Annexure 11 and Annexure 12, and supporting documents attached / submitted are self-attested.

e. Agency has to communicate to GMRDS Office of the progress of the work done every

fortnight.

f. Certify the Star Rating given by Mining Lease holder or if any deviation then certify


revised rating along with justification for variation.

2.2.2. Report Preparation and Submission

a. Agency has to prepare and submit detailed report for each assessed lease on the basis of different parameters as mentioned in the self-assessment template.

b. The report will be comprising of the documents submitted and verified scores along with corresponding Star Rating. The report will also consist of the comments on different assessment parameters in which the verified score deviates from the score provided by the lease holder.

2.3. Duration of Work

The Duration of work for completing all the activities mentioned in the scope of work will be 4 months. In case of any delay not attributable to the Agency, the timeline may be suitably extended as directed by GMRDS.

2.4. Deliverables

The deliverables sought from the agency for the verification activity are as follows:

S.No Deliverables

1. Verification report of each individual lease with all the details such as verified

scores and comments

2. Overall final consolidated report for all the assessed minor mineral leases

stating the verified score and Star Rating thus obtained by leases

2.5. Billing and Payment

The billing and payment structure for the verification Agency is as follows:

a. Agency shall, by the 7th (seventh) day of each month submit invoice clearly stating the total number leases verified. The invoice amount shall be 80% of the amount for the verified leases in the previous month.

b. The monthly invoices shall be accompanied by verification reports for all the leases verified in the previous month duly sealed and signed by the authorized signatory of the Agency.

c. Monthly Payment - After submission of the invoice to GMRDS by the Agency, the invoice amount shall be paid after due verification of the submitted reports by GMRDS.


d. Payment on completion of work – The remaining amount shall be paid on completion of work and submission of final consolidated report as mentioned in scope of work. The Agency shall submit a separate invoice for the remaining amount.


3. PRE-QUALIFICATION CRITERIA

The Bidder should meet the following Pre-Qualifying Criteria (PQC):

S. No. Basic requirement

Specific requirement Documents required

3.1 Legal entity The bidder should be a Partnership firm or Company registered in India under Indian Companies Act 2013 or a Limited Liability Partnership under the Limited Liability Partnership Act of India, 2008.

Certificates of incorporation

Registration Certificates

GSTIN

3.2 Technical Capability/ Work Experience

The Agency should have minimum

experience of 10 years in

audit/compliance review work.

Copies of Work order along copies of client certificate(s) stating completion of the project(s)

3.3 Financial Capability

The bidder should have an average annual turnover of INR 2 Crores for the past 3 Financial years ending on 31/03/2018. AND The net worth of the bidder should be positive

Extracts from the audited balance sheet and Profit & Loss Account; OR

Certificate from the statutory auditor

3.4 Blacklisting The Bidder should not have been blacklisted as on the bid submission date by any Public Sector Undertaking (PSU) / Central or State Government in India / Central or State Government undertaking.

The Bidder should not have any Conflict of Interest.

A self certified letter that the bidder has not been blacklisted by an Authorized Signatory on the company’s original letter head with signature and seal


4. INSTRUCTIONS TO BIDDERS

General Terms and Conditions

1. The interested bidders can submit queries at [email protected] or

through post at below address before 21.12.2018.

Director Technical

Gujarat Mineral Research & Development Society (GMRDS)

Petrography and Mineral Chemistry (PMC) Laboratory, PDPU Road, Next to Solar Park, Raisan,

Gandhinagar – 382307, Gujarat

Queries received after the set time limit will not be considered in the pre bid meeting.

2. Pre-bid meeting will take place on 27.12.2018 at 11:30 hrs. in the office of

Commissioner of Geology and Mining, Gujarat, India, where in the prospective

applicant/ bidder will have an opportunity to obtain clarifications regarding the offer

conditions.

3. For any other clarifications related to bid submission, bidder may contact GMRDS

through e-mail before the last date of submission of the bid document during working

hours. The bidder must write Subject as “RFP for verification of Star Rating for Minor

Mineral Leases in Gujarat State” in all its communication to GMRDS.

4. GMRDS reserves the right to accept or reject any or all proposals, and to annul the

selection process and reject all proposals at any time prior to the award of contract,

without thereby incurring any liability or any obligation in any form to the affected firms

on any grounds.

5. The costs of preparing the proposal and of negotiating the contract, including visits to

the GMRDS are not reimbursable by GMRDS. The Bidder shall be deemed to have

full knowledge of the role and responsibilities of the work.

6. The proposal and all the associated correspondence shall be written in English and

shall conform to the prescribed format.

7. The proposal shall be signed by the Bidder or duly authorized persons to bind the

Bidder to the contract. The letter of authorization shall be indicated by written power

of attorney and shall accompany the proposal.

8. The Bidder should submit a Power of Attorney, authorizing the signatory of the

proposal and to commit the Bidder, along with submission of Proposal. Details of

mailto:[email protected]


documentation required for various parts of the Proposal are provided in RFP and the

formats for proposal submission (including format for Power of Attorney) is given as

part of the Forms at the end of this document

9. A Bidder that is under a declaration of ineligibility by Government of Gujarat or any

other Government authority in India at the date of submission of the Proposal or during

evaluation of Proposals shall be disqualified.

10. Proposal Validity: - Validity date is 120 days from last date of submission. A proposal

valid for a shorter period may be considered nonresponsive and liable to rejection.

11. Cost of RFP Document: - The cost of RFP Document of amount Rs. 15,000/- (Rupees

Fifteen thousand only) in favor of “Gujarat Mineral Research and Development

Society, Gujarat” payable at Gandhinagar shall be in the form of Account Payee

Demand Draft from any scheduled commercial bank or nationalized bank. A proposal

without the cost of RFP document shall be rejected, as nonresponsive.

12. Bid Security:- The Bid Security of amount Rs 3,00,000/- (Rupees Three Lakhs Only)

in favor of “Gujarat Mineral Research and Development Society, Gujarat” payable

at Gandhinagar and shall be in the form of Demand Draft/ Bank Guarantee from any

of the scheduled commercial bank or nationalized bank having its branch in Gujarat.

GMRDS will reject any bid not accompanied by appropriate bid security, as non-

responsive.

Bid securities of the unsuccessful bidders will be returned to them at the earliest.

Manner of Preparation of Bid Proposal:-

1. Bidder’s Proposal (the Proposal) will consist of following components

a. Cost of RFP document or Tender Fee

b. Bid Security (EMD)

c. Technical Proposal including all the details and supporting documents as

required for the PQC and qualifying criteria laid down in RFP

2. The Technical Proposal will not include any information related to Price Bid. Technical

Proposals containing information related to pricing will be declared non-responsive.

Technical proposal

The technical proposal shall consist of following documents -

a. All the details and supporting documents as required for the PQC in Section 3


b. All the details and supporting documents as required for qualifying criteria laid down

in Section 5 of the RFP

c. Filled in and duly signed & sealed Forms in Annexure 1 to 5

d. Power of Attorney as per Annexure 7.

e. Board resolution of the Bidder (wherever applicable) as per Annexure 8.

f. Resolution from the Partner/Designated partner as applicable.

g. Bank Guarantee for EMD/Bid security as per Annexure 9.

h. Signed copy of the Bid documents comprising of RFP document and all

corrigendum, amendment and clarifications issued from time to time.

Price Bid

Price bid to be filled up at designated places online only at the website www.nprocure.com

adhering to the format provided in this RFP. All prices quoted in the Bid shall be quoted

in Indian National Rupee(s) (INR).

Submission, Receipt and Opening of Proposals

1. The original Technical Proposal shall be placed in a sealed envelope clearly marked

"TECHNICAL PROPOSAL." The envelopes containing the Technical Proposal, EMD

and Tender Fee shall be placed into an outer envelope and sealed. This outer

envelope shall bear the submission address, reference number and be clearly marked

"DO NOT OPEN, BEFORE” [insert the time and date of the submission deadline

indicated in the Bid Document]". GMRDS shall not be responsible for misplacement,

losing, or premature opening if the outer envelope is not sealed and/or marked as

stipulated. This circumstance may be case for Proposal rejection.

2. The scanned copy of the technical proposal shall be uploaded at the designated

places at www.nprocure.com

3. At no circumstances, the Technical proposal shall have any mention of the bidders

quoted price. The proposal would be summarily rejected for any such incidence.

Format and Signing of Bids

a. The Bidder shall provide all the information sought under this RFP. The Authority will

evaluate only those Bids that are received in the required formats and complete in all

respects.

b. The Bid must be properly signed by the authorized signatory (the “Authorized

Signatory”) as detailed below:


By a duly authorized person holding the Power of Attorney, in case Bidder is

either a Limited Company or a Partnership firm or LLP;

By the authorized representative of the Lead Member, in case of consortium.

c. In case of the Bidder being Company incorporated under Indian Companies Act 2013,

the Power of Attorney shall be supported by a Board Resolution in favour of the person

vesting power to the person signing the Bid.


5. EVALUATION

Proposal Evaluation

The members of the Tender Committee of GMRDS will carry out the evaluation of proposals on the basis of their responsiveness to the RFP, applying the evaluation criteria as given in the table below. Each responsive proposal will be given a technical score. The technical bid shall be evaluated and provided a Technical Score on the following basis:

S. No.

Criteria Maximum

Score Scoring Details

1 Work experience of bidder in last 5 years

Number of completed audit/compliance review of mining assignments over the last 5 (five) financial years preceding the Bid Due Date provided.

10 Marks 1 project with government organisation or public sector undertaking: 5 Marks

1 project with private or any other sector : 5 Marks

2 Team experience:

i) Team Leader • Educational Profile :

Chartered Accountant

• Number of Years of work experience (overall) : 20 years

ii) Chartered Accountant • Educational Profile :



iii) Chartered Accountant • Educational Profile :



iv) Mining Expert

50 marks

15 marks

7.5 marks

7.5 marks


• Educational Profile: Graduate in Mining

• Number of years of work experience (overall) : 7 years

v) EHS Expert

• Number of years of work experience in health, safety and environment sector (overall) : 10 years

10 marks

10 marks

3 Approach and Methodology for proposed Assignment

The description of approach and methodology shall include but not limited to the following:

a) Understanding of objectives of the assignment, approach to the services

b) Quality of Methodology: Explain the methodologies bidder proposes to adopt and highlight the compatibility of those methodologies with the proposed approach.

c) Presentation of Approach and Methodology

40 marks As per evaluation committee

TOTAL TECHNICAL SCORE 100 marks


(i) GMRDS shall declare the Bidders who have scored more than or equal to 60 marks

in technical evaluation as “Technically Qualified”.

(ii) Marks obtained by Technically Qualified Bidders shall be considered Technical Score

(Ts)

Opening and Evaluation of Technical Proposal and Price Bid

(iii) As per the results obtained in each Technical Proposal, The TC “Tender Committee”

will proceed with the technical evaluation report and choose to open the Price Bid of

Technically Qualified bidders meeting the minimum required technical score.

(iv) Method of Evaluation - Quality cum Cost Based Selection (QCBS): The technical

proposals are evaluated first. The firm(s) scoring a minimum of 60 points out of a

maximum of 100 points on the Technical Proposal are then stated as “Technically

Qualified”. This is the minimum Technical Score for qualification of the Technical

Proposal. Those securing less than the minimum Technical Score would be rejected.

The Technically Qualified bidders will be intimated about the opening of the price bid.

The Financial Quotes of the Bidders shall be ranked and the Financial Score of the bidder

shall be calculated with the lowest Financial Quote shall be given 100 points and all

other bidders will be marked proportionately. The Financial Score (Sf) of the financial

proposals of the other bidders will be computed as per formula below:

Sf = 100 x Fm / F,

In which Sf is the Financial Score, Fm is the lowest Price Bid and F is the Price Bid of the

proposal under consideration.

Final score for all technically qualified bidders will be computed using the following

formula:

Final Score = 0.7 x Technical Score + 0.3 x Financial Score

The bidder with the highest Final Score (H1) will be considered as the selected bidder.


6. OTHER TERMS AND CONDITIONS

1. Duration of Assignment Initial duration of the assignment will be for 4 months. In case of any delay not attributable to the Agency, the timeline may be suitably extended as directed by GMRDS.

2. Performance Security

The selected bidder will furnish within 15 days of the issue of Letter of Intent (LoI), an Unconditional Bank Guarantee (in prescribed format) payable at Gandhinagar, from any Nationalized or scheduled commercial Bank in India having its office at Gujarat for an amount equivalent to 5% (five percent) of the total contract value towards Performance Security valid for a period of two (2) months beyond the stipulated date of completion of services. GMRDS will have the right to invoke the performance security without assigning any reasons if performance of the successful bidder is not found up to the mark.

3. Miscellaneous Information

Amounts payable by GMRDS to the Agency under the contract shall be subjected to

deduction of applicable taxes, if any.

4. Limitation of Liability

The Agency’s liability under the RFP will be limited to the total fee it will receive from

GMRDS under this mandate.

5. Liquidated Damages for delay in completion

The Agency shall be liable to pay GMRDS, as Liquidated Damages, a sum at the rate

of 0.25 percent of the total contract value of the work per week of delay between

scheduled and actual time of completion of work or part thereof subject to a ceiling of

5 percent of the total contract value of the work. GMRDS shall have the right to

terminate the services with the Agency and /or to forfeit the Performance Security and

get the remainder of work completed by any other party at the cost of the Agency.

However, the Agency will not be responsible or liable for any damages/penalty if

documents/records/survey/information as per the requirement of this scope is not

provided within stipulated time frame.

6. Termination of Contract

The contract can be terminated by GMRDS written notice of 30 days. However, during

the currency of contract, all parties shall discharge their due obligations.

7. Settlement of Disputes

i. Amicable Settlement: - The Parties shall use their best efforts to settle amicably

all disputes arising out of or in connection with this Contract or the interpretation

thereof.


ii. Dispute Settlement: - In case the dispute is not resolved amicably, the matter shall

be settled by the arbitrator under the Arbitration and Conciliation Act, 1996 and its

decision would be final and binding on both the parties. The Arbitration and

Conciliation Act, 1996 and the rules made there under and any statutory

modification or re-enactments thereof, shall apply to the arbitration proceedings.

The venue of the arbitration shall be Gandhinagar, Gujarat. Pending the

submission of and/or decision on a dispute, difference or claim or until the arbitral

award is published; the Consultant shall continue to perform all its obligations

under Agreement without prejudice of final adjustment in accordance with such

award.

iii. Legal Jurisdiction: - Any legal dispute arising out of the Consultancy Agreement

shall be settled at the Court of Law located at Gandhinagar, Gujarat.

iv. Governing Law: - This Contract shall be governed by and construed in accordance

with the laws of India. Neither GMRDS nor the Consultant shall have the right to

transfer or assign their responsibilities resulting from this Contract.

8. Forfeiture of EMD

The EMD is liable to be forfeited if:-

i) The Bidder modifies or withdraws his offer after due date and time for

submission of Bids.

ii) The Bidder increases the prices unilaterally after the opening of Bid and during

the validity period of the Bid.

iii) The Bidder does not accept the correction of Bid price pursuant to

'Discrepancies and Adjustment of Errors', of Bid Document.

iv) The successful Bidder does not commence the work as specified in work order.

v) The successful Bidder does not submit the duplicate copy of work order issued

within 7 days from the date of issue as a token of acceptance, unless any other

period has been agreed in writing.

9. Indemnification

The Bidder assumes responsibility for and shall indemnify and save harmless the GMRDS, Gujarat from all liability, claims, costs, expenses, taxes and assessments including penalties, punitive damages, attorney’s fees and court cost which are, or may be required with respect to any breach of the Consultant’s obligations under the contract, or for which the Consultant has assumed responsibility under the contract, including those imposed under any contract, local or national laws, or in respect of all salaries, wages or other compensation of all consultants employed by the Bidder in connection with performance of any work covered by the contract. The Bidder shall execute and deliver such other further instruments and to comply with all the requirements of such laws and regulations as may be necessary there under to confirm and effectuate the contract and to protect the GMRDS, Gujarat. The GMRDS, Gujarat shall not be in any way held responsible for any accident or damages incurred


or claims arising there from during discharge of the obligations by the Agency under this contract.

10. Agency has to communicate to GMRDS office, CGM office and district geologist

office of the progress of the work done every week to ensure non-responsive lease

holders are attended by the concerned officer.

11. Confidentiality:

i. The Agency and their sub-consultants, partners of either of them shall not, of this

contract, disclose any proprietary or confidential information relating to the project,

the services, this contract, or the business or operations without prior written

consent of GMRDS.

ii. All reports and other documents submitted by the Agency shall, not later than upon

termination or expiration of this contract, deliver all such documents and reports

to the GMRDS. The Agency may retain a copy of such report and documents but

shall not use these reports and documents for purpose unrelated to this contract

without prior written approval of the GMRDS.

iii. The Agency has to undertake that all knowledge and information not within the

public domain which may be acquired during the execution of the assignment shall

be, for all time and for all purpose, regarded as strictly confidential and held in

confidence and shall not be directly disclosed to any person whatsoever, except

with the prior written permission from GMRDS.

12. This verification assignment is for the review year 2017-18. For the next review year,

this assignment can be renewed for an additional period of 1 year, as desired and

directed by GMRDS, on the basis of performance review of the Agency, with the

same terms and conditions.


ANNEXURES

ANNEXURE- 1

TECHNICAL PROPOSAL

[Location, Date]

To,

Director Technical

Gujarat Mineral Research & Development Society (GMRDS)

Petrography and Mineral Chemistry (PMC) Laboratory, PDPU Road, Next to Solar Park, Raisan, Gandhinagar – 382307, Gujarat

Subject: Submission of Bid for RFP for Selection of Agency for verification of Star

Rating for Minor Mineral Leases in Gujarat State

Dear Sir/ Madam,

We, the undersigned, offer to provide the services for verification of Star Rating for Minor

Mineral Leases in Gujarat State in accordance with your Request for Proposal dated

[Insert Date] and our Bid. We are hereby submitting our Bid, which includes -

A. Physical submission of: Tender Fee and EMD as per the requirement of the RFP.

B. Physical/Hard copy submission of Technical Proposal

C. Online submission of Price Bid as per the provisions of RFP

We are submitting our Bid in __ (individual capacity as single Bidder /Consortium) with__.

We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained in it may lead to our disqualification.

If negotiations are held during the period of validity of the Bid, i.e., before the date indicated in RFP, we undertake to negotiate on the basis of the proposed personnel. Our Bid/Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.

We undertake, if our Bid is accepted, to initiate the consulting services related to the assignment not later than the period specified in the RFP.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address:


ANNEXURE - 2

BIDDER’S ORGANIZATION AND EXPERIENCE

A - Bidder’s Organization

[Provide here a brief description of the background and organization of your firm/entity. The brief description should include ownership details, date and place of incorporation of the firm, objectives of the firm etc. Provide supporting documents such as Certificate of Incorporation, MOA, AOA, GSTIN Registration, Partnership deed etc.]

B - Bidder’s Experience

[Using the format below, provide information on each Assignment/job for which your firm, was legally contracted either individually as a corporate entity or as one of the major partners within an association, for carrying out job similar to the ones requested under this Assignment/job (If possible, the employer shall specify exact assignment / job for which experience details may be submitted)]

Firm’s Name

Assignment/job name

Description of Project

Approx. value of the contract (in Rupees)

Location within country:

Duration of Assignment/job (months) :

Name of Employer:

Address:

Total No of staff-months of the Assignment/job:

Approx. value of the Assignment/job provided by your firm under the contract (in Rupees):

Start date (month/year):

Completion date (month/year):

Name of associated Consultants, if any:

No of professional staff-months provided by associated Consultants:


Name of senior professional staff of your firm involved and functions performed

Description of actual Assignment/job provided by your staff within the Assignment/job:

Note: Please provide documentary evidence from the client i.e. copy of work order/ contract for each of above mentioned assignment and completion certificate. The experience shall not be considered for evaluation if such requisite support documents are not provided with the proposal.


ANNEXURE-3

DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR

PERFORMING THE ASSIGNMENT

a) Approach and Methodology: Explain understanding of the objectives of the

assignment, approach to the services, methodology for carrying out the activities and

obtaining the expected output, and the degree of detail of such output. Highlight the

problems being addressed and their importance, and explain the technical approach

to be adopted to address them.

b) Work Plan: Propose the main activities of the assignment, their content and duration,

phasing and interrelations, and mode of deliverables. The proposed work plan should

be consistent with the technical approach and methodology, showing understanding

of the scope and ability to translate them into a feasible working plan. A list of the final

documents, including report to be delivered as final output, should be included here.

c) Organization and Personnel: Propose the structure and composition of proposed

team. List the main disciplines of the assignment, the key expert responsible, and

proposed technical and support personnel


ANNEXURE - 4

KEY PROFESSIONAL STAFF QUALIFICATIONS AND COMPETENCE FOR THE PROPOSAL

S.

No.

Name of Staff Position Assigned Years of

Experience

CV Details with

signature

1.

2.

3.

4.

5.

Support Staff (if any)

S. No. Name of Staff Position Assigned Task Assigned

1.

2.


ANNEXURE - 5

CURRICULUM VITAE (CV) FOR PROPOSED EXPERTS

(Summary of CV: Furnish a summary of the above CV. The information in the summary

shall be precise and accurate. The information in the summary will have bearing on the

evaluation of the CV)

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the expert]:

3. Name of Expert [Insert full name]:

4. Date of Birth: Citizenship:

5. Education [Indicate college/university and other specialized education of expert,

giving names of institutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training since degrees under 5 -Education were

obtained]:

8. Languages [For each language indicate proficiency: good, fair, or poor in speaking,

reading, and writing]:

9. Employment Record [Starting with present position, list in reversed order, every

employment held. List all positions held by staff member since graduation, giving

dates, names of employing organization, title of positions held and location of

assignments. For experience period of specific assignment must be clearly

mentioned, also give Employer references, where appropriate.]:

From [Year]: To [Year]:

Employer:

Positions held:

10. List all task to be performed under this project and corresponding experience of

the expert

11. Certification:

I, the undersigned, certify that the above information is true to the best of my

knowledge.

Date: [Days/Month/Year]

[Signature of expert or authorized representative of the firm]

Full name of authorized representative:


ANNEXURE - 6

FORMAT FOR PRICE BID TO BE SUBMITTED ONLINE

(This is indicative format for Bidder’s reference only. The PRICE BID SHOULD BE SUBMITTED ONLINE ONLY at designated places through www.nprocure.com Price Bid should not be submitted in hard copy and or placed with Technical Bid. Prices submitted in hard copy and or placed with Technical Bid shall result in outright rejection of bid)

Particulars

Quoted Price in

INR (figures)

for each lease

Quoted Price in INR

(words) for each lease

Cost for verification of Star Rating for

each minor mineral lease

GST, as applicable

Total

Notes:

The above quoted rates represents remuneration of Bidder’s staff, Travel expense,

expense towards dime, hotel stay , office rents ,conveyance and any other

expense to be incurred for executing Terms of Reference.

The above quoted rates represent the net amounts payable exclusive of Goods

and Service Tax, but inclusive all other applicable taxes/statutory levies and

Service Charges etc. and no other amounts, save and except as above shall be

payable by Authority. GST shall be payable over and above the quoted rates at

the rate applicable at the time of invoicing.

Each Bidder must quote his rates after through reading of this RFP document and Estimates of his cost thorough detailed due diligence of the site, statutory laws/regulations. Authority reserves right to seek any clarifications regarding price quoted from bidders before any decisions.



ANNEXURE - 7

FORMAT FOR POWER OF ATTORNEY

[To be notarized and to be executed on non-judicial stamp paper of appropriate value]

Know all men by these presents, we ……… (name of the Bidder/Lead Member and address of the registered office) do hereby irrevocably constitute, nominate, appoint and authorize Mr. / Ms (Name), son/daughter/wife of ……………………………… and presently residing at ………………………………….., who is presently employed with us and holding the position of ………………………….., as our true and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name and on our behalf, all such acts, deeds and things as are necessary or required in connection with or incidental to submission of our bid for the “verification of Star Rating for Minor Mineral Leases in Gujarat State” (“Project”), by Gujarat Mineral Research and Development Society (“GMRDS”) including but not limited to signing and submission of all applications, bids and other documents and writings, participate in bidders’ and other conferences and providing information / responses to GMRDS, representing us in all matters before GMRDS, signing and execution of all undertakings consequent to acceptance of our bid, and generally deal with GMRDS in all matters in connection with or relating to or arising out of our bid for the said Project and/or upon award thereof to us.

And we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, _________________________ THE ABOVE NAMED PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ……… DAY OF …………., 20..

For …………………………..

(Signature)

(Name, Title and Address)

Witnesses:

1.

2.

Accepted

……………………………

(Signature)

(Name, Title and Address of the Attorney)


Notes:

1. The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and when it is so required, the same should be under common seal

affixed in accordance with the required procedure.

2. Wherever required, the Bidder should submit for verification the extract of the charter

documents and documents such as a resolution/ Power of Attorney in favour of the

person executing this Power of Attorney for the delegation of power hereunder on

behalf of the Bidder.

3. Power of Attorney should be executed upon payment of stamp duty of appropriate

value, as applicable in the State, where such Power of Attorney has been executed.


ANNEXURE - 8

FORMAT FOR BOARD RESOLUTION

(On letter head of the Bidding Entity/Lead Member and Other Member of Bidding Consortium)

The Board, after discussion, at the duly convened Meeting on _________ [insert date], with the consent of all the Directors present and in compliance of the provisions of the Companies Act, 2013, passed the following Resolution:

RESOLVED THAT pursuant to the provisions of the Companies Act, 2013 and compliance thereof and as permitted under the Memorandum and Articles of Association of the Company, approval of the Board be and is hereby accorded for [forming a consortium with ___________ and participating as the Lead Member/Other member in the consortium with __________and] placing the Bid [through ________ Lead Member] against the tender no ________________ dated _______________, as amended from time to time, issued by Gujarat Mineral Research and Development Society (“GMRDS”) for “verification of Star Rating for Minor Mineral Leases in Gujarat State” (“Project”).

*[RESOLVED THAT the Board hereby acknowledges the Board Resolution dated ______ passed by the _______________ (Name of the Other Member) for providing the Technical / Financial (Strike out whichever is not applicable) support to the _______________ (Name of the Bidder) to meet the Qualification Requirements as per the provisions of the tender and undertaking to provide technical/ financial support to _________________ (Name of the Bidder) in case it is unable to meet its obligations.]

#[FURTHER RESOLVED THAT the Board hereby acknowledges that the _________________ (Name of the Other Member) is required to provide the technical/financial (Strike out whichever is not applicable)support for the Project so that the consortium is able to meet the qualification requirements as per the provisions of the tender.

FURTHER RESOLVED THAT the _________________ (Name of the Other Member) do provide necessary support to execute the scope of work in the tender and in the event of any default by the Consortium Member(s) such obligation shall be fulfilled by the Entity.

FURTHER RESOLVED THAT _____________shall act as the Lead Member of the Consortium and perform all acts and deeds as may be required to be performed on behalf of the consortium and the Other Member in relation to submission of the bid for the mineral block.

FURTHER RESOLVED THAT ___________, (Name of the Person) [the Lead Member and such person as may be authorized by the Lead Member in this behalf] be and is hereby authorized to take all the steps required to be taken by the Corporate Entity/[Consortium] in this regard, including in particular, signing of the Bid, making changes thereto and submitting amended Bid, all the related documents, certified copy of this Board Resolution or letter, undertakings etc., required to be submitted to GMRDS or such other documents as may be necessary in this regard.]

$[Further Resolved that _________ be and is hereby authorized to sign on behalf of the _________________ (Name of the Other Member), the Consortium Agreement and such other document as may be required to be signed individually by the _________________ (Name of the Other Member).]

Certified True Copy


Notes:

1. This certified true copy should be submitted on the letterhead of the Entity, signed by the Entity Secretary or any of the authorized Directors of the Entity and the rubber stamp for the Entity shall be affixed.

2. The contents of the format should be suitably re-worded indicating the identity of the entity passing the resolution i.e. the Bidder.

3. *Applicable in case of Lead Member of the Bidding Consortium.

4. # paragraphs in square brackets are applicable only if the Bidding Entity is a consortium and the Other Member is providing technical/financial support.

$Applicable in case of Other Member in the Bidding Consortium.


ANNEXURE - 9

FORMAT FOR BANK GUARANTEE/ EARNEST MONEY DEPOSIT (EMD)

(To be executed on the Non-Judicial Stamp Paper of appropriate Value)

(To be prepared in the name of Bidding Entity / Lead Member of Bidding Consortium)

B.G. No._______________

Date__________________

Bank ______________________ (Any Nationalized/Scheduled Bank)

Valid up to ________________________

1. In consideration of Gujarat Mineral Research and Development Society, having its

office at ________________, (hereinafter referred to as the “Authority” or “GMRDS”,

which expression shall unless it be repugnant to the subject or context thereof include

its, successors and assigns) having agreed to receive the Bid of ……………………,

a Corporate Entity registered under the ………………( Name of relevant Law/ Act)

registered under the laws of ____________(Name of the Country) and having its

registered office at ……………………… (and acting on behalf of its Consortium)

(hereinafter referred to as the “Bidder” which expression shall unless it be repugnant

to the subject or context thereof include its successors and assigns), for “Selection of

Agency for verification of Star Rating for Minor Mineral Leases in Gujarat State” in

RFP No………… (hereinafter referred to as “the Project”) dated …………… issued

in respect of the Project and other related documents (hereinafter collectively referred

to as “Bidding Documents”).

2. We __________________(indicate the name of the bank ) having its office at

__________ (Herein after referred to as the “Bank”) at the request of

__________________________ (Bidder) do hereby irrevocably, unconditionally and

without reservation, guarantee the due and faithful fulfilment and compliance of the

terms and conditions of the Bidding Documents (including the RFP) by the said

Bidder and undertake to pay GMRDS an amount not exceeding INR __ (INR __

Lakhs Only) against any loss or damage caused to or suffered or would be caused

or suffered by GMRDS by reasons of any breach by the said Bidder of any of the

terms or conditions contained in the said Bidding Documents.

3. We _____________________________ (indicate the name of the bank) do hereby

undertake to pay the amounts due and payable under this guarantee without any

demur and without assigning any reason or reference to the Bidder or any other

person and irrespective of whether the claim of GMRDS is disputed by the Bidder or

not merely on demand from GMRDS stating that the amount claimed is due by way

of loss or damage caused to or would be caused to or suffered by the GMRDS by

reasons of breach by the said Bidder of any of the terms or conditions contained in

the Bidding Documents or by reason for the Bidder’s failure to perform the obligations

stipulated in the Bidding Documents. Any such demand made on the bank shall be

conclusive as regards the amount due and payable by the Bank under this guarantee.


However, our liability under this guarantee shall be restricted to an amount not

exceeding INR. __ (INR __ Lakhs Only).

4. GMRDS shall be the sole judge to decide as to whether the Bidder is in default of due

and faithful fulfilment and performance of its obligations contained in the Bidding

Documents and the decision of GMRDS that the Bidder is in default as aforesaid shall

be final and binding on us, notwithstanding any differences between GMRDS and the

Bidder or any dispute pending before any Court, Tribunal, Arbitrator or any other

authority.

5. We undertake to pay to GMRDS any amount so demanded immediately/forthwith

notwithstanding any dispute or disputes raised by the Bidder in any suit or

proceeding pending before any court or tribunal relating thereto, our liability under

this present being absolute and unequivocal. The payment so made by us under this

guarantee shall be a valid discharge of our liability for payment there under and the

Bidder shall have no claim against us for making such payment.

6. We _______________________________ (indicate the name of the bank) further

agree that the guarantee herein contained shall remain in force until

_________________, unless a demand or claim under this guarantee is made on us

within six months from the date of expiry of guarantee in writing, all your rights under

this guarantee shall be forfeited and we shall be discharged from all liabilities under

this guarantee thereafter.

7. The Guarantee is absolute, unconditional and irrevocable, irrespective of the value,

genuineness, validity, regularity or enforceability of the work contract and shall not

be affected by any change in the constitution, insolvency or winding up of GMRDS,

the Bidder or the Bank or any absorption, merger or amalgamation of GMRDS, the

Bidder or the Bank with any other person or any change in the ownership of

GMRDS/the Bidder, or any purported assignment by GMRDS/the Bidder/the Bank.

8. In order to give full effect to this Guarantee, GMRDS shall be entitled to treat the

Bank as the principal debtor. GMRDS shall have the fullest liberty without affecting

in any way the liability of the Bank under this Guarantee from time to time to vary any

of the terms and conditions contained in the said Bidding Documents or the period

for fulfilment and compliance with all or any of the terms and conditions contained in

the said Bidding Documents by the said Bidder or to postpone for any time and from

time to time any of the powers exercisable by it against the said Bidder and either to

enforce or forbear from enforcing any of the terms and conditions contained in the

said Bidding Documents or the securities available to GMRDS, and the Bank shall

not be released from its liability under these presents by any exercise by GMRDS of

the liberty with reference to the matters aforesaid or by reason of time being given to

the said Bidder or any other forbearance, act or omission on the part of GMRDS or

any indulgence by GMRDS to the said Bidder or by any change in the constitution of

GMRDS or its absorption, merger or amalgamation with any other person or by

release or variation of any guarantee or security for any of the obligations of the

Bidder or by any failure by GMRDS to pay or perform any of their obligations, or any

waiver of any of such obligations or any other matter or thing whatsoever which under

the law relating to sureties would but for this provision have the effect of releasing the

Bank from its such liability GMRDS.


9. Any notice by way of request, demand or otherwise hereunder shall be sufficiently

given or made if addressed to the Bank and sent by courier or by registered mail to

the Bank at the address set forth herein.

10. All payments under this Guarantee shall be paid free and clear of and without any

deduction on account of any present, future taxes, levies, imposts, duties, charges,

commissions, deductions or withholdings of any nature whatsoever.

11. The courts in Gandhinagar shall have exclusive jurisdiction to decide any dispute

arising under this Guarantee.

12. We undertake to make the payment on receipt of your notice of claim on us

addressed to [name of Bank along with branch address] and delivered at our above

branch who shall be deemed to have been duly authorized to receive the said notice

of claim.

13. It shall not be necessary for GMRDS to proceed against the said Bidder before

proceeding against the Bank and the Guarantee herein contained shall be

enforceable against the Bank, notwithstanding any other security which GMRDS may

have obtained from the said Bidder or any other person and which shall, at the time

when proceedings are taken against the Bank hereunder, be outstanding or

unrealized.

14. We undertake to renew the Guarantee promptly and before the expiry of the term of

the Guarantee on the same terms and conditions as contained herein.

15. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, the undersigned is duly authorized and has full

power to execute this Guarantee for and on behalf of the Bank.

We _______________________________ (indicate the name of the bank) lastly undertake not to revoke this guarantee during its currency except with the prior consent of the GMRDS in writing.

This Bank Guarantee is payable at par in __________.

Notwithstanding anything contained herein,

1. Our liability under this Bank Guarantee shall not exceed INR _____ (INR ____ Lakhs

Only).

2. This Bank Guarantee, in case of EMD, shall be valid up to a period of ____________

from _____________ i.e. the Bid Due Date.

3. We shall be liable to pay any amount under this Bank Guarantee or part thereof only

if we receive (if you serve upon us) a written claim or demand under this guarantee

on or before ___ at _____.

Signatures


Authorized Signatories of Bank

Witnesses:-

1) Signed

2) for Bank


ANNEXURE - 10

FORMAT FOR BANK GUARANTEE FOR PERFORMANCE SECURITY

(To be executed on the Non-Judicial Stamp Paper of appropriate Value)

WHEREAS on or about the _______________ day of __________________M/s ________ (Tenderer’s name & address), having its registered office situated at _________(Postal address) (herein after referred to as ‘The Tenderer’) entered into a contract bearing reference no. __________________ dtd. ____________ with ______ Gujarat Mineral Research and Development Society, having its office at ________________, (hereinafter referred to as “GMRDS”, which expression shall unless it be repugnant to the subject or context thereof include its, successors and assigns) for _______________ (details of order) (herein after referred to as ‘The Contract’).

AND WHEREAS under the terms and conditions of the contract the tenderer is required to keep with GMRDS a security deposit of Rs. ________________ (Rupees_______________ only) or submit a Bank Guarantee in lieu of cash deposit for the fulfillment of the terms and conditions of the contract, and whereas the supplier has chosen to submit a Bank Guarantee.

We ________________________ Bank do hereby undertake to pay the amounts due and payable under this Guarantee without any demur, merely on a demand from GMRDS stating that the amount claimed is due by way of loss or damage caused to or that would be caused to or suffered by GMRDS by reason of breach of any of the terms and conditions of the said contract. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. The payment will be released within three working days from the date of demand for payment.

We undertake to pay to GMRDS any money so demanded notwithstanding any dispute or disputes raised by the tenderer in any suit or proceeding pending before any court or tribunal relating thereto, our liability under these present being absolute and unequivocal.

The payment so made by us under this guarantees shall be valid discharge of our liability for payment thereunder and the tenderer shall have no claim against us for making such payment.

We ____________________ Bank further agree that the Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of GMRDS under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till GMRDS certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said tenderer and accordingly discharges this Guarantee. Our Guarantee shall remain in force until ____________ and unless a demand or claim under this guarantee is made on us in writing within three months from the expiry of the Guarantee period, we shall be discharged from all liability under this Guarantee thereafter.

We _____________________ Bank, further agree that GMRDS shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extent time of performance by the said tenderer from time to time or to postpone for any time or from time to time any of the powers exercisable by GMRDS against the said tenderer and to forbear or enforce any of the terms and conditions relating to the said Agreement and we


shall not be relived from our liability by reason of any such variation, or extension being granted to the said contract or for any forbearance, act or omission on the part of GMRDS or any indulgence by GMRDS to the said Tenderer or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision, have effect of so relieving us. This guarantee will not be discharged due to the change in the constitution of the Bank or the Tenderer.

We____________________ Bank lastly undertakes not to revoke this guarantee during its currency except with the previous consent of GMRDS in writing.

Dated the __________ day of __________ YEAR ________________Bank (Signature with name in Block letters with designation, Attorney as per power of Attorney No._____dt. _____)

Bank’s Common Seal


ANNEXURE - 11

SELF-ASSESSMENT TEMPLATE FOR STAR RATING OF MINES OF MINOR MINERALS (OTHER THAN ORDINARY SAND)

FINANCIAL YEAR (FY): __________

PART- A: GENERAL INFORMATION

S.N. Particulars Details

LEASE DETAILS

1 Unique lease ID allotted by the State Government for lease

2 Lease Boundary Coordinates (Latitudes & Longitudes)

Latitudes Longitudes

(more maybe

added, as per need)

3 Khasra /Survey Numbers

4 Taluka/ tehsil

5 Village

6 District

7 State [Drop down menu]

8 Total Lease Area (ha)

i. Forest Land (ha)

ii. Private Land (ha) iii. Revenue land (ha) iv. Pasture land (ha) v. Others, if any (Specify) (ha)

9 Mineral(s) and its type Space for five minerals and ‘others’ [Drop down menu]

10 Total Resources Available in the Lease Area (Mineral-wise) (tonnes and cubic meter)

Space for five minerals [numerical text]


11 Lease Period (From – To) dd/mm/yyyy to dd/mm/yyyy

LESSEE DETAILS

12 Name (In case of Company or partnership firm, please provide the name of the Company / partnership firm along with name of Managing Director or Managing Partner, as the case may be / Name of the proprietor in case of proprietary firm)

13 Type of lessee

(Person/ Company / partnership firm/ other) [Drop down menu]

14 Address

15 Mobile Number

16 Email address

WORKING DETAILS

17 Method of Mining

(Opencast/ Underground/Opencast & Underground/ Quarry)

Type (Mechanised/Semi Mechanised/Manual)

Drop down menu with all three options

18 Status of the lease on date of filing (Working/ Temporary Discontinuance/ Non-working/ Under suspension)

[Drop down menu]

19 No. of working days during Reporting Year

20 No. of days of temporary discontinuance during Reporting Year

21 No. of days under suspension during Reporting Year

22 Name and contact details of the Agent/ Manager responsible to ensure filing for Star Rating Template (For the purpose owner may nominate himself as Agent/ Manager

APPROVALS / CONSENT OBTAINED FROM GOVT. AGENCIES

23 Details of Approved Plan Document (Quarry Plan/Mine Plan/Scheme of Mining) by the State Govt.

Validity (up to dd/mm/yyyy) and Quantity approved.


24 Details of Environment Clearance Obtained Validity (up to dd/mm/yyyy) and Quantity approved.

25 Details of SPCB Approvals received Validity (up to dd/mm/yyyy) and Quantity approved.

26 Details of Forest Clearance obtained ,If applicable Validity (up to dd/mm/yyyy)

CONTRIBUTION TO GOVT EXCHEQUER DURING REPORTING YEAR

Amount due Amount paid

27 Royalty Paid

28 Dead Rent Paid

29 Contribution to DMF, if applicable

30 Contribution to State Exploration trust, if applicable

PART- B: SUSTAINABLE MINING

(Total Points 100)

Particulars Details (To be filled up by Lessee)

Rating Points Applicable Max Points

Points scored

MODULE-I

SYSTEMATIC AND SUSTAINABLE MINING (MAXIMUM POINTS 25)

Total Production mineral - wise during FY

Approved Quantity (tonnes)

[to be filled]

Actual Quantity (tonnes)

[to be filled]

>=50% to 100% (7 points)

Between 30% & 50% (5 points)

< =30% and >100% (0 points)

7

Dump Management (excluding topsoil)

As per the Approved Plan Document

Yes(5 points) No (0 points)

NA

5

Formation of safe and stable

benches (open pit) or drives (underground)


Yes (5 points) No (0 points)

5

Dust Suppression measures

Transportation of mineral in covered vehicles


8

[Maximum will be 6


Water sprinkling Yes (2 points) No (0 points)

points in cases

where no drilling takes place]

Wet drilling Yes (2 points) No (0 points)

NA

Tyre washing Yes (2 points) No (0 points)

MODULE-II

PROTECTION OF ENVIRONMENT AND

CONSERVATION OF WATER (MAXIMUM POINTS 25)

Topsoil Preservation and its Utilisation



NA

5

Compliance reporting of environmental parameters (air, water, etc.)

As per SPCB norms Yes (5 points) No (0 points)

5

Rehabilitation and progressive mine closure


100% (5 points)

>50 < 100% (3 points)

<=50% (0 point)

NA

5

Total Plantation/ compensatory afforestation done as per approved Document during FY

Approved Quantity

(Nos)

Actual (Nos)

80-100% (3 points)

>50 <80% (2 points)

<=50%(0 point)

NA

3

Survival rate of Plants during 1st year of their plantation

Nos. of trees/plants

Trees/plants Survived after

1st year

70-100% (3 points)

>50 <70% (2 points)

<=50%(0 point)

NA

3


Use of recycled water for

drinking, agriculture, mining activities, etc.

Details to be provided Yes 4 points No 0 points

NA

4

MODULE-III

HEALTH SAFETY AND WELFARE OF WORKERS (MAXIMUM POINTS 20)

% of total employees/ workers to whom DGMS approved Personnel Protection

Equipment (PPE) i.e. Helmets, Shoes, gloves,& dust mask, etc have been provided

Avg. total employme

nt

% of total employment whom PPE

provided

100 % (6 points)

>50 < 100% (3 points)

<=50%(0 point)

6

% of total employment for

whom Periodical Medical Examination (PME) has been done as per Mine Rules 1955

Avg. total employme

nt

% of total employment whom PME done as per

rules

100 % (4 points)

>50 < 100% (2 points)

<=50% (0 point)

4

Provision of drinking water & sanitation facilities to all workers

Details to be provided


3

Provision of basic amenities to women employees i.e. Crèche, Toilet & Restrooms.



NA

2

Cases of ‘Silicosis’or other occupational disease detected amongst mine workers during the FY



2

Welfare measures undertaken by the lessee for mine workers/ in nearby areas as part of CSR



3

MODULE-IV

STATUTORY COMPLIANCE (MAXIMUM MARKS 30)

Has obtained all required NOCs/Certificates/ Permits from Govt. Departments

Details to be provided Yes (10 points)

No (0 points)

10


Rectification of all theviolations

pointed out by any Govt. Agencies i.e. DGMS, SG, SPCB

Details to be provided Yes (8 points) No (0 points)

8

Appointment of Competent persons as per statute i.e. Mine Manager, Supervisors, etc. with training programs for operations

Names to be provided All yes 5 points

Nil 0 points (one point for

each category)

5

Authenticated lease Sketch with

Boundary Co-ordinates

Lease sketch along with Boundary co-ordinates

to be provided

Yes 4 points No 0 points

4

Erection of Boundary Pillars in the lease area as per rule


3

Summary of Points obtained

Applicable Maximum Points Points Scored

OVERALL PERFORMANCE & STAR RATING

Sum of Maximum Points in all

Modules

Sum of Applicable Maximum Points

in all Modules (a)

Sum of Points Scored

in all Modules (b)

Percentage (b/a)*100

Module 1 25

Module 2 25

Module 3 20

Module 4 30

Total 100

% Obtained

Star Rating

CRITERIA FOR STAR RATING

Percentage obtained Criteria =>80 to 100 % 5 Star =>70 to <80 % 4 Star =>60 to <70 % 3 Star =>50 to <60 % 2 Star =>25 to <50 % 1 Star

< 25 % No rating


CERTIFICATE

I .................. , S/o| D/o ............................ Designation am authorized to fill and submit this document on behalf of lessee. It is further certified that all the above furnished information is true to the best of my knowledge and based on records.

Date:

Place: (Name)

Agent/Manager


ANNEXURE - 12

SELF-ASSESSMENT TEMPLATE FOR STAR RATING OF ORDINARY SAND MINES

FINANCIAL YEAR (FY): __________

PART- A: GENERAL INFORMATION

S.No.

Particulars Details LEASE DETAILS

1 Unique lease ID allotted by the State Government for lease

2 Lease Boundary

Coordinates (Latitudes & Longitudes)

Latitudes Longitudes

(more maybe

added, as per need) 3 Khasra /Survey Numbers

4 Taluka/ tehsil 5 Village 6 District

7 State [Drop down menu]

8 Total Lease Area (ha)

i. Forest Land (ha) ii. Private Land (ha) iii. Revenue land (ha) iv. Pasture land (ha) v. Others, if any (Specify) (ha)

9 Mineral(s) Space for five minerals and ‘others’ [Drop down menu]

10 Total Resources Available in the Lease Area (Mineral-wise) (tonnes)

Space for five minerals [numerical text]

11 Lease Period (From - To) dd/mm/yyyy to dd/mm/yyyy

LESSEE DETAILS

12 Name (In case of Company or partnership firm, please provide the name of the Company / partnership firm along with name of Managing Director or Managing Partner, as the case may be / Name of the proprietor in case of proprietary firm)

13 Type of lessee

(Person/ Company / partnership firm/ other)

[Drop down menu]

14 Address

15 Mobile Number

16 Email address

WORKING DETAILS


17 Method of Mining

(Opencast/ Underground/Opencast & Underground/ Quarry)

Drop down menu with all three options

18 Status of the lease on date of filing (Working/ Temporary Discontinuance/ Non-working/ Under suspension)

[Drop down menu]

19 No. of working days during Reporting Year

20 No. of days of temporary discontinuance during Reporting Year

21 No. of days under suspension during Reporting Year

22 Name and contact details of the Agent/ Manager responsible to ensure filing for Star Rating Template (For the purpose owner may nominate himself as Agent/ Manager)

APPROVALS / CONSENT OBTAINED FROM GOVT. AGENCIES

23 Details of Approved Plan Document (Quarry Plan/Mine Plan/Scheme of Mining) by the State Govt.

Validity (up to dd/mm/yyyy) and Quantity approved.

24 Details of Environment Clearance Obtained Validity (up to dd/mm/yyyy) and Quantity approved.

25 Details of SPCB Approvals received Validity (up to dd/mm/yyyy) and Quantity approved.

26 Details of Forest Clearance obtained ,If applicable Validity (up to dd/mm/yyyy)

CONTRIBUTION TO GOVT EXCHEQUER DURING REPORTING YEAR

Amount due Amount paid

27 Royalty Paid

28 Dead Rent Paid

29 Contribution to DMF, if applicable

30 Contribution to State Exploration trust, if applicable


PART- B: SUSTAINABLE MINING

(Total Points 100)

Particulars Details (To be filled up by

Lessee)

Rating Points Applicable Max Points

Points scored

MODULE – I

SYSTEMATIC AND SUSTAINABLE MINING (MAXIMUM POINTS 25)

Total Production mineral -wise during FY

Approved Quantity (tonnes)

[to be filled]

Actual (tonnes)

[to be filled]

>=50% to 100% (10 points)

Between 30% & 50% (7 points)

< =30% and >100% (0 points)

10

Dump Management


Yes(5 points) No (0 points)

NA

5

Transportation and stockpile management

Concrete platform for sand stockpiling

Yes (5 points) No 0 points

10

Demarcated and fenced sand stockpile area


MODULE - II

PROTECTION OF ENVIRONMENT AND CONSERVATION OF WATER (MAXIMUM POINTS 20) Demarcated lease boundaries/Effective boundary management



NA

7

Compliance reporting of environmental parameters (air, water, etc.)

As per SPCB norms Yes (6 points) No 0 points

6

Rehabilitation and progressive boundary management at Riven Ghats to ensure protection of embankment


100% (7 points) >50 < 100% (4 points) <=50% (0 point) NA

7

MODULE – III HEALTH SAFETY AND WELFARE OF WORKERS (MAXIMUM POINTS 20)


% of total employees/ workers to whom approved Personnel Protection Equipment (PPE) i.e. Helmets, Shoes, gloves,& dust mask, etc. have been provided

Avg. total employment

% of total employment whom PPE

provided

100 % (6 points) >50 < 100%

(3 points) <=50%(0

point)

6

% of total employment for

whom Periodical Medical Examination (PME) has been done as per Mine Rules 1955

Avg. total employment

% of total employment whom PME done as per

rules

100 % (4 points) >50 < 100%

(2 points) <=50% (0

point)

4

Provision of drinking water & sanitation facilities to all workers

Details to be provided Yes 4 points

No 0 points

4

Provision of basic amenities to women employees i.e. Crèche, Toilet & Restrooms.


NA

3

Cases of ‘Silicosis’ or other occupational disease detected amongst mine workers during the FY


3

MODULE – IV STATUTORY COMPLIANCE (MAXIMUM MARKS 35)

Has obtained all required NOCs/ Certificates/ Permits from Govt. Departments


10

Rectification of all the violations pointed out by any Govt. Agencies i.e.SG, SPCB as applicable


10


Appointment of Competent persons as per statute i.e. Mine Manager, Supervisors, etc. with training programs for operations

Names to be provided All yes (5 points)

Nil (0 point) (one point for

each category)

5

Authenticated lease Sketch with Boundary Co-ordinates

Lease sketch along with Boundary co-ordinates

to be provided

Yes (5 points)

No (0 point)

5

Erection of Boundary Pillars in the lease area as per rule

Details to be provided Yes (5 points)

No (0 point)

5

Summary of Points obtained

Applicable Maximum Points Points Scored

OVERALL PERFORMANCE & STAR RATING

Sum of Maximum Points

in all Modules

Sum of Applicable Maximum Points in

all Modules (a)

Sum of Points Scored

in all Modules (b)

Percentage (b/a)*100

Module 1 25

Module 2 20

Module 3 20

Module 4 35

Total 100

% Obtained

Star Rating

CRITERIA FOR STAR RATING

Percentage obtained Criteria =>80 to 100 % 5 Star =>70 to <80 % 4 Star =>60 to <70 % 3 Star =>50 to <60 % 2 Star =>25 to <50 % 1 Star

< 25 % No rating


CERTIFICATE

I .................. , S/o|D/o ............................. Designation am authorized to fill and submit this document on behalf of lessee. It is further certified that all the above furnished information is true to the best of my knowledge and based on records.

Date:

Place: (Name)

Agent/Manager