1 Request for proposal For “Promotion of conservation-oriented ecotourism model in Lahaul-Pangi landscapes of Himachal Pradesh under SECURE Himalaya Project” Issued by H.P Forest Department (Wildlife Wing), Talland Government of Himachal Pradesh, Shimla
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1
Request for proposal
For
“Promotion of conservation-oriented ecotourism
model in Lahaul-Pangi landscapes of Himachal
Pradesh under SECURE Himalaya Project”
Issued by
H.P Forest Department (Wildlife Wing), Talland
Government of Himachal Pradesh, Shimla
1
CONTENTS
1. Notice of Invitation for Submission of Proposal ………………………… 2
2. Instructions to Bidders ………………………… 3 - 4
3. Technical Proposal- Sample Forms ………………………… 5 - 9
4. Financial Proposal- Sample Forms ………………………… 10 - 13
5. Data Sheet ………………………… 14 - 15
6. Evaluation Criteria/Methodology ………………………… 16
7. Terms of Reference (ToR) ………………………… 17 - 27
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INSTRUCTIONS TO BIDDER
I. General Instructions
▪ The organization (bidder) shall bear all costs associated with the preparation and submission of
its proposal and H.P Forest Department (Wildlife Wing) will in no case be responsible or liable
for these costs, whether the proposal is finally accepted or not.
▪ Proposal validity shall be for 120 days.
▪ The organization (bidder) should submit its Bid Proposal, with supporting documents in the
prescribed formats only. The Bid Proposals should be sent by registered post/courier service,
along with Demand Draft of Rs. 2000 /- as tender/bidding document fee (non-refundable)
and Rs. 20,000/- (rupees twenty thousand only) in the form of FDR of any nationalized Bank,
as Bid Security (refundable), payable to PCCF (Wildlife) cum Chief Wildlife Warden Himachal
Pradesh, H.P Forest Department (Wildlife Wing) Shimla-171001, Himachal Pradesh payable
at Shimla.
▪ Proposal is to be submitted in a sealed envelope. The documents are to be arranged
systematically into Section A (Technical Proposal) and Section B (Financial Proposal).
Section A (Technical Proposal), and Section B (Financial Proposal) are to be kept in separate
sealed envelopes, which further should be kept inside an outer envelope and sealed as per
instructions and formats provided for the purpose. The envelope containing Financial Proposal
should be clearly marked, “Financial Proposal; Do not Open with Technical Proposal”.
▪ All the three envelopes must show the name of the participating firm, address and should be
super scribed as “Promotion of conservation-oriented ecotourism model in Lahaul-Pangi
landscapes of Himachal Pradesh under SECURE Himalaya Project”.
▪ The Technical Proposals should not include any information related to financial proposal. Such
proposals would be summarily rejected. All the inputs, which are part of the Technical Proposal,
should be included in arriving at the total Project cost in financial proposal. If not, it will be
presumed to have been included.
▪ After evaluation of Technical proposals, unsuccessful firms would be intimated and their
financial proposals would be returned unopened. Their attendance during opening of the
financial proposals would be mandatory.
▪ The Bid Security of unsuccessful bidders will be returned within 28 days after opening
of financial Proposal.
▪ The Bid Security of the successful bidder will be discharged when the bidder has signed the
Agreement and furnished the required Performance Security.
▪ On receipt of the Work Order/contract, the successful bidder shall have to submit Performance
Security for an amount of 5% (Five percent) of the Work Order value.
a) The proceeds of the performance security shall be payable to the H.P forest Department
(Wildlife Wing) as compensation for any loss resulting from the successful bidder failure to
complete his/her obligations under the contract. b) The performance security shall be in the
form of Demand Draft drawn in favour of H.P forest Department (Wildlife Wing) payable at
Shimla. c) The Performance Security will be discharged by the H.P forest Department (Wildlife
Wing) after successful completion of the work under the contract.
▪ Complete offers/bids are to be addressed to PCCF(Wildlife) cum Chief Wildlife Warden
Himachal Pradesh, H.P Forest Department (Wildlife Wing) Shimla-171001, Himachal
Pradesh. Offers duly filled and accompanying all supporting documents, should reach the
above address by Registered Post/ Courier/by Hand by 4 PM on or before 15th Feb 2021, after
which no Proposals would be accepted.
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▪ Incomplete, illegible and unsealed Proposals will be summarily rejected.
▪ Telegraphic Proposals will not be accepted, and no correspondence will be made in this regard.
▪ All offers should be made in English. Conditional offers and offers qualified by such vague and
indefinite expression such as “Subject to immediate acceptance”, “Subject to prior sale” etc.
will not be considered.
▪ Participating firms shall carefully examine the Proposal documents and the technical
specification and fully inform themselves as to all the conditions and matters, which may
in any way, affect the work or the cost thereof.
▪ PCCF(Wildlife) cum Chief Wildlife Warden Himachal Pradesh reserves the right to accept
or reject any proposal/all the proposals, without assigning any reason thereof.
II. Particular Instructions:
▪ The bidder should have at least 3 years’ experience working in field of Nature based
tourism/Eco-tourism and should have executed at least 1 projects related to the ecotourism.
Preference shall also be given to firms having experience in the field of ecotourism in Himachal
Pradesh itself.
▪ The bidding firm would be required to submit, in detail, the approach proposed to be adopted
by the firm in carrying out the assignment, to meet the desired objectives.
The proposal must be submitted in two sections as per prescribed format mentioned below:
Section A: Technical Proposal
The Technical Proposal must include the following:
a) Technical Proposals should be page numbered with different sections clearly separated.
Each numbered page should be duly signed by the authorized signatory.
b) Supporting documents (work order/completion certificates) for relevant experience are
mandatory. No marks will be given if supporting documents are not provided.
c) CV of Key team members proposed for the assignment with their experiences in the field of
Ecotourism/Nature based tourism.
d) Proposed approach, methodology, work process, resource deployment, deliverables and
timeline to fulfil the desired objective and scope of work within the specified time schedule.
Section B: Financial Proposal
a) Prices shall be quoted entirely in Indian Rupees (INR) and must be arrived at after including
all expenses, rates, and applicable taxes, including Goods and Service Tax (GST) as per
prevailing rate.
b) Financial Proposal to be submitted in the Prescribed format (F-I). The cost break-up/
justification and all taxes and levies may be submitted on separate sheet on organization
letter head.
c) The Price and conditions of the offer should be valid for at least a period of 120 days from the
date of opening. Proposals with validity of less than 120 days shall be rejected.
d) Each page of the Financial Proposal should be numbered clearly and duly signed by
the authorized signatory.
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Technical Proposal- Sample Forms
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Form T-1: Consultant’s Organization and Experience
A - Consultant’s Organization
[Provide here a brief (one page) description of the organization and general experience of
the Consultant and, if applicable, each joint venture member for this assignment.]
B - Consultant’s Experience
[Ecotourism/Nature based tourism assignments (at least 1 assignment executed and
minimum 3 years’ experience in the field)]
[Using the format below, provide information on each assignment for which your firm and each joint venture member for
this assignment, was legally contracted either individually as a corporate entity or as a lead firm or one of members within a
joint venture, for carrying out consulting services similar to the ones requested under this assignment. Use about 5-8
pages.]
Assignment name:
Approx. value of the contract (in INR):
Duration of assignment (months):
Country:
State:
Name of Client:
Address with contact details:
Name of joint venture member or Sub-
consultants, if any:
Narrative description of Project:
Description of actual services provided in the
assignment:
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Form T-2: Curriculum Vitae (CV) for Proposed Key Team
Members
1. General
Position Title and No.
Name of Key Expert
Name of the Firm proposing the
Key Expert
Date of Birth
Nationality
Country of Citizenship/Residence
2. Education: List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained]
3. Employment record relevant to the assignment: [Starting with present position, list in
reverse order. Please provide dates, name of employing organization, titles of
positions held, types of activities performed and location of the assignment, and contact
information of previous clients and employing organization(s) who can be contacted for
references. Past employment that is not relevant to the assignment does not need to be
included.]
Period Employer
(Contact
Information for
references)
Country/ State Summary of
activities
performed
relevant to the
assignment
4. Membership in Professional Associations and Publications:
5. Language Skills (indicate only languages in which you can work):
6. Adequacy for the Assignment:
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Detailed Tasks Assigned on Consultant’s
Team of Experts:
[List major deliverables/tasks in which the Expert
will be involved]
Reference to Prior Work/Assignments that Best Illustrates Capability to
Handle the Assigned Tasks
7. Certification:
I, the undersigned, certify to the best of my knowledge and belief that:
(i) This CV correctly describes my qualifications and my experience;
(ii) I am committed to undertake the assignment within the validity of Proposal;
(iii) I am not part of the team who wrote the terms of reference for this consulting
services assignment;
I understand that any misstatement described herein may lead to my disqualification or
dismissal, if engaged.
------------------------------------------------------------Date:................................................. [Signature of Key Expert or authorized representative of the firm]1 Day/Month/Year
Full name of authorized representative:...........................................................................
This CV can be signed by an authorized representative of the Consultant provided
that if the Consultant’s proposal is ranked first, a copy of the CV signed by the Key
Expert and/or specialist must be submitted to the Client prior to the commencement of
contract negotiations.
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Form T-3: Description of Approach, Methodology and
Work Plan for Performing the Assignment
Technical approach, methodology and work plan are key components of the Technical
Proposal. You are suggested to present your Technical Proposal (about 8-10 pages)
divided into the following three chapters:
a) Technical Approach and Methodology,
b) Work Plan, and
c) Organization and Staffing,
a) Technical Approach and Methodology. In this chapter you should explain
your understanding of the objectives of the assignment, approach to the services,
methodology for carrying out the activities and obtaining the expected output, and the
degree of detail of such output. You should highlight the problems being addressed and
their importance, and explain the technical approach you would adopt to address
them. You should also explain the methodologies you propose to adopt and highlight
the compatibility of those methodologies with the proposed approach. Please do
not repeat/copy the TOR in here.
b) Work Plan: In this chapter you should propose the main activities of the assignment,
their content and duration, phasing and interrelations, milestones (including interim
approvals by the Client), and delivery dates of the reports. The proposed work plan
should be consistent with the technical approach and methodology, showing
understanding of the TOR and ability to translate them into a feasible working
plan. A list of the final documents, including reports, drawings, and tables to be
delivered as final output, should be included here. The work plan should be consistent
with the Work Schedule
c) Organization and Staffing: In this chapter you should propose the structure
and composition of your team. You should list the main disciplines of the assignment,
the Key Experts and Non-Key Experts, and proposed technical and administrative
support staff. You shall also specify if you will be the lead firm in a joint venture or in
an association with Sub-consultants. For joint ventures, you must attach a copy of the
joint venture agreement.
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Financial Proposal- Sample Forms
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Form F-1: Financial Proposal Submission Form
[Location, date]
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the services for [insert name of assignment] in accordance with your Invitation of Proposal dated [insert Date] and our Technical Proposal. Our attached Financial Proposal is for the sum of [insert amount(s) in
words and figures1].
Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours
sincerely,
Authorized Signature [in full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
1. Amounts must coincide with the ones indicated under Total. This amount is inclusive of the local indirect taxes, which shall be confirmed during negotiations, and included in the Contract price.
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Form F-2: Financial Proposal/Price Schedule:
Sr. No Item Description Total Cost in INR
1. Promotion of conservation-oriented
ecotourism model in Lahaul-Pangi
landscapes of Himachal Pradesh under
SECURE Himalaya Project
2. Total Basic Cost
3. (+) GST (As Applicable)
4. (+) Any other charges/taxes etc. Which are
not covered as above
5. Grand Total
Note: Detailed cost breakup may be given in a separate sheet as per the template given
below.
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Suggestive Template for detailed cost breakup:
Description of Activity/Item Unit Rate (INR) Quantity (INR) Amount (INR)
1. Remuneration
1.1 Remuneration for Team (inclusive of per
diem allowance)
1.1.1 Team Leader
1.1.2 Team member 1
1.1.3 Support staff 1
1.1.4 Support staff 2
1.1.5 ………..
Subtotal of 1.
2. Out of Pocket Expenses
2.1 Travel/Transportation
2.2 Trainings
2.3 Exposure Visits
2.4 Facilitation cost/Gap funding for event
organisation
2.5 Office Supplies, Utilities and
Communication etc
2.6 Communication Costs to all personnel
and Office
2.7 Equipment Hiring/Rental (if applicable)
2.8 Reports and Document Printing
2.9 Surveys & Investigations
2.10 Workshop/meeting/seminar
2.11 Any other items…..
Subtotal of 2.
3. Contingency
4. Taxes/GST
Total Amount (1+2+3+4)
Total Amount in Words………………………………………………………………………………
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DATA SHEET
Sr. No. Details
1. Name of the Client:
H.P Forest Department (Wildlife Wing) Shimla-171001, Himachal Pradesh.
2. Name of the Assignment: Promotion of conservation-oriented ecotourism model in
Lahaul-Pangi landscapes of Himachal Pradesh under SECURE Himalaya Project
3. The Client’s representative: PCCF(Wildlife) cum Chief Wildlife Warden Himachal
Pradesh
Address: PCCF(Wildlife) cum Chief Wildlife Warden Himachal Pradesh
H.P Forest Department (Wildlife Wing) Shimla-171001, Himachal Pradesh.