REQUEST FOR PROPOSAL No. BC-17-0002 - … College...REQUEST FOR PROPOSAL No. BC-17-0002 FOR ... switches with a Cisco firewall services module. ... • Shoretel VOIP telephony system

REQUEST FOR PROPOSAL

No. BC-17-0002

FOR

IP Network Upgrade: Firewall, Security, Core & Edge Switching

Proposals Due: August 14, 2017 @ 2 P.M.

Submit Proposal to:

Belmont College Information Systems

[email protected]

Request for Proposal Released July 21, 2017

BELMONT COLLEGE

NO. BC-17-0002 Network Infrastructure Upgrade

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TABLE OF CONTENTS 1 PROJECT OVERVIEW AND BACKGROUND................................................. 3 1.1 Project Overview........................................................................................ 3 1.2 Background Information............................................................................. 4 1.3 Belmont College’s Technical Infrastructure............................................... 4 2 PROPOSAL INSTRUCTIONS AND CONDITIONS........................................ 4 2.1 Intent.......................................................................................................... 5 2.2 Schedule of Events.................................................................................... 5 2.3 Proposal Clarifications............................................................................... 5 2.4 Deadline for Proposals............................................................................... 6 2.5 Requirements for Signing Proposal............................................................ 6 2.6 Examination of Work Site........................................................................... 7 2.7 Proposal Response Format........................................................................ 7 2.8 Confidential Information............................................................................. 7 2.9 Right to Request Additional Information..................................................... 7 2.10 Proposal Preparation Costs....................................................................... 7 2.11 Selection Criteria...................................................................................... 8 2.11.1 Compliance to Specifications………………………………………………… 8 2.11.2 Experience................................................................................................ 8 2.11.3 Proposal Price and Value…………………………………………………….. 9 2.12 Selection Process...................................................................................... 9 2.13 Federal or State Sales, Excise or Use Taxes............................................. 9 2.14 Right of Refusal......................................................................................... 8 2.15 Turnkey Solution........................................................................................ 9 2.16 Proposal to Become Part of Agreement..................................................... 9 2.17 Confidential Information............................................................................. 9 2.18 Approval by Board of Trustees................................................................. 9 3 PROPOSAL RESPONSE FORMAT............................................................... 9 3.1 Introduction................................................................................................ 9 3.2 Executive Summary (Section 1)................................................................. 10 3.3 Company Background (Sedtion2).............................................................. 10 3.4 Proposed Solution Summary (Section 3)................................................... 11 3.5 Implementation Plan (Section 4)................................................................ 12 3.6 Implementation Support and Maintenance (Section 5)............................... 12 3.7 License and Maintenance Agreements (Section 6).................................... 12 3.8 Servicee Level Agreement......................................................................... 12 3.9 Cost Quotation (Section 7)......................................................................... 13 3.10 List of Clients and References (Section 8)................................................. 13 3.11 Technical and User Documentation (Section 9)......................................... 14 3.12 Exceptions/Deviations from Proposal Requirements (Section 10)............. 14 4 SCOPE OF WORK......................................................................................... 14 5 GENERAL CONDITIONS............................................................................... 20 6 INSURANCE.................................................................................................. 26 7 Vendor’s Representations and Warranties..................................................... 27 Appendix “A” – Supplemental Information………………………………………….. 30 Appendix “B” – Mandatory Bid Response Form……………………………………. 31 Signature Page…………………………………………………………………………. 39

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1. PROJECT OVERVIEW AND BACKGROUND

1.1 Project Overview

This RFP seeks proposals to upgrade the College’s existing IP network infrastructure, excluding wireless which was upgraded in 2015. In addition to life-cycling components at EOL (end-of-life), the project will upgrade the College’s network topology from a layer-2 design to a tiered layer-3/layer 2 environments and incorporate dual IPv4/IPv6 protocols.

Proposals and installation sequence shall be structured in a manner to provide the College with the most favorable pricing and least amount of disruption to the College.

PART ONE -Core Switching

PART TWO -Network Security/Firewall

PART THREE -Edge switching

A successful project will include:

• Furnish, install and configure network components selected.

• Provide spare equipment per bid recommendations.

• QoS controls to allow for expansion of VOIP capabilities

• Support for full video-streaming and video-distribution over the LAN

• Stricter inter-VLAN access rules to improve network and data security -- identify, isolate and control illegitimate traffic or system anomalies.

• Enable QOS to guarantee bandwidth allocation and prioritization for mission critical applications and de-prioritization of less critical network traffic.

• Provide the necessary, scalable network capacity to support instructional technologies for the next five years, including but not limited to, HD/ UHD classroom videoconferencing, internet bandwidth transport support of 1 Gb and 10 Gb on campus network traffic support.

• A detailed BOM of equipment and services to upgrade the entire system of all buildings at all locations.

• Spare parts inventory that supports an appropriate balance of downtime risk, investment cost and procurement latency of warranty replacement components.

1.2 Background Information

Belmont College, an integral division of the University System of Ohio, provides affordable higher education for students in a learner-centered environment. The College offers educational opportunities in college preparation, technical education

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programs, and transfer degrees. Belmont College provides community leadership that promotes programs for economic development, career advancement, workforce development and community education that are responsive to business and industry.

1.3 Belmont College’s Technical Infrastructure

The current technology environment can be described as follows: Communications and Networking

• Cisco Systems Gigabit Ethernet backbone with a mix of Cisco and HP EDGE switches with a Cisco firewall services module.

• Dedicated single and multi-mode fiber between outlying buildings with the use of our ISP provider to connect to our Harrison County Center.

• Single and Multi-Mode fiber between the MDF and IDF with copper runs going to all rooms on campus.

• Approximately 87 Aerohive AP’s: 121’s, 130’s, 230’s, and 1130’s mix installed throughout all campuses locations.

• Shoretel VOIP telephony system that includes voice-mail, directories, and many other features.

• Microsoft Office 365 platform throughout the entire campus.

• Approximately 60 network servers (physical and virtual) in an Active Directory environment running Windows 2008R2 and Windows 2012R2. Servers provide a wide array of services. Examples include web servers, print servers, network control servers, storage servers and application servers.

• Polycom video conference and classroom learning center.

• Approximately 80 IP Security cameras after summer 2017 renovation.

• Internet connection is through Oarnet.

A diagram detailing the current state of the College’s network will be provided in Appendex A. This will include model numbers of current switching gear and endpoints that must operate as originally designed in the new/upgraded switching environment.

2. PROPOSAL INSTRUCTIONS AND CONDITIONS

2.1 Intent

It is the intent of Belmont College through this Request for Proposal and contract conditions contained herein, to establish to the greatest extent possible, complete clarity regarding the requirements of both parties to the Agreement resulting from the Request for Proposal. Providers (Vendors) with relevant experience and the ability to provide the necessary services in a timely fashion are encouraged to apply.

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Specifications for the proposal are listed herein. All proposals must be for material, labor and services that meet or exceed all specifications described. Proposals for services that deviate from these specifications may be considered invalid. Belmont College plans to enter into a contract for [contract term] with up to [renewals]. The award of a contract to any Vendor is conditional on approval by Belmont College’s Board of Trustees.

2.2 Schedule of Events

EVENT Date

Deadline for Submitting Clarifications 8/7/2017

Deadline for Proposals 8/14/2017

Cross-vendor interoperability testing/verification

(as/if necessary)

Contract awarded 8/25/2017

2.3 Proposal Clarifications and Contract Information

The College reserves the right to deny access of this information to individuals it cannot authenticate as a legitimate contractor or service firm. This is not a process to deny any firm from responding to the RFP, but to ensure that the information remains only in the hands of qualified bidders and limit safety risk to the College’s staff and students. Upon the conclusion of the RFP process, all bidders are required to permanently delete/destroy all copies of this information. Requests for clarification are encouraged, especially on RFP specifications that unnecessarily increase cost based on the vendor’s interpretation or understanding of the College’s present need or system load increases expected over the next five years. Clarifications will be accepted until the deadline above, must be in written form and include vendor name, contact name, phone number, e-mail address and reference to the line and Section/Subsection number(s) being addressed. Responses to clarifications will be shared with all organizations that were invited to submit a proposal. Belmont College will not be bound by any oral responses. Email questions to:

Troy Caldwell, Director of Information Systems [email protected]

mailto:[email protected]

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Vendors shall not communicate with any College staff concerning this RFP except through the above inquiry method.

2.4 Deadline for Proposals

Proposals will be received via email to the Director of Information Systems, [email protected], until 2:00 PM on Monday, August 14, 2017. Only electronic submissions via email will be accepted. Vendors are required to prepare and submit, at their own cost, one signed original proposal. Submission must include the Vendor’s full response including all attachments, product services and specifications, and required Vendor documentation. Electronic submission must be pdf or Microsoft Word format. The subject of the email must include the name of the project and RFP number (see title page). The email must identify name of Vendor and address of the party that received the RFP.

2.5 Requirements for Signing Proposal

Each Vendor, by making a proposal, represents that this document has been read and is fully understood. The proposal must be signed by an individual authorized to legally bind the person, partnership, company or corporation submitting the proposal. All manual signatures must have the name typed directly below the line of the signature.

2.6 Examination of Work Site

All respondents are expected to have examined the premises and project site prior to submitting their proposal. Failure to do so will not relieve the successful Vendor from providing any product or performing any labor or services that may be required to carry out the intent of the contract. Respondents should contact Troy Caldwell, Director of Information Systems, [email protected], to schedule.

2.7 Proposal Response Format

mailto:[email protected]

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Proposals must follow the format designated in Section 3. Proposals not complying with this format may be considered non-responsive and may be removed from consideration on this basis.

2.8 Confidential Information

Information in proposals may be subject to the Freedom of Information Act and the Ohio Public Records Act requests.

2.9 Right to Request Additional Information

Belmont reserves the right to request any additional information, which might be deemed necessary after the completion of this document.

2.10 Proposal Preparation Costs

The Vendor is responsible for all costs incurred by the Vendor or his/her subcontractors in responding to this request for proposal.

2.11 Selection Criteria

Vendors will be evaluated based on the following selection criteria:

2.11.1 Compliance to Specifications A. Submission deadline compliance B. Proposal format C. Completeness of information supplied

2.11.2 Experience

A. Success with similar projects B. Experience with similar tools and applications C. Pertinent experience, qualifications, certifications and past performance of

proposed personnel that will be directly involved in providing services, including Subcontractors

D. Experience in similar college environments E. Ability to provide timely on-site services, problem resolution and telephone

support F. Overall capacity of Vendor to successfully provide the required services G. Credentials of actual installation team members

2.11.3 Proposal Price and Value

A. Alignment of response to the College’s need B. The flexibility to stage implementation to minimize disruption.

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C. The ability of equipment to interoperate with existing systems or those of a different manufacturer should one vendor offer products that fill the requirements better and provide more features to the College.

D. Management system features E. Comprehensiveness of reporting F. Labor rates and other charges or expenses G. Cost H. Reference checks

2.12 Selection Process

A. Belmont College staff will evaluate, rate and select the winning Vendor based on the written information provided in the proposal.

B. If Belmont is unable to successfully negotiate and execute a contract for services with the company offering highest ranked proposal, Belmont reserves the right to interview the second-ranked proposal.

2.13 Federal or State Sales, Excise or Use Taxes

Vendors shall include all applicable taxes, (Federal, State, and Local) in the proposal price. Belmont College is exempt from State Sales Tax.

2.14 Right of Refusal

Belmont College reserves the right to reject any or all proposals, either in whole or in part, or to waive any informalities or irregularities therein that are in the best interest of the College. Belmont College also reserves the right to postpone or cancel the award or execution of a contract for any reason prior to contract execution.

2.15 Turnkey Solution and Right to Negotiate Price

The proposal price will be the total dollar amount of all services, material, equipment and labor described herein inclusive of warranties and shipping FOB Belmont College. The proposal amount is to be held firm for at least 120 days from the proposal opening date scheduled for August 14, 2017. All prices quoted must include all equipment necessary to make the system specified fully operational for the intent, function, and purposes stated herein. Belmont College reserves the right to negotiate any and all final terms of the proposal, including price.

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2.16 Proposal to Become Part of Agreement

This RFP, Vendor’s response and any subsequent written communications, along with any formal, signed agreement will become part of the contract documentation governing performance of this project. Where conflicts exist, the later dated document will govern.

2.17 Confidential Information

Belmont College is subject to the requirements of the Ohio Public Records Act, located at Ohio Revised Code Section 149.43. Accordingly, Vendors must understand that information and other materials submitted in response to this RFQ or in connection with any contract as a result of this RFP may be subject to disclosure as a public record. Therefore, submission of trade secrets or proprietary information or materials is discouraged.

2.18 Approval by Board of Trustees

Final contract award is subject to approval by College’s Board of Trustees 3. PROPOSAL RESPONSE FORMAT

3.1 Introduction

To facilitate the analysis of responses to this RFP, vendors are required to prepare their proposals in accordance with the instructions outlined in this section. Proposals shall be prepared as simply as possible and provide a straightforward, concise description of the vendor’s capabilities to satisfy the requirements of the RFP. EMPHASIS SHOULD BE PLACED ON ACCURACY, COMPLETENESS, AND CLARITY OF CONTENT. All parts, pages, figures, and tables should be numbered and labeled clearly. The proposal should be organized as follows:

Section Title

1 Executive Summary 2 Company Background 3 Proposed Solution Summary 4 Implementation Plan 5 Implementation Support & Maintenance 6 License & Maintenance Agreements 7 Cost Quotations 8 List of Clients & References 9 Technical & User Documentation 10 Exceptions/Deviations from Proposal Requirements

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Instructions relative to each part of the response to this RFP are defined in the remainder of this section. Include a completed Respondent Affirmation and Disclosure Form (attached), in compliance with Executive Order 2011-12K issued by the Governor of Ohio, affirming no services of the Respondent or its subcontractors under any contract resulting from this RFP will be performed outside the United States.

3.2 Executive Summary (Section 1)

This part of the response to the RFP should be limited to a brief narrative not to exceed two (2) pages, describing the proposed solution. The summary should contain as little technical jargon as possible, and should be oriented toward non-technical personnel. The Executive Summary should not include cost quotations.

3.3 Company Background (Section 2)

Vendors must provide information about their company so that Belmont College can evaluate the Vendor’s stability and ability to support the commitments set forth in response to the RFP. The Vendor should outline the company’s background including a brief description (e.g., past history, present status, future plans, company size, etc.). This section should also include a brief description of the company’s experience performing services similar to those described herein and the type of work in which the Vendor specializes. The Vendor may be required to submit audited financial information for the two (2) most recently completed fiscal years, which includes income statements, balance sheets and statement of cash flows.

3.4 Proposed Solution Summary (Section 3)

Describe how vendor will address all of the requirements included in Section 4 – Scope of Work. Include information about any relevant services or products listed on the State Term Schedule, Master Maintenance Agreement, Inter-University Council Purchasing Group, or other similar cooperative purchasing arrangements with a governmental entity. Also, identify and provide resumes of personnel to be directly involved with providing the products and/or services that are proposed herein, including:

1. List personnel specific to this RFP such as Project Manager (or Support Manager) and a brief description of their responsibilities to be assigned by the submitting Vendor. It is required that the Vendor assign an experienced Project Manager for this project given its scope and complexity.

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2. Other personnel. List all relevant experience and qualifications of other personnel within your company that might be expected to provide services to the College. This must include the credentials of the actual installation team personnel (name and other identifiable information may be masked)

3. Subcontractors. List all relevant experience and qualifications of any known subcontractors that might be expected to provide services to the College in partnership with your company. For each proposed subcontractor, the Respondent must attach a letter from the subcontractor, signed by someone authorized to legally bind the subcontractor, with the following included in the letter:

a. The subcontractor’s legal structure, federal tax identification number, and

principal place of business address. b. The name, phone number, fax number, e-mail address, and mailing

address of a person who is authorized to legally bind the subcontractor to contractual obligations.

c. A description of the work the subcontractor will do and its experience on comparable projects.

d. A commitment to do the work if the Respondent is selected. e. A statement that the subcontractor has read and understood the RFP and

will comply with the requirements of the RFP. f. A statement that the subcontractor will maintain any permits, licenses, and

certifications required to perform the work. 4.

Provide a listing of any pre-existing conditions that the Vendor requests of Belmont College to begin work on the project and a list of decisions that will need to be made by the College before the project can begin.

3.5 Implementation Plan (Section 4)

Provide a separate work breakdown structure with a timeline and each milestone and decision point identified. The implementation plan should also include the overall project organization structure with key vendor and staff identified. Describe the Vendor’s expectation of availability of College staff during implementation. Describe the recommended training plan for College staff who will be responsible for support of your system(s) after acceptance, including number of hours of training and number of trainees that are included in the Vendor’s cost proposal.

3.6 Implementation Support and Maintenance (Section 5)

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The Vendor must give a detailed description of the level and extent of all support to be provided during the implementation. Show any costs associated with this support in Section 7, Cost Quotations.

3.7 License and Maintenance Agreements (Section 6)

Sample license and maintenance agreements should be provided in this part of the Vendor’s response for all components of the recommended solution (i.e., hardware, software, operating system, database, etc.). Vendor shall also include an explanation of its proposed maintenance plan strategy, a recommended spare parts inventory (if applicable) and how it best supports an appropriate balance of downtime risk, investment cost and procurement latency of warranty replacement components.

3.8 Service Level Agreement

Vendor’s maintenance and support plan must contain at a minimum level agreements consisting of key system metrics agreed upon between Belmont College and the Vendor (e.g., system availability; correction of application defects; system enhancements; system updates, patches and repairs; and software upgrades). If metrics are not agreed upon between the Vendor and Belmont College, the Vendor must follow the College’s defined service level agreements.

3.9 Cost Quotations (Section 7)

All costs must be itemized and included as Section 7 of the vendor’s response and must use the mandatory bid response form found at the end of this RFP. The vendor’s cost quotation must include all costs (e.g., license fees, modifications, travel and per diem, installation, documentation, discounts, etc.). In the event the product or service is provided at no additional cost; the item should be noted as “no charge” or words to that effect. If the entire project cannot be quoted at a fixed price, describe the portions of the project that can be delivered at a fixed price. Include a description of all deliverables. Include a description of each item or service that will not be part of a fixed cost. Show the item/service, the cost/rate and the unit (for example, Training at $100 per day). It is the College’s intent to establish known costs before a final contract is completed. For all variable priced items, describe how costs will be constrained and managed. • Belmont College is seeking fixed prices not time and material pricing for each individual item listed in the scope of Work.

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• For any proposed hardware, include a detailed specification of the hardware, quantity of each piece of the hardware, unit price of each piece of the hardware, and a total price of all hardware needed for the project. Belmont College has the option to purchase needed hardware from the Vendor or provide its own hardware through other means. • For any proposed software, provide a detailed functional description of the software modules and quantity of each of the software modules, unit price of the software modules, unit price of any annual maintenance and support or any other reoccurring cost and a total price of the software. • For any proposed services, provide a detailed description of each service, duration of each service, hourly rate for each service, and a total fixed price of the services. • For the proposed solution, clearly indicate which components (hardware, software and services) are mandatory. If optional, clearly state what if any functionality of the proposed solution would be omitted unless the component is included in the proposed solution.

3.10 List of Clients and References, Licenses (Section 8)

Vendors must provide at least three references from Higher Education clients that are similar, or greater, in size and complexity to Belmont College and the scope of the project contemplated. Include a brief description of the scope of your engagement with the referenced client, and a contact person with appropriate contact information.

Bidders MUST provide proof in form of manufacturer license, certificate or equivalent that they are certified installers/providers of the manufacturer of the system/technology proposed.

3.11 Technical and User Documentation (Section 9)

During the evaluation period, the vendor will provide one set of technical documentation and user documentation to Belmont College.

3.12 Exceptions/Deviations from Proposal Requirements (Section 10)

If the vendor finds it impossible or impractical to adhere to any portion of these specifications and all attachments, it shall be so stated in its proposal, with all deviations grouped together in a separate section entitled, “Exceptions/Deviations from Proposal Requirements.” This section will be all-inclusive and will contain a definition statement of each and every objection or deviation with adherence to specific RFP sections. Objections or deviations expressed only in other parts of the proposal, either directly or by implication, will not be accepted as deviations, and the vendor in submitting a proposal will accept this stipulation without recourse.

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4. SCOPE OF WORK

1 A full, turnkey upgrade of the College’s network infrastructure. 2 The proposal should include a project plan, a communication plan, a schedule, a

security plan, and a change management plan. The Vendor is responsible for weekly reporting throughout the project.

3 Interoperability will be validated prior to bid award and, at the College’s discretion, may require a Proof of Concept (“POC”) to validate interoperability claims. Should such a POC be required, vendor shall provide evaluation equipment (and configuration labor) free of charge for 30 days to facilitate that validation.

PART ONE -Core/Distribution/Top of Rack Switching/Layer 3 Implementation

PART TWO -Network Security/Firewall/NAC

PART THREE -Edge switching

4 Bidders shall include a cross-vendor equipment interoperability list to aid in the preliminary bid evaluation process.

5 All equipment shall be bid with a three-year maintenance plan (itemized in bid response form) that begins on the date of equipment final acceptance. See bid form for minimum maintenance coverage for each PART of the upgrade.

6 Per requirements set forth in section 5.I, the College’s operations shall not be interrupted during normal business hours. For configuration/installation/cutover that may cause disruptions to normal operations, bidders must expect to perform that work outside of normal business hours and on weekends. All work must include a back-out/failover plan should new equipment install be unsuccessful before the College reopens for business the following day. Note: some buildings/areas may tolerate outage windows that overlap normal business hours and the College will work with vendor to identify these opportunities. For the purposes of this RFP, however, assume all disruptive work be performed outside of the normal business hours stated below:

M-F (7 AM – 10 PM).

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4.1 PART 1 – Core/Distribution/Top of Rack Switching and Layer 3 Implementation

a. Network Core Switch/Routing b. Network Distribution/Aggregation Switching in 5 Buildings. c. Network Management and monitoring software d. Implementation of Layer 3 routing

4.2 PART 2 - Network Security

e. Edge Firewall f. Data Center/Internal Network Firewall g. IDS h. IPS i. Traffic Shaping j. NAC

4.3 PART 3 – Edge Switching

k. Replace all network edge switches l. Closet clean up and patch cable management.

This section stipulates the elements of the RFP under evaluation. Please remember that your solution will be evaluated for content, thoroughness, and clarity of response to all criteria requested in this proposal. Respond precisely and concisely to each and all specific questions and/or topics by providing the requested information on separate pages, clearly labeled in your response. Note: Please Tab and Label with Response any information directly requested. For “requirements”, include as Tab within your response a statement confirming your ability to comply with all requirements per completed section. For Preferences or Options, please provide narrative per bullet, on your capabilities or applicable comments.

4.3.1 Switching Requirements

A. Minimum Requirement for all Switches All levels of switches must meet the minimum requirements listed below. Bid responses must describe how proposed equipment meets those requirements. Vendors must provide clear and concise responses and illustrations can be provided where appropriate. Any additional feature descriptions for your offering can be provided, if applicable.

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1) It is preferred that the 1 Gigabit and 10 Gigabit SFP or Ethernet modules will also be able to accept standard Gigabit SFP transceivers without compromising warranty or support. Please describe the capability of your switch. Tab and label with response.

2) Please describe the OS and advantages. Tab and label with response. 3) Please describe the stacking capability of the recommended switching

solution and the ability to stack with other recommended switches. Tab and label with response.

4) Redundant hot swappable power supplys are required. 5) Proprietary OOB management (Console Port) should be a commonly

available interface/cable. 6) Must support SNMPv1, SNMPv2c, and SNMPv3 7) Must support RMON (Statistics, History, Alarms, Events) 8) Capable of supporting multicast protocols including: MVRP, IGMP

v1/v2/v3, MLD v1/v2, PIMSM, PIM-DM and PIM-SSM. Please describe and quote if any licenses are required to enable these capabilities. Tab and label with response.

9) Must support up to 8 QOS egress queues per port. 10) Capable of supporting high availability network protocols. Please describe

any specific features supported by the switch to ensure high availability. Tab and label with response.

11) Must support 802.1w Rapid Reconfiguration of Spanning Tree and 802.1s Multiple Spanning Trees (If still needed based on network design and licensing cost.)

12) Must support Unidirectional Link Detection: monitor the physical configuration of the cables and detect unidirectional links and disable the port.

13) Must support 802.3ad Link Aggregation. Please specify the number of LACP groups. Tab and label with response.

14) Must support LLDP and LLDP-MED 15) Must support RADIUS Accounting 16) Must support line sFlow or Netflow. 17) Must support Denial of Service (DoS) protection. Please describe the

switch capabilities to protect against DoS attacks. Tab and label with response.

B. Top of Rack/Data Center Switch The proposed solution must provide a scalable 10 Gigabit Ethernet switch solution that meets the requirements provided below:

1) Must offer a solution that supports high-density 10 Gigabit Ethernet switching and scalability to support 40GbE uplink capabilities. Each switch must support at least 24 10GBase-X SFP+ port. Please describe the recommended switching solution and the expansion capabilities. Tab and label with response.

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2) Optional support of iSCSI storage on same switch. 3) Must support N+1 redundant hot-swappable fan units 4) Must offer options for air flow to include back-to-front or front-to-back

cooling

C. Aggregation/Distribution Switches The proposed solution must provide a scalable 10 Gigabit Ethernet switch solution that meets the requirements provided below:

1) Must offer a solution that supports high-density 10 Gigabit Ethernet switching and scalability to support 40GbE uplink capabilities. Each switch must support at least 24 10GBase-X SFP+ port. Please describe the recommended switching solution and the expansion capabilities. Tab and label with response.

2) Must support routing protocols including: OSPF v2/v3, VRRP. Please describe and quote if any licenses are required to enable all of these capabilities.

3) Switch must offer system performance of at least 400Mpps forwarding rate, 600Gbps switch fabric capacity (full duplex). Please describe the performance levels for the recommended switching solution. Tab and label with response.

4) Provide and describe Ipv4 and Ipv6 routing and performance. Tab and label with response.

5) Must support N+1 redundant hot-swappable fan units 6) Must offer options for air flow to include back-to-front or front-to-back

cooling D. Network Core Switching/Routing The proposed solution must provide a scalable 10 Gigabit Ethernet switch solution that meets the requirements provided below:

1) Must offer a solution that supports high-density 10 Gigabit Ethernet switching and scalability to support 40GbE uplink capabilities. Each switch must support at least 24 10Gbase-X SFP+ port. Please describe the recommended switching solution and the expansion capabilities.

2) Switch must offer system performance of at least 800 Gbps switch bandwidth and 700 Mpps forwarding rate. Please describe the performance levels for the recommended switching solution. Tab and label with response.

3) Must support N+1 redundant hot-swappable fan units 4) Must offer options for air flow to include back-to-front or front-to-back

cooling 5) Must support routing protocols including: OSPF v2/v3, VRRP. Please

describe if any licenses are required to enable these capabilities.

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6) Must support multicast protocols. Please describe what protocols are supported and if any licenses are required to enable these capabilities.

4.3.2 Network Security Requirement

The intent of Belmont College is to eliminate single points of failure. The proposed solution must handle all of the services that the current technology does. The bid should be broken out to give pricing for a firewall replacement, URL filtering, IPS on firewall, Zero Day detection/Advanced threat and a price for everything if purchased as a bundle.

A. Security Appliance

1) List the network flow protocols supported (e.g., NetFlow, J-Flow, Sflow).

2) Provide a detailed description of the effort and steps required to begin “seeing application traffic” on the network.

3) Describe the use of anti-malware in your security solution. Is it cloud-based? Frequency of updates?

4) How often are the IPS signatures updated? From where is this gathered?

5) In regards to pricing and licensing explain how each is calculated? 6) Are reporting tools available to understand how the network is being

used and to highlight changes in network usage? 7) Is stateful inspection traffic classification performed separately, prior to

application identification? If so, describe how, once an application is identified, the changes in application state are monitored, tracked and made use of within the policy.

8) Does the product support URL filtering? Describe the URL filtering database. Is this performed on this device or another? What methodology is used for categories? Can this be used with Active Directory for policy?

9) What is the upgrade capacity of the proposed solution? How is licensing affected? (Ex. If we increased users, increased internet connection bandwidth, selected additional features that may not have been selected here ex. Advanced Threat Protection.)

10) Ipv4 and Ipv6 compliant? 11) Multi-cast Compliant? 12) The ability to perform traffic shaping based on policies that can be

applied to physical interface, Ipsec VPN tunnels, applications, users, source, destination. Please describe ability and method used. Describe QoS implementation methodology.

13) The ability to allow for the management of aggregate traffic via guaranteed minimums and capped maximums. Please describe ability and method used.

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14) The final firewall design must provide high availability with preferred load balancing capabilities. Describe how this is performed. Install note: To reduce implementation risk and complexity, initial implementation will only require one firewall be primary with the second configured for failover. Final system acceptance will require configuration and testing of high availability and load balancing capability.

15) Can your solution be deployed “transparent” to the network? Briefly explain the different deployment scenarios of how your solution can be positioned in the network.

16) Describe in detail your company’s ability to provide onsite and/or online training available for the equipment and software. Provide what options are available to Belmont College for the training (onsite, online, etc.).

17) Vendor must provide at least forty (40) hours of training for at least three (3) College staff members which leads to certification in selected firewall.

B. Session and Throughput Minimums 1) Minimum of 1 Gbps firewall throughput with application identification

included each (External/Internal) 2) Minimum of 1 Gbps Threat prevention throughput w/ IPS running

(External/Internal) 3) Minimum of 70,000 sessions per second (External/Internal) 4) Minimum of 1000 IPSec tunnels

4.3.3 Edge Switching Requirements The proposed solution will replace all network edge switches. This will include closet cleanup and labeling of ports. The closet cleanup will include cable color selection based on purpose with cable management.

A. Access Switch The proposed solution must provide a 100/1000Base-TX Ethernet switch solution that meets the requirements provided below: 1) Must offer a switching solution that supports 48 100/1000Base-TX ports and

the capability to support at least two 10Gig SFP+ ports. Please describe and recommended the switching solution, including port densities and models that are proposed.

2) 48 port switch must offer system performance of at least line-rate switching of 175 Gbps. Please describe the performance levels for the recommended switching solution.

3) Must support 802.3af and 802.3at PoE+. Must be capable of supporting up to 30 watts of PoE power per switch port. Please describe how the solution can achieve this.

4) Must support Port mirroring including remote mirroring and VLAN mirroring

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5) Support of stacking options. Please describe the available stacking methods. Please give detailed information on specs when switches are stacked.

6) Support of routing protocols including: OSPF v2/v3, VRRP. Please describe if any licenses are required to enable these capabilities. If product has an ability to provide routing without needing these protocols, please describe the solution.

7) Explain if distribution could be eliminated and at what cost. 8) Warranty must include sustaining releases for software, phone support and

advanced hardware replacement. Please describe the warranty that is provided.

5. GENERAL CONDITIONS

The topics in this section will inform potential vendors of typical language to be included in a contract resulting from this RFP.

5.1 Belmont College Locations

Locations (see Appendix – Campus Maps) pertinent to this RFP (Contract) include: Main S&E HSC FSC HCC

5.2 Vendor as Independent Contractor

This is not an Agreement of partnership or employment of Vendor or any of Vendor's employees by Belmont College. Vendor is an independent Vendor for all purposes under this Agreement. Vendor shall therefore be responsible for all the Vendor’s business expenses, including, but not limited to, employees’ wages and salaries, insurance of every type and description, and all business and personal taxes, including income and Social Security taxes and contributions for Workers’ Compensation and Unemployment Compensation coverage, if any.

5.3 Conflict of Interest/Disclosure

No company or corporation in which an employee of the College has a direct or indirect interest shall transact business with the College unless such interest is disclosed to the Purchasing Department prior to entering into any contract or agreement with the College. Further, the employee shall not take part in the negotiations for or approval of such contract or agreement.

5.4 Use of Qualified and Experienced Personnel

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Vendor agrees at all times to maintain an adequate staff of experienced and qualified employees for efficient performance under this Agreement. Vendor agrees that, at all times, the employees of Vendor furnishing or performing any services shall do so in a professional, work-person like, and dignified manner.

5.5 Equal Opportunity Employer

Vendor shall be an equal opportunity employer and shall conform to all Affirmative Action and other applicable requirements; accordingly, Vendor shall neither discriminate nor permit discrimination in its operations or employment practices against any person or group of persons on the grounds of race, color, religion, national origin, age, or sex in any manner prohibited by law.

5.6 Compliance with Rules and Regulations

Vendor agrees that all persons working for or on behalf of Vendor whose duties bring them upon Belmont College's premises shall obey the rules and regulations that are established by the College and shall comply with the reasonable directions of Belmont College's officers. The College may, at any time, require the removal and replacement of any of Vendor's employees for good cause. In the event of such a removal, the Vendor shall, within fifteen (15) days, fill this representative vacancy. Regardless of whom the Vendor has designated as the representative, the Vendor organization remains the ultimate responsible party for performing the tasks and responsibilities presented in this Agreement.

5.7 Site Damage

Vendor shall be responsible for the acts of its employees and agents while on Belmont College's premises. Accordingly, Vendor agrees to take all necessary measures to prevent injury and loss to persons or property located on Belmont College's premises. Vendor shall be responsible for all damages to persons or property caused by Vendor or any of its agents or employees. Vendor shall promptly repair, to the specifications of the College, any damage that it, or its employees or agents, may cause to Belmont College's premises or equipment; on Vendor's failure to do so, the College may repair such damage and Vendor shall reimburse the College promptly for the cost of repair.

5.8 In the Event of an Accident

Vendor agrees that, in the event of an accident of any kind, Vendor will immediately notify Belmont College's Safety & Security Department and thereafter, if requested, furnish a full written report of such accident.

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5.9 Non-interference with Institution Operations

College's operations must continue uninterrupted throughout the completion of the work contemplated herein. Certain portions of the work must be performed and completed in such order as directed by Belmont College's representative as to permit the orderly operation of the College's activities. Vendor shall review the work to assure that operations will not impede the utilization of the facilities.

5.10 Site Inspection and Clean Up

Prior to all field work and installation or upgrade of all related equipment, the awarded Vendor will visit and inspect the project premises in order to confirm the conditions under which the Work for this project is to be performed, and determine the availability of facilities for access, delivery, transportation and storage.

Vendor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by the Vendor’s operations. When the project is placed into service, the Vendor shall remove all such waste materials and rubbish from and about the Project premises as well as the Vendor’s installation equipment, machinery and surplus materials and restore all project premises back to the original condition as found when the project commenced.

5.11 Campus Identification Required

Vendor and its employees are required, each day while work is being performed on campus, to check in with Campus Security and receive the necessary campus identification.

5.12 Responsibility for Personal Property

Belmont College shall have no responsibility for the loss, theft, mysterious disappearance of, or damage to, equipment, tools, materials, supplies, and other personal property of Vendor, its employees, Subcontractors, or material persons.

5.13 Copyright Indemnity

The awarded Vendor shall indemnify and hold Belmont College harmless from any claim that a product or accessory or its use, infringes on another person or company’s patent, copyright, trade secret or other property right.

5.14 General Indemnity

To the fullest extent permitted by law, the Vendor shall indemnify and hold harmless Belmont College and its agents, employees, officers and successors, from and against any claims, causes of action, damages, losses and expenses, including but

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not limited to attorneys fees, arising out of or resulting in any way from Vendor’s performance of this contract.

Vendor shall assume the defense of Belmont College pursuant to the provisions of paragraph 5.16 within fourteen (14) days of receipt of written notice. Any legal cost or expense, including attorney’s fees incurred by Belmont College for enforcement of its rights under paragraph 5.16 between the time by which Vendor should have assumed Belmont College’s defense and the time when Vendor assumes Belmont College’s defense shall be reimbursed by Vendor. Any legal cost or expense, including attorney’s fees, incurred by Belmont College in the successful prosecution of any litigation or arbitration seeking to enforce the provisions of paragraph 5.16 or in negotiating a settlement of such claim, shall also be reimbursed by Vendor.

5.15 Risk During Equipment Storage and Installation

Delivery shall be made in accordance with the implementation schedule referenced as part of this Agreement. It will be possible to allow for minor variances from this implementation schedule as mutually agreed upon by both parties and confirmed by prior written notice. The equipment shall be installed and placed into good working order by representatives of the Vendor. During the time period where the equipment is in transit and until the equipment is fully installed in good working order, the Vendor and its insurer shall be responsible for the equipment and relieve the College of responsibility for all risk of loss or damage to the equipment. In addition, Vendor shall hold the College and agents harmless from any risk of loss or damage arising out of occurrences during the installation of the equipment.

5.16 Advertising / Permission

Vendor shall not use, in its external advertising, marketing programs, or other promotional efforts, any data, pictures, or other representation of Belmont College except on the specific written authorization in advance of Belmont’s Vice President of Marketing. Vendor shall not install any signs or other displays anywhere on Belmont's premises unless in each instance the prior written approval of Belmont’s Vice President of Marketing has been obtained. However, nothing in this clause shall preclude Vendor from listing Belmont College on its routine client list for matters of reference.

5.17 Survival Clause

The terms, conditions, representations, and warranties contained in this Agreement shall survive the termination or expiration of this Agreement.

5.18 Governing Law

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This Agreement, and all matters or issues collateral to it, shall be governed by, and construed in accordance with, the law of the State of Ohio.

5.19 Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements or understandings, written or oral, prior to signing of a contract.

5.20 Effect of Regulation

Should any local, state, or national regulatory authority having jurisdiction over Belmont College enter a valid and enforceable order upon the College which has the effect of changing or superseding any term or condition of the Agreement, such order shall be complied with, but only so long as such order remains in effect and only to the extent actually necessary under the law. In such event, this Agreement shall remain in effect, unless the effect of the order is to deprive the College of a material part of its Agreement with the Contractor. In the event this order results in depriving the College of materials or raising their costs beyond that defined in the Agreement, the College shall have the right to rescind all or part of this Agreement (if such a rescission is practical) or to end the Agreement term upon thirty (30) days prior written notice to the Vendor. Should the Agreement be terminated under such circumstances, the College shall be absolved of all penalties and financial assessments related to cancellation of the Agreement.

5.21 Termination

In the event that either party shall fail to maintain or keep in force any of the terms and conditions of this Agreement, the aggrieved party may notify the other party in writing via certified mail of such failure and demand that the same be remedied within ten (10) business days. Should the defaulting party fail to remedy the same within said period, the other party shall thereupon have the right to terminate this Agreement by giving the other party thirty (30) days written notice. Notwithstanding the foregoing, due to lack of State or County funding, Belmont College may at any time during the life of this Agreement, terminate same by giving thirty (30) days notice in writing via certified mail to Vendor, without further obligation to Vendor.

5.22 Assignment

This Agreement or any part thereof shall not be assigned or subcontracted by Vendor without the prior written permission of Belmont College; any attempt to do so without said prior permission shall be void and of no effect.

5.23 Ownership of Documents

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All plans, studies, documents and other writings prepared by and for Vendor, its officers, employees and agents in the course of implementing this Agreement, except working notes and internal documents, shall become the sole property of Belmont College upon payment to Vendor for such work, and the College shall have the sole right to use such materials in its sole discretion without further compensation to Vendor or to any other party.

5.24 Employment of Other Vendors, Specialists or Experts

Vendor will not employ or otherwise incur an obligation to pay other vendors, specialists or experts for services in connection with this Agreement without the prior approval of Belmont College.

5.25 Warranty of Fitness for a Particular Purpose

The College has presented detailed technical specifications of the particular purpose for which the network and technology is intended. The College has provided detailed descriptions and criteria of how the system can be defined to accomplish a particular purpose. The College has also defined the exact procedures and techniques to be employed in testing whether the system has achieved the defined performance of this particular purpose. Given this advanced preparation concerning, and documentation about the College’s particular purpose, the Vendor at the time this Agreement is in force has (1) reason and opportunity to know the particular purpose for which products are required, and (2) that the College is relying on the Vendor’s experience and knowledge of these products to provide those which are most suitable and appropriate. Therefore, the Vendor warrants that the system is fit for the purpose for which it is intended as described in this document.

5.26 Final Acceptance of the System

The system proposed shall be defined to be finally accepted by the College after the installation of the equipment and successful completion of the following performance examinations: system hardware and software examination and performance, software acceptance and documentation. The College and its vendors shall be the sole judge of whether all conditions for final acceptance criteria have been met.

5.27 Non-Collusion Covenant

The Vendor hereby represents and agrees that it has in no way entered into any contingent fee arrangement with any firm or person concerning the obtaining of this Agreement. In addition, the Vendor agrees that a duly authorized Vendor representative will sign a non-collusion affidavit, in a form acceptable to the College that the Vendor firm has received from the College no incentive or special payments, or considerations not related to the provision of automation systems and services described in this Agreement.

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5.28 Vendor Not an Agent of Institution

Belmont College retains all rights of approval and discretion with respect to the projects and undertakings contemplated by this Agreement. Vendor, its officers, employees and agents shall not have any power to bind or commit the College to any decision.

6. INSURANCE

Before commencement of any work, a Certificate of Insurance executed by Vendor's insurance carrier showing required insurance coverage shall be submitted. An endorsement or statement waiving the right of cancellation or reduction in coverage unless thirty (30) days prior written notice is given to the College by registered or certified mail shall be included.

As a condition of performing work for Belmont College, Vendor must provide satisfactory evidence of insurance coverage as follows:

A. Worker's Compensation and Employer's Liability Insurance - covering

statutory obligations in the state(s) in which work is to be performed. B. Automobile Liability Insurance - with a limit of $1,000,000 per accident

covering owned, non-owned, and hired automobiles. C. Commercial General Liability Insurance - written on an OCCURRENCE

policy form that includes coverage for operations, personal injury, XCU (explosion, collapse and underground), independent Vendors, contractual, and products - completed operations with limits of liability as follows:

1. If policy is written on the 1986 ISO Simplified form:

$1,000,000 Occurrence

$2,000,000 General Aggregate

$2,000,000 Product - Completed Operations Aggregate. If the Vendor's policy's general aggregate is per job, then a $1 million limit of liability is acceptable for the general aggregate and the products - completed operations aggregate.

2. If policy is written on a form other than the 1986 ISO Simplified form:

$1,000,000 Occurrence (bodily injury and property damage combined).

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$1,000,000 Aggregate (applicable to products - completed operations only).

3. Products - completed operations liability must be maintained for not

less than one year after start of service of work. D. Other Requirements

Evidence of insurance coverage, required herein, is to be provided to the College in ACORD Certificate Form 25 or 25-S and must indicate: 1. That Commercial General Liability insurance policy includes coverage for

item specified in 5.31 C.3. above.

2. An A.M. Best rating of at least “A”.

3. That the insurance company will provide 30 days written notice of cancellation to the certificate holde

4. That “Belmont College” is additional insured on the General Liability policy

certified. 5. Any deviation in coverage provided by the Standard 1986 IS0 Simplified

General Liability policy form, and any deductible over $2,500 applicable to any coverage.

7. Vendor’s Representations and Warranties

A. COMPLIANCE WITH LAWS. Vendor, in the execution of its duties and obligations under this Agreement, agrees to comply with all applicable federal, state and local laws, rules, regulations and ordinances. B. DRUG FREE WORKPLACE. Vendor agrees to comply with all applicable federal, state and local laws regarding smoke-free and drug-free work places and shall make a good faith effort to ensure that none of its employees or permitted subcontractors engaged in the Work purchase, transfer, use or possess illegal drugs or alcohol, or abuse prescription drugs in any way. C. NONDISCRIMINATION OF EMPLOYMENT. Vendor agrees that Vendor, any subcontractor, and any person acting on behalf of Vendor or a subcontractor, shall not discriminate, by reason of race, color, religion, sex, sexual orientation, age, genetic information, disability, military status, national origin, or ancestry against any citizen of this state in the employment of any person qualified and available to perform the Work.

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Vendor further agrees that Vendor, any subcontractor, and any person acting on behalf of Vendor or a subcontractor shall not, in any manner, discriminate against, intimidate, or retaliate against any employee hired for the performance of the Work on account of race, color, religion, sex, sexual orientation, age, genetic information, disability, military status, national origin, or ancestry. [Note: References to sexual orientation and genetic information may be included or omitted pursuant to applicable Board policy and/or applicable grant funding requirements.] D. AFFIRMATIVE ACTION PROGRAM. Vendor represents that it has a written affirmative action program for the employment and effective utilization of economically disadvantaged persons pursuant to R.C. 125.111(B) and has filed an Affirmative Action Program Verification form with the Equal Employment Opportunity and Affirmative Action Unit of the Department of Administrative Services. E. CONFLICTS OF INTEREST. No personnel of Vendor who exercise any functions or responsibilities in connection with the review or approval of this Agreement or carrying out of any of the Work shall, prior to the completion of the Work, voluntarily acquire any personal interest, direct or indirect, which is incompatible or in conflict with the discharge and fulfillment of his or her functions and responsibilities with respect to the carrying out of the Work. Any such person who acquires an incompatible or conflicting personal interest on or after the effective date of this Agreement, or who involuntarily acquires any such incompatible or conflicting personal interest, shall immediately disclose his or her interest to College in writing. Thereafter, he or she shall not participate in any action affecting the Work, unless College shall determine in its sole discretion that, in light of the personal interest disclosed, his or her participation in any such action would not be contrary to the public interest. F. ETHICS COMPLIANCE. Vendor represents, warrants and certifies that it and its employees engaged in the administration or performance of this Agreement are knowledgeable of and understand the Ohio Ethics and Conflict of Interest laws. Vendor further represents, warrants, and certifies that neither Vendor nor any of its employees will do any act that is inconsistent with such laws. G. QUALIFICATIONS TO DO BUSINESS. Vendor affirms that it has all of the approvals, licenses, or other qualifications needed to conduct business in Ohio and that all are current. If at any time during the term of this Agreement Vendor, for any reason, becomes disqualified from conducting business in the State of Ohio, Vendor will immediately notify College in writing and will immediately cease performance of the Work. H. CAMPAIGN CONTRIBUTIONS. Vendor hereby certifies that neither Vendor nor any of Vendor’s partners, officers, directors or shareholders, nor the spouse of any such person, has made contributions in excess of the limitations specified in R.C. 3517.13. I. FINDINGS FOR RECOVERY. Vendor warrants that it is not subject to an “unresolved” finding for recovery under R.C. 9.24. J. DEBARMENT. Vendor represents and warrants that it is not debarred from consideration for contract awards by the Director of the Department of Administrative Services, pursuant to either R.C. 153.02 or R.C. 125.25. K. OHIO RETIREMENT SYSTEM RETIRANT. If Vendor is a PERS retirant, as such term is defined by R.C. 145.38, Vendor shall notify College of such status in writing prior to the commencement of Work. Notices pursuant to this Paragraph K shall be sent to

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College's [Director of Human Resources by mail at , by fax at , or by email at ]. College shall not be responsible for any changes to Vendor's retirement benefits that may result from entering into this Agreement. L. CONFIDENTIALITY OF EDUCATIONAL RECORDS. Vendor understands that it may, pursuant to this Agreement, generate or otherwise be in possession of confidential education records regarding College’s students, and that these records are protected by federal law including, inter alia, the Family Educational Rights and Privacy Act (“FERPA”), 20 U.S.C.A. 1232g. Vendor further understands that it may not share or disclose these education records with any party other than College, without both College’s and the relevant student's consent. M. OHIO SERVICES AND OFFSHORE SERVICES. The Vendor affirms to have read and understands Executive Order 2011-12K and shall abide by those requirements in the performance of this Agreement. Notwithstanding any other terms of this Agreement, College reserves the right to recover any funds paid for services the Vendor performs outside of the United States for which it did not receive a waiver. College does not waive any other rights and remedies provided College in this Agreement. N. AFFIDAVIT OF TAX LIABILITY [Note: This provision is to be used by technical colleges and non-state community colleges only, and only where the contract is let by competitive bid.] Pursuant to R.C. 5719.042, Vendor’s Personal Property Tax Affidavit atta

O. BOYCOTTING. Pursuant to R.C. 9.76(B), Vendor warrants that Vendor is not boycotting any jurisdiction with whom the State of Ohio can enjoy open trade, including Israel, and will not do so during the term of the resulting contract. P. REPAYMENT. If the representations and warranties in Paragraphs I or J of this Article XIV are found to be false, this Agreement is void ab initio and Vendor shall immediately repay to College any funds paid under this Agreement.

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Appendices APPENDIX “A” – Existing site documentation

The following information will ONLY be provided at the mandatory bidder meeting: Appendix A Part 1 (PDF) – Main Campus Building Layouts Appendix A Part 2 (PDF) – Harrison County Center Building Layouts Appendix A Part 3 (PDF) – Network diagram

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APPENDIX “B” – MANDATORY BID RESPONSE FORM – NO. BC-17-0002 Network Infrastructure Upgrade [Bidder: for use in section seven of your proposal] TO: Belmont College August 14, 2017 68094 Hammond Road St. Clairsville, Ohio 43950 ATTENTION: Purchasing Administrator The contractor in compliance with the Request For Proposal for the Network Infrastructure Upgrade project having examined the RFP documents and being familiar with the site of the proposed project including the availability of materials and labor, hereby proposes to furnish and install all labor, materials, tools, equipment, machinery, and all services to provide work described herein in accordance with the RFP documents for the amounts stated below. Bid prices must be guaranteed for a minimum of 120 days from bid opening to allow for purchase authorization and contract development. This project requires purchase authorization by the College’s Board of Trustees and is subject to the timelines required to obtain such approval. Contractor, if awarded a contract, agrees to commence work upon receipt of a written “Notice to Proceed/Letter of Intent” / Purchase Order and to fully complete the work in a mutually agreeable time. Contractor understands that the College reserves the right to reject any or all proposals and to waive any informalities therein.

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8. BID SCOPE

Please indicate [x] which PART(S) for which you are providing a bid. [ ] PART ONE -Core Switching

[ ] PART TWO -Network Security/Firewall [ ] PART THREE -Edge switching

9. PART ONE – Core Switching

1. COMPONENTS, HARDWARE, SOFTWARE (Must Provide supporting Bill of material with unit pricing)

$______________

_________________________________________Dollars (in words)

2. ADDITIONAL EQUIPMENT, SUPPLIES OR SERVICES (list)

$______________ ___________________________________________Dollars (in words)

3. INSTALL LABOR AND PROJECT MGMT $______________ ___________________________________________Dollars (in words)

4. TRAINING FOR AT LEAST (3) I.T. SUPPORT STAFF $______________ ___________________________________________Dollars (in words)

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5. PERFORMANCE BOND $______________ __________________________________________Dollars (in words)

6. WARRANTY

4 HR hardware replacement, 24 x 7 call in support, all firmware and software upgrades and patches for 36 months after day of equipment acceptance

$______________ __________________________________________Dollars (in words) GRAND TOTAL PART ONE:

$______________ ___________________________________________Dollars (in words)

10. PART TWO – Network Security/Firewall

1. COMPONENTS, HARDWARE, SOFTWARE (Must provide supporting Bill of material with unit pricing)

Firewall

$______________ _________________________________________Dollars (in words)

Url Filtering

$______________ _________________________________________Dollars (in words)

IPS on Firewall

$______________ _________________________________________Dollars (in words)

Zero Day Detection/Advanced Threat

$______________ _________________________________________Dollars (in words)

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Bundle Discount

$______________ _________________________________________Dollars (in words)


$______________ ___________________________________________Dollars (in words)

3. INSTALL LABOR AND PROJECT MGMT

$______________ ___________________________________________Dollars (in words)


5. PERFORMANCE BOND $______________ __________________________________________Dollars (in words)

6. WARRANTY

4 HR hardware replacement, 24 x 7 call in support, all firmware and software upgrades and patches for 36 months after day of equipment acceptance

$______________ __________________________________________Dollars (in words)

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GRAND TOTAL PART TWO:

$______________ ___________________________________________Dollars (in words)

11. PART THREE – Edge Switching

1. COMPONENTS, HARDWARE, SOFTWARE

Supporting Bill of material with unit pricing required. Spare parts inventory to support overnight replacement plan

$______________

_________________________________________Dollars (in words)


$______________ ___________________________________________Dollars (in words)

3. INSTALL LABOR AND PROJECT MGMT

$______________ ___________________________________________Dollars (in words)


5. PERFORMANCE BOND

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$______________ __________________________________________Dollars (in words)

6. WARRANTY

Next Business Day hardware replacement, 24 x 7 call in support, all firmware and software upgrades and patches for 36 months after day of equipment acceptance

$______________ __________________________________________Dollars (in words) GRAND TOTAL PART THREE:

$______________ ___________________________________________Dollars (in words)

MULTIPLE PART DISCOUNT STRUCTURE Explain and Define by percentage any applicable multi-PART discounts that might apply. Description: _____________________________________________________________________ Discount percentage: __________________________________________________

The undersigned agrees to the provisions of contract documents and hereby affix authorized signature(s): Signature(s):_____________________________________________________ Title:____________________________________________________________

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Company Name:__________________________________________________ Address: ________________________________________________________ City: __________________________ State _________Zip Code____________ Telephone Number: ________________ Fax Number:___________________ Email Address: __________________________________________________ Print Name of Signature: __________________________________________ Date: ___________________________________________________________ IT IS MANDATORY OF ALL CONTRACTORS TO RETURN THIS SHEET FULLY COMPLETED WITH THEIR PROPOSAL.

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RESPONDENT AFFIRMATION AND DISCLOSURE Respondent acknowledges that by signing the RFP submittal, that it affirms, understands, and will abide by the requirements of Executive Order 2011-12K issued by Ohio Governor John Kasich. If awarded a contract, the Respondent will become the Contractor and affirms that both the Contractor and its Subcontractors shall perform no services requested under the contract resulting from this RFP outside of the United States. The Executive Order is available at the following Web site: http://governor.ohio.gov/Portals/0/pdf/executiveOrders/EO%202011-12K.pdf. The Respondent shall provide the locations where services under this RFP will be performed in the spaces provided below or by attachment. Failure to provide this information as part of its RFP submittal will cause the Respondent to be deemed non-responsive and no further consideration will be given to its RFP submittal. If the Respondent will not be using Subcontractors, indicate “Not Applicable” in the appropriate spaces. 1. Principal business location of Contractor: Address City, State, Zip 2. Location where services will be performed by Contractor: Address City, State, Zip Locations where services will be performed by Subcontractors: Address City, State, Zip Address City, State, Zip Address City, State, Zip 3. Location where state data will be stored, accessed, tested, maintained, or backed-up, by Contractor:

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Address City, State, Zip Locations where state data will be stored, accessed, tested, maintained, or backed-up by Subcontractors: Address City, State, Zip Address City, State, Zip