REQUEST FOR PROPOSAL HVAC PREVENTATIVE MAINTENANCE AND REPAIR QUESTIONS AND ANSWERS RFP No. S17-002 Q&A #: 1 Date: March 30, 2017 Please note the clarification and/or additional information for the solicitation referenced above. 1. Q: Are as-builts available for the noted buildings? A: Not in the timeframe of the solicitation, however, the successful respondent, once awarded, can inquire as to what is on file with the building inspections department that may have archives available. 2. Q: 4.1.11 mentions a dye requirement. Is leak detection also acceptable? A: Yes. 3. Q: Are respondents to wait to price out the TBD areas? A: Yes. The TBD areas do not require a price at this time. 4. Q: Are filter changes required with this scope of work? A: No. A separate vendor is in place for filters. A copy of a recent invoice with filter-type detail is attached. 5. Q: The solicitation states that no price increase shall be permitted. Is it expected that there shall be no price increase for the first 3-year term or for both 1-year renewals also? A: A price increase is not permitted without cost-of-service delivery verification and approval by the City. The price of services specified cannot increase more than 25% over the life of the agreement including the renewal periods. 6. Q: Attachment C lists the Golf Course. Is this the Crystal Falls Golf Course? A: Yes. 7. Q: Is the sign-in sheet available from the pre-solicitation meeting? A: Yes. Attached. Approved by _________________________________________ Joy Simonton, General Services Manager
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REQUEST FOR PROPOSAL
HVAC PREVENTATIVE MAINTENANCE AND REPAIR
QUESTIONS AND ANSWERS
RFP No. S17-002 Q&A #: 1 Date: March 30, 2017
Please note the clarification and/or additional information for the solicitation referenced above.
1. Q: Are as-builts available for the noted buildings?
A: Not in the timeframe of the solicitation, however, the successful respondent, once awarded, can inquire as to what is on file with the building inspections department that may have archives available.
2. Q: 4.1.11 mentions a dye requirement. Is leak detection also acceptable?
A: Yes.
3. Q: Are respondents to wait to price out the TBD areas?
A: Yes. The TBD areas do not require a price at this time.
4. Q: Are filter changes required with this scope of work?
A: No. A separate vendor is in place for filters. A copy of a recent invoice with filter-type detail is attached.
5. Q: The solicitation states that no price increase shall be permitted. Is it expected that there shall be no price increase for the first 3-year term or for both 1-year renewals also?
A: A price increase is not permitted without cost-of-service delivery verification and approval by the City. The price of services specified cannot increase more than 25% over the life of the agreement including the renewal periods.
6. Q: Attachment C lists the Golf Course. Is this the Crystal Falls Golf Course?
A: Yes.
7. Q: Is the sign-in sheet available from the pre-solicitation meeting?
A: Yes. Attached.
Approved by _________________________________________
Joy Simonton, General Services Manager
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INVOICETEX-AIR FILTERS I AIR RELIEF TECHNOLOGIES, INC. INVOICE NUMBER:
5757 EAST ROSEDALE STREETFORT WORTH, TEXAS 76112 258641wwwexeJrfiItercom
INVOICE DATE:
FAX (817) 496-3430
Oct 17, 2OI6AGE:
ISOLD TO: SHIP TO:
CITY OF LEANDER REF:SO#301 16802200 WEST W1LUS STLEANDER,TX 78641
CUSTOMER ID CUSTOMER P0 PAYMENT TERMS
I-FANflFR(ITY(F I M.f ‘A t-
__________
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___________________________________ ______
QUANTITY ITEM DESCRIPTION BACKORDER UNIT PRICE EXTENSION