Request for Proposal from MSME only · suppliers, through a bidding process, to submit a proposal on a specific commodity or service. Selected Bidder The bidder selected for supply

RFP No. F.1 (B-6)/JMRC/ Store/Part I/16 Dated: 30.09.2019

(Signature of the authorised person of the bidder) Page 1

Price: Rs. 590 (Inclusive of GST)

JAIPUR METRO RAIL CORPORATION LTD.

Request for Proposal from MSME only

SUPPLY OF STEEL ALMIRAH & STEEL OPEN RACK

Jaipur Metro Rail Corporation Ltd. Admin Building, Metro Depot, Bhrigu Path, Mansarovar, Jaipur -302020

Website: https://www.transport.rajasthan.gov.in/jmrc

Email: [email protected]

CIN: U60221RJ2010SGC0306



Contents 1. NOTICE INVITING BIDS ........................................................................................................................ 3

2. DEFINITIONS......................................................................................................................................... 4

3. INSTRUCTIONS TO BIDDERS ............................................................................................................. 5 3.1 GENERAL INSTRUCTIONS TO BIDDERS ........................................................................................... 5

3.2 SUBMISSION OF BID ........................................................................................................................... 6

3.3 EVALUATION OF BID DOCUMENTS ................................................................................................... 6

3.4 PERFORMANCE SECURITY DEPOSIT AND AWARD OF CONTRACT ............................................. 7

4. SPECIAL CONDITIONS OF CONTRACT ............................................................................................. 7 4.1 GENERAL CONDITIONS OF CONTRACT ........................................................................................... 7

4.2 DELIVERY SCHEDULE ........................................................................................................................ 8

4.3 PAYMENT TERMS & SCHEDULE ........................................................................................................ 8

4.4 FAILURE TO SUPPLY OF GOODS AS PER THE PURCHASE ORDER/ CONTRACT........................ 9

4.5 CONCILIATION, ARBITRATION & JURISDICTION ............................................................................. 9

4.6 FORCE MAJEURE .............................................................................................................................. 10

CHECK LIST OF DOCUMENTS TO BE ENCLOSED ...................................................................................... 11

ANNEXURE – II, FORM-I .............................................................................................................................. 12 DECLARATION FOR ACCEPTANCE OF TERMS & CONDITIONS OF RFP & GCC ...................................... 12

ANNEXURE – II, FORM-II ............................................................................................................................ 13 BIDDER’S PROFILE AND DOCUMENTSOF THE BIDDER ............................................................................ 13

ANNEXURE – III............................................................................................................................................. 15 FINANCIAL BID ................................................................................................................................................ 15

ANNEXURE-IV ............................................................................................................................................... 16 (PERFORMANCE BANK GUARANTEE (TO BE SUBMITTED BY THE SELECTED BIDDER ONLY) ............ 16

ANNEXURE-V Form B .................................................................................................................................. 18 FORMAT OF AFFIDAVIT ........................................................................................................................................ 18



1. NOTICE INVITING BIDS

i. Jaipur Metro Rail Corporation (JMRC) invites Bids from MSME for supply of Steel

Almirah and Steel Open Racks to JMRC.

ii. Schedule to the invitation of Bids:

S. No.

Item Particulars

a) RFP No No.F.1(B-6)/JMRC/Store/Part I/16

Dated: 30.09.2019

b) Name of work/ Contract RFP FOR SUPPLY OF STEEL ALMIRAH &

STEEL OPEN RACK

c) Estimated Cost Rs.1,91,800/-

d) Cost of Bid Document (Tender fee)

(Non-Refundable)

Rs. 590 ( Rupees Five Hundred Ninety only)

e) RFP Download/Sale Start Date 30.09.2019 by 1800 Hrs.

f) Last date & time for physical

submission of Bid

09.10.2019 up to 1500 hrs.

g) Bid Opening Date/Time 09.10.2019 up to 1600 hrs.

h) Websites for downloading Tender

Document/subsequent

clarification/ modification, if any

https://www.transport.rajasthan.gov.in/jmrc

http://www.sppp.rajasthan.gov.in

i) Bid Validity 90 Days from the last date of opening of

Technical Bid.

j) Venue of Technical Bid opening and Financial Bid opening

2nd Floor,Admin Building, Metro Depot, Bhrigu Path, Mansarovar, Jaipur-302020

Executive Director (Corporate Affairs) Jaipur Metro Rail Corporation, Jaipur.



2. DEFINITIONS

Agency / Supplier The Bidder, selected by JMRC in pursuance of the selection

process consequent to this bidding for supply of Steel Almirah

and Steel Open Rack

Authority Jaipur Metro Rail Corporation Limited (JMRC)

JMRC’s website www.jaipurmetrorail.in

Contract price/

Contract amount

The Contract amount finally approved by JMRC for the entire

supply of respective Package as mentioned in LOA.

Corporation/JMRC/

Jaipur Metro

Jaipur Metro Rail Corporation Ltd.

Letter of Acceptance

(LOA)

Letter of Acceptance - Letter from Corporation to the successful

bidder and outlining the terms and rates for the supply.

RFP document/

Tender document/

Bid document/

Bidding document

Request for Proposal (Bid document or tender document), an

early stage in procurement process, issuing an invitation for

suppliers, through a bidding process, to submit a proposal on

a specific commodity or service.

Selected Bidder The bidder selected for supply of Steel Almirah and Steel Open

Rack as per the scope of contract defined in this document.

GST Goods & Services tax



3. INSTRUCTIONS TO BIDDERS

3.1 GENERAL INSTRUCTIONS TO BIDDERS

i. As per S. O. 165 of Finance Department (General Financial & Accounts Division)

notification of dated 19 November 2015, it is mandatory to procure the goods in the

Schedule, only MSME shall submit its bids in pursuance to this RFP.

ii. JMRC’s General Conditions of Contract (GCC) is a part to this bidding Process and

applicable to the contract executed in pursuance of this. Bidders are advised to

carefully read the GCC uploaded on the JMRC website

https://www.transport.rajasthan.gov.in/jmrc

iii. By submitting the Proposal, the Applicant agrees to all the points explicitly included

in the scope of work & all other terms & conditions mentioned in the document.

iv. The bidder will be bound by the details furnished by him / her to the Corporation

while submitting the tender or at subsequent stage. In case, any of such documents

furnished by him/her is found to be false at any stage, it would be deemed to be a

breach of terms of contract making him / her liable for legal action besides

termination of contract & forfeiture of Security Deposit.

v. If any change/deletion is made by the Bidder in the bidding document and if the same

is detected at any stage even after the award of the tender, full Performance Security

Deposit will be forfeited and the contract will be terminated at the risk and cost of

bidder.

vi. Alterations or overwriting, if any, should be legible and signed by the bidder alongside

such alterations or overwriting. However, whitener should not be used for any

alterations.

vii. The rates must be quoted both in words and figures in the Financial Bid. If there is

any difference in words and figures, the amount quoted in words shall be considered.

viii. If the required document(s)/annexure(s) is/are missing in the Bid, the Corporation

may reject the Bid.

ix. The proposal should not contain any conditional offer. Bids containing such offers

may be rejected.

x. The bidder shall submit copy of income tax registration (PAN) and TIN/GST

registration number along with submission of bid proposal.

xi. Any action on the part of the bidder to influence any officer of JMRC or canvassing in

any form shall render the bid liable for rejection.

xii. Bids complete in all respects must be filed not later than the time and date indicated

in this bidding document. JMRC may, at its discretion, extend this deadline for the

submission of Bids by amending the bidding document and in that case all rights and

obligations of JMRC and the Bidders previously subject to the original deadline shall

thereafter be subject to the deadline as extended.

xiii. Prices should be quoted FoR at JMRC office, Jaipur. No other charges shall be paid

by JMRC except for the applicable taxes, if quoted in the financial bid.

xiv. JMRC may at its sole discretion and at any time during the processing of Tender,

disqualify any bidder from the Tendering process if the bidder has –

a. Submitted the Tender after the prescribed date and time of submission of bids.



b. Made misleading or false representations in the forms, statements and

attachments submitted in proof of the eligibility requirements.

c. If found to have a record of poor performance such as abandoning works, not

properly completing the contract, delaying completion, being involved in litigation

or financial failures, etc.

d. Submitted BID document, which is not accompanied by required documentation,

Tender fee is non-responsive.

e. Submitted more than one bid. This will cause disqualification of all bids

submitted by such applicants except the last bid received.

3.2 SUBMISSION OF BID

The Proposal duly filled in and complete in all respects must be submitted in a sealed

envelope at the JMRC office clearly marked as "RFP FOR SUPPLY OF STEEL ALMIRAH

& STEEL OPEN RACK ", addressed to:

Executive Director (Corporate Affairs),

Jaipur Metro Rail Corporation Ltd,

2nd Floor, Admin Building, Metro Depot, Bhrigu Path, Mansarovar, Jaipur-302020

and must be dropped in the Bid Box labelled for the purpose and kept at the above

address. RFP No. must also be endorsed on this envelope. Please also indicate on the

cover itself the name, full address, telephone/mobile numbers and e-mail of the Contact Person of the bidder.

The above envelope shall contains two envelopes as detailed in Annexure-I, i.e.

Envelope-A (Technical Bid) and Envelope-B (Financial Bid).

Bids received after last time and date will not be considered. Bids sent by FAX, post

or e-mail will not be considered.

The bidder shall submit its Financial Bid in the prescribed Format as per Annexure-III. It is to be noted that the quoted rates by the bidder shall be exclusive of GST/Tax

in the Financial Bid and shall be payable separately on actual basis.

3.3 EVALUATION OF BID DOCUMENTS

i. The bids will be opened at the time; date and place as per schedule specified in the

Notice Inviting Bids of this RFP in the presence of Bidders or their authorized

representatives who choose to attend the opening of Bid. The bidders or their

authorized representatives who are present to witness the Bid opening shall sign a

register evidencing their attendance as a witness to the Bids opening process. In the

event of the specified date of Bid opening being declared a holiday, the Bids will be

opened on the next working day at the same time and place or on any other day/time,

as intimated by the JMRC.

ii. The bidders are required to spell out the rates of GST separately, if applicable. The

prices quoted are firm and final and inclusive of all other taxes and duties except GST

and no claim on account of any tax/duties will be entertained.

iii. If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price will prevail and the total price

will be corrected. If there is a discrepancy between words and figures, the amount in

words will prevail for calculation of price.



iv. The Bidder whose Bid is responsive, complete and in accordance with the

Bidding Document and has been determined to be the most advantageous offer (L-1)

to JMRC will be adjudged as successful Bidder. The Lowest Bid will be decided upon

the lowest total price quoted by the Bidder in the Financial Bid Format given at

Annexure-III.

v. In exceptional circumstances, prior to the expiration of the bid validity period, the

Authority may request bidders to extend the period of validity of their Bids. A Bidder

granting the request shall not be required or permitted to modify its bid. The request

and the responses shall be made in writing.

3.4 PERFORMANCE SECURITY DEPOSIT AND AWARD OF CONTRACT

i. The Successful Bidder(s) shall be notified through a Letter of Acceptance (LoA) sent

through email to be confirmed in writing by Registered/Speed Post/ By hand that its

Bid has been accepted.

ii. Upon receipt of the ‘LoA’, the Successful Bidder (s) shall return one copy of the LoA

duly signed and unequivocally accepted and stamped by its authorized signatory

within 7 days from the date of issue of Letter of Acceptance.

iii. The successful Bidder shall submit a Performance Security Deposit equal to 5% of the

contract Amount, in the form of Demand draft or Bank Guarantee from any scheduled

bank (Annexure-IV) in favour of Jaipur Metro Rail Corporation Ltd within 7 days from

the date of issue of LoA. The Performance Bank Guarantee (Security Deposit) should

remain valid for a minimum period of 90 days beyond the date of completion of all

contractual obligations of Agency including warrantee i.e., up to 3 months from the

date of LoA.

iv. After deposition of Performance Security, Purchase Order(s) shall be issued to the

Agency/ successful bidder(s) for supply of required Steel Almirah and Steel Open

Rack.

v. After completion of all contractual obligations including warrantee, Performance

Security Deposit shall be returned/ discharged to the successful Agency within 30

days.

4. SPECIAL CONDITIONS OF CONTRACT

4.1 GENERAL CONDITIONS OF CONTRACT

i. The GCC (General Conditions of Contract) of JMRC as available on JMRC website is

applicable as a whole on this RFP process and the pursuant contract. However, wherever

the provisions contained in this RFP are in conflict with the GCC, the provisions

contained in the RFP shall prevail.

ii. The Agency shall be responsible for the proper transportation and packaging so as to

avoid damage under normal conditions of transport and delivery of material in the good

condition to JMRC.

iii. All goods must be sent freight paid (FoR at JMRC stores, 2nd Floor, Admin Building,

Metro Depot, Bhrigu Path, Mansarovar, Jaipur) and no payment shall be made by JMRC

at the time of receipt of supplies.

iv. The Agency shall indemnify JMRC from/ against any claims made or damages

suffered by JMRC by reason of any default on the part of the Agency in the due

observance and performance of the provisions of any law which may be related to the



purpose of this Agreement and to the area in which premises are located.

v. The agency shall submit an affidavit in Form B (Annexure V) along with dully filled bid

document as per clause 11 of S.O.165.

4.2 DELIVERY SCHEDULE

The Selected Bidder shall ensure that all the required quantities of the ordered Steel

Almirah and Steel Open Racks are supplied as per delivery schedule mentioned

herewith.

S.No. Detail

s

Delivery Schedule in Calendar Days

1. Supply Within 15 working days from the issue of Purchase Order

4.3 PAYMENT TERMS & SCHEDULE

a. 100% payment against the supplied quantity shall be made after satisfactory delivery

of the goods against the supply order.

b. The Agency shall request for payment to the Authority in writing, accompanied by

original GSTIN invoice (in triplicate copy) describing, as appropriate, the goods

delivered and related services performed, together with the required documents, and

upon fulfilment of all the obligations stipulated in the Contract.

c. Due Payments shall be made promptly by the Authority, generally within thirty (30)

days after submission of an invoice or request for payment by the Agency, which is

accepted by the Authority.

d. In case of disputed items, disputed amount shall be withheld and will be paid only after

settlement of the dispute.

e. Advance Payments will not be made.

f. Any penalties/ liquidated damages, as applicable, for delay and non-performance, as

mentioned in this RFP, will be deducted from the payments for the respective

milestones.

g. Taxes (If any), as applicable, will be deducted at source, from due payments, as per the

prevalent rules and regulations. If it is required under law to deduct some statutory

taxes at source, these will be deducted before the release of such payment(s). Necessary

certificate of deduction of Tax at source shall be issued and furnished to the Agency by

JMRC.

h. No amount of interest will be payable by JMRC, in case of delay or on any other count.

i. In case there is a waiver/ exemption/ benefit of any taxes, duties, levies etc. in full or

part, the JMRC shall issue, if required, the necessary certificates to the Agency /

Supplier to take advantage of such benefits. The Agency shall be obliged to obtain such

benefits from the respective authorities duly adhering to the conditions prescribed.

Such benefit shall be passed on to the JMRC.

j. The tax (es) as applicable and if quoted extra in the financial bid, shall be paid as per

prevalent/ actual rates.



4.4 FAILURE TO SUPPLY OF GOODS AS PER THE PURCHASE ORDER/ CONTRACT

The Agency shall supply the items as per the requirement of the Corporation spelt out

in purchase order. Delay in supplies of these items in terms and conditions of this tender/ contract will be termed as default on the part of the agency/supplier.

a. Liquidated Damages:

In case of any default of Agency, JMRC shall have the right to recover from the Agency

Liquidated Damages which may be in addition to penalty as defined at (b) below.

In the event of the Agency's failure to supply the goods as specified in the P.O., the

Corporation may, at its discretion, withhold any payment until the completion of the

contract. The Corporation may also deduct from the Agency as agreed, liquidated

damages amounting to the sum of 0.5 % to of the purchase order price of the delayed

/undelivered stores/ services mentioned above (i.e. the entire actual payable amount

in respect of the particular lot with regard to which the delay has occurred) for every

week of delay or part of a week unless prior extension of time has not been granted

by the authority under clause 4.8 (ii), subject to the maximum value of the Liquidated

Damages being not higher than 10% of the total value of the purchase order (with

regard to which the delay has occurred) which may be in addition to Risk and Cost

action as defined at (c) below.

b. Penalty for significant deficiencies in Services:

In case of significant deficiencies in Services causing adverse effect on the work or on

the reputation of the Corporation, whole or part of the Performance Security Deposit

will be confiscated, in addition to Liquidated Damages as defined in (i) above. Other

penal action including debarring for a specified period/black listing may also be

taken. JMRC also reserves the right to raise justifiable claims in the event of breach

of contract or deficiency in service by the Agency.

c. Risk and Cost:

In case of default, JMRC will have the right to get work executed from other agencies

at the risk and cost of the agency. The cost difference between the alternative

arrangements and tenderized value will be recovered from the agency along with other

incidental charges. In case of execution of work through alternative sources and if

price is lower, no benefit on this account will be passed on to the agency.

4.5 CONCILIATION, ARBITRATION & JURISDICTION

a. In the event of dispute or difference arising between JMRC and the Agency, the same

shall be discussed in the first instance between the representatives of the Agency and

Executive Director (Corporate Affairs).

b. If the dispute is not settled amicably, the matter shall be addressed by the aggrieved

party to the Authorised signatory of the other party within 21 days of arising of such

a claim. If the issue is not resolved within 30 days of receipt of the claim by the

respondent party, the aggrieved party shall refer the claim for Arbitration to Managing

Director (MD) of JMRC within 10 days after the passage of this time. The MD, JMRC

would appoint the Sole Arbitrator/a panel of Arbitrators of the dispute whose decision

shall be final and binding on both the parties. Arbitration proceedings will be assumed

to have commenced from the day a written and valid demand for arbitration is received

by the MD, JMRC. The place of arbitration will be Jaipur. Wherever applicable, the

provisions of the Arbitration and Conciliation Act, 1996 shall apply.



c. The courts at Jaipur shall have exclusive jurisdiction over all matters arising out of

this tender process or out of the Agreement pursuant to it or out of any arbitration

hereunder.

4.6 FORCE MAJEURE

a. Delay in performance or non-performance of any obligation contained herein shall

be excused to the extent such failure or non-performance is caused by force majeure.

b. In pursuant to this tender process, ‘force majeure’ shall mean any cause or event

preventing performance of an obligation under this tender or Agreement under this

tender, which is beyond the reasonable control of either party hereto, and which by

the exercise of due diligence, could not have been avoided or overcome, including

fire, flood, sabotage, shipwreck, embargo, explosion, terrorist attack, labour trouble,

accident, riot, acts of governmental authority (including acts based on laws or

regulations now in existence as well as those enacted in the future), acts of God.

c. It is expressly agreed that the Agency’s ability to provide services to a third party at

a price more advantageous to itself or Agency’s economic hardship shall not

constitute a force majeure event.



ANNEXURE – I

CHECK LIST OF DOCUMENTS TO BE ENCLOSED

ENVELOPE-A: LIST OF DOCUMENTS TO BE SUBMITTED IN TECHNICAL BID

S. No.

Proposal will contain the following documents : Whether enclosed

1. All pages of RFP excluding Annexure duly signed by the Authorised Signatory of the Bidder firm.

Yes/No

2. Annexure – I : This Check List duly ticked and signed Yes/No

3. Annexure-II, Form-I: Declaration for acceptance of Terms & Conditions of the Request for Proposal (RFP) & GCC, duly filled & signed.

Yes/No

4. Annexure-II, Form-II: Bidder's Profile duly filled, signed Yes/No

5. GST/TIN Registration Certificate Yes/No

6. Copy of PAN Card Yes/No

7. Annexure-IV: Performa of Performance Bank Guarantee Yes/No

8. Cost of Bid document (DD/ Banker Cheque or JMRC receipt) Yes/No

9. Annexure-V, Form B: Format of Affidavit Yes/No

ENVELOPE- B: LIST OF DOCUMENTS TO BE SUBMITTED IN FINANCIAL BID

S. No.

Proposal will contain the following documents : Whether enclosed

1. Annexure-III, Financial Bid duly filled in and signed Yes/No



ANNEXURE – II, FORM-I

Date: ………………….

DECLARATION FOR ACCEPTANCE OF TERMS & CONDITIONS OF RFP & GCC

We, ……………………………………………..................……………., having our office at

…………………………………………………………………………………………………, agree to all

the Terms & Conditions of both General Conditions of the Contract (GCC) as available on

the official website of JMRC and of the Request For Proposal (RFP) No.

____________________________________________, dated_______________ issued by JMRC for

supply of Steel Almirah and Steel open Rack.

Our offer will remain valid for 90 days from the date of opening of Technical Bid.

Date Signature

Place Name

Seal of Authorised Signatory



ANNEXURE – II, FORM-II

BIDDER’S PROFILE AND DOCUMENTSOF THE BIDDER

Please find enclosed signed copy of the Profile, and the other requisite documents

as mentioned herein.

1. Name of the RFP

RFP FOR SUPPLY OF STEEL ALMIRAH AND STEEL OPEN

RACKS

2. Name of the Bidder Firm

3. Date when incorporated/

Registered.

4. Profile of the Firm

Proprietor/ Partnership/ Private limited/ Public Limited.

Constitution of the firm

5. Broad business activities

carried out by the firm

6. Office Address of bidder

(With Pin Code)

Name of contact person

Telephone Nos.

(With STD Code)

Mobile No.

Fax Nos. (With STD Code)

E-mail ID

7. GST/TIN Registration No.(As applicable, copy to

be enclosed )

8. PAN Card No. (copy

enclosed)

9.

a) Name and designation of

the authority that is

authorized to sign the

tender document

b) Address

10. Tender Fee Details of the Cash Receipt/DD/Bankers cheque

11. Other documents attached :

a) Registration details

Registration Certificate/ partnership deed/ Certificate of

incorporation

b) Certificate of having not

black listed as per clause

3.2(4)



We hereby certify that all the information provided above is correct and true to the

best of our knowledge.

Date Signature

Place Name

Seal of Authorised Signatory

Note: Additional pages, duly signed may be attached wherever necessary.

Documentary proofs are to be attached.



ANNEXURE – III

FINANCIAL BID

(The filled & signed financial bid is to be placed in financial bid envelop only)

Tender Inviting Authority: Jaipur Metro Rail Corporation Limited (JMRC)

Name of Work: Supply of Steel Almirah and Steel Open Rack

RFP No. :F.1(B-6)/JMRC/Stores/Part I/16 Dated :

Bidder Name:

Sr.

No. Item Size Estimated

Quantity

(Nos.)

Make/

Model

Unit

Rate

Total

Price

(1) (2) (3) (4) (5) (6) (7)= (4) x (6)

1.

Steel

Almirah

Full size Slimline Steel Almirah with 4

Adjustable shelves

20/22 Gauge

Grey colour

Size: 1950mm (H)* 900 mm (W)*507mm (D)

Weight: 71 kg

Unique handle design with lock

7

2. Steel Open

Racks

Steel Open Racks

Size: 6 ft (H)*3 ft (W)*15 inch (D)

20 Gauge

Grey colour

14

3. Total Amount (in Rs.)

4. GST/Tax @

5. Total amount including taxes (for evaluation purpose) (S. No. (3)+(4) above)

6. Total (in words) Rupees……………………………………………………………………………………..

Note:

a) The price quoted above is valid up to 90 days from the date of bid submission.

b) The price quoted above shall be FoR inclusive of all other taxes/charge except GST

nothing shall be paid extra.

c) The evaluation shall be on total cost to JMRC inclusive of all taxes & levies except GST.

d) GST shall be payable as per applicable rate at the time of billing.

Name:

Bidding Firm:

Address:



ANNEXURE-IV

(PERFORMANCE BANK GUARANTEE (TO BE SUBMITTED BY THE SELECTED BIDDER

ONLY)

(From a Nationalised/ Scheduled bank having its branch at Jaipur)

(Payable at par at Jaipur)

To,

Managing Director,

Jaipur Metro Rail Corporation Limited (JMRC),

Jaipur.

1. In consideration of Jaipur Metro Rail Corporation Limited (JMRC) (herein after called

"JMRC") having agreed to exempt M/s .......................... (herein after called "the said

Supplier" from the demand, under the terms and conditions of RFP

No..................................dated .....................(Including subsequent clarification/

corrigendum/ amendment, if any), LOA No. .......... dated .......... and subsequent agreement

to be signed between JMRC through ....................... and ....................... (Supplier) for the

work .................(hereinafter called "the said Contract") of Performance Security Deposit for

the due fulfilment by the said Supplier of the terms and conditions contained in the said

Contract, on production of a Bank Guarantee for Rs...................(rupees

........................................only), we ...................(indicate the name of the Bank), (hereinafter

referred to as "the Bank") at the request of ..................Supplier(s) do hereby undertake to

pay to JMRC an amount not exceeding Rs...................(Rupees..................................only)

on demand.

2. We ................. (indicate the name of Bank), do hereby undertake to pay Rs....................

(Rupees............................only), the amounts due and payable under this guarantee without

any demur or delay, merely on a demand from JMRC. Any such demand made on the bank

by JMRC shall be conclusive as regards the amount due and payable by the Bank under

this guarantee. The Bank Guarantee shall be completely at the disposal of JMRC and we

....................... (indicate the name of Bank), bind ourselves with all directions given by JMRC

regarding this Bank Guarantee. However, our liability under this guarantee shall be

restricted to an amount not exceeding Rs...................... (Rupees....................only).

3. We.......................(indicate the name of Bank), undertake to pay to JMRC any money so

demanded notwithstanding any dispute or disputes raised by the supplier(s) in any suit or

proceeding pending before any Court or Tribunal or Arbitrator etc. relating thereto, our

liability under these presents being absolute, unequivocal and unconditional.

4. We.....................(indicate the name of Bank) further agree that the performance guarantee

herein contained shall remain in full force and effective up to <DATE> and that it shall

continue to be enforceable for above specified period till all the dues of JMRC under or by

virtue of the said Contract have been fully paid and its claims satisfied or discharged or till

JMRC certifies that the terms and conditions of the said Contract have been fully and

properly carried out by the said Supplier(s) and accordingly discharges this guarantee.

5. We ...........................(indicate the name of Bank) further agree with the JMRC that JMRC

shall have the fullest liberty without our consent and without affecting in any manner our

obligations hereunder to vary any of the terms and conditions of the said Contract or to



extend time of performance by the said Supplier(s) from time to time or to postpone for any

time or from time to time any of the powers exercisable by JMRC against the said Supplier(s)

and to forbear from or enforce any of the terms and conditions relating to the said Contract

and we shall not be relieved from our liability by reason of any such variation, or extension

being granted to the said Supplier(s) or for any forbearance, act or omission on the part of

JMRC or any indulgence by JMRC to the said Supplier(s) or by any such matter or thing

whatsoever which would but for this provision, have effect of so relieving us.

6. The liability of us ............................. (indicate the name of Bank), under this guarantee

will not be discharged due to the change in the constitution of the Bank or the supplier(s).

7. We .............................. (indicate the name of Bank), lastly undertake not to revoke this

guarantee except with the previous consent of JMRC in writing.

8. This performance Guarantee shall remain valid and in full effect, until it is decided to be

discharged by JMRC. Notwithstanding anything mentioned above, our liability against this

guarantee is restricted to Rs........................... (Rupees..............................only).

9. It shall not be necessary for JMRC to proceed against the supplier before proceeding

against the Bank and the guarantee herein contained shall be enforceable against the Bank

notwithstanding any security which JMRC may have obtained or obtain from the supplier.

10. We .............................. (Indicate the name of Bank) verify that we have a branch at

Jaipur. We undertake that this Bank Guarantee shall be payable at any of our branches at

Jaipur. If the last day of expiry of Bank Guarantee happens to be a holiday of the Bank, the

Bank Guarantee shall expire on the close of the next working day.

11. We hereby confirm that we have the power(s) to issue this guarantee in your favour under

the memorandum and articles of Association/constitution of our bank and the undersigned

is/are the recipient of authority by express delegation of power(s) and has/have full power(s)

to execute this guarantee for the power of attorney issued by the bank.

Dated..........................day of....................For and on behalf of the <Bank> (indicate the

Bank)

Signature

(Name & Designation)

Bank's Seal

The above Performance Bank Guarantee is accepted by JMRC

For and on behalf of JMRC

Signature



ANNEXURE-V Form B

Format of Affidavit

(See clause 11)

I…………………………………S/o…………………….Aged………Yrs…………… residing at ………………………………………………… Proprietor/Partner/ Director of M/s. ………………………………………. do hereby solemnly affirm and declare that :

(a) My/Our above noted enterprise M/s……………………….. has been issued acknowledgement of Entrepreneurial Memorandum Part - II by the District Industries Center ………………………………………………

The acknowledgement No. is …………….…. Dated …………………………. and has been issued for manufacture of following items:

Name of Item Production Capacity (Yearly)

(i)

(ii)

(iii)

(iv)

(v)

(b) My/Our above noted acknowledgement of Entrepreneurial Memorandum Part

- II has not been cancelled or withdrawn by the Industries Department and that

the enterprise is regularly manufacturing the above items.

(c) My/Our enterprise is having all the requisite plant and machinery and is

fully equipped to manufacture the above noted items.

Place ________________

Signature of

Proprietor/ Director Authorized Signatory

with Rubber Stamp and date



Note : If the cost of items to be procured/hired exceeds Rs. 100000/- (Rupees One

lakh), the Procuring Entity would be required to have the production unit

inspected to satisfy itself of the production capacity and that the quality control

measures are installed.

F.1(8)/FD/GF&AR/2011

By Order of the Governor,

Siddharth Mahajan,

Special Secretary to Govt.

Finance (Budget)

Request for Proposal from MSME only · suppliers, through a bidding process, to submit a proposal on a specific commodity or service. Selected Bidder The bidder selected for supply

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