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ARCHITECT CONSULTANT - 1 - MMB
9
MAHARASHTRA MARITIME BOARD, MUMBAI
(GOVERNMENT OF MAHARASHTRA HOME DEPARTMENT)
(PORTS AND TRANSPORT)
REQUEST FOR PROPOSAL FOR EMPANELMENT OF
ARCHITECT (CONSULTANT) FOR
COMPREHENSIVE PLANNING, ARCHITECTURAL SERVICES,
GEOTECHNICAL INVESTIGATION, CLEARANCES, PERMISSION, NO
OBJECTION CERTIFICATES,
DETAIL DESIGN, CONSTRUCTION SUPERVISION, QUALITY CONTROL
AND QUALITY ASSURANCE FOR MARINE INFRASTRUCTURE AND BUILIDNG
INFRASTRUCTURE PROJECTS
NAME OF PROJECT:
......................................................................
NAME OF ARCHITECT (CONSULTANT):
..................................................... CONTACT NO.
:- AGREEMENT NO. :- ESTIMATED COST : - START DATE OF DOWNLOADING
e-TENDER :- LAST DATE OF SUBMISSION OF e-TENDER : -
REGISTERED OFFICE ADDRESS:
Maharashtra Maritime Board, Indian Mercantile Chamber, 2nd
floor,14 Ramjibhai
Kamani marg, Ballard Estate, Mumbai- 400 001
Web site: www.mahammb.com email : [email protected]
[email protected]
[email protected]
Phone No. 022-22671734 Fax No- 022-22614331
http://www.mahammb.com/mailto:[email protected]:[email protected]:[email protected]
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ARCHITECT CONSULTANT - 2 - MMB
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ARCHITECT CONSULTANT - 3 - MMB
LIST OF CONTENTS
Sr. No. PARTICULARS Page No.
From To
1 e- Tender notice 9 29
1.1 Tendering programe as mentioned on e-
tendering portal
10 11
1.2 Instruction to tenderers 11 13
1.3
CONDI
TIONS
OF
OFER
Conditions of offer 13 14
1.4 Instructions for participating in e-tenders 15 18
1.5 Tender form fee and earnest money deposit 18 19
1.6 Tendering procedure
19 27
1.7
1
Security Deposit- DELETED 27 28
1.8 Refund of security deposit -DELETED
28 29
2 Definitions 30 31
3 General Scope Of Services 32 33
3.1 Performances of services 32 32
3.2 Standard of care 32 32
3.3 Adherence to law 32 32
3.4 Architect Consultant Not to Benefit from
Commissions Discounts, Etc
33 33
4
4
Scope of Architect Consultant’s Services 33 34
5 Details of Services to be provided by Architect
Consultant
35
5.1 Architectural services 35 38
5.2 Structural engineering services 38 39
5.3 Services designs 39 44
5.4 Engineering documents / detailed estimates 44 44
5.5 Preparation of tender document 44 45
5.6 Execution stage 45 46
5.7 Role of architect consultant’s key technical
personnel during entire execution
46 47
5.8 Architect consultant’s services in nutshell 47 48
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ARCHITECT CONSULTANT - 4 - MMB
6 Qualification and Experience of Staff / Professional
Expertise
48 50
7 Time Schedule 50 51
8 Manning Schedule 51 52
9 Stipulated Period Schedule (Milestone) 52 55
9.1 Levy of compensation for delay 54 55
10 Fee Payable to Architect Consultant 55 55
11 Duties and responsibilities of the architect consultant
and corresponding stages for making payments
56
11.1 Payment schedule
56 56
11.2 Stage – I ( Pre Tender Activities) 57 71
11.3 Stage – II ( Post Tender Activities) 71 75
11.4 Stage III ( Defect Liability Period ( DLP )) 75 77
11.5 Architect Consultant Payment 77 78
11.6 Payment of fee after defect liability period 79 79
12 Additions and alterations 79 79
13 Output of the architect consultant 79 81
14 Copyright
81 82
15 Architect Consultant may be 82 83
16 Project co-ordination committee 82 83
17 Responsibilities on extra item (EIRLs) 83 83
18 Responsibility duringthe extended period /
termination
83 84
19 Disqualification for further assignments to the
architect consultantand withdrawal of work /
assignment
84 84
20 General conditions 84 88
21 Commencement, completion, modification and
termination of contract
88 88
21.1 Effectiveness of Contract 88 88
21.2 Commencement of Services 88 88
21.3 Expiration of Contract 88 88
21.4
.
Modifications 88 88
21.5 Variation 88 89
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ARCHITECT CONSULTANT -5- MMB
21.6 Force Majeure 89 91
21.7 Termination 91 94
21.8 Cessation of Rights and obligations 94 94
22 Obligations of the architect consultant 95
22.1 General
95 96
22.2 Prohibition of Conflicting Activities 96 96
22.3 Confidentiality 96 96
22.4 Insurance to be Taken Out by the
Architect Consultant
96 97
22.5 Reporting Obligations 97 97
22.6 Documents Prepared by the Architect
Consultant to be the Property of the
Client
97 97
22.7 Law Governing services 97 98
22.8 Compliance of Labor Law 98 101
23 Architect consultant’s personnel
101 102
23.1 Description of Personnel 101 101
23.2 Removal and/or replacement of
personnel
101 102
24 Obligations of the client
102 102
25 Responsibility for accuracy of project documents
101 103
26 Levy of Levy compensation for delay 103 103
27 Good faith 104 104
28 Recovery of compensation 104 104
29 Dispute resolution mechanism 104 105
30 Right to change terms and conditions 105 105
31 Abbreviations
106 107
32 Appendix - I 108
1 General Requirements 109 110
2 Verification Of Survey Data 110 111
3 Requirement Of Structural Design Engineer 111 112
4 Restrictions On Type Of Structures
Structures
112 112
5 Requirements And Data 112 113
6 Obligatory Provisions 114 120
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7 Open Footings / Columns 120 120
8 Pile Foundation 120 120
9 Basement And Raft 121 122
10 Clarifications 122 122
11 Bore Data And Soil At Site 122 122
12 Additional Design Considerations For
Precast Technology
122 123
13 Expansion Joints 123 123
14 Reinforcement Steel 123 123
15 Documentation And Instrumentation 124 124
16 Procedure For Scrutiny Of Detailed
Calculations And Working Drawings And
Their Approval
124 127
17 Disputes 127 128
33 Appendix - II
129 130
34 Appendix – III
131 133
35 Appendix - IV
134 144
36 Appendix - V
145 147
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CONTRACT AGREEMENT
This Agreement for appointment of an Architect Consultant for
comprehensive
planning, architectural services and detail RCC design,
Estimation, tender/ Bid
document for building infrastructure project (hereinafter
referred to as “Agreement”)
is made at Mumbai this ______ day of 2018.
Between,
Maharashtra Maritime Board, Mumbai, (MMB.) having its Registered
Office at Indian
Mercantile Chambers, 3rd floor, 14, Ramji Bhai Kamani Marg,
Ballard Estate, Mumbai
- 400 001, hereinafter referred to as the “Client” (which
express shall unless it be
repugnant to the context or meaning thereof be deemed to mean
and include its
successors and permitted assigns) of the One Part.
And
---------------------------------------------------- A Company
incorporated under _______ ,
having its Registered Office
--------------------------------------------------------
hereinafter
referred to as “the Architect Consultant” (which expression
shall unless it be
repugnant to the context or meaning thereof be deemed to mean
and include its
successors and permitted assigns) of the Other Part.
(As the context may require, the Client and Architect
Consultant, shall
individually be referred to as a Party and collectively as
“Parties”) WHERE AS:
(a) The Client is Maharashtra Maritime Board.
(b) The Client desires to implement a project namely
------------------------------------------
(hereinafter referred to as "Project”) for developing land
located at ---------
-------- (hereinafter referred to as "Property”) and more
particularly described in
the Schedule hereunder written.
(c) In this regard the Client wishes to appoint the Architect
Consultant for the Project
for providing comprehensive planning, architectural services RCC
design,
Estimation and tender/ Bid documents services more particularly
described
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ARCHITECT CONSULTANT - 8 - MMB
herein.
(d) The Architect Consultant by its letter No. ----------- dated
-------------- has agreed to
accept such appointment including the obligation to enter into
this Agreement for
the consideration and upon the terms and conditions as mentioned
hereinafter.
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MAHARASHTRA MARITIME BOARD, MUMBAI
(Government of Maharashtra ports and transport)
Indian mercantile chamber, 2nd floor 14 Ramji Bhai kamani Marg
Ballard Estate,
Mumbai 400 001,
022-22671734/22658375 Fax: 022-22614331
Web: Mahammb.com site email: [email protected]
1. e-TENDER NOTICE
Maharashtra Maritime Board Mumbai, (hereinafter referred to as
MMB /
Client), invites Online e-Tenders from the eligible Architect
Consultancy as
per eligible criteria mentioned in the tender document
Name of Project:-
Location of Project:-
Project Cost:-
Name of Architect Consultancy:-
Scope of Work:-
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Time limit for completion of work shall be ____months from the
date of issuance of
the work order.
The Architect Consultancy has to co-ordinate with Executive
Engineer from the
MMB.
The tenderer shall submit their offer for project work as per
the scope of work.
The said project work shall be carried out as per the tender
drawings, document,
prevailing specifications and instructions on site including
supplementary and
explanatory drawings issued during execution along with
obtaining necessary
permissions.
The tender document containing form of offer, site plans,
specifications and
relevant information, can be downloaded from the e-Tendering
portal of MMB i.e.
mahatenders.gov.in
NAME OF WORK: -
…………………………………………………………………………...
………………………………………………………………………………
1.1. TENDERING PROGRAMME AS MENTIONED ON e-TENDERING PORTAL:
Sr.
No.
Particulars Date and Time
1) Published Date 30.06.2018 10.00 AM
2) Document Download / Sale Start Date 30.06.2018 10.00 AM
3) Document Download / Sale End Date 14.07.2018 17.00 PM
4) Pre-Bid Meeting 05.07.2018 15.00PM
5) Bid Submission Start Date 05.07.2018 16.00PM
6) Bid Submission End Date 14.07.2018 17.00PM
7) Technical Bid Opening Date (If Possible) 17.07.2018
12.00PM
http://msphc.maharashtra.etenders.in/
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Notes:
i) All Bidders to note that, MMB, reserves the right to
extend/change the
aforesaid dates.
1.2 INSTRUCTION TO TENDERERS
• The bid document can be downloaded from the aforesaid
e-tendering portal
by the prospective Bidders by paying Rs. 5,000/- as the Tender
form fee and
Rs. 50,000/- as an Earnest Money Deposit through the payment
gateway of
Maharashtra Maritime Board Mumbai, Payment in any other mode,
including
but not limited to cash/demand draft/term deposits/pay order
will not be
accepted.
• MMB will not be responsible for any delay in submission of
bids, including
conditional bids and reserves the right to accept or reject any
or all bids
without assigning any reason thereof and incurring any liability
thereof.
• Address for Communication/queries:
Chief Engineer / Superintending Engineer,
Maharashtra Maritime Board, Indian Mercantile chamber,2nd
floor,14,
Ramjibhai Kamani Marg, Ballard Estate,Mumbai-400 001
Ph. No- (022) 22671734/22658375, Fax– (022) 22614331
.
• Maharashtra Maritime Board, however reserves the right to
reject any or all
the tenders without assigning any reasons what so ever.
• Canvassing or lobbying in connection with tender in any form
renders the
tender liable for rejection.
• All the bids shall be based on the drawings and design
attached to the
Tender.
• The tenderer firm or company shall in their forwarding letter,
mention the
name of all the partners/directors of the firms or the company
(as the case
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ARCHITECT CONSULTANT - 12 - MMB
may be) consortium details and the name of the partner /
director who holds
the power of attorney with attested copy of registered power of
attorney,
authorizing him to conduct transaction on behalf of the firms or
company.
• The tenderer whose tender is accepted will have to give an
undertaking in
writing to the effect that they will pay the Labours engaged on
the work, the
wages as per Minimum Wages Act, 1936 and amended up to date
applied to
the zone in which the work lies and act accordingly.
• The successful Tenderer shall comply with the provisions of
the payment of
Wages Act, 1936, Minimum Wages Act, 1936, Employees Liability
Act, 1938,
Workmen’s Compensation Act, 1923, Industrial Disputes Act, 1947
and the
Maternity Benefit Act, 1961, the Contract Labour (Regulation and
Abolition)
Act, 1979 and any modification there of or any law relating
thereto, and rules
made there under from time to time.
• The Tenderer whose tender is accepted should note that the
Corporation will
release no foreign exchange.
• The tender notice along with all the tender documents
including minutes of
pre-bid meeting shall form a part of the contract agreement.
• The tenderer will have to sign the original copy of the tender
papers and the
drawings according to which the work is to be carried out. The
Tenderer shall
also have to give a declaration on stamp paper of Rs. 100/-,
that he is
conversant with local conditions / laws and availability of
Labours and
materials and he has quoted his rates with the consideration to
all these
factors
• The Client reserves right to revise or amend the contract
documents fully or
part thereof, prior to the date notified or amended for the
receipt to tender.
Such deviations/amendments if any shall be communicated in the
form of
corrigendum or by a letter as may be considered suitable.
• The Client reserves the right to relocate the buildings /
Marine Structure
shown in the tender documents (Layout) within the same site.
Architect
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ARCHITECT CONSULTANT - 13 - MMB
Consultancy shall have no objection for this and he will execute
the work and
no additional payment will be made for this.
• The acceptance of tender may be communicated to the tenderer
by E-mail /
Speed Post / Courier /personally or otherwise either by the
tender Opening
Authority or any Authority in the Maharashtra Maritime Board,
Mumbai.
• The successful tenderer will be required to produce within
one-month (i.e. 30
days)to the satisfaction of the specified concerned authority, a
valid and
concurrent license issued in his favor under provisions of the
Contract Labour
(Regulations and Abolition) Act 1979, before starting the work.
On failure to
do so, the acceptance of the tender is liable to be withdrawn
and earnest
money will be forfeited and submitted Bank guarantee will be
encashed.
• All Tenderers are cautioned that the tenders containing any
deviation from the
contractual terms and conditions, specifications or other
requirements and/or
conditional tenders shall be rejected.
1.3 CONDITIONS OF OFFER:
1.3.1 The bidders are required to upload colored scanned copy of
original
documents as below-
• Eligible Architect Consultancy as per eligible criteria
mentioned in the tender
document and who have completed Three (03) similar works
(Building, Bridge,
Marine Structure, Paving, Pavement, etc.) as described in this
tender document
with minimum proven experience in Architectural Work.
• Experience certificate (Work Done Certificate) of having
started and completed at
least 3 (Three) similar work of construction of building /marine
structure during
the last 5 (Five) years.
• The average annual turnover of the Architect Consultancy for
last three financial
years shall not be less than the 50.00 Lacs. As regards three
similar works, the
work done certificates clearly stating the scope of the work,
the date of the work
order, stipulated and actual date of completion, levy of
penalty, if any, etc, shall
invariably be submitted. In case of the private works, the work
done certificate
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ARCHITECT CONSULTANT - 14 - MMB
under the hand and seal of the owner, Architect Consultancy and
structural
design engineer should be submitted.
• The tenderer should give Original copy of Valid GST
registration certificate from
Goods and Service Tax Act.
• The tenderer should give all details of Technical person
available with the
Architect Consultancy since last five year and their CV.
• The tenderer should give all details of Manning schedule.
• The tenderer should give all details of the works carried out
in last three financial
years.
• The tenderer should give all details of work in hand.
• The tenderer should give all details of works.
• The tenderer should give all details of the similar work
completed by him or her.
These works / Projects shall be open for inspection and
verification by
representative of the Client.
• The tenderer should give all details of Bar chart showing
progressive details of
Project work for stage 1, 2, 3.
1.3.2 In case any parent company / proprietor / directors /
partners of company are
black listed by any government organization, please mention the
name of the
organization who `have blacklisted and the operative period of
blacklisting. If
above information is found incorrect, the tender will be
rejected at any stage
even during consultancy period.
1.3.3 The past experience / track records / performance of
Architect Consultancy,
view of quality, workmanship, punctuality and directly/
indirectly subletting of
works will be viewed during scrutiny of tender / awarding works,
even if the
Architect Consultancy is lowest among the bidders.
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1.4 INSTRUCTIONS FOR PARTICIPATING IN e-TENDERS:
1.4.1 Tenders should have valid Class 2 Digital Signature
Certificate (DSC)
obtained from any Certifying Authorities. In case of requirement
of DSC,
interested Bidders should go to https://mahatenders.gov.in and
follow the
procedure mentioned in the document ‘Procedure for application
of Digital
Certificate.
1.4.2 For any assistance on the use of Electronic Tendering
System, the Users may
call the following numbers: Helpdesk No.-1800-3070-2232 ,eTender
Portal: -
mahatenders.gov.in
1.4.3 Tenderers should install the Mandatory Components
available on the Home
Page of https://mahatenders.gov.in and make the necessary
Browser
Settings provided under section ‘Internet Explorer Settings’
1.4.4 Guidelines to Bidders on the operations of Electronic
Tendering System of
MAHARASHTRA MARITIME BOARD
https://mahatenders.gov.in/nicgep/app
A) Pre-requisites to participate in the Tendering process by
MMB:
• (i) Registration of Architect Consultancies on Electronic
Tendering
System on Sub-Portal of MMB:
The Architect Consultancy interested in participating in the
Tenders of MMB
processed using the Electronic Tendering System shall be
required to enroll
on the Electronic Tendering System to obtain User ID and
password on the
https://mahatenders.gov.in
Once the ID is generated the Architect Consultancy can login
into the e-
Tendering portal of Government of Maharashtra. The process of
Enrolment is
explained in Step.
ii) Registration of New Architect Consultancies.
Registration link:
https://mahatenders.gov.in.
(or click on “online bidder enrolment” Link at Right side
panel)
https://mahatenders.gov.in/http://msphc.maharashtra.etenders.in/https://mahatenders.gov.in/
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ARCHITECT CONSULTANT - 16 - MMB
After submission of application for enrolment on the System, the
application
information shall be verified by the Authorized Representative
of the Service
Provider. If the information is found to be complete, the
enrolment submitted by the
Vendor shall be approved.
The Architect Consultancy may obtain the necessary information
on the process of
enrolment either from Helpdesk Support Team: 1800-3070-2232 or
may visit the site
https://mahatenders.gov.in
iii) Obtaining a Digital Certificate:
Refer to “Bidders Manual Kit” on home page at mahatenders.gov.in
or visit the below
given direct link
https://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760
DB4F790.mhspeg1?page=BiddersManualKitandservice=page
B) Instructions to the Architect Consultancy /Bidders for the
e-submission of
the bids online through this tender site:
https://mahatenders.gov.in
• Bidder must register themselves on https://mahatenders.gov.in
portal by clicking
“Online Bidder Enrolment” and then map Digital Signature
certificate.
• Bidder then login to the site giving user id / password chosen
during registration.
• The e-token that is registered should be used by the bidder
and should not be
misused by others.
• The Bidders can update well in advance, the documents such as
certificates,
purchase order details etc., under My Documents option and these
can be selected
as per tender requirements and then attached along with bid
documents during bid
submission.
• After downloading / getting the tender schedules, the Bidder
should go through
them carefully and then submit the documents as asked,
otherwise, the bid will
be rejected.
• If there are any clarifications, this may be obtained online
through the tender
site, or through the contact details. Bidder should take into
account of the
corrigendum published before submitting the bids online.
https://mahatenders.gov.in/https://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/https://mahatenders.gov.in/
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ARCHITECT CONSULTANT - 17 - MMB
• Bidder, in advance, should get ready the bid documents to be
submitted as
indicated in the tender schedule and they should be in PDF/xls
formats. If there
is more than one document, they can be clubbed together.
• Bidder should get ready the EMD as specified in the
tender.
• The bidder reads the terms and conditions and accepts the same
to proceed
further to submit the bids.
• Bidder should read the “Announcements” and “Downloads” section
of
https://mahatenders.gov.in before proceedings.
• The bidder has to submit the tender document online well in
advance before
the prescribed time to avoid any delay or problem during the
submission
process.
• After the bid submission, the acknowledgement number, given by
the e-
tendering system should be printed by the bidder and kept as a
record of
evidence for online submission of bid for the particular
tender.
• Bidder has to pay EMD online using online pay mode i.e. in
this stage all the
Architect Consultancy will have to pay EMD online by using Net
Banking,
Bidder will have to validate the EMD payment as a last stage of
bid preparation.
If the payment is not realized with bank, in that case system
will not be able to
validate the payment and will not allow the bidder to complete
his Bid
Preparation stage resulting in non-participation in the
aforesaid e-Tender.
• The Tender Inviting Authority (TIA) will not be held
responsible for any sort of
delay or the difficulties faced during the submission of bids
online by the
bidders.
• The bidder may submit the bid documents either by online mode
through the
site (https://mahatenders.gov.in) as indicated in the
tender.
• The tendering system will give a successful bid updating
message after
uploading all the bid documents submitted and then a bid summary
will be
shown with the bid no, date and time of submission of the bid
with all other
relevant details. The documents submitted by the bidders will be
digitally signed
using the e-token of the bidder and then submitted.
• The bid summary has to be printed and kept as an
acknowledgement as a
token of the submission of the bid. The bid summary will act as
a proof of bid
submission for a tender floated and will also act as an entry
point to participate
in the bid opening date.
https://mahatenders.gov.in/
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ARCHITECT CONSULTANT - 18 - MMB
• Bidder should log into the site well in advance for bid
submission so that he
submits the bid in time i.e. on or before the bid submission end
time. If there is
any delay, due to other issues, bidder only is responsible.
• The bidder should see that the bid documents submitted should
be free from
virus and if the documents could not be opened, due to virus,
during tender
opening, the bid is liable to be rejected.
• The time settings fixed in the server side and displayed at
the top of the tender
site, will be valid for all actions of requesting, bid
submission, bid opening etc.,
in the e-tender system. The bidders should follow this time
during bid
submission.
• The bidder should logout of the tendering system using the
normal logout
option available at the top right-hand corner and not by
selecting the (X) option
in the browser.
• The bidder should upload the Technical document in .rar format
single file to
upload in Technical cover and then BOQ in .xls format single
file to upload in
Finance cover.
• For any other queries, the bidders are asked to contact
e-tender Helpdesk
support team: - 1800-3070-2232,
1.5 TENDER FORM FEE AND EARNEST MONEY DEPOSIT:
1 The bid document can be downloaded from the aforesaid
e-tendering
portal by the prospective Bidders by paying Rs. 5,000 /- as the
Tender
form fee and Rs. 50,000/- as an Earnest Money Deposit through
the
payment gateway of Maharashtra Maritime Board Mumbai, Payment
in
any other mode, including but not limited to cash/demand
draft/term
deposits/pay order will not be accepted.
2 The said tender fee and EMD shall not carry any interest.
3 E.M.D. exemption certificate issued by P.W.D. or any other
department
will not be accepted.
4 The amount of earnest money will be refunded to the
unsuccessful
Tenderers except Lowest two tenderers, within a month from date
of
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ARCHITECT CONSULTANT - 19 - MMB
opening of financial envelope. The tenderer shall have submitted
the bank
details for refund of EMD. If details of bank are not correct
and the
amount refunded is transferred to any other account, the MMB
shall not
be held responsible.
5 In case of the successful tenderer, Earnest Money Deposit will
be
refunded on his/her paying the initial security deposit and
completing the
agreement formalities mentioned in the tender document or will
be
transferred towards a part of security deposit to be paid after
awarding of
the work.
6 Earnest Money Deposit of second lowest tenderer will be
refunded on
payment of initial security deposit and completing the
agreement
formalities mentioned in the tender document by the successful
lowest
one tenderer.
7 If successful tenderer does not pay the security deposit in
the prescribed
form, within time limit and does not complete the agreement
formalities
and / or does not execute the contract within prescribed time
limit then
his/their earnest money deposit will be forfeited by Maharashtra
Maritime
Board, Mumbai.
1.6 TENDERING PROCEDURE
1.6.1 Blank Tender Forms:
Blank tender forms can be downloaded online from the e-Tendering
portal
of MMB i.e. https://mahatenders.gov..in as per the schedule
defined in the
tender notice.
1.6.2 Pre-Tender Conference:
a) A Pre-Tender Conference open to all prospective tenderers
will be held
at Mumbai on at PM in the Office of the Chief Executive
Officer Maharashtra Maritime Board in Presence of the Chief
Engineer,
Superintending Engineer, the Financial Adviser and Chief
Accounts
Officer and the Executive Engineer, MMB. Mumbai, wherein the
prospective tenderers will have an opportunity to obtain
clarifications
https://mahatenders.gov..in/
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ARCHITECT CONSULTANT - 20 - MMB
regarding the work and the tender conditions. Response to
queries
raised at the time of pre-bid meeting will be uploaded on the
e-Tendering
portal of the MMB. i.e.mahatenders.gov.in under the section
‘Press
Notices / Corrigendum
b) The prospective tenderers are free to ask for any additional
information
or clarification either in writing or orally and the reply to
the same will be
given by the Client, in writing. This clarification referred to
as “Common
set of deviations” shall form part of tender documents and which
will also
be common and applicable to all tenderers.
c) The tender submitted by tenderer shall be based on the
clarification,
additional facility issued (if any) by the MMB and this tender
shall be
unconditional. Conditional tenders will be summarily
rejected.
d) In case, there is any doubt/omissions regarding the wording
in general
conditions or special conditions or the scope of work or the
specifications
and drawing or any other matter concerning the contract, the
same shall
in good time be submitted to the Chief Engineer, MMB Mumbai, to
reach
him before scheduled pre-bid meeting date and time, in writing
in order
that such doubts may be clarified authority before
tendering.
1.6.3 Manner of submission of tender and its accompaniments:
e -Tender process shall be carried out in two stages as
below
Technical Envelope
Technical Envelope shall contain the following documents.
• The bid document can be downloaded from the aforesaid
e-tendering portal
by the prospective Bidders by paying Rs. 5,000 /- as the Tender
form fee
and Rs. 50,000/- as an Earnest Money Deposit through the
payment
gateway of Maharashtra Maritime Board Mumbai, Payment in any
other
mode, including but not limited to cash/demand draft/term
deposits/pay
order will not be accepted.
http://msphc.maharashtra.etenders.in/
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ARCHITECT CONSULTANT - 21 - MMB
• Architect Consultancy as per eligible criteria mentioned in
the tender
document and who have completed five similar work as described
in this
tender document with minimum proven experience in
consultancy.
• Details of the works tendered for and in hand with the value
of work
unfinished on the last date of submission of tender. The
certificates from the
Head of the offices under whom the works are in progress should
be
enclosed. The Tenderer should give all details of work in hand.
An
Undertaking declaring the truthfulness of the value of such
works in hand to
be considered for calculation of the bid capacity be
submitted.
Note: - Any wrong information / misinformation in this regard
would invite
disqualification. Works in hand shall be supported by
certificate issued by
agency / authority. It also includes private work if any.
• Details of works of similar type and magnitude carried out by
the Tenderer.
• Details of Technical Personnel, consortiums with name,
qualifications and
experience in similar works, and a period of his working with
organization,
who will be working on this project as technical key persons
for
supervision, to receive technical instructions issued by the
authorities from
time to time. (Details of Technical person available with
Architect
Consultancy since last five years and their CV).
• Details of payment received in all Architect Consultancy
during last three
years certified by Chartered Accountant. (Details of work
carried out in last
three financial years)
• The tenderer should give all Details of Bar Chart showing
progressive
details of Project Work for Stage I, 2, and 3.
• Scanned copy of original power of attorney for signing of
tender document.
• All certified documents in support of above requirements
• Certified balance sheets under the hand seal of Chartered
Accountant for
last three financial years.
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ARCHITECT CONSULTANT - 22 - MMB
• Any other additional documents / profile etc. in support of
technical
qualification.
1.6.4 Financial Envelope - DELETED
i) For quoting financial bid, download the BOQ format (.xls
file) given in
commercial bid section of website fill the details and quote
price in it and
upload the file.
ii) If BOQ file is blank, then bid of such bidder will not be
considered.
1.6.5 Submission of Tender:
The tenderers should ensure that The Chief engineer. Maharashtra
Maritime
Board Mumbai, before the expiry of the date and time, receives
their bid. No
delay on account of any cause will be entertained for the late
receipt of tender.
In the unloadable document type of templates, the Architect
Consultancies are
required to select the relevant document / compressed file
(containing multiple
documents) already uploaded in the briefcase.
Notes:
• The Architect Consultancies should upload a single document or
a
compressed file containing multiple documents against each
unloadable
option.
• The Hashes are the thumbprint of electronic data and are based
on one – way
algorithm.
The Hashes establish the unique identity of Bid Data.
• The bid hash values are digitally signed using valid Class –
I, Class – 2 or
Class – 3 Digital Certificate issued any Certifying Authority.
The Architect
Consultancies are required to obtain Digital Certificate in
advance.
• After the hash value of bid data is generated, the Architect
Consultancies
cannot make any change / addition in its bid data. The bidder
may modify bids
before the deadline for Bid Preparation and Hash Submission as
per Time
Schedule mentioned in the e-Tender documents.
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ARCHITECT CONSULTANT - 23 - MMB
1.6.6 Eligibility criteria for Architect Consultant Agencies
Following documents shall be required to decide Eligibility of
Architect
Consultancy.
a) Average Annual Turnover of Last Three Years.
Sr.
No.
Particulars Marks
1 Above Rs. 50 Lacs 20
2 Rs. 25 Lacs to Rs. 50 Lacs 15
3 Below Rs. 25 Lacs 5
b) Planning and Design Experience
Sr. No. Particulars Marks
1 All Type of Building Infrastructure or Equivalent
infrastructure and On-Shore Infrastructure or Equivalent
Structure
Above 25 crore 25
10 – 25 crore 15
5 – 10 crore 7
2 – 5 crore 5
1 – 2 crore 2
Upto 1 crore 1
2 Special Works (Breakwaters, Wharf, Berthing Jetty, Approach
Jetty, Dolphins, Groynes, etc.)
5
3 General Works
(Building, Bridges, Roads, Infrastructure)
Above 20 crore 10
10 – 20 crore 5
5 – 10 crore 3
2 – 5 crore 2
Total 40
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ARCHITECT CONSULTANT - 24 - MMB
c) Manpower (Technical Staff)
Sr.
No.
Particulars Marks
1 Above 25 40
2 10to25 15
3 5 to 10 10
4 Below 5 0
Grade of Architect Consultancy will be decided as below
A- Marks More than 80
B- 60 to 80
C- 40 to 60
D- Below 40
1.6.7 Opening of Tenders -DELETED
On the date specified in the tender notice, following procedure
will be
adopted for opening of the tender:
Technical Envelope -DELETED
Technical Envelope of the tender will be opened online to verify
its
contents as per requirements on stipulated in table below. If
the various
documents contained in this envelope do not satisfy the
requirements of
the MMB, a note will be recorded accordingly by the tender
opening
authority and the said tenderers. Financial Envelopes will not
be
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ARCHITECT CONSULTANT - 25 - MMB
considered for further action but the same will be rejected and
recorded
by tender opening committee.
a) Technical proposal evaluation criteria
A successful firm shall secure minimum Marks of the total points
as
mentioned in Table below.
b) Techno-commercial evaluation criteria - DELETED
This will be a techno commercial evaluation and accordingly
the
Technical evaluation will have 60% weightage and Commercial
evaluation
shall have 40% weightage. These weightages shall be taken
into
consideration for arriving at the Successful Firm. The
evaluation
methodologies vis-a-vis the weightages are as under:
Score will be calculated for all technically qualified Firms
using the
following formula: S = (T/T High x 60) + (C Low/C x 40)
Where:
S = Score of the Firm
T High = Highest Technical score among the Firms
C = Quote as provided by the Firm
C Low = Lowest Quote of C among the Firms
The Firm securing the highest score becomes the successful
Firm
For example – There are three Bidders A, B and C.
Technical score will be arrived at treating the marks of the
Bidder scoring
the highest marks (A) in Technical evaluation as 100. Technical
score for
other Bidders (B, C, etc.) will be computed using the formula
Marks of B /
Marks of highest scorer A*100.
Similarly, Commercial Score of all technically cleared Bidders
will be
arrived at taking the cost quoted by L1 Bidder i.e., the lowest
quote from
all technically qualified Bidder (say C) as 100. Marks for other
Bidders will
be calculated using the formula Commercial Score = Cost of L1
Bidder /
Cost quoted by Bidder * 100.
A “Combined score” will be arrived at, taking into account both
marks
scored through Technical Proposal evaluation and the nominal
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ARCHITECT CONSULTANT - 26 - MMB
commercial quotes with a weightage of 60% for the Technical
Proposal
and 40% for the Financial Proposal as described below.
The combined score is arrived at by adding Technical Score
and
Commercial Score. The successful Bidder will be the one who
has
highest Combined Score.
Sr.
No.
Bidder Technical
Evaluatio
n mark
(T)
Nominal
Bid
Price in
Lacs
Technical
Score
Commercia
l Score
Combined
Score (out of
100)
1 A 95 71 95/95*60=60.00 60/71*40=3
3.80
60.00+33.80=
93.80
2 B 85 65 85/95*60=53.68 60/65*40=3
6.92
53.68+36.92=
90.60
3 C 75 60 75/95*60=47.37 60/60*40=4
0.00
56.84+40.00=
87.37
In the above example Bidder, A with higher score becomes the
preferred Bidder.
c) Eligibility cum Technical Proposal -DELETED
Eligibility criteria for the Bidder to qualify this stage are
clearly
mentioned in Eligibility Criteria Compliance to this document.
The
Bidder would need to provide supporting documents as part of
the
eligibility proof. The Technical Proposal will also be evaluated
for
technical suitability.
During evaluation of the Tenders, the MMB, at its discretion,
may ask
the Bidder for clarification in respect of its tender. The
request for
clarification and the response shall be in writing, and no
change in the
substance of the tender shall be sought, offered, or
permitted.
The MMB reserves the right to accept or reject any tender in
whole or
in parts without assigning any reason thereof. The decision of
the MMB
shall be final and binding on all the Bidders to this document
and the
MMB will not entertain any correspondence in this regard.
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ARCHITECT CONSULTANT - 27 - MMB
1.6.8 Financial Envelope -DELETED
• This envelope shall be opened as per schedule, only if
contents of
Technical Envelope are found to be acceptable to the MMB. The
lump
sum amount quoted shall then be read out.
• The MMB reserves the absolute right to accept any offer not
necessarily
the lowest.
• Tenderers are hereby cautioned that opening of financial
envelope shall
not be treated as acceptance of his technical qualification,
financial offer
and acceptance of bid of tenderer.
• Validity period: Normally, the offer of the Tenderer shall
remain valid for
30 days (Thirty Days Only) from the date of opening of Tender.
However,
in exceptional cases, with intimation to the eligible bidder,
the MMB,
reserves the right to extend such validity maximum up to 30 more
days
unilaterally and the same will be binding on the bidder.
1.7 SECURITY DEPOSIT -DELETED
I. Total Security
Deposit
5 % (Five Percent) of tender cost offered by
Tenderer and Accepted by the MMB.
2.
Initial Security
Deposit
The successful tenderer shall have to pay 50%
Security Deposit in cash (i.e. in the form of
demand draft) or in form of Term Deposit Receipt
from Nationalized Bank / Scheduled Bank in the
name of. The Maharashtra Maritime Board,
Mumbai or Bank Guarantees from a Nationalized
Bank/ Scheduled Bank for the project period in
the enclosed form and complete the contract
documents failing which his earnest money will be
forfeited to the Corporation.
2I. Remaining Security
Deposit
The balance 50% Security Deposit will be
recovered from the next 3 R.A. Bills.
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ARCHITECT CONSULTANT - 28 - MMB
• The Bank Guarantee / Term Deposit Receipt shall be kept valid
for the
project period. Before expiry of the Bank Guarantee / Term
Deposit
Receipt, the Architect Consultancy shall renew it or submit new
Bank
Guarantee / Term Deposit Receipt of required period well before
the expiry
date, if necessary, or otherwise the Guarantee / Term Deposit
Receipt will
be encashed accordingly.
• In case of non-renewal of Bank guarantee / Term Deposit
Receipt or non-
submission of Bank guarantee / Term Deposit Receipt well in
time, a
penalty of Rs. 5,000/- (Rupees Five thousand only) per day
(after the
expiry of the date) will be imposed till submission of renewed
Bank
Guarantee / Term Deposit Receipt or new Bank guarantee.
• All compensation or other sums payable by the Architect
Consultancy
under the terms of this contract or any other contract or an any
account
may be deducted from his Security Deposit or from any other bill
of the
organization.
• Sums which may be due to him or may become due to him by
Client on
any account and in the event of the Security deposit being
reduced by
reason of any such above noted deductions the Architect
Consultancy
shall within ten days of receipt of notice of demand from the
Client make
good the deficit and reinstate the security deposits.
• There shall be no liability on the Client to pay any interest
on the Security
Deposit paid by or recovered from the Architect Consultancy.
1.8 REFUND OF SECURITY DEPOSIT -DELETED
The 50% security deposit amount will be refunded after the
successful
completion of Geotechnical Investigation along with all reports
of this project
on submission of completion certificate of Architect Consultant
and Authority
from Executive Engineer of MMB and balance 50 % security deposit
will be
refunded after 12 months period or completion of foundation
whichever
occurs earlier.
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ARCHITECT CONSULTANT - 29 - MMB
Now this Agreement witnessed, and it is hereby agreed by and
between the parties hereto as follows: -
2 DEFINITIONS: For the purpose of this Agreement the following
words are
defined as under:
2.1 The term “Architect” as used herein shall mean an Architect
should be
licensed to practice the profession of Architects under the
Indian Architects
Act, 1972, and registered with the Council of Architecture in
India.
2.2 The term “Block Estimate” as used herein shall mean the cost
of work
given by Architect consultant based on approximate estimate.
2.3 The term “Breakwaters” are the protective barrier
constructed of R.C.C or
course rubble masonry to enclose harbours and to keep the
harbour waters
undisturbed by the effect of heavy and strong sea waves.
2.4 The term “Budget” as used herein shall mean the sum the
Client proposes
to spend on the Project inclusive of professional fees and
expenses and
statutory charges.
2.5 The term “Contractor” as used shall mean the contractor
appointed for
construction of the project.
2.6 The term “Detailed Estimate” as used herein shall mean the
cost of work
based on detailed drawing, design and detailed measurements and
rate
analysis for individual items of work.
2.7 The term “Dolphins” are man-made marine structure, located
at the
entrance of the locked or alongside a pier or a wharf that
extends above the
water level and is not connected to shore.
2.8 The term “Draft” or “draught” of ships hull is the vertical
distance between
water line and bottom line of the hull, with the thickness of
the hull included.
2.9 The term “Fees” as used herein shall mean the amount to be
paid to the
Architect Consultancy or the services rendered to Client.
2.10 The term “Jetty” are the structures in the form of piled
projections and they
are built out from the shore to deep water and they may be
constructed
either for a navigable river or in the sea.
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ARCHITECT CONSULTANT - 30 - MMB
2.11 The term “Link span” is a type of drawbridge used mainly in
the operation
of moving vehicles on and off a RO-RO vessel or ferry,
particularly to allow
for tidal changes in water level.
2.12 The term “Model” as used herein shall mean digital model
prepared using
2D, 3D software to visualize the building / project.
2.13 The term “Ro-Ro” is Roll on/ roll off ferries are large,
conventional ferries
named for the ease by which vehicles can board and leave.
2.14 The term ‘’Structural Consultant’’ is a structural engineer
who analyze,
design, plan and research structural components and structural
systems to
achieve design goals and ensure the safety and comfort of users
or
occupants.
2.15 The term “Services” as used herein shall mean the services
to be provided
by the Architect Consultancy as specified in the Agreement
herein below.
2.16 The term “Site” as used herein shall mean the place where
those works
are to be carried out.
2.17 The term “Site Staff” as used herein shall mean the Staff
appointed by the
Architect Consultancy / Client to inspect the works.
2.18 The term “Specialist / Expert /Sub Consultant” as used
herein shall
means person or firm, other than the consultant, appointed by
the Architect
Consultancy to provide expertise, skill and care, involving
design, in the
supply or manufacture of goods, materials or components or in
the
construction of parts of the Project.
2.19 The term “Tender cost” as used herein shall mean the offer
submitted by
the Contractor and accepted by Client.
2.20 The term “Timetable” as used herein shall mean the
timetable for the
completion of the services by the Architect Consultancy under
this
Agreement. Stages into which the process of designing building
projects
and administering building contracts is divided in accordance
with this
Agreement. The same has been mentioned in Para - 9 and Para - 11
of this
Agreement.
2.21 The term “Works” as used herein shall mean the works to be
carried out by
the Construction Contractor as described in the Contract
Document
executed between the Client and Construction Contractor.
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ARCHITECT CONSULTANT - 31 - MMB
TERMS & CONDITIONS OF AGREEMENT:
3 GENERAL SCOPE OF SERVICES:
Subject to the provision of this agreement, Architect Consultant
shall be
responsible for discharging the scope of services set out
hereunder:
3.1 The Architect Consultant shall perform services and carry
out its obligations
here under with all due diligence, efficiency and economy, in
accordance
with generally accepted professional techniques and practices,
and shall
always observe sound management practices. It shall cause to
be
employed appropriate advanced technology and methods in
connection
with the Project at all stages of the Project. The Architect
Consultant further
covenants with Employer to furnish its best skill, care,
diligence, and
judgment in the rendition of all services under this agreement
which shall
be no less than that exercised by a Architect Consultant of good
reputation
performing work for projects of a size, scope and complexity
similar to the
Project and to further the interest of Client at all times
through efficient
business administration and management services.
3.2 Standard of care:
Architect Consultant acknowledges the relationship of trust and
confidence
established between the Architect Consultant and Client by this
Agreement.
Accordingly, the Architect Consultant acts shall be consistent
with this
relationship. The Architect Consultant shall always act, in
respected any
matter relating to this Agreement, as an honest and faithful
adviser to
Client. The Architect Consultant shall at all times support and
safeguard
Client’s legitimate interests in any dealings with the
Contractor or other third
parties.
3.3 Adherence to law:
The Architect Consultant shall perform works / services under
this
Agreement in accordance with the applicable laws, bye- laws,
rules,
regulations, etc. and shall also ensure that his personnel’s
comply with the
applicable laws, bye-laws, rules, regulations, etc.
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ARCHITECT CONSULTANT - 32 - MMB
3.4 Architect Consultant Not to Benefit from Commissions
Discounts, Etc.:
The remuneration of the Architect Consultant pursuant to Para -
10 of this
Agreement shall constitute the Architect Consultant sole
remuneration in
connection with this Agreement and the Project. The Architect
Consultant
shall not accept for its own benefit any trade commission,
discount or
similar payment in the discharge of its obligations here and the
Architect
Consultant shall ensure that its personnel, agents, sub-
agencies, etc.
similarly shall not receive any such additional remuneration.
The Architect
Consultant shall at all times perform its responsibilities here
under in the
best interest of Client. Any discounts or commissions obtained
by the
Architect Consultant in exercise of its responsibilities here
under, whether
from Contractor or any third parties shall be to the account of
Client.
4 SCOPE OF ARCHITECT CONSULTANT’S SERVICES:
4.1 The Client has proposed to construct the
_________________________ .
Architect Consultant is supposed to provide consultancy for
Architectural
Concept Planning, Architectural Services and Detail Design for
entire plot,
building, marine infrastructure with a built up area proposed
approximately
sq.mt to accommodate as per user’s requirement. User hereunder
is
_____________________________________________________________
______
The total period of assignment will be months from the date of
signing
of Agreement. The period includes months for designing,
estimation and
preparation of tender documents, months for construction phase
of the
assignment. Further consultancy services are required during the
defect
liability period of months.
4.2 The broad scope of services under this contract shall be the
preparation of
conceptual plans for selection of options by the Client,
detailed architectural
drawings including plans, elevations and sections, etc. all
Structural
Designs and drawings, Electrical, HVAC, indoor and outdoor
lighting,
plumbing, Sanitary, Fire detection and safety system,
Communication
system, LAN, Access control, Surveillance Security system, power
backup
and Green features, Landscape, Certification from respective
competent
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ARCHITECT CONSULTANT - 33 - MMB
authority etc., includes providing detailed designs and
specifications with
Bill of Quantities, preparation of tender document, tender
drawings for all
works involved in the
Construction of the
----------------------------------------------------------------------------
Building, Marine infrastructure, etc., as per requirement of
Client.
4.3 Obtaining necessary approvals from local bodies / statutory
authorities,
State Govt. and Central Govt. if any, etc. as per requirement to
start and
complete the project without any hindrance.
4.4 Preparation of construction drawings, Modification to the
drawings during
execution if required and also assist Client during the
execution.
4.5 Preparation of project schedules, broadly monitoring of
project, Liasoning
with the Client engineers and the contractors for the execution
of the
project as per the approved designs and drawings, etc.
Preparation and
submission of completion drawings /diagrams / reports and
obtaining
completion / occupancy certificate from the local authorities
/statutory
authorities / bodies, etc.
4.6 The scope of work shall not include appointment of the
contractor and any
direct contractual dealing with the contractor during pre-tender
stage and
during the execution of the work. However, during execution it
should be as
per scope of stipulated tender conditions of works contract and
the scope of
work shall include any other services normally required by the
Architect
Consultant such as site inspections at various stages of work to
ensure
successful completion of the project as per approved
designs& drawings.
4.7 Through all the project phases Client expect the Architect
Consultant to
illustrate the interest and commitment to utilize the latest
National and
International techniques in order to promote fast, efficient,
economical and
sound techniques for completion of the project.
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ARCHITECT CONSULTANT - 34 - MMB
5 THE DETAILS OF SERVICES TO BE PROVIDED BY THE ARCHITECT
CONSULTANT SHALL INTER ALIA, INCLUDE THE FOLLOWING:
5.1 ARCHITECTURAL SERVICES:
5.1.1 Site evaluation, analysis and impact of existing and /or
proposed
development on its immediate environs.
5.1.2 Preparation of design, site development, Master layout
plan of entire
plot, Architectural detail drawings, Elevations, Sections etc.,
with details
of area analysis, Building geometry, marine works etc.
5.1.3 Preparation of all good for construction drawing for
structural designs,
HVAC, electronic, elevators, internal and external works i.e.,
electrical,
water supply, Sanitary works, drinking water, sewerage
design,
Telecommunications, Networking, Graphic signage,
firefighting
arrangements, security systems & other mechanical systems,
parking
etc., and all related civil works including technical
specifications of
works as per requirement of Client.
5.1.4 Preparation of preliminary drawings using Auto CAD or
equivalent for
various floors, toilets, staircases, elevators, etc. explaining
the general
planning with schedule of internal and external materials and
finishes
and dimensions. Plumbing / Electrical layout indicating internal
and
external lines, transformer, fire safety detection
&firefighting system,
UPS and location of channels for electric cables, telephone,
LAN, AC
ducts and other conduits for services, complete in accordance
with the
relevant NBC /local Bye laws including 2D drawings and 3D
views,
walkthrough presentation using 3D max or equivalent at no extra
cost
and obtaining approval of Client/any other user suggested by
Client.
5.1.5 Preparation of detailed architectural drawings sufficient
to prepare
tender documents consisting of floor plan to each level,
reflected ceiling
plans at each level including coordinated lighting and service
features,
external (facade) elevations, internal elevations, cross
sections and
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ARCHITECT CONSULTANT - 35 - MMB
longitudinal sections, terrace plans, electrical/lighting
fixtures / switching
plan including MCCB, MCB, ELCB, capacitors and earthing,
plumbing
and schematics, interiors, etc. Storm water drainage detailed
plans of
ground and terrace plan for effective disposal to ensure no
leakages,
dampness inside the building. Proper slopes at roof level,
ground level
for effective drainage without ponding and stagnation of water
should be
provided as a precautionary measure. Effective protection from
rain and
heat shall be provided in Architectural plan with due study of
rain, wind
and sun directions. Proper protective measure should be
incorporated in
the Architectural plan so that building shall give comfort of
living /
working atmosphere in all the seasons during rain, winter and
summer.
Protective measures like fins, chajjas, boxes or any other types
of
architectural features shall be included as built and no extra
works after
construction shall be provided. If Architectural plan is not
designed
considering proper climatic conditions and not in consistency
with
structural requirements, then it shall be rejected out rightly
at stage - 1.
Architect Consultant shall submit alternative plan within 10
days to the
satisfaction level of Client.
5.1.6 For important building projects as per requirement of
Client, block model
shall be prepared. After finalization of the working drawings,
the Architect
Consultant shall be required to prepare a block model to a
convenient
scale, showing the complete details of the building and entire
plot, in
addition, the Architect Consultant is also required to prepare a
model to a
convenient scale showing the site along with its proposed
landscape etc.
locating the proposed building in it.
5.1.7 Key plan shall be showing details from the main highway
and access to
the subjected plot for building infrastructure with proper
distances
boundaries and North direction.
5.1.8 Preparation and submission of detailed designs, drawings
and
documents for all internal utility services like plumbing,
electrification,
firefighting, fire detection and lifts, telephones, PABX, LAN,
Networking,
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ARCHITECT CONSULTANT - 36 - MMB
public address system and other specialized services etc. as per
the
requirements of the Project, suitable for construction and
development to
site.
5.1.9 Preparation and submission of detailed designs, drawings
and
documents for all external utility services like water supply,
sewerage,
storm water drainage, fire hydrants schemes, treatment plants
for
sewage, rain water harvesting, water supply intakes
arrangements,
roads, street lighting, telephone system, electrical
transformer
substation, lightning arrestor and other related schemes,
boundary walls
and any other specialized services as per Project requirement
suitable
for construction and issue to site of work including getting
necessary
approvals from Client and other departments.
5.1.10 Preparation of landscape architecture, interior
architecture, architectural
conservation, graphic design and signage, etc.
5.1.11 Preparation of detailed specifications, estimate with
bill of quantities, rate
analysis.
5.1.12 Preparation of Tender drawings, Technical specifications,
vendors /
manufacturer for materials and equipment and tender documents
for
Bidders. Assistance to Client in providing clarifications to
Bidders, Pre
bid meeting and specifying the construction contract.
5.1.13 The approvals of the Client are required on all drawings,
specifications
documents etc. and Architect Consultant shall be responsible
for
modifications, incorporation of suggestions, etc. suggested by
Client.
5.1.14 Obtaining of approvals from local bodies / statutory
authorities, State
Govt. and Central Govt. if any, etc.
5.1.15 The Architect Consultant shall prepare the drawings,
technical
specifications and liaison with all departments for statutory
approvals,
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ARCHITECT CONSULTANT - 37 - MMB
clearances of various authorities in execution of the project
and ensure
compliance with codes, legislation as applicable, etc.
5.1.16 Ensure engaging the required key professionals for
services such as
architectural, structural, electrical and mechanical systems
(MEP),
HVAC, Networking and LAN, Sanitary and Public Health system for
the
project designing and execution, etc.
5.1.17 The Architect Consultant shall also attend the reviews,
meetings,
presentations, conferences pertaining to the project and also
liaison with
the statutory Client for obtaining the necessary certificates,
permissions,
NOCs, occupancy certificate, etc.
5.1.18 Assist Client in the concerned litigations, court of law
in all cases
pertaining to this project as they may arise up during the
period of their
assignment including DLP, as per the directives of Client.
5.1.19 Attend all meetings about this project at various places
and prepare
minutes and compliances as per directives of Client.
5.1.20 Prepare and arrange Power Point Presentation, walk
through or similar
Presentation on this project at various forums / locations as
per the
directives of Client.
5.2 STRUCTURAL ENGINEERING SERVICES:
5.2.1 The Architect Consultant should specify well in advance
the details of
Geotechnical surveys, soil investigations and required tests for
the
purpose of reimbursement if such soil investigation and tests
are required
to be carried out by Client. The foundation system shall be
finalized
referring the Soil Investigation reports and in consultation
with Client.
5.2.2 Geotechnical, soil investigation and required test shall
be the responsibility
of Architect Consultant for design of foundations. Detail
investigation as
per IS code / BIS code is essential.
5.2.3 The building shall be designed to withstand static/dynamic
loading
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ARCHITECT CONSULTANT - 38 - MMB
(wind/seismic) and the design shall be strictly in accordance
with the latest
Indian Standard Code of Practices / National Building Code. The
structural
analysis and design shall be done by using latest version of
software
packages such as STAADPRO or equivalent. The provisions in
various
BIS Codes shall override the packages output.
5.2.4 The Architect Consultant shall supply all design
calculations/computer input
and output giving specific reference to BIS/NBC, along with soft
copies.
The structural drawing showing the reinforcement details / bar
bending
schedule shall be prepared as per latest edition of SP: 34 (S
and T). All
overriding conditions prescribed by IS: 13920 as applicable or
any other
applicable BIS code shall be taken into account while preparing
the
structural drawings.
5.2.5 For all structural designs and drawings the Architect
Consultant get the
proof check done by specialize structural designer, structural
designer
firms, institution, etc. or proof checking consultant /
consultants approved
by Client as per requirement and decided by the Client.
Structural Design
shall be based on minimum standards specified in codes,
standard
specifications and design criteria, etc. Design criteria is
annexed as
Appendix - I. Presentation of structural drawings and design
along with
specified consideration and assumption is mandatory by
structural
consultant of Architect Consultant.
5.3 SERVICES DESIGNS:
The Architect Consultant shall be responsible for the design of
the following
systems and after his suggestion the contractor shall provide
the same -
5.3.1 The design, details, drawing, plans, etc. for the
following minimum services
shall be carried out as per the provisions of the design brief
for respective
services and shall be approved by Client. Architect Consultant
shall provide
detailed walk through presentation of the services and ensure
that there is
no conflict amongst them.
i. HVAC - It shall be provided with latest features having
energy
efficiency standards. The approval for the same as per
requirements of Competent Client for access control
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ARCHITECT CONSULTANT - 39 - MMB
system/security system shall be responsibility of Architect
Consultant till DLP.
ii. FIRE DETECTION & FIRE FIGHTING SYSTEM –
Highest fire safety norms in accordance with local fire bye-
laws/ codes are to be followed and state of the art
microprocessor based addressable fire alarm systems shall
be considered. And approval for the same as per
requirements of Competent Authority for firefighting system
shall be the responsibility of Architect Consultant till
DLP.
iii. ACCESS CONTROL SYSTEM/SECURITY SYSTEM - Access Control
System/ Security system shall be designed and supervise to
maximize
the performance of fire/intrusion alarms and security systems.
Approval
for the same as per requirements of Competent Authority for
access
control system/security system shall be the responsibility of
Architect
Consultant till DLP.
iv. ELEVATORS - The elevators shall be as per international
standard with
latest features. The approval for the same as per requirements
of
Competent Authority for elevators shall be the responsibility of
Architect
Consultant till DLP.
v. POWER MANAGEMENT SYSTEM - As directed by Competent
Authority
shall be considered.
vi. TRANSFORMERS AND HV/ LV PANELS - As directed by
Competent
Authority shall be considered.
vii. DG SETS - As directed by Competent Authority shall be
considered.
viii. UPS - As directed by Competent Authority shall be
considered for
computers, communication system, etc.
ix. SOLAR ENERGY SYSTEM (SES) - As directed by Competent
Authority.
The solar energy system shall be considered for common grid as
per
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ARCHITECT CONSULTANT - 40 - MMB
requirement of Client. Supervision of SES shall be the
responsibility of
Architect Consultant till DLP. Solar energy system shall be
designed for
different purpose like hot water, lighting, pumping water, etc.
as specified
by Client.
x. WATER PURIFIER AND WATER COOLERS - On approval,
appropriate
capacity have to be considered in the design. Supervision of
water
purifier and water coolers shall be the responsibility of
Architect
Consultant till DLP.
xi. WASTE WATER MANAGEMENT AND SOLID WASTE MANAGEMENT
SYSTEM - A sewage treatment plant shall be designed to provide
soft
water for horticultural and other uses. Supervision of waste
water
management and solid waste management shall be the
responsibility of
Architect Consultant till DLP. Proper disposal location for
waste water
and solid waste shall be identified and marked on drawing by
the
Architect Consultant.
xii. ENVIRONMENTAL PROTECTION - Cautious effort shall be made
to
ensure the project provides positive contribution to the
Environment and
confirm to local pollution control norms. Suitable environmental
impact
assessment study and mitigation measures if applicable by law
shall be
suggested by Architect Consultant. The approval from the
Competent
Authority shall be the responsibility of the Architect
Consultant, if
applicable for the project.
xiii. INTERIOR DESIGN - The interiors of the building shall be
designed to
ensure pleasant environment that encourages excellence and
working
comfort. The design of the furniture and interior design shall
be the
responsibility of Architect Consultant. The Interior Design
shall be
carried out by qualified interior designer and the design shall
be
approved by Client in consultation with user of building.
xiv. LANDSCAPING AND HORTICULTURE - Appropriate hard and
soft
landscaping shall be designed to be in harmony with the
surrounding
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ARCHITECT CONSULTANT - 41 - MMB
Environment and neighborhood. The objective is to provide a
harmonious and friendly environment with green area and
landscape
features.
xv. GREEN BUILDING CONCEPT - While designing the building, the
green
building concept shall be used by the Architect Consultant as
per the
direction of Client for special type of buildings and
certification from
Green Rating for Integrated Habitat Assessment (GRIHA) or LEED
shall
be obtained by Architect Consultant.
xvi. ELECTRIC / WATER SUPPLY CONNECTION - The Architect
Consultant shall responsible for completing all formalities
regarding
electric / water supply connection.
xvii. STORM WATER DISPOSAL - Storm water disposal shall be
designed
and accordingly plans shall be prepared. No stagnation, ponding
of
water on terrace and on ground shall be allowed. Ensure
effective
disposal of storm water at the lowest level of land. Water
bodies shall be
designed and planned and developed according to existing
site
topography. Proper disposal location for storm water shall be
identified
and marked on drawing by the Architect Consultant.
xviii. DUCTS - Suitable and sufficient ducts shall be provided
required for
utilities and services considering maintenance facilities.
xix. ELECTRICAL CABLES AND APPLIANCES - Services, safety,
etc.
shall be ensured while designing and planning.
xx. PLINTH LEVEL AND GROUND LEVEL - Plinth and ground level of
the
building shall be designed and planned so that no rain water
should be
stagnated or entered into any part of building
infrastructure.
xxi. TREE PLANTATION - Existing trees shall be preserved. If
tree removal
is unavoidable then first priority to transplantation shall be
ensured
before cutting. Permission for the same is the responsibility of
Architect
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ARCHITECT CONSULTANT - 42 - MMB
Consultant after approval for the same. Arboriculture / tree
plantation
shall be considered while planning and designing of
infrastructure
around the building and on available land as requirement of
users and
tree authority. Tree plantation shall be as per Appendix -
II.
xxii. EXISTING STRUCTURE - Existing structure shall not be
demolished
without prior permission of Client. If existing structure needs
to be
demolished, then proper valuation and value for credit shall
be
considered in the estimate. For such structure separate cost
valuation
shall be prepared by Architect Consultant and approval from
Client is
mandatory. No objection certificate shall be obtained from
competent
authority before demolition. It is the responsibility of
Architect
Consultant.
xxiii. SOURCE OF ELECTRICITY, WATER, TELEPHONE - Source of
electricity, water, telephone, other services, etc. shall be
marked on
plan and frame the estimate accordingly. Permission for the same
shall
be the responsibility of Architect Consultant.
xxiv. OCCUPANCY CERTIFICATE - The Architect Consultant shall
responsible for completing the all formalities regarding
occupancy
certificate.
xxv. OTHER SERVICES - Any other services connected with the work
shall
be designed as per standard practice. Preparation of the
lighting
scheme including HVAC, Sanitary and plumbing, drainage
system,
landscaping, signage, information board and all other
appurtenances,
etc.
xxvi. ZONES - While planning and designing of the building
structure, due
consideration to the climatic conditions, locations,
situations,
surroundings, rainfall, temperature, local heritage,
surrounding
habitants, natural resources, etc. shall give preference.
5.3.2 The Architect Consultant shall ensure the durability,
serviceability,
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ARCHITECT CONSULTANT - 43 - MMB
structural adequacy, conformation to the design standards
aesthetics,
structural component of the project before recommending the same
for
approval. After scrutiny by Client, the corrected design and
drawings
shall be prepared for approval and issue the drawings good
for
construction and the process. Any component which requires
redesigning on account of exigencies of the site like
redesigning the
foundations, utilities etc., during the execution shall be
approved as
expeditiously as possible.
5.4 ENGINEERING DOCUMENTS / DETAILED ESTIMATES:
5.4.1 Preparation of Detailed estimate along with general
description and
abstract as per P.W.D. Standard Specifications, works manual,
e-DSR
(PWD) and SSRs of MJP, Parks and gardens, FMR of MCGM, MSEB,
BEST, etc. for engineering works. For items not covered in these
then
NBC/ CPWD/ CBRI Standard and specifications or any other
standard
specifications and rates as applicable with complete working
details,
rate analysis, schedules such as internal and external
finishes,
hardware sanitary fitting and tap ware, building specifications
including
specification for all trades and services, and bill of
quantities including
those of various services all based on schedule of rates
conforming to
specifications and procedures approved and prescribed by the
Client to
describe the whole project adequately. Submitting details of
calculations
of such Schedule of quantities to enable the Client to check
them before
preparation of draft tender documents.
5.4.2 Where prescribed specifications and/or schedule of rates
do not provide
for certain items/services specification and rates based on
proper
market rate analysis supported by competitive quotations
from
reputed/specialized / authorized agencies shall be adopted for
these
items with the approval of the Client.
5.5 PREPARATION OF TENDER DOCUMENT:
5.5.1 The Architect Consultant may indicate any special
requirements to suit
his Architectural/Structural concepts as well as timely
completion of the
Project. However, the final decision for stipulating the special
conditions
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ARCHITECT CONSULTANT - 44 - MMB
for Pre-Qualification / Post- Qualification of the contractor
shall be
determined by the Client. The Architect Consultant shall prepare
a Draft
Tender Document based on the standard contract document
approved
by the Client incorporating construction methodology and
special
conditions as felt necessary by him in consultation with the
Client.
5.5.2 On approval of the draft tender document, the Architect
Consultant shall
prepare sufficient number of tender documents.
5.5.3 The Team leader of Architect Consultancy shall attend
pre-bid meetings
with the bidders and offer clarifications, if any, sought by the
intending
bidders. The Architect Consultancy shall prepare minutes of
such
meetings and also prepare Common Sets of Deviations duly
considering technical, financial and legal aspects and in
consultation
with Client for issuing to the bidders within two days.
5.5.4 The Architect Consultant shall attend opening of
tenders/offers. He
should prepare evaluation report to evaluate the bids received
for work
contract. The Architect Consultant in consultation with Client
shall
scrutinize the bids received, prepare comparative statements,
carry out
assessment of bids and give his recommendations including advice
on
acceptability or otherwise of the bids received and attend
meetings as
and when called by the Client.
5.6 EXECUTION STAGE:
5.6.1 Prepare and issue of working drawings with all details for
proper
execution of the work. This shall include preparation of
fabrication /
shop drawings for select items as well as scrutiny / approval of
shop
drawings submitted by contractors for various services.
5.6.2 Revision of drawing details and specifications as required
by
construction process.
5.6.3 The Architect Consultant shall attend all the review
meetings conducted
by Client from time to time without any extra cost and shall
also be
available for any clarifications and bring out any issues
related to
construction which may lead to difficulties, litigation, delays
etc.
5.6.4 Preparation of Project planning on MIS (Management
Information
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ARCHITECT CONSULTANT - 45 - MMB
System) / Primavera along with sequence of construction. The
Architect
Consultancy shall prepare and plan all design details,
deliverables and
plan the construction program to complete the project.
5.6.5 The Architect Consultancy shall attend all the review
meetings
conducted by Client from time to time without any extra cost and
shall
also be available for any clarifications and bring out any
issues related
to construction which may lead to difficulties, litigation,
delays etc.
5.6.6 Architect Consultancy shall provide material sample for
approval from
Client.
5.7 ROLE OF ARCHITECT CONSULTANT’S KEY TECHNICAL
PERSONNEL DURING ENTIRE EXECUTION:
5.7.1 The Architect Consultant shall assist in
pre-commencement/
Construction / post completion activities / defect liability
period with
respect to the project, for ensuring that the work is carried
out as per
approved drawings, designs and specifications through a team
of
qualified and experienced technical personnel to be provided at
site of
work, including Architects, Engineers etc., and to bring out
deviations, if
any, to the notice of the Client for its rectifications in
advance to keep
the specified progress of work as per conditions of works
contract.
5.7.2 In the event of differences relating to the
interpretations of drawings
/designs/specifications/ any other part of the Consultancy
between the
Architect Consultant and the contractors, the interpretation and
the
decision of the Client shall be final and binding. Assisting and
preparing
the compliances in arbitration and litigation cases that may
arise out of
the contracts entered into in respect of any of the works.
5.7.3 Exercising cost control & economy measures to ensure
that the
approved Estimates are not exceeded.
5.7.4 The Architect Consultant shall obtain the approval of the
Client for any
of the material deviation in the design or specification that
may be
required and felt necessary during execution due to technical
or
administrative reasons.
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ARCHITECT CONSULTANT - 46 - MMB
5.7.5 The Architect Consultant should analyze any deviations
provide detailed
specifications and rate as supplemental items, additional items
and
remains for deletions if any arises during the construction
stage.
5.8 ARCHITECT CONSULTANT’S SERVICES IN NUTSHELL
In brief the Architect Consultant shall provide comprehensive
planning
details including architectural planning designing, from a day
of work
order to completion the assigned projects. Without prejudice to
the
generality of the aforesaid, the same shall, in particular,
includes the
above and following:-
5.8.1 To obtain details of ownership of land and other details
about DP
Reservations and restrictions like CRZ, SEZ, Civil Aviation,
MOEF,
Encroachments, Forest, submergences, etc.
5.8.2 Soil Investigation and Soil Tests
5.8.3 Demarcation of land from DILR.
5.8.4 Site evaluation and analysis including Total Survey,
Digital Survey, Plane
Table Survey, Arial Survey, Contour Survey etc.
5.8.5 Preparation of Master Layout Plan.
5.8.6 Architectural work and site development.
5.8.7 Infrastructure development works.
5.8.8 Structural engineering works.
5.8.9 Sanitary, plumbing, drainage, water supply & sewage
works etc.
5.8.10 Electrical work (internal and external, etc).
5.8.11 Installation and cabling of Air conditioning, Fire
frightening, e- data, etc.
5.8.12 Road Works.
5.8.13 Landscape, Arboriculture, etc.
5.8.14 Furniture.
5.8.15 Solar energy, Solar hot water, Rain water harvesting,
Sewage treatment
plant, Water treatment plant, Waste disposal management system
Wind
energy, concept of green building, etc.
5.8.16 Liasoning with local statutory bodies such as Municipal
authorities, Town
Planning, PWD, BEST, MSEB, CIDCO, MMRDA, MHADA, BSNL, Water
Supply, Railway, Civil Aviation, MOEF, MCZMN, High Rise
Committee,
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ARCHITECT CONSULTANT - 47 - MMB
Heritage Committee, Fire Client, Tax Client, etc.
5.8.17 To prepare and supply necessary drawing documents to
various agencies
for obtaining permissions from Statutory Authorities.
5.8.18 Preparation of detailed estimate as per current S.S.R.
(State Schedule
Rates) and Rate Analysis based on comparable market rate
approved by
Client.
5.8.19 Preparation of draft tender document, with all
accompaniments including all
working drawings.
5.8.20 Obtaining all approvals from local competent
authorities.
5.8.21 Day to day site supervision of the project. Digital
Photographs, Video, etc.
5.8.22 Comprehensive coordination during the course of the
execution during
construction and defect liability period of the project.
5.8.23 Ensuring the optimum desired quality and workmanship of
the work and to
do all needful activities for the same.
5.8.24 Submission of Completion Certificate.
5.8.25 Scrutinization and Submission of as built drawings.
5.8.26 Scrutinization of Maintenance Manual wherever
necessary.
5.8.27 Visits after completion and handing over of project,
during defect liability
period is mandatory and inspection note to that effect should be
issued
keeping close liaisoning with the User Department for remedial
measure of
the defects noticed during DLP.
5.8.28 Obtaining intermediate certificates of various stages of
construction,
building permissions, Occupation Certificate, Completion
Certificate,
etc.
6 QUALIFICATION AND EXPERIENCE OF STAFF / PROFESSIONAL
EXPERTISE
6.1 To provide above services, Architect Consultant shall have
following key
staff, in-house expertise or shall appoint sub-consultants or
the experts,
etc. The Architect Consultant must have qualified degree
(B.Arch./ M.
Arch.) from recognized university.
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ARCHITECT CONSULTANT - 48 - MMB
Sr.
No.
In house Expertise / sub
Consultant (Sr.1,2, 3 -key
Staff)
Minimum Essential