REQUEST FOR FORMAL WRITTEN QUOTATION · Enq: Andile Feleni Date: 24 October 2017 REQUEST FOR FORMAL WRITTEN QUOTATION Kindly furnish me with a written quotation for the supply of

CHRIS HANI DISTRICT MUNICIPALITY 1

Email: [email protected] Closing Time: 16:00 Enq: Andile Feleni Date: 24 October 2017

REQUEST FOR FORMAL WRITTEN QUOTATION

Kindly furnish me with a written quotation for the supply of the goods/services as detailed in the enclosed schedule.

The quotation must be submitted on the letterhead of your business and can either be faxed or

deliver by hand.

The following conditions will apply:

Price(s) quoted must be valid for at least thirty (30) days from date of your offer.

Price(s) quoted must be firm, must be inclusive of VAT and furnish your CSD number.

For all transactions exceeding R15 000, must be accompanied by a valid Original Tax Clearance Certificate or PIN

Certified BEE Certificate

Declaration form (MBD 4.1) and a Confirmation of Banking Details.

First preference will be given to the service provider who is registered in Central Supplier Database.

Supplier must attach the MBD 6.2 declaration form for local content.

The link www.csd.gov.za

Chris Hani District Municipality does not bind itself to accept the lowest, only or any other Bid and reserves the right to accept the whole or part of the Bid

No Quotations will be considered from persons in the service of the state

Quotations are to be submitted at 42 Cathcart Road, Queenstown, 5320, Emailed: [email protected] and Faxed: 045 839 2355

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA) WILL BE

AWARDED AS FOLLOWS:

Price -80 PPPFA -20

______________________________________

Total -100

Failure to comply with these conditions may invalidate your offer.

mailto:[email protected]

http://www.csd.gov.za/

mailto:[email protected]


Please supply us with your bank details in your quotation. Please Fax them to this number 086 499 0273.

TERMS OF REFERENCE (TOR): DEVELOPMENT OF YOUTH DEVELOPMENT

STRATEGY IMPLEMENTATION PLAN ALIGNED TO THE PROVINCIAL YOUTH

DEVELOPMENT STRATEGY

PURPOSE

The Special Programmes Unit seeks to secure the services of competent service provider

for the development of The Development of Youth Development Strategy

Implementation Plan aligned to the Provincial Youth Development Strategy

INTRODUCTION OF THE PROJECT

The Special Programmes Unit within Chris Hani District Municipality is facilitating the review

process of the existing Provincial Youth Development Strategy for the purpose of

developing a District Implementation Plan that is aligned to this Provincial document.

The Chris Hani District Municipality is part of the Local Government and will remain the

implementing agent of government transformation and service delivery programmes.

The role of local government is the sustainable upliftment and empowerment of local

communities including special groups and the sustainable creation of conducive

PROJECT DESCRIPTION

Chris Hani District Municipality has a unit that deals with matters related to previously

disadvantaged people in general and the vulnerable sector in our communities. The

vulnerable groups commonly known as designated groups consists of:

- Elderly

- Women

- People with disabilities

- Children

- People living with HIV and AID

- Military Veterans

- Youth


MANDATE

The mandate of the Special Programmes Unit is to promote, facilitate, coordinate and monitor

the realization of the rights of women, youth, children, senior citizens/ elderly, People living

with HIV and People with disabilities.

POLICY MANDATES

A range of policies inform equality, empowerment, human rights and human dignity

processes. These include, among other, the following:

The Constitution of the Republic of South Africa, Act 108 of 1996

Municipal Systems Act (No. 32 of 2000)

Municipal Structures Act (No.117 of 1996)

Municipal Finance Management Act (No. 56 of 1998)

The White Paper on Sport and Recreation in South Africa

Employment Equity Act (No. 55 of 1996)

Skills Development Act (No. 97 of 1998)

Children’s Act (No. 38 of 2005)

South African National Policy Framework for Women’s Empowerment and Gender

Equality

Promotion of Equality and Prevention of Unfair Discrimination Act (No. 39 of 1996)

National Youth Development Plan, 2015-2020

National Youth Development Agency Act

Youth Employment Accord

Broad Based Black Economic Empowerment Act (No. 53 of 2003)

FOCUS OF THE STRATEGY

- Ensure the mass mobilization of human and financial resources for the effective

implementation of programmes focusing on youth designated groups

- Encourage an active and healthy lifestyle of young people in the district

- Encourage participation of youth in community and government activities

- Integrate youth development to main activities of the District Municipalities

- Assisting the District Municipality to achieve National targets in all government

departments, SoE’s, CBO’s, NGO’s and Institutions of higher education within the

district

- Setting clear directives / strategies towards achieving mainstreaming of youth

development programmes within the District.

- To provide a model of public partnership in advancing community participation and

stakeholder engagements for the Youth Development programmes.


- To provide policy framework to guide the municipal council in providing support to youth

and its development.

METHODOLOGY

Inception meeting with the SPU project team to outline the work plan

Presentation of the Draft document to the relevant internal and external stakeholders

Work with all relevant stakeholders

Develop the Youth Development Strategy Aligned to the Provincial Youth Development

Strategy.

Internal Stakeholders for Consultation

- Political Leadership

- Health and Community Services

- Engineering Services

- Budget and Treasury Office

- Corporate Services

- Strategic Management Services

- Integrated Planning and Economic Development

External Stakeholders

- All Local Municipalities within the CHDM

- Office of the Premier

- All Sector/ Government Departments

- SALGA

- ECAC

- ECSECC

- NGO’s

- Religious Sector

- MRM Structures

- NYDA

- Traditional Leaders

- Business Fraternity

- South African Youth Council (SAYC)

- Other youth formations within the District

- Civil Society Sector

The service provider will be required to present the prototype/ first draft strategy to the Project

Manager or relevant standing committees for inputs and approval.


PROJECT OBJECTIVES

The main goal of this assignment is to develop a youth development implementation plan

that is aligned to the existing Provincial Youth Development Strategy for the Chris Hani

District Municipality (CHDM)

The sub-objectives are as follows:

1) To works towards ensuring that an inclusive plan for the implementation of youth

development is established within the required time frame.

2) To engage all relevant stakeholders (internal and external) in consultation for a proper

ownership of the youth strategy implementation plan.

3) To conduct workshops that will ensure that there is an integrated implementation of the

plan by all the relevant stakeholders within the District.

SCOPE OF SERVICE

Progress on the assignment will be monitored, measured and remunerated according to the

delivery of the following:

Item Tasks/Activities Deliverables Deadlines

1 Inception meeting

During this meeting the service

provider and the assignment

steering committee will agree

to a common understanding

of the purpose and

objectives of this

assignment.

Inception

report

07 November

2017

2. Review the Provincial Youth

Developments strategy for

development of the youth

development

implementation plan i.e.

consult the updated

situational analysis in the

current IDP, insert relevant

Consultation

reports on

workshops

and

consultatio

ns

conducted

27th

November

2017


information for the

development of a plan,

update outdated information,

identify missing information,

identify strategic gaps etc.

Consultations with individual’s

key to youth development

will be facilitated in

consultation with the CHDM.

Consultation with relevant

stakeholders for presentation

of the draft implementation

plan towards submission of

the final Document for

adoption by council.

on the plan.

3 Submission of the final youth

Strategy Implementation

Plan aligned to the Provincial

Youth Development Strategy

which is due for submission

to Council on the 11/12/2017

Final revised

mainstream

ing strategy

(only

gender

aspects

applicable)

04 December

2017

4 Produce a soft copy and a

printed document of the

Youth Strategy

Implementation Plan to the

SPU of the CHDM

Submission of

the whole

package

08 December

2017

5 Sensitization workshop

- Prepare the employees within

the SPU for engaging with the

youth development

implementation plan

Sensitization

Workshop

report

16 March

2018


- Colleagues from the SPU’s

counterparts in the local

municipalities will be included in

this workshop

- Engage all the SPU

stakeholders, internal and

external on the implementation

of the plan as developed in their

consultation

All reports and documents are to be submitted in Microsoft Word format to the Office of the

Special Programmes Unit Manager.


REQUIRED COMPETENCIES

In order for the service provider to be considered for this assignment, the competencies

required are:

- Expertise in gender mainstreaming, specifically as defined by international development

practitioners.

- Expertise in strategic planning.

- Expertise in Human Capacity Development (HCD) and workshop facilitation.

- Proven work experience in providing advisory services to Local Government in South

Africa and in other African countries.

- Proven experience in providing advisory services to Local Government in South Africa

and in other African countries.

In addition, the following aspect will be considered favourably:

- Work experience in Governance Programmes.

REPORTING, STEERING AND MANAGEMENT ARRANGEMENTS

The assignment will be steered by a project steering committee, comprised of the SPU

manager and the SPU team within the CHDM. The main responsibility of the steering team

will be to provide inputs and guidance on content, process and methodology as well as

quality of the specified deliverables.

SUBMISSION OF PROPOSAL

To be considered for this service, the service provider is required to submit a proposal the

CHDM Supply Chain Management containing the following:

Technical and financial proposal, in line with the tasks and deliverables listed in table

illustrating the Scope of Work.

A CV illustrating the expertise listed in the Required competencies

Certificate/s of accreditation where applicable.

All briefing material submitted to the service provider, as well as all deliverables and products

linked to this assignment, are the intellectual property of the CHDM and shall be treated as

strictly confidential.


TIME FRAME

The assignment will take place between November 2017 and March 2018. During this

timeframe the consultant will carry out visits to the municipality’s offices in Komani,

Eastern Cape (previously Queenstown).

ROLE OF THE DISTRICT MUNICIPALITY

The Chris Hani District Municipality, Health and Community Services- HIV and AIDS Unit

will be the principal client for this project.

The CHDM will:

Provide management, oversight and supervision of the service provider throughout the

project

Participate in the report-back presentations

Share lessons learned through this project with other municipalities under its jurisdiction

Comment on all deliverables of the service provider within the agreed upon time frame

Timely approve work plans and project outputs

Approve service provider invoices.

CONFIDENTIALITY CLAUSE AND COPYRIGHT

The service provider is bound to protect the confidentiality of all information gathered and

accessed through the work on this project. Information received and accessed through

the work on this project may only be used to meet the objectives outlined in these terms

of reference. CHDM reserve the right to request any relevant documentation at any

stage of implementation of the project.

The Chris Hani District Municipality; Special Programmes Unit under the Strategic

Management Services in the Office of the Municipal Manager must be granted unlimited

license to use, reproduce and adapt all tools, materials and reports produced by the

service provider for this programme.

For any queries please contact Mrs Kolo @ 045 808 4640

REQUEST FOR FORMAL WRITTEN QUOTATION · Enq: Andile Feleni Date: 24 October 2017 REQUEST FOR FORMAL WRITTEN QUOTATION Kindly furnish me with a written quotation for the supply of

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