REQUEST FOR EXPRESSIONS OF INTEREST (INDIVIDUAL … · 2013. 10. 23. · REQUEST FOR EXPRESSIONS OF INTEREST (INDIVIDUAL CONSULTANT SERVICES) UNITED NATIONS DEVELOPMENT PROGRAMME

REQUEST FOR EXPRESSIONS OF INTEREST (INDIVIDUAL CONSULTANT SERVICES)

UNITED NATIONS DEVELOPMENT PROGRAMME

The Government of Indonesia through National, Development Planning Agency (Bappenas) has received financing from the United Nations Development Programme (UNDP) - Support to the Acceleration of MDG Achievement in Indonesia, 2013-2015, for this project the Government invites individual consultants who willi be employed to Bappenas. The main tasks of assignments are to support daily activities of the program.

The Procurement Committee of Bappenas is now inviting skilled, highly committed and dedicated Indonesian professionals to be part of the project for the position:

1. National Project Manager (NPM) (1 person) Qualifications:

• Minimum a Master Degree (S2) in Public Health, Social Science, Development Study • Have 5 years of experience in managing development programmes related to MDGs • Have Experience in providing advice to the GOI in policy and programme formulation

related to MDGs and human development • Familiarity with UN/UNDP rules and procedures.experience in handling of web based

management systems • Ability to write reports, make presentations • Fluency in oral and written Bahasa Indonesia and English. • Have a tax number (NPWP). • Will ing to work full time.

2. Project Officer (PO) (1 person) Qualifications :

• Minimum a Master Degree (S2) in Social Sciences, Development Studies • Have experience in MDGs with any UN Agencies and lor any bilateral projects with any

partners and Gol • Have experience 5 years of progressively responsible experience on programme of MDGs

and/or Poverty Reduction Strategy is required at the national or international level. • Experience in the usage of computers and office software packages (MS Word, Excel, power

point, explorer, etc) and advance knowledge of spreadsheet and database packages • experience in handling of web based management systems • experience to prepare briefing/talking points • experience to prepare monitoring and progress report • Fluency in oral and written Bahasa Indonesia and English. • Have a tax number (NPWP). • Willing to work full time.

Expressions of interest (Curriculum Vitae) should be sent to the address below no later than 18 September 2013:

Procurement Committee of Ministry of National Development Planning/

National Development Planning Agency (Bappenas)

Address : Gedung Madiun Lantai Basement, Ruang Sekretariat Pengadaan Barang dan Jasa PHLN

Jalan Taman Suropati No 2, Jakarta Pusat 10310, Indonesia Phone : (021) 31936207 ext. 3551 Fax : 31931392

e-mail: [email protected]

UNITED NATIONS DEVELOPMENT PROGRAMME TERMS OF REFERENCE

I. Position Information

Title: National Project Manager for the MDG Roadmap Project Management Unit (National')

Reports to: Director of Religion, Culture, Sports and Youth, Ministry of National Development

Planning/BAPPENAS

Duty Station: Jakarta, PMU MDG Roadmap, Wisma Bakrie2 - Kuningan

I Expected Places ofTravel (if applicable): If required by the GOI

Duration: October 2013 - December 2013

Sources of funding: UNDP Grant No. 73531901

Signature of the Budget Owner:

Dadang Rizki Ratman, SH, MPA / National Project Director (NPD) MDG Roadmap

II. Background Information

The Government of Indonesia continues its commitment to achieve the Millienium Declaration, as I signed in the UN General Assembly in 2000. In 2010, the President issued instructions accelerate I

efforts and achievements of MDG goals at both the national and sub-national levels. In 2011, the government, supported by UNDP, presented Indonesia's Roadmap to Accelerate Achievement of MDG goals. In the same year, this collaboration developed and issued 33 provincial MDG action plans Rencana Aksi Daerah, RAD MDGs), supported by Governor decrees. These RAD MDGs has been used as reference for provincial and district/city governments to accelerate achievement.

In January 2013, the Government of Indonesia and UNDP have mutually agreed on a project document, namely 'Support to the Acceleration of MDG Achievement in Indonesia, 2013-2015'. This project continues previous efforts to support national and sub-national governments to accelerate the achievement of MDG goals. The Director of Religion, Culture, Sports and Youth, Ministry of National

I Development Planning/BAPPENAS has been tasked as the National Project Director for this programme.

The project's outputs are to 1) develop strategies and mechanisms to implement the MDG Roadmap and 2) improve national and subnational capacities to monitor, evaluate, analyse and report on MDG and human development. Key activities to achieves these outputs include supporting national and sub-national MDG teams; support develop, monitor and evaluate RAD MDGs; develop and implement resource mobilization strategies; advocate multi-stakeholder partnerships for MDG acceleration; develop innovative and effective approaches and tools to accelerate MDG achievement; and support policy dialogue and develop reports on MDG achievement (annual), human development and the post-2015 agenda.

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The targeted beneficiary of this programme is the Strategic Coordination Team for Monitoring RAD Implementation (TKSP). TKSP ,in turn supports RAD implemention at national and sub-nationa'i levels.

The programme is currently supported by the National MDG Secretariat that supports the activities of the National Coordination MDG Team, chaired by the Minister of National Development Planning/BAPPENAS.

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III. Objectives of Assignment

The National Project Manager (NPM) will support the National Project Director (NPD) to ensure effective and efficient delivery of activity resu'lts as determined in the project document, mobilize resources, and report the project's progress.

IV. Scope of Work Expected Results/Deliverables/Final Products Expected

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The consultant will incumbant will work with the National Project Director (NPD) to achieve deliverabl'es. S/He will be responsible for liaising with UNDP, government authorities at both national and sub-national levels , donors, and other relevant stakeholders

Specific activities include: a. Responsible for facilitating the development of institutionall and organizational framework of

the National MDG Secretariat including the structure, functions, management and administration systems;

b. Facilitate "socialization" of RAD Guideline and provide technical assistance to local governments for the RAD development;

c. Provide advice to the government to ensure an effective development process for the sub­national action plans for the MDGs;

d. Provide advice on the basis for effective and coordinated monitoring, evaluation and reporting of the MDG achievement at the national and sub-national level;

e. Develop budget requirement and structure for acceleration of the MDG achievement across Indonesia; and

f. Provide adVice to the Government In developing a strategy for a broad coalition for the acceleration of MDG achievement through improving overall donor aid and coordination;

Expected ResultS/Final Products/Deliverables:

1. Institutional framework for the Project Management Unit (PMU) including the structure, functions, management and administration systems is developed;

2. Budget requirement and structure for acceleration of the MDG achievement up to 2015 are drafted.

V. Requirements

• Good experience on working with Government and build networking with ministries and donors • Good experience on MDGs programmes and human development

VI. Recruitment Qualifications

Education: S2 in Public Health, Social Science, Development Study or

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I, related field as stated above

Experience:

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5 years of experience in managing development programmes related to MDGs. Experienced in providing advice to the GOI in policy and programme formulation related to MDGs and human development, Excellent analytical skills, Excellent communication skills, Familiarity with UN/UNDP rules and procedures.

language Requirements: Proficient in English and Bahasa language, spoken and written. Ability to write reports, make presentations

VII. Other Selection Criteria

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UNITED NATIONS DEVELOPMENT PROGRAMME GENERIC JOB DESCRIPTION

I. Position Information

Job Code Title: Supervisor: Based:

Project Officer for MOG's Roadmap PMU Executive Secretary for MDG's Roadmap Jakarta, Wisma Bakrie 2

II. Organizational Context

The Government of Indonesia continues its commitment to achieve the Millenium Declaration, as signed in the UN General Assembly in 2000. In 2010, the President issued instructions accelerate efforts and achievements of MDG goals at both the national and sub-national levels. In 2011, the government, supported by UNDP, presented Indonesia's Roadmap to Accelerate Achievement of MDG goals. In the same year, this collaboration developed and issued 33 provincial MDG action plans Rencana Aksi Daerah, RAD MDGs), supported by Governor decrees. These RAD MDGs has been used as reference for provincial and districUcity governments to acce'lerate achievement.

In January 2013, the Government of Indonesia and UNDP have mutually agreed on a project document, namely 'Support to the Acceleration of MDG Achievement in Indonesia, 2013-2015'. This project continues previous efforts to support national and sUb-national governments to accelerate the achievement of MDG goals. The Director of Religion, Culture, Sports and Youth, Ministry of National Development Planning/BAPPENAS has been tasked as the National Project

I Director for this programme.

The project's outputs are to 1) develop strategies and mechanisms to implement the MDG Roadmap and 2) improve national and subnational capacities to monitor, evaluate, analyse and report on MDG and human development. Key activities to achieves these outputs include supporting national and sub-national MDG teams; support develop, monitor and evaluate RAD MDGs; develop and implement resource mobilization strategies; advocate multi-stakeholder partnerships for MDG acceleration; develop innovative and effective approaches and tools to accelerate MDG achievement; and support policy dialogue and develop reports on MDG achievement (annual), human development and the post-2015 agenda.

The targeted beneficiary of this programme is the Strategic Coordination Team for Monitoring RAD Implementation (TKSP). TKSP in turn supports RAD implemention at national and sub­national levels .

The programme is currently supported by the National MDG Secretariat that supports the activities of the National Coordination MDG Team, chaired by the Minister of National Development Planning/BAPPENAS.

The Project Officer for the above project is required to supervise and lead the support staff of the I Project Management Unit. S/He will work in close collaboration with Government Officials on operations, programme and project teams in the PRU/CO and UNDP HQs staff for resolving complex programme-related issues and information delivery.

III. Functions I Key Results Expected

Summary of Key Functions:

o Administration and implementation of programme strategies, adapts processes and procedures

o Support to management of the CO programme o Administrative support to the Project Management Unit o Support in creation of strategic partnerships and implementation of the resource mobilization

strategy o Facilitation of knowledge buHding and knowledge sharing [

1. Ensures administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results :

o Presentation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSG). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.

o Presentation of informationl reports for identification of areas for support and interventions.

o Implementation of the CO partnerships and resources mobilization strategies, preparation I of reports.

-I I 2. Provides effective support to management of the CO programme focusing on the I

achievement of the following results.

o Presentation of thoroughly researched information for formulation of country programme, preparation of project documents' drafts, work plans, budgets, proposals on im plementation arrangements.

o Initiation of a project, entering project into Atlas ( in small offices), preparation of required budget revisions.

o Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.

o Follow up on performance indicatorsl success criteria, targets and milestones, preparation of reports.

o Analysis of the situation in programme, identification of operational and financial problems, development of solutions.

o Preparation and conduct of audit of NEX projects, implementation of audit recommendations.

! 3. Provides administrative support to the Programme Unit focusing on achievement of the following results:

o Proper control of the supporting documents for payments, review of NEX projects Financial Reports.

o Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.

o Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

4. Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:

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D Analysis of information on donors, preparation of donor's profile and database, establishment of contacts with donor counterparts.

D Track and reporting on mobilized resources.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

D Organization of trainings for the operations/ proj.ects staff on programme. I D Synthesis of lessons learnt and best practices in programme. D Sound contributions to knowledge networks and communities of practice. I

IV. Impact of Results

The key results have an impact on the overall CO efficiency in programme and success in implementation of programme strategies . Accurate analysis and presentation of information enhances UNDP position as a strong development partner. The information provided facilitates I decision making of the management.

v. Competencies and Critical Success Factors

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda o Identifies relevant information for advocacy for a variety of audiences o Makes research of contacts in the media, government, private sector, donors, other

agencies, civil society in other stakeholders for lJNDP's advocacy efforts

Results-Based Programme Development and Management o Provides information for linkages across programme activities to help identify critical

points of integration o Provides information and documentation on specific stages of projects/programme

implementation o Participates in the formulation of project proposals

Building Strategic Partnerships D Analyzes general information and selects materials in support of partnership building

initiatives o Maintains databases of donor information o Tracks and reports on mobilized resources

Innovation and Marketing New Approaches o Documents and tracks innovative strategies/best practices/new approaches o Tracks bottlenecks, problems and issues, and proposes solutions o Responds positively to new approaches

Resource Mobilization (Fie'ld Duty Stations)

o Maintains information/databases on potential and actual donors

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o Maintains database of protect files o Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing o Researches best practices and poses new, more effective ways of doing things o Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise o Understands the main processes and methods of work regarding to the position o Possesses basic knowledge of organizational policies and procedures relating to the

position and applies them consistently in work tasks o Identifies new and better approaches to work processes and incorporates same in own

work o Strives to keep job knowledge up-to-date through self-directed study and other means of

learning o Demonstrates good knowledge of information technology and applies it in work

assignments o Demonstrates in-depth understanding and knowledge of the current guidelines and

project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP's Goals o Identifies relevant information for advocacy for UNDP's goals for a variety of audiences o Maintains a network of contacts in the media and civil society, for use in UNDP's

advocacy efforts

Client Orientation o Reports to internal and external clients in a timel,y and appropriate fashion o Organizes and prioritizes work schedule to meet client needs and deadlines o Establishes, builds and sustains effective relationships within the work unit and with

internal and external clients o Responds to client needs promptly

Core Competencies: o Demonstrating/safeguarding ethics and integrity o Demonstrate corporate knowledge and sound judgment o Self-development, initiative-taking o Acting as a team player and facilitating team work o Facilitating and encouraging open communication in the team, communicating effectively o Creating synergies through self-control o Managing conflict o Learning and sharing knowledge and encourage the learning of others. Promoting

learning and knowledge management/sharing is the responsibility of each staff member.

o Informed and transparent decision making

Prince2 training and certification, RMG

VI. Recruitment Qualifications

Education: Master Degree with specialized experience on MDGs with any UN agencies and/or any bilateral projects with any development partners and GOL

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Experience: 5 years of progressively responsible experience on programme of MDGs and/or Poverty Reduction Strategy is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, power point, explorer, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems, experience to prepare briefing/talking points, and experience to prepare monitoring and progress report.

I Language Requirements: Fluency in English and Bahasa.

VII. Signatures- Job Description Certification

Incumbent (if applicable)

Name Signature Date

Supervisor

Name Signature Date

Chief Division/Section

Name Signature Date

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