GOVERNMENT OF WEST BENGAL OFFICE OF THE PROJECT DIRECTOR STATE PROJECT MANAGEMENT UNIT WEST BENGAL TRANSPORT INFRASTRUCTURE DEVELOPMENT CORPORATION LIMITED (A GOVERNMENT OF WEST BENGAL UNDERTAKING) PARIBAHAN BHABAN - II, TRANSPORT DEPARTMENT E.M. BYE PASS & RASH BEHARI CONNECTOR INTERSECTION (C.S.T.C. KASBA DEPOT COMPOUND) KOLKATA - 700 107 CIN: U63090WB1996SGC081274 E-mail: [email protected]TEL. NO. 2442-9081 / 9082 FAX. NO. 2442-9082 No. WBLTIP/2019/EOI/015 Dated: 29.08.2019 REQUEST FOR EXPRESSIONS OF INETREST CONSULTING SERVICES – FIRM SELECTION The Government of West Bengal (GoWB) through the Government of India has applied for a loan from the World Bank (WB) for implementation of the West Bengal Logistics and Transport Improvement Project (WBLTIP). More details about the project may be seen at the following: http://transport.wb.gov.in. The WBTIDCL now intends to apply a portion of the loan for hiring a Service Provider firm for following consultancy services: 1. Study on Assessment of Institutional Strengthening and Business Planning (ISBP) for Transport Department, GoWB The State Project Director (SPD), WBTIDCL at State Project Management Unit, WBTIDCL, Transport Department, Paribahan Bhaban-II, CSTC Complex-Ground Floor), Kolkata- 700107, West Bengal, India. Tel No. 033-24429081/82 e-mail: [email protected] now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services, latest by 13th September, 2019. Further details on detailed Terms of Reference for the above studies, eligibility requirements and information to be furnished with Capability statement, etc. may be seen at the website http://transport.wb.gov.in/ 1. The State Project Director (SPD), WBTIDCL now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services as indicated in the Draft Terms of Reference (TOR) for the assignment, which may be seen at the website http://transport.wb.gov.in/ The shortlisting criteria are: - The firm should - a) Have been in business for at least last five (05) years. b) Have proven experience of successfully completed at least 2 similar assignments in the last 5 years c) Have an average annual turnover of Rs. 8.00 crore in the last 3 financial years; d) Have technical and managerial capability to undertake the assignment.
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GOVERNMENT OF WEST BENGAL
OFFICE OF THE PROJECT DIRECTOR
STATE PROJECT MANAGEMENT UNIT WEST BENGAL TRANSPORT INFRASTRUCTURE DEVELOPMENT CORPORATION LIMITED
11 Project Information Portal Application End of month 14
12 Monthly Progress Report 1st week of each month
13
Quarterly Project Monitoring Report, with updated
Results Framework for monitoring Institutional
Strengthening activities under LTIP
1st week of every quarter
14 Biannual Training Completion Report Every 6th month
15 Assignment Completion Report End of month 36 In addition to the above, the Consultant shall submit any documentation like working notes, drafts for Government Orders/ Notifications/Rules as requested by Client towards implementing the Institutional Strengthening Business Plans.
5. Key Personnel and Expertise Requirements:
The services shall be provided by the selected firm of consultants (hereafter termed simply “the
Consultant”) via a team of suitably qualified professional and technical personnel (hereafter referred as the “key personnel‟), to be headed by a Transport Sector Institutional Strengthening Specialist having relevant international-standard qualifications and extensive experience in supporting Transport Department Modernization initiatives in Emerging Markets. Operational/Consulting experience in Inland Water Transportation Sector is preferred.
Details of the expected minimum number of key personnel in the Consultant’s team and their respective likely “person-month‟ inputs are provided as a guideline. It is anticipated that an overall quantum of approximately 90 man-months of professional and/or technical inputs shall be provided by the key personnel to be mobilized by the selected Consultant, which shall be phased in accordance with a Work Program finalized with the Client during the Inception stage of these services.
4 Maritime Safety Specialist 6 5 Capacity Building Specialist/ Training Expert 12 6 Monitoring & Evaluation (M&E) Specialist 6
7 Communication/Public information specialist 6 8 Procurement Specialist 6
9 Financial Specialist 6 10 Business Process Re-engineering Specialist 2 11 MIS/IT Specialist 2
12 Legal Specialist 6
Estimated Inputs for Nominated Key Personnel 94
Approximate inputs for Non- Key Staff 15 The abovementioned individual and total “person-month‟ input estimates (*) are indicative only and are not intended to be prescriptive. Consultants intending to submit proposals for consideration for these services shall determine their own “key personnel‟ staffing plans and the phasing of such “key personnel‟ inputs, as part of their overall proposal.
The qualifications and expertise expected of the respective “key personnel‟ nominated in the Consultant’s team for these services are outlined in the Annex 2.
Adequate support staff shall also be provided by the Consultant to facilitate the operations of the nominated
team during the services, but these support staff will not be taken into account in the client’s evaluation of
the staffing element of consultants’ proposals. 6. Location, Duration and Mobilization of the Services
The total duration of the consulting service is 36 months from the commencement of services and is
divided into 2 phases:
Phase I – Project Preparation Support (Task 1,2) – 12 months
Phase II – Project Implementation Support (Task 3,4) – 24 months The services shall be delivered mainly in Kolkata, West Bengal, in the West Bengal Transport Department Project Management Unit (PMU) office. The Consultants will make their own arrangement for office space, office furniture, computers, transport, site visits and consumables during service and make provision for the same in their financial proposal. There will also be significant involvement of some of the Consultant’s team on consultation other Government agencies, particularly in connection with the preparation and implementation of the IWT Institutional Strengthening Business Plan. This will be determined progressively in consultation between the PMU and the Consultant’s team.
7. Management & Facilitation of the Services by the Client
The West Bengal Transport Department, through its PMU is the overall implementing agency for the project and will carry the contractual responsibility for the services. All day-to-day aspects, the management of the services and their implementation, monitoring and guidance will be the responsibility of the PMU. In all such contexts, the West Bengal Transport Department will carry the responsibilities and authority of the Client. The PMU unit will therefore inter alia attend to the following Client responsibilities:
• Provision to the consultant of all necessary reports and background documentation.
• Assistance to the consultant to comply with the deliverable’s schedules due under WBLTIP and
other ad-hoc periodic reporting requirements arising from the client during the assignment. • Assistance to the Consultant in establishing essential contacts in concerned GoWB areas and in
gaining the cooperation of other GoWB departments and agencies, as required for this assignment.
8. Client’s Review of Outputs & Deliverables
The consultants’ main outputs and deliverables will initially be vetted by a Review Committee comprising following officials of the West Bengal Transport Department and WBLTIP PMU.
a. WB LTIP Project Director/ Jt. Secretary, Transport, Government of West Bengal b. Chief Engineer, Transportation Planning and Traffic Engineering Directorate, Transport,
Government of West Bengal c. Special invitees from IWAI, KoPT, KMC Industry & Commerce, Urban Development &
Municipal Affairs, Home, Police, Finance or any other GoWB departments
Annex 1: About Transport Department Institutional Structure
The Administrative Structure of the Transport Department is given as follows:
As per official Notification No. 117-WT/TR/O/1E-45/2013, dated January 1, 2015, cellular arrangement
of Transport Department has been established as the following:
Figure 2: Transport Department Cell Arrangement
It is encouraging to note that the Transport Department has been undergoing numerous restructurings on a
need-basis over the last decade. However, in absence of a comprehensive study to consolidate the
findings, the functionality driven setup of the units, for practical purposes are different from the formal
TRANSPORT DEPARTMENT
Budget, Audit & Statistics
IWT, Road Safety &
InfrastructurePool Car Acts & Rules Law and RTI
State Government Undertakings
Establishment
State Transport Authority
Accounts Section
Type cum Issue Section
Figure 1: Administrative Structure of Transport Department
arrangement. The functionality driven organization profile, as published in the Department website, is
given as follows:
Figure 3: Organization Profile of Transport Department
Transportation Planning and Traffic Engineering Department (TP & TE), housed with the Transport
Department, undertakes Planning of Transport Department’s regular operations as an annual exercise.
The objectives and areas of work of this Directorate can be enumerated as:
• To provide technical assistance to various organizations/agencies /authorities/ other Government
departments on behalf of the Transport Department.
• To undertake research projects sponsored by various organizations like the Department of
Science & Technology, Government of India/CSIR/Planning Commission/Ministry of Transport,
Government of India/State Planning Board etc.
• To organize training programs for Traffic Management and Regulation Authorities, Transit
Operators, Highway Engineers, Improvement Trusts, Development Authorities etc.
Figure 4: TP& TE Organization Structure
D.I Institutional structure governing IWT in West Bengal
Currently the Inland Water Transport in West Bengal involves three entities under Transport Department.
(e) Inland Water Transport Directorate: IWT Directorate primarily functions as a Statutory Authority
towards regulating self-propelled and non-propelled vessels and certifying IWT operators.
(f) West Bengal Transport Corporation (WBTC): WBTC undertakes operational part of the services
through West Bengal Surface Transport Corporation (WBSTC), a fully owned subsidiary of the
WBTC. They include –Management of Jetties; operation of ferry services and maintenance of vessels.
Major revenue sources for WBTC are through operating few strategic Ferry Service routes and rental
income from ferries leased to Private sector and local bodies.
(g) West Bengal Transport Infrastructure Development Corporation Limited (WBTIDCL):
WBTIDC was set up in 1997 under Transport Department, GoWB. The company is a fully owned
Government company that is controlled and administered by the Transport Department, GoWB.
WBTIDC is involved in execution of certain Inland Water Transport Development Schemes viz.
building of Jetties and vessels and is empowered to acquire assets already constructed by STUs or
Govt or any other statutory authority, for the purpose of improvement or maintenance. WBTIDC is
also designated as the PMU for implementing World Bank aided West Bengal Transport and
Logistics Improvement Project, on behalf of Transport Department, Government of West Bengal.
(h) The State Transport Department’s involvement in Inland Water Transport Operations in the state
of West Bengal, is mainly aligned to following activities:
• Planning and Procurement of IWT Infrastructure
• Survey and Identification of Ferry service locations for upgrading.
• Enforcement of IWT safety
• New Construction and Maintenance of Jetties, Pontoons and other IWT Infrastructure.
• Operating Ferry Services across selected routes.
• Promoting Private Sector participation in IWT.
A proposal submitted to set up Inland Water Transport Secretariat and other IWT related
restructurings, has been approved by the state cabinet.
Annex 2
Qualification and Experience Requirements for Key Personnel Minimum Minimum
years
Position of professional
Specific Required Expertise qualifications
experience
Transport Sector Institutional Strengthening Specialist (Team Leader)
Preferably an Indian citizen having Graduate qualifications in Engineering/ Economics, and post graduate in Transportation Planning/Economics or Administration and/or Management
15 • Sound in-depth knowledge of global findings and directions in Transport Sector management, particularly in the Operations, regulatory, enforcement, M&E, planning, and advocacy aspects.
• Minimum 5 years of extensive international
experience in Transport Department Modernization,
and in facilitation of related training, capacity-
building and institutional initiatives.
• High-level skills in strategic and technical advising,
and in complex Inter-agency coordination action in
a public sector environment.
• Proven leadership skills in managing multi-
disciplinary Teams in major technical assistance
projects / programs.
• Completion of at least two comparable assignments
in Asia.
• Consultancy/ Operational experience in Inland
Water Transport is preferred.
Institutional Reform Specialist -cum- Deputy Team Leader
Preferably an Indian
Citizen having
graduate qualification
in Engineering with
post-graduation in
transportation
engineering/
planning/economics/
Administration/Manag
ement
10 • Minimum 10 years of experience in the Institutional
Strengthening Projects with at least 5 years of
experience in Transport Sector projects. Experience
International consultant with a degree in nautical studies or a relevant field and management experience
5 • Experience in maritime transport, including enforcement of regulations
• Must also have experience in establishing/institutional strengthening of Water Police in developed/developing countries.
Maritime Safety
Specialist
Qualifications in
transport planning or
other related fields; 5
years’ experience in
designing and
analyzing maritime
projects
5 • Experience in designing and implementing
maritime safety awareness programs
• Proven leadership with capacity development skills
• Skilled with data collection and reporting systems
Capacity Building Specialist/ Training Expert
Preferably an Indian citizen having Graduate
10 • Extensive experience in applying modern Training and HRD concepts and skills to public sector capacity building assignments / projects.
• Minimum 5 years of sound experience and skills in undertaking business-based training needs assessments (TNA) and in subsequent formulation and delivery of TNA-based training programs and HRD activities.
• Completion of at least one major comparable assignment in India.
qualifications in Management, Education, Business and/or Administration, with specialization in
Human Resources Development and/or Training
Procurement Specialist
Preferably an Indian citizen having Graduation in Civil Engineering or related field
10 • Should have at least 5 years of general experience
in transport sector. • Should have minimum 5 years of experience in
procurement and contract management of at least Transport Sector projects with any applicable guideline of the World Bank.
• Should have in depth knowledge and experience in FIDIC conditions of contract, preparation and evaluation of bids/prequalification documents related to Roads, Inland Water Infrastructure, and other Transportation infrastructure.
• Should have thorough understanding of the legal matters of bidding.
Minimum
Minimum years
Position of professional Specific Required Expertise
qualifications
experience
Public information specialist
Preferably an Indian citizen having Graduate
5
• Extensive experience in developing and executing pro-active strategies and plans in community information and communication programs for public sector bodies in India.
• At least 5 years of experience in designing and
facilitating consultation and communication
campaigns aimed at civil society stakeholders,
private sector market sounding exercise.
• Sound knowledge of current “public disclosure”
and/or “right to information” provisions, and
experience in integrating these in wider specific-
purpose information and advocacy strategies.
• Completion of at least two comparable
assignments in India.
qualifications
majoring in
Communications,
Public Relations
and/or Information
Management
Monitoring & Evaluation (M&E) Specialist
Preferably an Indian citizen having Graduate
10
• Extensive international-standard experience in project / program management systems and applications.
• Minimum 5 years extensive technical experience with systems and processes dedicated to project-based progress / performance / results monitoring and outputs / outcomes evaluation.
• Proven expertise in the development of process
frameworks and specifications for IT-supported M&E functions and resources for technical and
operational
environments interfaced with other MIS and
decision-support systems and having multi-level
reporting capability.
• Completion of at least two comparable
assignments in Asia.
qualifications in
Management, Economics,
Engineering and/or
Business, with
additional specialist qualifications
relevant to Performance
Monitoring and
Evaluation
(Relevant post-
graduate
qualifications are desirable).
Business Process Re-
engineering Specialist
BPR Specialist shall
at least be a graduate
electronics 12
• Conversant workflow approval process and
government process reengineering. Domain
experience in Transport Sector is highly
engineer/Bachelor of
Computer Science or
equivalent
engineering.
preferable. He/she shall possess relevant business
process improvement experience and must have
worked in implementation of at least one similar
project in similar position.
MIS/IT Specialist
The Management
Information System
(MIS)/ICT Specialist
shall at least be a
graduate electronics
engineer/Bachelor of
Computer Science or
equivalent. 15
• At least 15 years of professional experience in
computer applications and management
information system. Familiarity with the working
system of Transport agencies is highly desirable.
(S)he should possess adequate knowledge on the
ICT needs of Transport/Public Works/highway
agencies and should preferably have adequate
knowledge on applications like Asset management
systems, GIS, Data Analytics platform, User
Interfacing design etc.
Legal Specialist
The legal specialist
shall at least be a law
graduate or equivalent 15
• Conversant with the legal aspects on establishment
and management of similar government/semi-
government/ government undertaking institutions.
Experience of having been associated with a road
agency is highly desirable.
Financial Specialist
Preferably an Indian citizen having Graduate qualifications in Accounting, Finance, Business Management and/or Administration, or equivalent.
(Relevant post-
graduate
qualifications are
desirable).
10
• Extensive professional experience and skills in the typical Finance functions and framework of India’s public sector.
• Minimum 5 years extensive experience in financial analysis, modelling and budget planning.
• Experience and skills in development of mechanisms for funds mobilization and accumulation, compliant with India’s Government accounting and audit requirements.
• Familiarity with typical transport funding in India