REPUBLIC OF MACEDONIA AgENCy FOR REAL EstAtE CADAstRE …web01.katastar.gov.mk/userfiles/file/Godisen_izvestaj... · 2012. 1. 26. · 18 3.1. COMPLETION OF THE REAL ESTATE CADASTRE

REPUBLIC OF MACEDONIAAgENCy FOR REAL EstAtE CADAstRE

REAL EstAtE CADAstRE AND REgIstRAtION PROJECtIBRD Loan No.4768 – MK

FINAL REPORtJune 2005 - December 2010

skopje, May 2011

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Table of Contents5 1. EXECUtIVE sUMMARy 8 2. PLANNED OUtPUts OF tHE PROJECt 8 2.1. OVERALL PROJECT OBJECTIVES9 2.2. PROJECT COMPONENTS10 2.3. PROJECT MANAGEMENT 12 2.4. PROJECT PROGRESS MONITORING INDICATORS 14 2.5. DISBURSMENTS18 3. DEtAILED stAtUs OF tHE PROJECt AND OtHER PROJECt ACtIVItIEs IN REsPECt tO KEy PERFORMANCE INDICAtOREs18 3.1. COMPLETION OF THE REAL ESTATE CADASTRE18 3.1.1. Component1-Completingtherealestatecadastre21 3.1.2. PrivateGeodeticSector22 3.1.3. Newlegislation23 3.1.4. PublicAwarenessCampaign26 3.1.5. Customersurvey29 3.1.6. Projectmonitoringindicatorsforcomponent132 3.2. INSTITUTIONAL DEVELOPMENT AND IMPROVEMENT OF SERVICE DELIVERY 32 3.2.1. Component2-Institutionaldevelopmentandimprovementofservicedelivery34 3.2.2. Submittedcases34 3.2.3. Transactionsandtimetoprocessthetransactions36 3.2.4. UnresolvedcasesintheLocalOfficesforRECandintheCenterforRECSkopje37 3.2.5. Mortgages38 3.2.6. CustomerComplaintsHotline(Info-Line)40 3.2.7. DevelopmentofaStrategicBusinessPlanforAREC40 3.2.8. Improvementoftheworkingconditions45 3.2.9 Progressmonitoringindicatorsforcomponent247 3.3. LAND POLICY DEVELOPMENT47 3.3.1. Component3–LandPolicyDevelopment50 3.3.2. Progressmonitoringindicatorsforcomponent351 3.4. PROJECT MANAGEMENT51 3.4.1. Component4-ProjectManagement53 3.4.2. Progressmonitoringindicatorsforcomponent453 3.4.3. KeyProgressmonitoringindicatorsforallProjectactivities57 3.4.4. StatisticaldatafortheCenterforREC–Skopje61 4. INtERNAtIONAL COOPERAtION63 5. gENERAL PROJECt ACtIVItIEs AND FUtURE ACtIVItIEs63 5.1. GENERAL PROJECT ACTIVITIES63 5.2. FUTURE ACTIVITIES

FINAL PROJECT REPORT”REAL ESTATE CADASTRE AND REGISTRATION”

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LIst OF ABBREVIAtIONs

GIS Geo-InformationSystemGoM GovernmentofRepublicofMacedoniaIBRD InternationalBankforReconstructionandDevelopmentIT InformationTechnologyKPI KeyPerformanceIndicatorsLR LandRegistrationMTR Mid-TermReviewPAD ProjectAppraisalDocumentPMU ProjectManagementUnitRECRP RealEstateCadastreandRegistrationProjectREC RealEstateCadastreAREC AgencyforRealEstateCadastrePCC ProjectCoordinationCommitteeM&E MonitoringandEvaluationCM CadastreMunicipalitiesICB InternationalCompetitiveBidingNCB NationalCompetitiveBidingRM RepublicofMacedoniaQC QualityControlRRR RegistrationofRealEstateRightsSIDA SwedishInternationalDevelopmentAgencyTA TechnicalAssistanceLC LandCadastreLO LocalOfficeforRECWB WorldBankN/A NotAvailablei.e.NotApplicableLPAC LandPolicyAdvisoryCommitteeUNDP UnitedNationDevelopmentProgram

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EXECUTIVE SUMMARY

This Final Report summarizes the resultsachievedandthefundsusedintheimplemen-tationoftheRealEstateCadastreandRegistra-tionProject(RECRProject)fortheperiodfromsigningoftheloanJune06,2005tillDecember31,2010.

TheobjectiveofthisReportistopresent:

• To the general public, the project resultsandtheintegrationoftheprojectactivitieswithintheGovernment’seffortstoestablishaqualityRegisterforRealEstateCadastre;

• To the professional users, the project re-sults and the future perspectives for fur-ther project implementation in the newthreeyearperiodofadditionalfinancing;

• To theAREC staff, theproject results andthe futureperspectives for successful im-plementationoftheadditionalfinancingoftheproject.

The LoanAgreement IBRDNo.4768–MKbe-tween the Republic of Macedonia (the Bor-rower) and the International Bank for Recon-structionandDevelopment(IBRD)forfinancing

of the Real Estate Cadastre and RegistrationProject was signed on 06 June 2005 at theWorldBankOfficeinSkopje.

TheGovernmentofR.Macedonia,atthetimeofthesigningoftheAgreementhasappointedtheStateAuthorityforGeodeticWorks(SAGW)-nowreferredtoastheAgencyforRealEstateCadastre(AREC),astheexecutivebodyoftheProject.

TheprimaryobjectiveoftheRECRProjectistobuildanefficientandeffectiverealestateca-dastreandregistrationsystem,thuscontribut-ing to the development of efficient land andrealestatemarketsinR.Macedonia.

TheLoanclosingdatewasDecember31.2010,whichwasalsothedeadlineforcompletingallactivities.

TheamountthatR.MacedoniaborrowedfromtheIBRD(theWorldBank)is10.3millionEUR.The agreed co-financing amount provided bythe Macedonian Government is 1.52 millionEUR.

FundingsourceTotal amount allocated

Contractedby31.12.2010

%contractedby31.12.2010

Deadlineforcon-tractcompletion

WB loan 10.3millEUR 9,61millEUR 93 % 31.12.2010

MacedonianGovernment

1.52millEUR 1.21millEUR 80 % 31.12.2010

total 11.82 mill EUR 10,82 mill EUR 92 %

1. EXECUtIVE sUMMARy

Thetablebelowshowstheallocationoffundsbytheendof2010:


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The complete implementation of the projectwasexecutedincompliancewiththesetobjec-tivesandwasratedbytheWorldBankmissionthattookplaceinJune2009ashighlysatisfac-tory.Itistheopinionoftheborrowerthatthegeneralobjectivesoftheprojectandthespeci-fied project outputs have been completelyachieved. In fact, theWorld Bank has statedthat in number of areas the results are wellabovetheoutput indicators initiallyset intheProjectAppraisalDocument(PAD).

TheBankmissionshavevisited theprojectathalfyearlyintervalsbetween2005and2010.

AREC has won a World Bank award

At the end of March 2010, the World BankManagement announced the winners of thethird annual „Improving the Lives of People in Europe and Central Asia Region 2010”.TheRealEstateCadastreandRegistrationProject,implementedattheAgencyforRealEstateCa-dastre,was selectedasoneof the12award-edprojects for2010. Ina competitionof282projects and among 47well conceived nomi-nationscoveringawiderangeofareas/sectorsand countries, the Real Estate Cadastre andRegistration Project according to the WorldBank isoneof the12projectswhich showedinnovationandspecific tangible results in theimprovementofthepropertyregistrationsys-teminR.MacedoniawithanimpactonthelivesofthepeopleofRM.Thefinalceremonyeventwhereall12awardedprojectswerepresentedwiththeawardstookplaceonJune03,2010inWashington.

World Bank Managing Director Visited R.Macedonia

World Bank Managing Director Ms. NgoziOkonjo-IwealavisitedR.MacedoniaonJanuary11-12,2011,aspartofherfirsttriptoWesternBalkans.TheaimofthevisitwastodiscussthefuturegrowthagendaandreiteratetheWorldBank’s support to theGovernmentunder thenewCountryPartnershipStrategy.Ms. Okonjo-Iweala met with the Vice PrimeMinisterandMinisterofFinanceZoranStavre-skiandVicePrimeMinisterforEUAffairsVaskoNaumovskiandwithrepresentativesofcivilso-ciety.

EXECUTIVE SUMMARY

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TheManaging Director started her visit withthecadastreofficeinthecapitalofSkopje.Withthe help of a Bank-financed project, R. Mac-edoniadevelopedamodelcadastresystemintheregion.“This is a great improvement,”toldheracitizenwhocameto thecadastreofficethatmorning.“It took six months to get a title before. Today, it is done in a matter of days.”

- “I was truly impressed by the progress R. Mac-edonia made in the last 5 years reaching 99% coverage of the country by the real estate ca-dastre from 43% in 2005 and, at the same time, making a huge improvement in the quality of services. I hope Macedonia can share its expe-rience with other countries through the South-South initiative,” said Ngozi Okonjo-Iweala.

EXECUTIVE SUMMARY


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2.1. OVERALL PROJECt OBJECtIVEs

Thelong-termgoalsoftheRECRProjectaretosupporttheGovernment’sdevelopmentagen-daofpovertyreduction,promotingeconomicgrowth and increasing private sector invest-ment.

TheProjectimprovedthecoverage,complete-nessandfunctionalityoftherealpropertyandcadastreregistrationsystems,therebycontrib-utingtothedevelopmentoftherealpropertymarkets in R.Macedonia. Themain activitieswererelatedtothefollowingissues:

• Acceleratingtheestablishmentoftherealestatecadastre (REC)and theregistrationof rights throughout the territory of R.Macedonia;

• Improving processes and proceduresthroughre-engineeringofofficefunctionsand introducing automation and IT tech-nology to provide efficient registrationservicesbytheAgencyforRealEstateCa-dastre;

• Improvingtheinstitutionalcapacityofthehuman resources and strategic develop-mentofAREC,and

• Developing thegovernment’scapacity toformulatepoliciesinordertoachieveeffi-cientpropertymarkets.

Theprojecthasimprovedthesecurityofprop-erty rights and the performance of propertymarkets.Thishasfacilitatedprivateinvestment

andhascreatedpossibilitiesfornewjobs.Theproject has also reduced the time for estab-lishing the real estate cadastre by improvingthe service standards for registeringpropertytransactions from a few weeks to one day.Theseimprovements,alongwithpublicaware-nesscampaignsandcitizenhotlines,helpedtoimprove transparency and expedited servicesintheregistrationofpropertytransactions.

Inachievingtheaboveresults,theProjectex-ecutedsignificantactivitiesrelatedtodevelop-ingefficientprocedures,methodsandtechnicalsolutions for the establishment and mainte-nance of the REC, includingmodernization oftherelatedlaws,bylawsandregulations. By the end of 2010, the following project re-sultshavebeenachieved:

• TheRECcovers99.50%fromtheentireter-ritoryofMacedonia;

• Streamlined procedures for convertinglandcadastretorealestatecadastre(con-versionofpossession rights toownershiprights)inruralareas;

• Transactionsareregistered inallARECof-fices inthetimeperiodprescribedbytheLawonREC(withinaperiodfrom1to15days,dependingonthetypeofthetrans-action);

• Allcadastralsurveyingisdonethroughpri-vatesurveyors;and

• There is awell functioningmechanism intheGovernmenttoformulatelandpoliciesthroughparticipatoryprocess.

2. PLANNED OUtPUts OF tHE PROJECt

PLANNED OUTPUTS OF THE PROJECT

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2.2 . PROJECt COMPONENts

TheProjectwasimplementedthrough4Com-ponents:

• Component1:CompletingtheRealEstateCadastre

• Component2 : InstitutionalDevelopmentand Improving service Delivery

• Component3:DevelopmentofLandPolicy• Component4:ProjectManagement

Component1:

This component supported the completion ofrealestatecadastreandregistrationofrightsin99.50%ofthecountrybytheendof2010.Thecomponentincludedtwosub-components:

(I) Operational support for completion of theREC,includingbasemapping,cadastralre-survey,supportforsystematicadjudicationandregistra-tionof real estate rights, and rationalizationofregistrationprocedures;and

(II) PublicawarenesscampaignforREC(system-aticregistration).

Component2:

The objective of this componentwas to trans-formAREC into amodern and efficient agencyforrealestatecadastre,andimproveservicede-liveryinalllocalofficeswithagoaltocompletethe registrationof transactionswithin thetimeperiodprescribedbytheLawonRECbytheendoftheproject.Thiscomponentincludedthefol-lowingsub-components:

(I) InstitutionaldevelopmentofARECasanef-ficientandpublicserviceorientedagency;

(II) Promoting transparency and accountabilitythroughtheissuanceof“customerbillofrights”,establishment of a hotline for customer com-plaints,andstrengthening internal investigationofcorruptionandmisconduct;

(III) Improvingregistrationservicesforthepub-lic,focusingonAREClocalofficesandcustomerservicesforsecondarytransactions;

(IV)Development of an automated registrationandcadastresystem;and

(V) EducationandtrainingforARECstaffaswellastheprivatesectorsurveyors.

Component3:

Thiscomponentsupportedformulationandde-velopmentofpoliciesneededtoensurethecom-pletion of the real estate cadastre and the fullfunctioning of the real estatemarkets throughdevelopmentofgovernmentcapacitytocoordi-natetheformulationoflandandrealestatepoli-ciesthroughconsultativeprocesses.

Component4:

This component included support to AREC tomanagetheprojectthroughfinancingthePMUexpensesincludingcontractstaff,aswellasmon-itoringandevaluation.



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2.3. PROJECt MANAgEMENt

TheProjectmanagementisbasedontheLoanAgreement and the Project Appraisal Docu-ment(PAD).

Theentitiesparticipatingintheprojectimple-mentationweretheProjectCoordinationCom-mittee(hereafterreferredtoas“PCC”)andtheProjectManagement Unit (hereafter referredtoas“PMU”).

The Project Coordination Committee was chairedbytheDirectorofARECandwasmadeup of state advisors and other heads of sec-tors.TheCommitteeensuredthecoordinationamongthevarioussectorsinimplementingtheproject.

the Project Management Unitwas themaincoordinatingandexecutivebodyoftheProject,staffedwithcontractedconsultantsofrequireddisciplinesandARECstaffwiththetasktosuc-cessfullyimplementtheProjectandassuretheharmonizationofactivitiesrelatedtothemod-ernizationofthelandregistrationandcadastralsystem.ThePMUhadthefollowingfunctions:

(1)ProjectCoordination(2)Planningandbudgeting;(3)Procurement;(4)Financialmanagement;and(5)Monitoringandevaluation.

TheProjectManagementUnitreportedtotheDirectoroftheARECandcooperatedwiththeProject Coordination Committee, the ARECSectors and Departments, the AREC local of-ficesandtheCenterforREC-Skopje.

The implementation of the different ProjectcomponentswasaresponsibilityoftheexistingAREC sectors anddepartments and theAREClocal offices. The coordination of the threemain components (establishment of REC, in-stitutional development and improvement inservicedeliveryandlandpolicydevelopment)wasperformedbyARECstaff(componentco-ordinators)assignedbytheARECDirector.TheindividualsassignedwerenotpartofthePMU,but were Project Coordination Committeemembers.


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ThecapacityofthePMUwasstretchedtoitsmaximum,includingsignificantuseofovertime.TheefficiencyofthePMUwasofcrucialimportanceforthesuccessfulimplementationoftheProject.

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2.4. PROJECt PROgREss MONItORINg INDICAtORs

Monitoringandevaluationwasakeyfactorinrecognizing theproject success. TheMonitor-ingfocusedonthreeprojectareas:

1. Regularmonitoringofprojectperformancesupported by computerized system formoni-toringandevaluation,establishedintheinitialperiodofProjectimplementation.Thesystemmonitoredthenumberofpropertiessubjecttore-survey,adjudicationandtheregistrationofreal estate rights. The systemalsomonitoredthecommissions’output,thedisputesandthe

complaintsbythecitizens,andthespeedandthequalityofregisteringon-goingtransactions.

2. Regular Customer surveys (which wereinitiated in the project preparation phase) tomonitor and evaluate customer satisfactionandcompliancewithservicestandards.

3. Socio-economicandenvironmentalimpactassessmentoftheproject.

Theperformancemonitoringindicatorsusedtomonitor and evaluate the Project implementa-tionperformanceandimpactweremonitoredbytheWBSupervisionTeam,onaquarterlybasis.

Performance Indicators Outcome Indicators Use of the outcome indicators

Buildingefficientandeffectivepropertyrightsandcadastresystem,contributingtothedevelopmentofeffectivepropertymarkets

Increasednumberoftransactionswithlandandrealestate;

Increasedlevelofmortgages(withownershiprightsasacollateral);

Increasedcustomersatisfactionthroughimprovementofthecadas-treservicestandardsofthecadastreregistrationbodies

Initiatingrelevantlegalandorgani-zationalchangesanddevelopingastrategy.

Rationalizationofthebusinesspro-cessesandpolicies

Results for each component Result Indicators for each compo-nent Use of the monitoring results

(1)Completionoftherealestatecadastre

RECcovers100%oftheterritoryofRMby2009.

75%ofthelandparcelsandapart-mentshavefullyregisteredrightsintheCMsundertheproject

Increasedlevelofcaseprocessingbytheadjudicationcommissions

PercentageofregisteredownersinanestablishedRECpercadastremunicipality

Increasedparticipationoftheownersinthesystematicregistrationprocess

Improvingthemethodology,tech-nologyandtheproceduresforRECestablishment


ThefollowingtablereferstotheKeyPerformanceIndicatorsinthePADwhichrefertotheoverallDevelopmentObjective.

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(2) Improvement in service delivery

Implementationofnewservicestan-dardsinthelocaloffices.

Betteraccessfortheuserstotheinformationinthepartswithestab-lishedREC.

ARECplanstobecomeself-financingAgencyworkingaccordingmodernbusinessprinciples;thesurveyisperformedbyprivatesurveyors

90%registeredtransactionsaccord-ingtheestablishedservicestandards

ComplaintTelephoneHotline

Thesurveyworksare100%per-formedbytheprivatesector(bytheendoftheproject)

ARECadoptsStrategicPlan,HRDe-velopmentPlan

Improvingtheinstitutionperfor-mancesandservicestandards

Improvingthestafftraining

ImprovementandbroadeningofthePublicAwarenessCampaign

(3)LandPolicyandLegislation

TheGovernmenthasafunctionalmechanismforformulatinglandpolicy.

Formulationandadoptionofkeylandandrealestatepolicies.

Preparationoffutureregulatoryacts

4) Project managementAREChasacapacitytomanagecom-plexoperationsSustainablemonitoringandevalua-tioninAREC

TheregularM&Esystemiscomplete-lyfunctional

Implementationoftheregularclientanalysis

Completedanalysisforthesocio-eco-nomicandenvironmentalinfluences

Before2005,R.Macedoniadidnothaveawell-functioning property registration system andcitizensdidnothavesecurepropertyrights.

SincethestartofaWorldBank-fundedRealEs-tateCadastreandRegistrationProject (RECRP)inMacedoniain2005:

• Registered property transactions in thecountry have increased by 151 %, reach-ing105,567registeredtransactionsin2010comparedwith42,116in2005;

• Annual mortgages registered in the landadministrationsystemincreasedfrom2920in 2005 to 9145 in 2010, demonstrating asubstantialincreaseintheuseofownershiprightsascollateral.Over40,000mortgageshavebeenregisteredsincethecommence-mentoftheRECRPinMacedonia;

• TheoverallCustomersatisfactionincreasedfrom2.7in2005to3.67in2009(scale1-5);

• In 2005, the established RECwas 46.1 %.Attheendof2010theestablishedRECwas99.50%;

• In90%ofregistrationofficesinthecountry,theProjecthelpedreducedthetimetoreg-isterasaletransactiontofivedaysor less–downfrom60daysin2004;

• Theworksare100%performedbythepri-vatesector.Attheendof2010,therewere252licensedprivatesurveyorsand110reg-isteredsurveyingcompaniesprovidingserv-icesdirectly tocitizens inMacedonia–upfrom14privatesurveyorsandnoregisteredsurveying companies at the commence-mentoftheProject.



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2.5. DIsBURsMENts

ImportantLoanandProjectdatesandfinancialdataasofDecember31,2010

Approval March15,2005

Signing June06,2005

Effectiveness July08,2005

Closing December31,2010

Application deadline according

ClientConnectionwebpageApril30,2011

Commitmentchargesstart August05,2005

Firstrepayment November15,2010

Lastrepayment May15,2022

Originalamount(EUR) 10,300,000.00

Signedamount(EUR) 10,300,000.00

DisbursedfromSpecialAccount 9.613.248.83

Front-endfee 51,500.00

BalanceoftheSpecialAccount 21,834.87

Totaldisbursedamount 9,686,583.70

Percentagedisbursed 94,04%

Currentundisbursed 9,686,583.70

totaldisbursements:

AsofDecember31,2010totaldisbursementsunder IBRD loan are in the amount of EUR9,686,583.70whichrepresents94,04%ofthe

totalLoanamount(10.300.000)

Theallocationof thefinancial funds fromtheloanpercomponentsandcategoriesisshowninTables2.5.1and2.5.2.

ProjectcostbyComponent/Activity Loan funds EUR Budget funds EUR total EUR Component1:CompletingtheRealEstateCadastre

6.024.000 540.000 6.564.000

Component2:InstitutionalDevelopmentandImprovingServiceDelivery

3.400.000 525.000 3.925.000

Component3:DevelopmentofLandPolicy 244.500 9.000 253.500Component4:ProjectManagement 580.000 146.000 726.000Contingencies 300.000 300.000Frontend-fee 51.500 51.500tOtAL 10.300.000 1.520.000 11.820.000

Table 2.5.1. Allocation of the project funds per components


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CategoryBank Financing

(EUR)%ofexpenditurestobefinanced

1.Civil works 1.704.500 83%

2.goods 1.709.000

100%foreignexpenditures100%localexpenditures(ex-factory)83%localexpendituresprocuredlocally100%(since02.04.2010)

3.Mapping/Cadastral survey 3.544.000

100%offoreignexpenditures,83%localexpenditures,and85%localconsultants100%(since02.04.2010)

4.AdjudicationServices 1.920.000 85%100%(since02.04.2010)

5.Consultants' services including audit-ing services

1.169.000

100%foreignexpenditures83%localexpenditures,and85%localconsultants100%(since02.04.2010)

6.IncrementalOperatingCosts 202.000

95%byJune30,2007,50%byJune30,2008,25%thereafter100%(since02.04.2010)

Front-end Fee 51.500 AllocatedincompliancetoSection2.04oftheLoanAgreementtOtAL 10.300.000

Table 2.5.2. Allocation of the project funds per categoriesкатегории

IncompliancewiththeapprovalfromtheWorldBankreceivedinApril02,2010,thepercentageoffinancingfromtheLoanfundsforallcatego-

riesofexpenditureswasmodifiedto100%,andthispercentagewas retaineduntil theclosingprojectdate31.12.2010.

Table 2.5.3. Financial status of the Loan funds per project components

Description

EstIMAtED COsts CONtRACtED DIsBURsED

Loan fundsgovern.

fundstotal Loan funds Loan funds

EUR EUR EUR EUR EUR (1)CompletingtheRealEstateCadastre 6.024.000 540.000 6.564.000 5.875.493 5.807.244(2)InstitutionalDevelopmentandImprovingServiceDelivery

3.400.000 525.000 3.925.000 3.003.883 3.002.269

(3)DevelopmentofLandPolicy 244.500 9.000 253.500 225.168 225.168(4)ProjectManagement 580.000 146.000 726.000 578.572 578.568subtotal 10.248.500 1.220.000 11.468.500 9.683.116 9.613.249Front-end-fee 51.500 51.500 51.500 51.500

Contingency 300.000 300.000

tOtAL 10.300.000 1.520.000 11.820.000 9.734.616 9.664.749



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Loan EUR

BudgetEUR

Total EUR

ContractedLoanfunds

EUR

DisbursedLoanFunds

EURTechnicalServices-Mapping 3.544.000 94.500 3.638.500 3.367.533 3.297.801Goods 1.709.000 215.500 1.921.500 1.348.169 1.348.037CivilWorks 1.704.500 354.000 2.058.500 1.704.242 1.704.242AdjudicationServices 1.920.000 324.500 2.244.500 1.920.026 1.920.026ConsultantsServicesandAudit 1.169.000 146.500 1.315.500 1.141.147 1.141.147IncrementalOperatingCosts 202.000 88.000 290.000 202.000 201.996

10.248.500 1.220.000 11.468.500 9.683.116 9.613.249

Front-end- fee 51.500 51.500 51.500 51.500


tOtAL 10.300.000 1.520.000 11.820.000 9.734.616 9.664.749

Attheendoftheprojectimplementation(endof2010),thetotaldisbursed amountisEUR9.613.249

Description

EstIMAtED COsts CONtRACtED DIsBURsED

Loan fundsgovern.

fundstotal Loan funds Loan funds

EUR EUR EUR EUR EUR (1)CompletingtheRealEstateCadastre 6.024.000 540.000 6.564.000 537.352 537.352(2)InstitutionalDevelopmentandImprovingServiceDelivery

3.400,000 525.000 3.925.000 523.188 523.188

(3)DevelopmentofLandPolicy 244.500 9.000 253.500 7.236 7.236(4)ProjectManagement 580.000 146.000 726.000 145.751 145.751subtotal 10.248.500 1.220.000 11.468.500 1.213.527 1.213.527Front-end-fee 51.500 51.500


tOtAL 10.300.000 1.520.000 11.820.000 1.213.527 1.213.527

Table 2.5.4. Financial status of the Government funds per project components

Table 2.5.5. Financial status of the Loan funds per project categories


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year 2005 2006 2007 2008 2009 2010 tOtAL

PAD Planned (EUR) 200.000 1.300.000 2.200.000 2.900.000 2.900.000 800.000 10.300.000

Contracted (EUR) 364.478 2.464.652 3.886.558 1.521.362 1.012.557 561.217 9.683.116

Disbursed (EUR) 153.882 1.210.569 2.362.609 2.925.510 1.180.281 1.728.233 9.613.249

Balance as of 31.12.2010

Thestatedindicatorsareshowninthebelowtableandwithahistogram.



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3. DEtAILED stAtUs OF tHE PROJECt AND OtHER PROJECt ACtIVItIEs IN REsPECt tO KEy PERFORMANCE INDICAtOREs

Intheperiodfrom2005upto31December2010,thefollowingresultspercomponentshavebeenachieved:

3.1. COMPLEtION OF tHE REAL EstAtE CADAstRE

3.1.1. Component 1 - Completing the real estate cadastre

Component1supportedthecompletionofrealestatecadastreandregistrationofrightsinallurbanandperi-urbanareasinthecountrybytheendof2010.

TheactivitiesfromthiscomponentarepresentedintheTablebelow:

Ref Comp DescriptionTS01 1_A_1 BaseMapping(statesurvey)Gostivar-stereoplottingandproductionofinventorylists(56CM)TS02 1_A_2 ProductionofOrthophotoMaps

TS03/1

TS04

1_A_2

A)Re-surveyandCadastralMapUpdatingandsurveyofobjects-PreparationofOrto-photoMapsContractfor54CMB)Updating50-100cadastralmapsfor50CMinR.M.andsurveyofapartmentsandobjects;OutputsindigitalformDirectcontractingwith15privategeodeticfirms

TS05

1_A_2

C)Updatingcadastralmap560-610CMinRMandsurveyofapartmentsandobjects;Outputsindigitalform

TS05/1 Reambulationof18CMTS05/2 Reambulationof22CMTS05/3 Reambulationof11CMTS05/4 Reambulationof14CMTS05/ ReambulationofresidualCMAS01 1_A_3 NewcommissionsforSystematicAdjudicationAS 02/03 1_A_3 Rent+runningcostsforCommissionsinRECpremisesCS01 1_A_3 A&B)QualityControl,CheckingthedigitalrecordsContractwithlocalconsultantG01 1_A_3 TechnicalequipmentforCommissionsandfortheQCteamfordigitalizationG17 AdditonalITequipmentforthecommissionsG02 1_A_3 VehiclesforthecommissionsG03 1_A_3 Printedmaterials,files,certificates,etc.G03/2

1_A_3

2contractsG03/3 Printedmaterials,files,certificates,etcG03/4 Printedmaterials,files,certificates,etc.G03/5 Printedmaterials,files,certificates,etc.

DETAILED STATUS OF THE PROJECT AND OTHER PROJECT ACTIVITIES IN RESPECT TO KEY PERFORMANCE INDICATORES

19

Outoftheplannedfundsforexecutionoftheactivitiesfromthiscomponentby31ofDecem-ber2010,contractsweresignedintheamountof5.875.493EUR,and5.807.244EURhasbeenpaid.

Themostsignificantoutcomefromthiscompo-nentistheestablishmentofRECon99.50%ofthe entire territory of Republic ofMacedoniaby 31 of December, 2010. The implementa-tionoftheactivitiesfromthefirstcomponentwasprecededbynumberofactivities,suchas:aero-photogrammetricsurveyof190CMssup-portedbyaPublicAwarenessCampaignunderthemotto“Markwhat isyours”,digitalizationofthecurrentcadastralplansfor260CMsandtheirupdating–reambulationintheurbancon-struction area, production of inventory lists,recruiting additional number of commissions(lawyers, surveyors and administrative assist-ants)andtrainingthesecommissionsaswellaslogistical support to theARECcommissions inthe rights registration procedure. In addition,the AREC has procured vehicles, officemate-rialsandequipment foranuninterruptedandon-timeestablishmentoftherealestatecadas-tre,whichactuallywastheessentialobjectiveofthiscomponentandtheProject.

The establishment of REC was divided intothreesectorsA,BandCenterforREC-Skopje.

By31stofDecember2010,intheCenterforREC-Skopje8cadastremunicipalities(CM)remaintobeadjudicated,while intheSectorforRECB,onlyonecadastremunicipalityremainstobeadjudicated–CMBanicaundertheauthorityoftheLocalOfficeforREC–Gostivar.Theplanistoestablisharealestatecadastreinthestatedca-dastremunicipalitiesbytheendofthesecondquarterof2011.ThegeneralconclusionisthattheestablishmentoftheRECintheurbanareas

CS02/2 1_A_4 InternationalTA-AdvisortoRECCS02 LocalTA–AdvisortoRECCS02/1 1_A_4 Intern.Consult.-OrtophotoTech.specCS02/3 Intern.Consult.RECAdv.forKumanovoOfficeCS03/1 1_A_4 Intern.Consult-ReambulationTech.specCS03/2 Intern.Consult-DigitalmappingqualitycontrolG04 1_A_4 Printmanuals,instructionsG04/1 Printmanuals,instructionsCS04/1 1_B PAcampaignorthophotosurveyCS04/2 1_B PAcampaigndesign,seminars,massmedia,printing



20

from2007to2010hadasignificantprogress.Atthebeginningoftheproject,theRECestab-lishment tempo was not in compliance withtheplanned tempomostlydue to the lackoflogisticalsupport,lackofmaterialsandequip-ment, technical issues, etc. In addition, thecommissionswhichwere recruited lacked theexperience inperformingworksof suchchar-acter and therefore necessary trainings wereconveyed. The LawonREC fromMarch 2008hassignificantlysimplifiedtheregistrationpro-ceduresanddecreasedtheregistrationtimein

ordertospeeduptheRECestablishmentproc-ess.TheprocedureofRECestablishmentwhichwasperformedlateronbythetrainedcommis-sions, supported by newly recruited commis-sions,aswellastheuseofreambulationdatahave increased the percentage of establishedRECintheurbanareas.Theabove-mentionedwasahighpriority toAREC from2007 to theendof2010,sincetherealestatepropertiesintheurbanareashavethehighestvaluewhichmeansthattherealestatemarketisgreatlyde-velopedandhaslargenumberoftransactions.

The following chart shows theestablishmentoftheRealEstateCadastre (REC) on the territoryof the Republic of Macedonia,onanannualbasis:

ThemapshowstheterritoryofRepublicofMacedoniaonwhichtherealestatecadas-trehasbeenestablished:


21

3.1.2. PrivateGeodeticSector

ThechangesandtheamendmentstotheLawon Survey, Cadastre and Registration of RealEstate Rights (Official Gazette of R. Macedo-nia#.84/2005,#109/2005and#70/2006)haveenabled:

• Establishmentofprivategeodeticpracticefor performance of operative-field worksrelatedwiththeRealEstateCadastre;

• Streamliningofproceduresforregistrationoftherealestaterights;

• Introduction of newmanner for registra-tionof realestate rights– sporadic regis-trationofrealestaterights,and

• ConversionoftheLandCadastreintoaRealEstateCadastreincertainpartsofcadastremunicipalities.

Inrelationtotheestablishmentandthefunc-tioning of the private geodetic practice andwith the purpose of following the dynamicsof itsdevelopment,thenexttableshowstwobasic indicators, i.e. the number of persons(geodetic engineers) which have successfullypassedtheexamandhaveacquiredthelicenseforauthorizedsurveyor,aswellasthenumberof registered private surveying companies inthe country working in compliance with theLawonREC,forperformanceoffieldandgeo-deticworks.



22

3.1.3. Newlegislation

Law on Real Estate Cadastre

The Agency for Real Estate Cadastre in 2007started drafting the new legal framework, asplannedintheprojectdocuments.TheLawonRealEstateCadastrewasadoptedbytheParlia-mentinearly2008andwaspublishedintheOf-ficialGazetteofRMno.40/2008.ThenewLawonRealEstateCadastrestipulatestransforma-tionofSAGWintoanAgencyforRealEstateCa-dastre,providingtheAgencygreaterindepend-ence in themanagement that contributed toimprovedefficiencyintheperformanceaswellasimprovementoftheclientservices.TheLawintroducedtheestablishmentofanindepend-ent Chamber of Authorized Surveyors withpublicauthorizations.TheLawalso stipulatedchangesinthemethodofperformingtheream-bulation,aprocedureinwhichtherealestatedataforthelegalbasiswillbeacquiredduringthesurveyandanapplicationformalongwithaStatementforIdentificationforeachcadastreparcelseparatelywillbeproduced.TheLawonREC stipulated special procedure for registra-tionoftherealestaterightswhichenabledreg-istrationinatimeperiodofnolongerthan15days.Therealestatedataaredisplayedpublic-lyonspeciallyassignedlocationsforreceptionofdocuments-cadastreoffices.Thenewpro-ceduredoesnotincludeinterviewingofclientsandapublichearingaswiththepreviousLaw.Thisassumessimplificationoftheworkingpro-ceduresandreducedtimeperiodforissuanceofdataandregistrationofrightsintheREC.AnewfeatureintheLawonRECisthelistforconditional registrationof objects under con-

struction.TheconversionasamethodofRECestablishment, already used in the rural ar-eas, was also applied in the populated areasif thefield situationdidnotdiffermuch fromthecondition inthecadastrerecords.Forthefirsttime, theLaw forRECregulated thepro-cedures relatedwith the production of topo-graphicmaps,thespatialunits’registryandtheNational Spatial Data Infrastructure. The newLawfrom2008acceleratedtheestablishmentoftheRECandsimplifiedtheRECmaintenanceprocedures.

InDecember2010,theLawhasbeenmodifiedandsupplementedduetotheneedofsynchro-nizationoftheLawwiththeLawonCivilServ-antsaswellasduetotheneedofincorporatingtheEUdirectiveswhichrefertogeodeticworksperformedbyforeignersregisteredinR.Mac-edonia.

New Tariff Lists

AfteracquiringconsentfromtheGovernmentof R. Macedonia, on 23.12.2009, AREC an-nouncedintheOfficialGazetteofR.Macedo-niathenewTariffLists,reducingthefeesfrom10%to72%forthemostrequestedservicesforregistration intherealestatecadastreand is-suanceofdatatothelegalentitiesandnaturalpersons.


23

3.1.4. Public Awareness Campaign

As part of Component 1, a public awarenesscampaignwasconveyedwiththeobjectiveofinforming the general public of the system,modesofoperationwithinthesystemaswellastherightsandobligationsofpropertyown-ers, project activities and changes that tookplaceandtheneedofadjustingtonewcondi-

tions. The focus of this PACwas aimed at allclients,startingfromcivilservantswhomain-tainandmanagecadastreandlandregistersinAREC, through lawyers, notaries and certifiedsurveyorstocitizensatlarge.InOctober2006,ARECinitiatedthePublicAwarenessCampaign,andinaoneandahalf-yearperiod,thisissuewassystematicallyaddressed.



24

The main objectives of the public awarenesscampaignunderthemotto“Knowing what be-longs to whom”wereto:

(1)PromoteARECasa transparent institutionopenforcommunicationwithcitizens;(2) Educate the citizens about the AREC re-sponsibilitiesand themethods throughwhichthecitizenscanacquirerealestaterightsinaneasierandfasterway;and(3)Promotetheon-goingreformswithinARECandrequestdirectassistanceandsupportfromcitizensforamoresuccessfulimplementation,especially with regard to reducing corruptionandincreasingefficiency.

Thecampaignhasusedbrochures,TVandra-diospots,andothermediatoreachtheseob-jectives.Therewerebrochuresandpamphletsproducedanddisseminatedtoinformthepub-licoftheongoingactivities(andfees)ofAREC.ThesebrochureswerewellvisibleinallofthevisitedlocalofficesforREC.

The PAC was also focused on branding andadvertising. Advertisement boards and Bill ofRightshavebeenplacedintheCenterforRECSkopjeandall 29 localoffices forREC,wheretheclientscanget informationregardingnec-essaryinformationfortheservicesandproce-dures.


25

Thepublicawarenesscampaignhas improvedthe AREC’s reputation both internally and ex-ternally and staff moral and ownership hasclearlyrisen.

Under the media campaign for cadastre re-forms,inNovember2007,ARECcompletedthesecondphaseof“TheCadastre-serviceforthecitizens”byorganizingweeklyforumswiththecitizens in the cities of R.M. The objective ofthese forumswas toprovide thecitizenswith

adviceforovercomingtheirproblemsinrefer-ence to their real estateproperty in the localofficesforREC. Withtheobjectivetoreachouttotheclients,ARECorganizedforums“DaysoftheCadastre”throughout the entire country. These forumswere open for all citizens who would like tomeettheARECstaffanddiscusstheproblemsrelatedwiththecadastre.



26

3.1.5. Customer survey

In 2005, the general satisfaction of the cli-ents–usersofcadastreserviceswas2.7(ona scale from1-5). During the project, 3 cli-entsurveyswereconveyed.Duringthecon-veyanceofthesurveyswereusedquantita-tive (field surveys and questionnaires) andqualitative(focusgroups)researchmethods

inobtainingtherequesteddata.Duringthefirst survey in 2006, the methodology andthequestionnairesforconveyingthesurveyswerecreated.Duringthenexttwoclientsur-veys,theselectedconsultantcompanyuseda methodology and questionnaires whichenabledcomparabilitywiththepreviouscli-entsurveys.

Direct users Generalpopulation Professional clients totalSkopje 123 60 20 203Tetovo 59 30 11 100Kumanovo 60 30 12 102Shtip 61 30 10 101total 303 150 53 506

Outofthetotalnumberofrespondents,theaveragesatisfactiongradefor2006was3.44(onascaleof1-5)

Thesecond,outfromthethreeplannedCustomerSurveyswasconveyedinNovember2007andtheresultswereannouncedinJanuary2008.ThisCustomerSurveywasintendedtoprovidecomparableindicatorsandtoindicatepossiblechangesinthemoodandtheperceptionoftheendusersintermsoftheirservicesatisfaction,awarenessandknowledgeofthecadastre,itsroleandfunction.

Thesecondsurveyincluded1265respondents.

Outofthetotalnumberofrespondents,theaveragesatisfactorygradefor2007was3.45(onascaleof1-5).

Direct users Generalpopulation Professional clients totalSkopje 120 60 32 212Tetovo 65 40 6 111Kumanovo 65 40 6 111Shtip 65 40 4 109Bitola 65 40 4 109


Atthebeginningoftheproject implementation,thefirstoutofthethreeplannedcustomersurveysfortheARECserviceswasconveyed.Thefirstsurveyconveyedin2006surveyed506respondents:

27

Prilep 65 40 4 109Gostivar 30 30 5 65Gevgelija 30 30 2 62Strumica 30 30 3 63Kichevo 30 30 4 64Valandovo 30 30 2 62Delchevo 30 30 2 62Negotino 30 30 2 62Struga 30 30 4 64total 685 500 80 1265

ThethirdcustomersurveywasexecutedintheperiodSeptember–December2009.Thesurveyincludedover1588respondentsinfoursub-samples:

1. 827Macedoniancitizenusersofthecadastreservices2. 560Macedoniancitizen(generalpublic)over18yearsofage3. 10 romacitizenand30 displacedpersons–additionalrespondents4. 161professionalusers(lawyers,notaries,realestateagents,bankofficers,surveyors,enforce-

mentofficers).

Thesurveywasconductedin16municipalitiesinMacedonia,asfollows:

Direct users Generalpopulation Professional clients total

Skopje 129 61+10roma 57 257

Tetovo 70 40 13 123

Kumanovo 6940+30displaced

people12 151

Shtip 70 40 11 121

Bitola 70 39 9 118

Prilep 70 40 8 118

Gostivar 35 30 10 75

Gevgelija 35 30 4 69

Strumica 34 30 7 71

Kicevo 34 30 8 72

Valandovo 34 30 4 68

Delcevo 35 30 3 68

Negotino 35 30 4 69

Struga 37 30 6 73

Veles 35 30 3 68

SvetiNikole 35 30 2 67

total 827 600 161 1588



28

Overallsatisfactionofallusers(1427generalpopulationand161professionalusers)afterthe3thsurveyachievedamid-rangegrade:

IncreaseofclientsatisfactionandtrustinAREC 2009година

Satisfactionfromissuanceofcadastreservices 3.65

Staffbehaviorsatisfaction 3.85

SatisfactionfromthefunctionalityandworkconditionsinthelocalofficesforREC 3.74

Overallclientsatisfaction 3.67

Incomparisonwiththefirstsurveyin2006andthesecondsurveyin2008,theresultsareasfollows:

IncreaseofclientsatisfactionandtrustinAREC 2005 2006 2008 2009

Satisfactionfromissuanceofcadastreservices / 3.40 3.53 3.65

Staffbehaviorsatisfaction / 3.63 3.71 3.85

SatisfactionfromthefunctionalityandworkconditionsinthelocalofficesforREC

/ 3.40 3.20 3.74

Overallclientsatisfaction 2.70 3.44 3.45 3.67

secret Client

InordertoachievestandardizationandimprovementofthequalityoftheservicesinthelocalofficesforREC,ARECviaspecializedcompanieshasconductedaCustomersurvey-Secretclient.ThreecustomersurveyswereconductedviatheSecretClientintheperiodendof2007–June2009,providingthefollowingresults:

Customer survey secret Client

Dec.2007 - Feb.2008firstsecretclient

survey

Nov. - Dec.2008second secret client

survey

May - June 2009third secret client

survey

Entranceintheoffice 62,50% 44,57% 79,09%

Appearanceoftheoffice 63,91% 74,59% 75,18%

Firstcontactwithemployees 80,67% 76,42% 84,14%

Service 73,01% 60,88% 63,50%

Finalcontact 62,50% 76,11% 69,37%

Overallsatisfaction 60,71% 68,00% 72,04%

Theresultsareshowninpercentages(%)whichrepresentanindexofreachingthesetlevelofserviceprovidingstandards.Thestandardsforthelevelofservicecanbeviewedfromthefollowinglegend:

91%-100% Highresults.Itisrequiredtokeepthestandardsatthislevel.51%-90% Satisfactory results. It is required to investadditional resourcesandtime to raise the

levelofquality.0% - 50% Lowresults,modificationsandchangesrequiredimmediately.


29

3.1.

6.

Proj

ect

mon

itor

ing

indi

cato

rs fo

r co

mpo

nent

1

Thetablecomprisesth

ekeyindicatorsfo

rmon

itoring

ofthe

projectcycleofthe

firstcom

pone

nt.

IND

ICAt

OR

Base

line

2005

2006

2007

2008

2009

2010

tota

lto

tal

tota

lto

tal

tota

lto

tal

OU

tPU

t IN

DIC

AtO

R

Compo

nent1:C

ompleti

onofthe

Rea

lEstateCa

dastre

1.A.1.Ba

seM

apping

-Gostivar

a.79,20

0ha

com

pleted

N/A

N/A

- - -

- - -

79,757

79,757

79,757

1.A.2.Re

-surveyan

dCa

dastralM

apUpd

ating

a.cat.(A)re-surveyof1

97cad

astralm

unicipalities

a.1.N

umbe

rofCMs-C

ONTR

ACTED(cumulati

ve)

N/A

N/A

5454

5454

54

a.2.N

umbe

rofCMs-C

OMPLETED

(cumulati

ve)

N/A

N/A

04

4747

47

b.cat.(B)cad

astralm

apupd

ating

in66

0cada

stralm

unicipalities

b.1.N

umbe

rofCMs-C

ONTR

ACTED(cumulati

ve)

53

213

207

216

216

216

b.2.N

umbe

rofCMs-C

OMPLETED

(cumulati

ve)

N

.A.

4790

208

211

211

c.150

,000

apa

rtmen

tsurvey(cum

ulati

ve)

N/A

N.A

.27

,301

34,872

37,732

37,732

37,732

d.250

,000

objectsurvey(cumulati

ve)

N/A

N.A

.89

,447

159,66

817

3,55

817

3,55

817

3,55

8

e.1,000

,000

parcelsurvey(cum

ulati

ve)

N/A

N.A

.13

1,73

526

6,81

528

3,31

128

3,31

128

3,31

1

1.A.3.Su

pportforth

eSystem

aticAdjud

icati

onand

RRR

a.1,000

,000

parcels

N/A

17,218

58,012

85,050

100,88

919

,454

280,62

3

b.400

,000

objects

N/A

14,626

64,237

83,353

78,204

7,75

724

8,17

7

c.N

umbe

rofinvitedclients

N/A

26,929

70,231

66,578

24,445

N/A

188,18

3

d.N

umbe

rofre

spon

dents(clientswho

sho

wed

up)

N/A

17,935

49,706

45,641

17,716

3,30

213

4,30

0

e.N

umbe

rofsolvedcases-w

ithre

gistered

rights

N/A

12,553

43,754

71,269

102,01

544

,645

274,23

6

f.N

umbe

rofsolvedcases-w

ithunregisteredrigh

tsN

/A8,49

623

,664

32,588

45,986

25,356

136,09

0

g.N

umbe

rofsup

ervision

visitsto

thepu

blicdisplaycom

mission

s-inLocalOffices

N/A

N.A

.95

100

109

3834

2

h.N

umbe

rofsup

ervision

visitsto

thepu

blicdisplaycom

mission

s-inSkopjeOffice

N/A

N.A

.98

148

225

251

722



30

i.A

llsurveystobepe

rformed

byprivatesectorsurveyors

N/A

N

/AN

/AN

/AN

/AN

/A

ContractsforR

eambu

lation

ofC

adastralM

unicipalities(D

irectCon

tracting

)

a.N

umbe

rofCon

tractsfo

rream

bulatio

nwith

privatesurv.Firms

(cum

ul.)

N/A

1515

1515

1515

b.N

umbe

rofcon

tractedCa

dastralM

unicipalitiesfo

rream

bulatio

n

(cum

ul.)

N/A

5342

4242

4242

c.Totalareaofth

econtracted

CMs(ha)(cum

ul.)

N/A

65,569

47,106

47,106

47,106

47,106

47,106

d.Estimated

num

berofobjectsin

thecontracted

CMs(cum

ul.)

N/A

128,96

211

0,20

611

0,20

611

0,20

611

0,20

611

0,20

6

e.Estimated

num

berofparcelsin

thecontracted

CMs(cum

ul.)

N/A

182,64

714

8,83

414

8,83

414

8,83

414

8,83

414

8,83

4

ContractsforR

eambu

lation

ofC

adastralM

unicipalities(Ten

der)-cat.(B

)

a.N

umbe

rofCon

tractsfo

rream

bulatio

nwith

privatesurv.firm

s

(cum

ulati

ve)

N/A

03

48

88

b.N

umbe

rofcon

tractedCa

dastralM

unicipalitiesfo

rream

bulatio

n

(cum

ulati

ve)

N/A

061

5566

6666

c.Totalareaofth

econtracted

CMs(ha)

(cum

ulati

ve)

N/A

076

,412

68,442

74,129

74,129

74,129

d.Estimated

num

berofobjectsin

thecontracted

CMs

(cum

ulati

ve)

N/A

096

,996

100,29

610

0,29

610

0,29

610

0,29

6

e.Estimated

num

berofparcelsin

thecontracted

CMs

(cum

ulati

ve)

N/A

021

4,02

719

9,06

719

9,06

719

9,06

719

9,06

7

Levelo

fcom

pleti

onofthe

REC

a.N

um.o

fCMswith

estab

lishe

dRE

C(cum

ulati

ve)

789

874

1,19

01,51

61,73

51,95

01,95

0

b.U

rban

CMswith

estab

lishe

dRE

C(h

a)

93,824

103,59

410

3,59

4

b.1%ofu

rban

CMswith

estab

lishe

dRE

C(cum

ulati

ve)

3.69

%4.

07%

4.07

%

c.RuralCMswith

estab

lishe

dRE

C(ha)

2,34

9,88

42,42

7,17

12,42

7,17

1

c.1%

ofruralCMswith

estab

lishe

dRE

C(cum

ulati

ve)

92.3

9%95

.43%

95.4

3%

d.%

ofthe

CMswith

estab

lishe

dRE

C(cum

ulati

ve)

46.1

%51

.1%

70.5

%84

.42%

96.0

8%99

.50%

99.5

0%

c.N

um.o

fCMswith

estab

lishe

dRE

C-w

ithcon

version

N/A

5425

187

429

443

e.N

um.o

fparcelswith

registered

rightsinallCM

swith

REC

(tho

usan

ds)

2,18

32,29

03,04

73,82

64,36

24,77

64,77

6

f.N

um.o

fobjectswith

registered

rightsinallCM

swith

REC

(tho

u-sand

s)24

2.7

248.

630

1.0

359.

747

3.6

634

634

g.N

um.o

fapa

rtmen

tswith

registered

rightsinallCM

swith

REC

(tho

usan

ds)

759.

077

1.1

797.

096

0.8

1,14

4.2

1,40

21,40

2


31

e.O

wne

rswith

unregisteredrigh

tsin

theCM

swith

REC

(%)

10.7

%10

.1%

9.9%

8.4%

8.8%

10.2

%10

.2%

Prop

erty

ow

ners

hip

(%) p

er g

ende

r (Ce

nter

for R

EC -

skop

je)

a.Fem

ale(%

)

35%

34%

34%

34%

b.M

ale(%

)

65%

66%

66%

66%

Prop

erty

ow

ners

hip

(%) p

er g

ende

r (M

aced

onia

with

out C

ente

r for

RE

C- s

kopj

e)

a.Fem

ale(%

)

24

%24

%24

%

b.M

ale(%

)

76

%76

%76

%

Prop

erty

ow

ners

hip

(%) p

er g

ende

r (M

aced

onia

incl

udin

g Ce

nter

for R

EC-

skop

je)

a.Fem

ale(%

)

27

%27

%27

%

b.M

ale(%

)

73

%73

%73

%

PrivateSu

rveyingPractice

a.N

umbe

rofsurveyorswith

awarde

dlicen

se(cum

ulati

ve)

b.N

umbe

rofre

gistered

surveying

com

panies(cum

ulati

ve)

1411

519

723

924

825

225

2

c.Eq

uipm

ento

fthe

registered

surveying

com

panies

041

7589

100

110

110



32

Theachievementsintheprevioustablesshowincreasedpercentageofregisteredrightsinthesystematicregistrationfrom2006till2010,asaresultofincreasednumberofthecommissionsforpublicdisplay,trainingsofthestaffandim-provingofworkingconditions.

TheSectorforInternalControlwassupportingthe quality control of the reambulation thatwascontractedtotheprivatesectorundertheRECRP. The QC process is a three part proc-ess involving the Sector for Internal Control,theSectorforCISandtheSectorforGeodeticWorks.Eachhadaparticulartaskandpartof

theQCtoperform. Inthepastthishasbeendoneonanad-hocbasis,alongwithotherim-portantwork.

Inadditiontheactualcadastrecontrolhasnotbeen performed consistently (the other con-trolsarefortheterrainmodelandthegeodeticnetwork). Standard workflows and a proce-duremanualforthewholequalitycontrolproc-esshavebeenestablishedandwereapprovedbyAREC’smanagementandwereusedforthecontrol of thematerials submitted under thesigned contracts. This has standardized theprocedureforQC.

Ref Comp DescriptionG25

C2-4

RenewalofAREC/PMUequipment(copiers,printers,PC,networkequipment,wirelessandother)ProcurementofERPsoftware(bidswithrequiredlicenses,con-figurationsandinstallations,submission,implementation,mainte-nance,stafftraining)

CS06/5 ProductionoftechnicalspecificationsforAREC-ERPsoftware

CS06/2 PublicAwarenessCampaign2CS06/3 StudyforestablishmentoflevelingandgravimetricnetworkCS06/4 Study–EvaluationoftheneedsfortraininginARECG18 IntroductionofaTakeaNumbersystemintheCenterforREC–SkopjeandthelocalofficeforREC-Kumanovo(pilot)G18/2 IntroductionofaTakeaNumbersysteminBitola,Gostivar,Tetovo,OhridandStrumicaCS06/1 2_A_B_C EstablishmentofInfo-LineCS07 2_A DesignoftheHeadquartersofAREC,renovationandsupervisionCW01 2_A RenovationoftheHeadquartersofARECG05 2_A FurniturefortheHeadquartersofARECCS08 2_C DesignforthelocalofficesforREC–renovation


3.2. INstItUtIONAL DEVELOPMENt AND IMPROVEMENt OF sERVICE DELIVERy

3.2.1. Component2-Institutionaldevelopmentandimprovementofservicedelivery

Component2wasfocusedonincreasingthecapacityoftheARECtoprovideservicestousersincludingupgradedregistrationsystems,institutionaldevelopment,eliminationofbacklogcasesandlegalaid.

33

CS08a 2_C SupervisionoftherenovationworksinthelocalofficesforREC 2_C RenovationoflocalofficesforRECCW02/2 -Region1 -Region2CW02/3 -Region3and4 -Region5 -Region6CW02/4 -RenovationofLocalofficesforREC–GostivarandVeles

G06 2_CFurnitureforlocalofficesforRECFurniturefor26localofficesforRECAdditionalfurnitureforthelocalofficesforREC

CS09 2_C DesignfortheCenterforRECSkopjeincludingsupervisionCW03/1 2_C RenovationofthefrontdeskareaintheCenterforREC-SkopjeCW03/2 2_C NewBuildingforCenterforREC-SkopjeG07/1 2_C FurnitureforthefrontdesksreafortheCenterforREC-SkopjeG07/2 2_C FurniturefortheCenterforREC-Skopje 2_C Furniture–doubledoorcabinets 2_C FurniturefortheofficeoftheHeadoftheCenterforREC-SkopjeG08 2_C EquipmentforCenterforREC-SkopjeG15 2_C Electricitypowertransformator(projectwithspecificationandconstruction)forCenterforREC-SkopjeG16 2_C Fire-extinguishingsystemfortheArchive(projectandinstalledequipment)forCenterforREC-Skopje CS 10

2_C

ClientSurvey,seminarsandworkshopsforspecializedgroupsofclientsClientSurvey1

CS10/2 ClientSurvey2CS10/3 ClientSurvey3G09 2 Procurementofhardware,softwareandnetworkingG20 2 AdditionalITequipmentfortheofficesofARECG21

2RenewalofthecurrentITequipmentandprocurementofaddi-tionalITequipmentfortheARECandlocalofficesforREC–PrinterplotterA0andcolorlaserA3

CS112_E

ConsultancyfordevelopmentofneedsassessmentforGeodeticFaculty,broadeningofcurriculum,prepareproposalforfurtherdonations

G10 2_E PurchaseofneededequipmentforGeodeticFacultyandGeodeticSecondarySchool


Fromthecurrentlyplannedresources for realizationof theactivities in thiscomponent,until31December2010,AREChassignedcontractsintheamountof3,003,883EUR,while3,002,269EURhasbeendisbursed.


34

3.2.2. Submittedcases

СWiththeincreaseofthepercentageofestablishedRECinRepublicofMacedonia,thereisalsoanotableincreaseinthenumberofcasessubmittedinAREC.

TheTablecomprisesaprojectionofthetotalnumberofsubmittedcasesintheCenterorREC–Sko-pjeandintheremaining29localofficesforRECintheperiodfrom2005tilltheendof2010:

3.2.3. Transactionsandtimetoprocessthetransactions

Fortheneedsofthisstatisticalanalysis,thetermtransactionsincludesallregisteredchangesofthedatainthecadastreregistrybook,changesofdatainthecadastreregistrybookandmaps,aswellasregistrationanddeletionofmortgages.ThetablecomprisesanoverviewintermsofthenumberofregisteredtransactionsintheCenterforRECandtheremaininglocalofficesforREC.Thisappliesfortheperiodfrom2005till2010.


35

Theaveragetimetoprocessatransactionisshowninthetablebelow:



36

3.2.4. Unresolved cases in the Local OfficesforRECandintheCenterfor REC skopje

Oneofthemoresignificantproblemswhichin-fluencedtheworkefficiencyinthelocalofficesforRECisthenumberofunresolvedcases.ThisproblemisespeciallyevidentintheCenterforREC–Skopje,wherethenumberoftheseun-resolved cases is significantlybigger than the

numberofunresolvedcasesinall29localoffic-esforrealestatecadastrecombinedtogether.

Thetablebelowshowsthesituation in termsofthetotalnumberofunresolvedcasesintheCenterforREC-Skopjeandintheremaining29localofficesforREC.Thetotalnumberofunre-solvedcasesattheendof2005was21990.Attheendof2010,thenumberwas4814.

Center-Skopje 29 LO TOTAL

2005 15,035 6,955 21,990

2006 11,986 7,343 19,329

2007 7,038 1,891 8,929

2008 2,758 1,296 4,054

2009 1,810 1,052 2,862

2010 3,027 1,787 4,814

Theachievementsinthiscomponentareare-sult of the improved organization ofworkingprocessesinAREC,improvementofthework-

ing conditions (front desk system and newequipment for the employees), preparing ofnew Manuals for simplifying the procedures


37

3.2.5. Mortgages

Asoneofthemostimportantindicatorswhichcharacterizedtheprogressisthenumberofregisteredmort-gagesaswellasthetotalloanedmortgageamount.

• 2920registeredmortgagesbytheendof2005;• 6159registeredmortgagesbytheendof2006;and• 8148registeredmortgagesbytheendof2007,loanedmortgageamount456.348Euro.• 8573registeredmortgagesbytheendof2008,loanedmortgageamount1.090.051Euro.• 6261registeredmortgagesbytheendof2009,registeredmortgagesbytheendof1.673.845Euro.• 9145registeredmortgagesbytheendof2010,registeredmortgagesbytheendof1.938.821Euro.

forregistration(workingflowofthecases)andincreasing of the number of employees. TheRECR Project supported the activities whichledtoreductionofthenumberofunresolvedcases through: consultant services, establish-ingoffrontdesksystemsandprocurementofnecessary equipment and strengthening thehuman resources. The Center for REC Skopjehasimplementedalargenumberofagreedac-tions,including:useofchecklistsandcreation

of standard forms for basic transactions, andintroduction of POS terminals for credit cardpayment. AREC also prepared a Manual forstandardworkflowsforallpositionsintheSko-pjeoffice.Thishasallowedforstandardizationofworkprocedures andbettermonitoringofstaffandtheirworkload.Also,theManualhasenabled improving the business proceduresandtheirsimplification.



38

3.2.6. Customer Complaints Hotline (Info-Line)

The Customer Complaints Hotline, throughwhich the customers can freely submit theircomplaintsfortheworkofthecadastreofficialsandexpresstheirpersonalexperienceconcern-

ingcertainirregularities,becameoperationalinthemiddleofJuly2006.The telephone number of the free of chargecustomerhotlineis080080800

Thenexttablepresentsthenumberofreceivedcalls.

Receivedcallsintheinfo-line

Postedquestionsonthewebpage

RequestsfromDomesticBusinessCompanies

2006 163

2007 2.520 306

2008 2.149 490 48

2009 2.066 492 20

2010 4.082 782 25

The table bellow also shows the number of posted questions on the AREC’s web page(www.katastar.gov.mk).


Besidestheinfo-line0800-80-800,AREChasestablishedatelephonehot-lineforforeigninvestors(003892

3171-733),whichwasextendedalsofortheneedsofthedomesticcompanies(0038923173-825).

39

A web portal was established in February 2007,

whichincludedalistingofARECproductsandserv-

icesand“FrequentlyAskedQuestions“,whereus-

erscanfindanswerstotheirquestionsandcanask

theirownindividualquestions.

TheSectorforInternalControl-DepartmentforInfo

Lineisauthorizedtomonitorthesetelephonecalls.

Aswecanseefromthischartandtable,thenumber

of calls from the citizens in theperiod from2006

till2010isgenerallyincreasingbecausetheyarebe-

comingmoreinformedaboutthescopeofthework

of AREC and due to the fact that the citizens are

nowmoreawareofthepossibilitytocallARECand

checkthestatusoftheircase.Anyinformationon

ARECisavailableattheARECwebpage.ARECiscon-

stantlypresentonTV,inthenewspapersandhasof-

tencontactswiththecitizens.ARECpromotedthe

additionalinternetservicewhichenablesinsightin

therealestatedatabasefortheentireterritoryof

R.Mforthecadastremunicipalitieswithestablished

REC.


ARECcontinuouslyworksontheimprovement,upgradingandmaintenanceoftheweb-page

(www.katastar.gov.mk).


40

3.2.7. Development of a strategic Business Plan for AREC

Acting in line with one of the recommenda-tions that refer to the implementationof theWorldBankfinancedRealEstateCadastreandRegistrationProject,AREChasapproachedthedevelopment of a strategic plan and a timebasedimplementationplan.

In2007,AREChasdrafted theMainStrategicBusinessPlan for theperiod2007-2010. Inte-gralpartsof thisdocumentare the threean-nexes-strategiesfor:

-BusinessandMarketingStrategy;-HumanResourcesStrategy;and-ITStrategy

This strategic business plan was focused onthedemandsondifferentstakeholders,espe-cially the clients.Basedonananalysisof therequirementsof thevariousstakeholdersandthecurrentsituationwithinAREC,thePlande-finedthevision,strategiesandlongandshorttermobjectivesand theactivities required tomeet these objectives. After its approval bythe Government of RM, the AREC StrategicPlanbecameatoolforARECmanagementforgoverningthedevelopmentoftheAgencyandmonitoring the progress towards the objec-tives.

The Strategic Plan has enabled a practicalframeworkaswellasbasisforannualplanningofAREC.Forthispurpose,AREChasproducedanannualprogramforexecutionoftheStrate-gicPlanwhichintheprocessofmonitoringandexecutionwasregularlyupdated.

InordertodevelopaStrategyforimprovementoftheactivitiesofAREC,during2010waspro-ducedaproposedStrategicPlan forAREC fortheperiod2011-2015whichreceivedpositivecomments from the relevant ministries in R.Macedonia. In theupcomingperiod, thepro-posalwillbesubmittedtotheGovernmentofR.Macedoniaforapproval.

3.2.8. Improvement of the working conditions

Thissub-componentwasfocusedonthequal-ityoftheservicesintendedfortheclientsandimprovementoftheworkingconditionsfortheARECstaffintheCenterforREC–SkopjeandinthelocalofficesforREC.Thisincludedestab-lishinganadequatereceptionareaforthecli-ents.Thereceptionarea is informative,clientorientated,withpleasantapproachandavoid-ing any illicit activities. The sub-componentalso included reconstruction and renovationoftheoffices,procurementoffurniture,officeequipmentandmaterials.Therenovationofalllocal29officeshasbeenfullycompleted.

TheARECHeadquarterbuildingwasalsoreno-vated and new furniturewas procured.WiththecompletionoftherenovationprocedureinalllocalofficesforREC,thebrandingprocedurewascompleted,especiallythebrandingofthefrontdesks.

TheARECemployeesandclientsare satisfiedfromtheserenovationsespeciallyoffunction-ingofthefrontdeskscounters.Thefront-desksystem improved the efficiency of AREC em-ployees and the satisfactionof the citizens isincreasing.


41

FortheneedsoftheCenterforREC–Skopjeanewbuildingwas constructed,which is com-pletely equipped with new furniture and of-ficeequipment.Thenewbuildinghasa large

and very modern reception area with multi-ple counter windows. An electronic ‘take-a-number’ queuingsystemhasbeeninstalledtofacilitatetheflowofcustomers.



42

ThebuildingoftheCenterforREC–SkopjewasofficiallyopenedinJuly2008.


43

•Informativebrochures

During 2010, AREC produced 5 Informativebrochures providing clear and precise guide-lines and instructions for the userswhile ob-

tainingdataandservicesofferedbyAREC.Thebrochurescompriselistofdocumentsrequiredbytheclientstobesubmittedinordertocom-pleteanapplicationaswellasthefeefortheservice.

•ElectronicCadastre

Intheprocessofthe institutionalstrengthen-ing,ARECinitiatedtheintroductionofnewdig-italregistrationsystem(E-Cadastre).

On01.06.2010,theE-CadastresystembecameoperationalattheCenterforREC–Skopje.

TheRoll-outofthenewregistrationsystemE-CadastreinalllocalofficesforRECthroughout

thecountrystartedinthesecondhalfof2010andisexpectedtoendinthefirsthalfof2012.Todate,besidesintheCenterforRECSkopje,the E-cadastre has been implemented and isoperativein5localofficesforREC.

InparallelwiththeimplementationoftheE-Ca-dastresystem,ARECintroducedanewserviceforthecitizen–insightinthestatusoftheap-plication.ThispossibilityatthemomentisonlyavailableintheCenterforREC-Skopje,whilein


I.

MAR TO IVF ENI BROCHURE 2010 YC FN OE RG RA E\ AL ESTATE CADASTRE \

AINODECAM FO C I L B UPER

DATA ISSUED BY THE AGENCY FOR REAL ESTATE CADASTRE IN THE CENTER FOR REAL ESTATE CADASTRE – SKOPJE AND IN THE BRANCH OFFICES FOR REAL ESTATE CADASTRE THROUGHOUT THE REPUBLIC OF MACEDONIA

II.ÊÀÍÖÅËÀÐÈÑÊÈ ÏÐÎÌÅÍÈ (Ïðîìåíè âî êàòàñòàðñêèîò îïåðàò)

I.

MAR TO IVF ENI BROCHURE 2010

YC FN OE RG RA E\ AL ESTATE CADASTRE \


DESK CHANGES (Changes in the cadastral registry)

III.ÒÅÐÅÍÑÊÈ ÏÐÎÌÅÍÈ (Ïðîìåíè âî êàòàñòàðñêèòå ïëàíîâè è âî êàòàñòàðñêèîò îïåðàò, èëè ñàìî âî êàòàñòàðñêèîò ïëàí)

II.ÊÀÍÖÅËÀÐÈÑÊÈ ÏÐÎÌÅÍÈ (Ïðîìåíè âî êàòàñòàðñêèîò îïåðàò)

I.




FIELD CHANGES (Changes in the cadastral maps and in the cadastral registry,or only in the cadastral registry)

IV.ÒÅÐÅÍÑÊÈ ÏÐÎÌÅÍÈ (Ïðîìåíè âî êàòàñòàðñêèòå ïëàíîâè è âî êàòàñòàðñêèîò îïåðàò, èëè ñàìî âî êàòàñòàðñêèîò ïëàí)

ÊÀÍÖÅËÀÐÈÑÊÈ ÏÐÎÌÅÍÈ (Ïðîìåíè âî êàòàñòàðñêèîò îïåðàò)




GENERAL INFORMATION ABOUT THE PRELIMINARY REGISTRATION OF A CONSTRUCTION

V.ÒÅÐÅÍÑÊÈ ÏÐÎÌÅÍÈ (Ïðîìåíè âî êàòàñòàðñêèòå ïëàíîâè è âî êàòàñòàðñêèîò îïåðàò, èëè ñàìî âî êàòàñòàðñêèîò ïëàí)

ÊÀÍÖÅËÀÐÈÑÊÈ ÏÐÎÌÅÍÈ (Ïðîìåíè âî êàòàñòàðñêèîò îïåðàò)




GENERAL INFORMATION ABOUT THE LEGAL BASES AND ABOUT THE CONSTRUCTION-TECHNICAL DOCUMENTATION


44

thecomingperiodthesamewillbeplaced inuseforallotherlocalofficesforRECthrough-outthecountryassoonasthenewregistrationsystemE-Cadastrebecomesoperational in alllocaloffices.

•POSterminals

Inordertosimplifytheprocedureforsubmis-sionofapplicationbythecitizen,startingfromFebruary012010, theAgency forRealEstateCadastrestartedwiththeuseofelectronicPOSterminalsforcreditcardpaymentofallservicefees.

After the installment of the POS terminals intheHeadquartersoftheAgency,inthe29localofficesforRECandtheCenterforREC–Skopjethefollowingresultswereachieved:increasedefficiencyintheworkwiththeclientsviacreditcardpaymentoftheservicesbytheusersdueto the fact that the legal entities andnatural

persons submittingapplicationhadno longertheneedtopaythefeesonapaymentorder.Now the payment of the fees is done at thecounterwithacreditcard.

•Notarymodule

Inordertoeasetheprocessofregisteringrealpropertytransactions,ARECpromotedandes-tablishedthenotarymodulewhichwillenablesubmissionofchangeintherealestatecadas-treviaelectronicmeans.

Withthismodule,thecommunicationbetweenthenotariesandAREChasbeensimplified.Thiswillimmenselyaidthecitizenswhichforacer-tainprocedurecanprocesstheentiretransac-tion in the real estate cadastre database viathenotaryoffice.Todate,9Notaryofficesareusingthismodule,while10Notaryofficesareundergoingtrainingforuseofthismodule.


45

3.2.

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N/A

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B. t

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N/A

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N/A

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N/A

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46

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ffices

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47

Improvingtransparencyandaccountabilityalsoincludes improvement of the client services.the Customer Bill of Rights hasbeenfinalized,printed anddistributed to all local offices forrealestatecadastre inthecountry.the Inter-nal Communication Protocol is disseminatedand training activities have been carried out.The InfoLine (anexpansionof the telephonehotline)hasbeenestablishedtoimprovetrans-parency and access of thepublic. These callsreported comments, irregularities in service,andepisodesofmisconductbyARECstaff,andcase-related questions. The methodology for

the info line includes that all customers arecontactedtoensurethattheircomplaint/issuehasbeenresolved.Thishasprovedtobeaverypositivestepforward.Also,theARECDirectorhas shown a great interest inmonitoring theprocedure and the percentage of responsessubmittedtotheclientsappealingorrequest-inginformationonthisinfo-line.InMay2007,the government established a mechanism totestcitizensatisfaction fromthestateadmin-istration through citizen logbooks. Question-naireboxeshavebeenplacedintheCenterforREC-Skopje.

Ref# Component Description

CS12

3_A

LandPolicyConsultants(4contractssigned)

-InternationalConsultant

-LocalTA

-LocalTA

CS12/2-2 -LocalTA-LandPolicyProgramAssistant

CS12/2-3 -LocalTA-LandPolicyProgramAssistant-new

CS13 3_A ConsultantsforDevelopingLaws&Regulations

G11 3_A_D

Printingofdiscussionpapers,policiesandregulations

G11/1 ProcurementofbooksfortheGeodeticFaculty

CS14

3_B

Studies-(2contractssigned)

-Internationalconsultant

-Internationalconsultant-

-Stage1Studyforstatelandmanagement-Strumica

Studyforillegallybuiltobjectsandinformalsettlements

CS 3ProductionofToRDevelopmentofNSDIStrategyandToRforpro-ductionofARECdatamodelandstandards


3.3. LAND POLICy DEVELOPMENt

3.3.1. Component 3 – Land Policy Development

Component3wasaimedatimprovingthegovernmentcapacitytoformulateanddeveloppoliciesneededforestablishmentoftheRealEstateCadastreandcompletefunctioningofthelandandtherealestatemarkets.


48

Fromtheplannedresources for realizationofthe activities in this component, until 31De-cember2010,AREChassignedcontractsintheamountof225.168EUR,paidinfull.

Within the activities from the third compo-nent, until 31 December 2010, the followinghasbeenachieved:

• ALandPolicyAdvisoryCommitteewases-tablished

• AWorkingGrouphasbeenestablished inreferencetotheissueofestablishinganIn-demnityFundinR.Macedonia,withintheLandPolicyAdvisoryCommittee.

• Productionof Study for Security of regis-teredrights

• productionofStudyforAccesstolandforinvestment

• ProductionofStudyforLandMarket• Production of Study for management of

statelandinruralareas• Production of pilot exercise for inventory

ofstate land inonecadastremunicipalityin R.Macedonia (municipality Strumica –constructionarea)

• Production of Study for Illegally built ob-jectsandinformalsettlements

• Researchinreferencetotheissueofestab-lishinganIndemnityFund

The study onAccess to Land for Investment waspresentedtotheLPACinSeptember2007and theMinistry of Transport has included anumber of the recommendations in the newLaw on Spatial and Urban Planning and theLawonConstructionLand.Howeverthereareanumberofother recommendations that in-

volve otherministries, themunicipalities andothers,andthesemayrequireworkinggroupstobesetupforfurtherdiscussion.Animple-mentationplanshouldbedevelopedtoconsid-er the further recommendationsof thestudyandimplementthosethatarerelevanttothecountry.

TheStudy“security of registered rights and the Law on survey, Cadastre and property rights registration”hasbeeninitiatedbytheGovern-mentofR.Macedoniawithin theReal EstateCadastre and Registration Project. Partially,thestudywasinitiatedbyacertainnumberofcommentsregardingtheinsecurityofthereg-istered rights which represents a problem inthe investmentprocedure inMacedonia. TheincompletenessoftheRECinR.Macedonia,inasensethatonlyhalfofthecountrywascov-eredbyREC,withcertaintycausedagreatchal-lengeinthecreationofthesecurityofthereg-isteredrightsfortheMacedoniancitizen.Afterthisanalysis,severaloptionstostrengthenthesecurity of registered rights were reviewed.The Studywas produced at the beginning of2007. On the basis of the findings from thisstudy, AREC drafted an implementation planwithanenextensivenumberofprovisionsal-readyincludedintheLawonRealEstateCadas-trefrom2008.Still,thekeydecisionsreferringto theguaranteeby the state -what is tobeguaranteed,whatisnottobeguaranteedandhowtheguaranteeswillbefinanced–remaintobeagreedupon.Severalministrieshaveex-pressedinterestinthismatter.


49

In2008,theMinistryofAgricultureproducedthe study for state land management in rural areas supportedbyFAO.Theobjectivewastopresentthestatusandtheconditionduringtheadministrationofaconcessionofstateagricul-tural land inone, randomlyselectedcadastremunicipality.Thepresentationof thefindingsfrom this study served as a first step and aninitiative for LPAC to reviewall issues regard-ingthelandpolicyratherthanfocusingjustonthoseissuesraisedbytheproject.

TheStudyLand MarkethasbeenproducedinDecember 2008with the objective to collectdata and information on the situation of thelandandrealpropertymarketsinMacedonia,in the urban and rural areas, their efficiencyaswellasidentificationofthelimitations.Thestudy was produced in compliance with theproject objective: to create an efficient landadministrationandrealpropertyrightssystemleadingtowardsdevelopmentoftheefficiencyofthelandandrealpropertymarkets.

FromMay2009tillJune2009,ARECproducedthe Report Pilot exercise for inventory of state land in the urban part of strumica.Thepilotexercise produced an inventory of the stateownedlandontheterritoryofthecityofStru-micai.e.theboundariesoftheGeneralUrbanPlanof thecityofStrumica.This is tobe thefirst phase of a larger study to be developedin reference to state land management. TheStudy provided information of great impor-tanceforsustainabilityofthelandpolicyproc-essinthecountry.Ithasdeterminedthecom-plexityofthetask,thetimeandeffortneededtocompletesuchaninventory,anddevelopa

methodologyforundertakinganationalinven-toryprogram.Thispilotservedasexampleforundertaking Inventory of state landmanage-mentonlocallevelandthelevelofwholeterri-toryoftheRepublicofMacedonia.ThisstudywillalsoserveasinitialpointforpreparingtheStrategyofstatelandmanagementintheMu-nicipalityofStrumica.

InSeptember2009,ARECpresentedthe study onIllegallyBuiltObjectsandInformalSettle-ments.TheStudyhasidentifiedthefollowing:the problems with the illegally built objects,the origin and the reasons for the illegal ob-jects, current practices, and mechanisms forresolutionoftheproblemsaswellasrelevantinstitutions,typeofillegallybuiltobjects(clas-sification),andproposalsforpossiblesolutions.The Study included important recommenda-tionsformeasurestobeundertakenwiththeobjectivetoeliminatetheillegallybuiltobjectsandillegalconstructionintheurbanareas.TheStudy has developed public and transparentpolicy and directions on improvement of thelegislationandtherealsituationinrelationtothe process of identification and the processof legalization/treatment of the illegally builtobjects intheRepublicofMacedonia,aswellas recommendationsonhowtodealwith in-formal developments. The recommendationsof the Study were taken into considerationwhenpreparing the Lawon illegally built ob-jects,which came into force in thebeginningof 2011.



50

3.3.

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2006

2007

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2010

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19


51

3.4. PROJECt MANAgEMENt

3.4.1. Component 4 - Project Management

Fromtheplannedresourcesforrealizationoftheactivitiesinthiscomponent,until31December2010,AREChassignedcontractsintheamountof578.572EUR,while578.568EURhavebeenpaid.

Ref# Component Description

CS12 4_A Procurementspecialist

CS 4_A Procurementassistant

CS 12/1 InternationalConsultant-ProcurementAdvisor

CS13 4_A Financial/disbursementspecialist

CS14 4_A Monitoringandevaluationspecialist

CS 4-A-2 ConsultantforLandMarketStudy

CS15 4_A Civilworkplanner

CS16 4_A Secretary

CS17 4_A TranslatorNo.1&No.2

CS18 4_A Audit

G12 4_A OfficeEquipment(PolicygroupandPMU)

G12/1 PMUFMSoftware

G13 4_A Officefurniture(PolicygroupandPMU)

G14 4_A VehiclesforPMU

Operatingcosts

ThestructureoftheProjectManagementUnitwascomprisedofthefollowingpositions:

• ProjectManager• ProjectDeputyManager• FinancialManagementSpecialist• ProcurementSpecialist• ProcurementAssistant• Civilworksplanner/Coordinator• MonitoringandEvaluationSpecialist• Translator/Interpreter• TechnicalAssistant• Cadastralsurveys/Coordinator• LegalCoordinator–Commissionsforregisteringofpropertyrights• LandPolicyAssistant



52

Thesuccessful implementationof thisprojectduring the 5 years period was significantlybased on the outstanding efforts, dedicationand commitmentof thePMUstaff. ThePMUstaffwithitsexperienceandexpertiseinman-aging the procurement, disbursement, finan-cial management and monitoring and evalu-ation for all project activities has providedsupport toAREC inmanagingandmonitoringtheprojectandthesuccessfule

REPUBLIC OF MACEDONIA AgENCy FOR REAL EstAtE CADAstRE …web01.katastar.gov.mk/userfiles/file/Godisen_izvestaj... · 2012. 1. 26. · 18 3.1. COMPLETION OF THE REAL ESTATE CADASTRE

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