Reports... · Web viewCommittee members: Rochelle Mozlin—Chair, Chuck Moran, Pamela Wolfskill, Joshua Altemoos, Robert Olick, Charlie Phipps, Sharon Boyce, Julee Miller, Kathleen

Committee Reports

Spring Plenary MeetingSpring Plenary Meeting

SUNY Plattsburgh

April 23-25, 2015

Diversity and Cultural Competence Committee Report Date: April 23, 2015

Presented at: Spring 2015 UFS Plenary

Charge: The Committee on Diversity and Cultural Competence will concern itself with issues pertaining to equity, inclusiveness and access, as they are reflected in the curriculum, student body, and personnel of the State University. Among the activities of this committee will be collecting and disseminating information, organizing periodic meetings and workshops, and providing guidance and recommendations to the senate so that it may act with the best intentions of all people in mind.

2014-15 Committee Members:Chair: Noelle Chaddock, SUNY CortlandTimothy Gerken, Morrisville State CollegeBeth Hinderliter, Buffalo State CollegeSunil Labroo, Oneonta State CollegeLauren Liberman,SUNY BrockportGloria Lopez, System Affirmative Action OfficerCarlos Medina, System Chief Diversity OfficerJeany Melendez, Student AssemblyCathy Parker, SUNY AlbanyNand Relan, SUNY StonybrookGloria Viboud, SUNY StonybrookCarl Wiezalis, EmeritusMiriam Vincent, DownstateAimee Woznick, Empire State CollegeRuhan Zaho, SUNY BrockportJie Zhang, SUNY Brockport

Committee Goals for 2014-15:o The Diversity Survey was sent out to campuses and has received a good turnout.

Gloria Lopez is sending a specific reminder to campuses who did NOT return their surveys as we would like a 100% return rate as this is an important piece of what we are doing as a system around looking at diversity and the structure of diversity on campuses.

o The CDCC has made recommendations to the Executive Committee regarding diversity training for the Executive Committee and invited guests. We are working on identifying an appropriate time and expenditure for this development opportunity.

o The committee is continuing its work to establish an articulation of the scope of system-wide and local need around marginalized populations who would benefit from the consideration and resources of the CDCC including but not limited to: lgbtq, veterans, international students/faculty/staff, racial and ethnic minorities, differently abled, and non-majority faith and non-faith identities. These

populations will be integrated into the ongoing conversations and initiatives of the committee.

o The committee will be developing a plan for a spring follow up with the senate body on the status of the Making Diversity Count recommendations on their campuses.

o Dr. Noelle Chaddock sits on the SUNY System Diversity Task Force and is the chair of the climate committee. That committee has made two recommendations to be included in a broader recommendation paper to the Board of Trustees. Once the paper has been finalized it will be shared with this group. All committees are working hard. If you have items you want to make sure are discussed with the Diversity Task Force please feel free to share them with the CDCC.

Committee meeting dates:o The committee is having monthly telephone conference calls which started on

November 3rd. The last telephone conference meeting was on April 9th.o The committee hopes to have one face to face meeting preceding the diversity

training.

Committee accomplishments since previous UFS Plenary:o Pete has created and tasked an Ad Hoc Committee on LGBTQAI Matters in the

SUNY System. Pete has appointed Dr. Tim Gerken as chair of that committee. Dr. Noelle Chaddock will also sit on that committee. Pete is in the process of populating that committee.

o Drs. Gerken and Chaddock co-authored an article for the UFS bulletin entitled “LGBTAQ2AI Matters”

o The CDCC was able to offer input into the evolving Diversity Task Force definition of climate

Anticipated upcoming actions/accomplishments:o CDCC committee members Beth/Sunil/Carlos/Noelle will discuss the next steps

to creating a shape around investigating data/practices/realities of Asian/Asian American (and all that category encompasses) in SUNY. The primary concern is that the conflation of Asian/So. Asian/Pacific Islanders/Mixed Race Asian/International Asian/Domestic Asian (not exhaustive) populations does not give the system and campuses accurate snap shots of lived experiences/retention and success.

o In our last telephone conference call the committee has identified two items they would like the UFS to pay attention to: the ban the box movement – advocates for the removal of the admissions question around previous incarceration; and racial profiling and campus policing. If you are interested in being part of those conversations, please let Noelle know.

Respectfully Submitted by: Dr. Noelle Chaddock, ChairOn: April 17, 2015

Committee On Ethics and Institutional Integrity Report Date: April 23, 2015

Presented at: Spring 2015 UFS Plenary

Charge: The committee will study and make recommendations to the SUNY University Faculty Senate President regarding issues of professional behavior, ethical conduct and institutional integrity as they relate to faculty, students, administrators and other personnel in SUNY and higher education. The committee will gather information and serve as a resource for the Senate and the University.

The Committee will not serve as a disciplinary body nor will it take part in judicial proceedings.

The Committee’s area of activity and interest will be quite broad and will include but not be limited to the following areas as they pertain to the State University of New York:

Curriculum, Academic honesty, Research, scholarship and creative activity, Instructional, institutional and operational policies and practices, Personal integrity, Electronic communication, Confidentiality, Use of university resources, Conflicts of interest and commitment, Financial transactions, Impact on the environment, Hiring and admissions practices

Committee members: Rochelle Mozlin—Chair, Chuck Moran, Pamela Wolfskill, Joshua Altemoos, Robert Olick, Charlie Phipps, Sharon Boyce, Julee Miller, Kathleen Powderly, Bill Robins, Joe Marren, Reneta Barneva, Camilio Rojas , Andrew Fitz-Gibbon

Committee Goals

1. Develop guiding principles document expressing commitment to the development of an ethical framework for SUNY.

2. Survey of academic ethics activities across the campuses.3. Bullying Hazing document in collaboration with Student Life Committee4. Academic freedom document in collaboration with Governance Committee5. Academic integrity education/policy, possible project in collaboration with Student

Assembly. 6. Development of Electronic Privacy policy in collaboration with System and SUNY Counsel

Update on activities/goals

1. Resolution on SUNY’s Need for a Public Statement of Ethical Values—a. SUNY has demonstrated significant commitment to ethical values—5 core values

of the Power of SUNY, RF Statement on Research Ethics, SUNY Policies of Sexual Violence; however the University does not have an “umbrella” public statement of ethical values.

b. Such a statement would strengthen SUNY’s commitment to ethical values from all members of the SUNY community.

c. The resolution requests that the Chancellor adopt a Statement of Ethical Values drafted by the UFS.

2. Survey of academic ethics activities across the system: a. Responses from 15 campuses; executive summary is attached.

3. Academic freedom document has been revised and is being presented to the Executive Committee

4. Development of electronic privacy policy will be shelved until the next academic year. 5. Need for Bullying Hazing document will be considered with the Student Life Committee.

Requests to UFS Senators fromEt committee: Review bylaws and handbooks to look for documents/language relating to academic freedom, beyond what is in the BOT policy.

Governance CommitteeDate: April 8, 2015

Presented at: Spring 2015 UFS Plenary

Committee Charge: The Committee shall concern itself with University-wide governance and shall provide guidance on matters of campus governance. The Committee shall interact with local governance leaders of the University.

Committee members: Chair, Peggy A. De Cooke - Purchase College; Phillipe Abraham - University at Albany; Dale Avers – Upstate Medical; Bryant Barksdale- SUNY Student Assembly; John Beckem - Empire State College; Ross Borden – Cortland; Justin Giordano-Empire State College; Norman Goodman - Stony Brook University; Fred Hildebrand - System Administration Liaison; Mark Meirowitz - SUNY Maritime; Wendy Ravitz – System Administration; Daniel Ryan – University at Buffalo; Daniel Smith – SUNY Polytechnic; Ron Sarner-SUNY IT; Julia Shaw – Empire State College; Nina Tamrowski - Onondaga Community College; Jeffrey Walkuski - Cortland

Committee Goals for 2014-15:1. To finalize a resolution concerning the timely presentation of resolutions to the

Executive Committee for evaluation and inclusion on the UFS agenda.2. To examine the basic tenants of academic freedom with the goal of expanding the

scope of a committee document drafted last year (e.g., what is/is not academic freedom, the freedom to speak on governance issues, separation of roles – that of private citizen versus that of University employee). The committee will work with past Governance Committee Chair S. Mozlin.

3. To address the role of contingent faculty in shared governance, and provide guidance to campuses on constitution of fair service (e.g., whether and how contingent faculty should be afforded the option to give their time in governance service) and level of involvement in campus governance (e.g., within programs or departments or at the institutional level, how votes should be counted).

4. To respond to concerns raised on several campuses about the role of faculty consultation in administrative searches (excluding Presidents

Committee Meeting Dates:02/06/2015: Committee Meeting (Conference Call): Academic Freedom Work Group02/09/2015: Committee Meeting (Conference Call): Administrative Searches Work

Group02/13/2015: Committee Meeting (Conference Call): Contingent Faculty Work Group03/2015: Committee Meeting (Electronic): Ongoing communications with work

groups04/2015: Committee Meeting (Electronic): Ongoing communications with work

groups

Committee Accomplishments since previous UFS Winter 2015 Plenary

The Committee set a very ambitious agenda at its fall planning meeting, with several initiatives that require substantive research. Research and discussion is ongoing on three initiatives.

The Academic Freedom Work Group (De Cooke, Giordano, Meirowitz, Sarner), working with past-chair Mozlin, is in the final stages of preparing its document. The document has been reshaped to provide resources in the form of definitions and examples to engender discussion about the basic principles of academic freedom, and requests that each institution within the system examine its bylaws, contracts, and handbooks for policies regarding academic freedom, updating them as necessary to reflect the values and practices of each institution.

The Administrative Searches Work Group (Avers, De Cooke, Ryan) designed a brief survey on administrative search procedures at the level of Dean and above (excluding Presidents). This survey was distributed to campus governance leaders with a return receipt deadline of March 31, 2015. The work group is currently contacting CGLs who did not return the survey and hopes to present preliminary findings to the Executive Committee at the upcoming plenary.

The Contingent Faculty Work Group (Borden, De Cooke, Goodman, Shaw, Tamrowski) is in the fact-finding phase of its work, and is indebted to committee member Borden for researching the definitions of voting faculty that appear in campus bylaws, both state-operated and contract colleges as well as the community colleges. The next step will be to assess how well the governance documents coincide with actual practices, and discuss potential recommendations.

Requests to UFS Senators from the committee:

Nothing at this time.

Anticipated upcoming actions/accomplishments:

The committee will present the academic freedom document and the preliminary findings of the administrative search survey to the Executive Committee for consideration.

Graduate Academic Programs and Research Committee Report Date:

Presented at: April 24th 2015 UFS PlenaryCharge:

The Committee serves as a source of professional advice and guidance to the Senate on matters relating to the quality, operation, and encouragement of graduate programs and research. To these ends, the Committee may be concerned with the procedures, criteria, and support of existing and new graduate programs within the University. The Committee may review and recommend policies and procedures relating to moral and ethical concerns of research and graduate studies and other matters involving the furtherance of research and graduate studies within the University.

2014-15 Committee Members:Chair: Rosalyn Rufer (SUNY Empire State College

David Allen Maritime 3rd [email protected] Jian Cao Stony Brook 1st [email protected] Martin Kaczocha Stony Brook 3rd [email protected] Rosalyn Rufer Empire 4th [email protected] Shishir Singh Empire 2nd [email protected] Subrata Saha Down State 3rd [email protected] Li-Ru Zhao Up State 1st [email protected] Owens System 2nd [email protected] Justin Shanley Student Association 1st [email protected] Rebecca Marinoff Optometry 3rd [email protected] Christopher Connor U Buffalo 2nd [email protected] Shadi Sandvik Nano Science 4th Joshua LaFave Potsdam 2nd [email protected] Scott Goodman Buffalo State 1st [email protected]

Kathleen Caggiano-Siino RF 1st [email protected]

Committee Goals for 2014-15: 2015 Graduate Research Symposium February 11 Feasibility of System-wide or multi-campus IRB Engaging graduate students to apply for NSF, NIH, and other fellowships; work with RF –

resolution passed as a test program. Resolution encouraging SUNY to establish a fellowship for one undergraduate student at each

campus to continue with their graduate work at that campus. Grant writing handbook White Paper on how we teach our graduate students to teach – Rebecca still working on

gathering sufficient information to create the white paper. Committee meeting dates (include type of meeting):

1. September 18th – Fall planning meeting2. October 6th 9:30AM phone meeting to update and share milestone table for above

subcommittees and create report for UFS Plenary3. January 5th – 12:00 noon phone meeting to update status of each subcommittee and

create report for UFS Plenary

4. February 10th face to face meeting in Albany from 3-5:30 review current status of initiatives

5. April 6th noon – phone meeting to create report for UFS Plenary

Committee accomplishments since previous UFS Plenary:

Since the last plenary, we have been working closely with Carol to make the 2015 Graduate Research Symposium successful. Legislators were not present but we included students for focus groups to gather information on programs that teach them to teach and what incentives would work to help them apply for grants. The latter outcomes indicated that an $1000.00 incentive would work; 500 for participating in workshops for grant writing and an additional 500 for submittal of proposals.

Key committee members have joined the Research Foundation group that is looking at the need and feasibility of a system wide IRB. – Legality currently being investigated by the Garrett Sanders at the research foundation.

We have completed the study on how to attract STEM graduates within New York State. The summary of the report is attached at the end of this report. What it does tell us that we need to provide more on campus “engagement activities” for our STEM students on campus in order to attract more students to these disciplines. In addition, consistent with our last study, the webpage is the most important source of information for attracting students into our stem programs. The survey results also tell us that funding for assistantships and grants are an important way to engage stem students. This supports our resolution to provide additional funding in both these areas for STEM students. Lastly the other significant finding was that most students did find employment within one year after graduating; however internships and other collaborative relationships with industry partners help support our alumni in finding jobs within New York State. This was reported to the UFS at the January Plenary.

We have sections of our grant writing book assigned-drafts expected May 29th. It is expected that this endeavor will be completed during the 2015-2016 academic year.

Rebecca Marnioff has reached out to university centers to find out what they do to teach their graduate students to teach. However we require help from UFS Campus Governance leaders for more clarity on what is being done. She is continuing her work on this white paper.

Anticipated upcoming actions/accomplishments:

Revised resolution was presented to the UFS on creating programs to increase assistantships and incentives at each campus to support STEM enrollment and grants submittals; and was accepted. Small subcommittee will with work with Kathleen to implement (Rosalyn Rufer, Scott Goodman and Martin Kaczocha). Students indicated Fall 2015 best time to initiate and the subcommittee with put plan in place for the start of this pilot incentive program.

Resolution, encouraging SUNY to establish a fellowship for one undergraduate student at each campus to continue with their graduate work at that campus., will be presented at the April Plenary.

It is expected that we will have a draft handbook prior to the summer planning meeting.

It is expected that we will have an implementation plan for the pilot study of incentivizing graduate students to apply for STEM grants.

Operations Committee Report Date: April 17, 2015

Presented at: Spring, 2015 UFS Plenary

Charge: Proposed Charge approved by Operations Committee pending approval by the University Faculty Senate:

The Committee shall generate relevant reports and recommendations for the University and its institutions concerning:

the development and administration of budgets, strategic planning, and operations; matters related to libraries, educational technology, and forms of instructional

delivery; and, personnel policies, as they pertain to budget, operations, diversity, equity,

affirmative action and delivery of a high quality SUNY education.

2014-15 Committee Members:

Chair: Thomas Sinclair, Binghamton UniversityMembers: Kevin Caskey, New Paltz; Mete Cetiner, Empire State; Henry Flax, Downstate; Pamela Mahon, Upstate; Heather Maldaonado, Buffalo State; Joe Petrick, Alfred State; Edward Shepard, Binghamton; Stephen Weiter, ESF; Ezra Zubrow, U Buffalo. Ed Warzala, Empire State, Past Committee Chair. Carey Hatch and Ade Somide, System Administration Liaisons.

Committee Goals for 2014-15:

A white paper on budget transparency. Despite the size and complexity of SUNY’s budget and those of its campuses, the practices related to publishing budgeting and finance information vary widely across the system. The Operations Committee will examine current practices within SUNY and compare them with established best practices used by other public universities. Addenda will evaluate the financial stresses on the system’s libraries and discuss financial transparency issues related to university foundations.

Study on the composition of SUNY faculty. Periodically, the Operations Committee has conducted a study of the composition of faculty on SUNY campuses and we will undertake a similar activity this year. As methods of instructional delivery and types of programs change, the mix of full- and part-time faculty and their respective roles may also change. Impacts on the gender and diversity of campus faculty will also be reviewed.

SUNY- Excel, a performance measurement system proposed for all campuses. The Committee will closely monitor the proposed adoption and implementation of a performance measurement system by SUNY system and its campuses. Of particular interest will be the role of faculty governance organizations in the process.

Continuing discussions on other topics. Developments with respect to Start-Up NY, SUNY’s budget and OpenSUNY will be matters of continuing discussion by committee members in the coming year.

Committee meeting dates (include type of meeting):

The Committee has scheduled monthly telephone conference calls at 9:00 AM on the last Monday of each month.

Committee accomplishments since previous UFS Plenary:

Tom Sinclair, Operations Committee Chair, served on the SUNY Excels Performance Measurement steering committee. Steve Weiters from ESF completed a draft resolution on a SUNY Strategy for the Future of Academic Publishing and a Rationale Document that was reviewed by the Operations Committee for presentation to the Faculty Senate at the Spring, 2015 Plenary. Tom Sinclair and his graduate assistant Chelsea Reome are finalizing a draft white paper on budget transparency on SUNY’s campuses. Initial findings were presented at the SUNY Voices Conference in February, 2015. Work on the composition of faculty study is on-going.

Requests to UFS Senators from committee:

1) Approval of Draft Resolution on A SUNY Strategy for the Future of Academic Publishing

Anticipated upcoming actions/accomplishments:

The committee anticipates completing its white paper on budgetary transparency before the Fall, 2015 Plenary Session. The study on the composition of faculty should be completed by the end of the 2014-15 academic year.

University Faculty SenatePrograms & Awards Committee

Spring, 2015 UFS Plenary

Charge: The Committee promotes the educational and scholarly interests of SUNY faculty through the development and strengthening of University-wide programs, grants, and awards.

2014-2015 MembershipRobert Booth Fredonia [email protected] Brimkov Buffalo State [email protected] Colon Stony Brook [email protected] Gulatee Albany [email protected] Leslie (Chair) Brockport [email protected] Showers Geneseo [email protected] Warford Buffalo State [email protected] Yeung Brockport [email protected] College LiaisonIris Cook Westchester CC [email protected] Staff LiaisonBob KraushaarSUNY [email protected]

Committee Goals for 2014 - 2015:Programs Sub-Committee will review the Conversations in the Disciplines (CiD) program toward possibly recommending major reforms for 2016-2018 award criteria.

Review the 40+ year record to consider whether its original purpose is still relevant as the program was designed to bring former teachers college faculty up to speed in their discipline on as many campuses as possible.

Examine the existing policy of identical $5000 awards and consider a variety of Awards. Fewer awards of larger amounts might provide more ‘bang for the buck’. Electronic communication provides possible ways to increase participation and impact.

The original ban on pedagogical topics will be reconsidered with the possibility that topics integrating disciplinary knowledge and pedagogy be made eligible.

Oversee administration of the Conversations in the Disciplines (CiD) awards for 2015-2016 Raise the CiD profile, especially with a goal of a more timely rollout this year and

find ways to communicate directly to faculty rather than through administration. The Committee will review the current procedures with an eye to clarifying language to

correcting problems observed in last year’s award cycle. Review applications for 2015-2016 awards

Review the policies and procedures for Chancellor’s Awards & Distinguished Professorships For the 2015-2017 cycle, review DPs. No problems are apparent, but there are areas in

which language could be clarified.

For the 2015-2016 cycle, review the first administration of the CA for Adjunct Teaching. As a new program, lessons need to be learned. In particular, there is confusion about defining ‘adjunct’ including an apparent error that bars full-time non-tenure track faculty and leaves them as the only group ineligible for any CA.

For the 2015-2016 cycle, review the first administration of the Senate’s new CA forShared Governance. As another new program, and one totally under Senate purview, it needs to be reviewed carefully.

For the 2016-2018 cycle, begin thinking about reviewing the CAs for Scholarship & Creative Activities, Teaching, Faculty Service, Professional Service, and Librarianship.

Committee accomplishments since previous UFS Plenary: The Committee modestly revised the wording of the Conversations in the Disciplines Call

for Proposals and it was sent out in more timely fashion than last year. The sub-committee began to evaluate concerns about campus procedures for

Chancellors Award and Distinguished Professorship nominations. The Committee began reviewing the Conversations in the Disciplines proposals for

funding for 2015-2016 preparatory to a May 13 meeting to decide on funding

Requests to UFS Senators from committee:If you have thoughts about the future of the Conversations in the Disciplines program,

please contact Bruce Leslie ([email protected]). We will be discussing possible radical reforms to the program and potential resolutions for the October Plenary.

In particular, did you see the Conversations in the Disciplines Call for Proposals? Some Senators have commented that it didn’t reach them. The distribution seems to differ widely among campuses.

Anticipated upcoming actions:Administer the Conversations in the Disciplines Awards for 2015 – 2016 on May 13We will also use the May 13 meeting to begin discussions of:

1) Major revisions of the Conversations in the Disciplines program.2) Biennial review procedures for the 2015-2016 Distinguished Professorships3) Second year review of procedures for the 2015-2016 Chancellors Award in

Adjunct Teaching 4) Second year review of procedures for the 2015-2016 Chancellors Award for

Shared Governance

Student Life CommitteeReport Date: April 23, 2015

Presented at: 170th 2015 UFS Plenary at SUNY Plattsburgh

Charge: The Committee will be concerned with significant educational, developmental, social, cultural and recreational policies, programs, issues and services that affect the quality of student life and the campus environment of the State University of New York.

2014-15 Committee Members:Chair: Kelley J. Donaghy, College of Environmental Science and Forestry [email protected] Members

Marsha Cornelius, Morrisville, [email protected] “Bill” Godfrey, Stony Brook, [email protected] Larrivee, Binghamton, [email protected] McElroy, Empire, [email protected] Scala, Farmingdale, [email protected] Trybula, Potsdam, [email protected] Valente, Stony Brook, [email protected] Mould, Student Assembly, [email protected] Droz, SUNY Administration, [email protected] Erickson, Canton, [email protected] Kurkjian, Binghamton, [email protected] Leonard, Albany, [email protected]

Committee Goals for 2014-15:

The committee has resolved that there are two primary aspects of their charge, student completion and student health and safety. The following goals fall into one or the other of these categories.

a) Textbook Affordability The committee will continue to advocate for affordable solutions to the high prices of print

textbooks.b) Student Working Hours

A fall Human Resources document limited the number of student assistant working hours to 29 hours per week. The committee is concerned that this may decrease student persistence.

c) Drugs and Alcohol At the fall meeting the committee met with a Department of Health representative to learn

more about the rise of Heroin usage. The committee plans to disseminate helpful information throughout the year to faculty on how they can help combat student heroin usage.

d) Sexual Assault The committee plans to work with SUNY in the development and implementation of

effective and fair policies and procedures to meet the goals of the October 2, 2014, Board of Trustees resolution.

e) Hazing and Bullying A “white paper” is expected in time for the January Plenary, this is being jointly written with

the Ethics Committee.

f) Workshop on the Role of Faculty in Student Life Upon meeting with the Chief Student Affairs Officers in June, the committee realized that

there is a great deal of variety with respect to the faculty involvement in student life. To better understand the role of faculty in student affairs, a workshop involving faculty, student affairs professionals and students will be organized for spring of 2015.

g) Veteran’s Affairs Survey Recognizing the larger number of veterans that will be returning to SUNY campuses, the

committee expects to deploy a survey intended to focus on student support services designed for student veterans in November 2014.

Committee meeting dates:

Fall 2014 Meetings9/18-19/2014 Committee Planning Meeting, Syracuse9/26/2014 Committee Meeting, Conference Call10/3/2014 Committee Meeting, Conference Call10/15/2014 Committee Meeting, Conference Call12/15/14 Committee Meeting, Conference Call

Spring 2015 Meetings 1/6/15 Committee Meeting, Conference Call2/19/15 Committee Meeting, Conference CallMay 2015 Committee Meeting, Conference Call

Committee accomplishments since previous UFS Plenary:

Goal #5: New references are being sought on this topic. A final draft of this white paper will be available by the Fall 2015 Plenary.

Goal #6: The workshop is being planned for November of 2015. The CSAO’s and the CAO’s will be jointly supporting this workshop. Funds will be requested from UFS to support the project at the June Planning Meeting. We are planning a two-day event, starting mid-day on Friday and running through mid-day Saturday. The committee has agreed that we should have teams of faculty, student affairs staff and administration from various campuses to present best practices and to find cross-overs between curricular and co-curricular initiatives.

Tentative Workshop IdeasFostering Collaboration between Faculty and Student Life Professionals

Keynote Speaker Ideas: a) Collaborative Programs – The research behind why they are so important – highlights of high

impact activitiesb) Uncovering and discussing implicit biases – what can faculty and Student life do to minimize

their effect on student learningc) Accommodating student with learning disabilities in on-line courses

Round Table Ideasa) What is the faculty role in helping their student’s sense of belonging?b) How can we encourage student input in college policy-making and college plans?c) What is the role of student affairs in academic dishonesty?

d) What can we all do about sexual assault prevention, what can a strong collaborative effort achieve?

The Workshop is tentatively planned for November 6, 7th, with three keynotes, several break-out discussion sessions and some panels. The focus is intended to be how can we help each other and in the process positively influence our students’ academic and social success.

What would we like you to talk about on your campus this coming year:

The student life committee has had a very successful year. Our membership rose steadily over the year and we were able to make some very important statements. As faculty we need to do our part to help make college affordable by working to drive down instructional materials costs (remember personal incentives by publishers, such as iPads, come out of your student’s pockets), we need to mindful of the needs of particular groups of students who are all too easily marginalized and we need to understand that health care and health insurance are important but the cost of not being able to fulfill your financial needs will also have an impact on student retention and completion. Finally, as faculty and staff we need to be ever vigilant for drug abuse. We know it’s out there and will always be, but if we can save a life by arming our police officers with Narcan or helping students develop medical amnesty policies, or provide better reporting and assistance to our victims of sexual assault, or simply bring high impact programs such as Red Watch Band to our campuses, we need to do it – ask your Chief Student Affairs officers, “do we have these life saving things on our campus?”

Have a great summer!

Undergraduate Academic Programs and Policies CommitteeReport Date: April 25, 2015

Presented at Plattsburg: Spring, 2015 UFS Plenary

Charge:The Committee shall provide advice and guidance to the Faculty Senate on matters relating to undergraduate programs and policies throughout the University. To these ends, the Committee may review such areas as existing and proposed curricula, standards for academic degrees, undergraduate academic assessment, teaching techniques and evaluation, special undergraduate programs, articulation among units of State University of New York and the various aspects of international education and development.

2014-2015 Committee membersChair: Daniel D. White, SUNY Polytechnic Institute

Members alphabetically by Name:Barbara Brabetz CobleskillAnant Deshpande Empire StateKathleen Kieler UBLinnea LoPresti SUNYArt Lundahl FCCCJanet Nepkie OneontaPhil Ortiz SUNYRamona Santa Maria Buffalo StateRebecca Smith BrockportMargaret Souza Empire StateDiane Tice MorrisvilleScott Turner SAAmitra Wall Buffalo StateAngela Wright RFAndrea Zevenbergen Fredonia

Committee Goals for 2014-20151. Review and revision of the Internship guide 2. Undergraduate Research: analysis of what we do and how we do it3. Service learning: analysis of what we do and how we do it4. Competency-based assessment: development of resources for broader understanding

Committee meeting datesOctober 17, 2014: Internship subcommittee meetingNovember 3, 2014: Teleconference to review progress (full committee)March 27, 2015: Teleconference (full committee)

Committee accomplishments since planning meeting:

· Review and revision of the Internship guide: See separate report. Thanks to all of the members of the sub-committee for their extraordinary efforts.

· Undergraduate Research and creative endeavor: The SUNY Undergraduate Research Conference was held on April 10, 2015 at SUNY Brockport. Preliminary reports indicate that it was a resounding success with over 600 attendees including students, mentors, and staff. Congratulations to the SURC committee for their work. Rebecca Smith has developed a set of interview questions that will be reviewed and revised to conduct structured interviews with undergraduate research and creative endeavor champions throughout the system. The methodology was developed by Andrea Zevenbergen for the service learning project and due that projects success will be replicated by the undergraduate research and creative endeavor team. This work will begin in earnest in summer 2015 and continue through fall 2015.

· Service learning: The subcommittee on service-learning has been investigating how service-learning is executed throughout the SUNY system. Individuals on this subcommittee include Andrea Zevenbergen (Fredonia), Dan White (SUNY Polytechnic), Amitra Wall (Buffalo State), Ramona Santa Maria (Buffalo State), Michael Jabot (Fredonia), and Sarah Titus (Fredonia). Interviews with individuals involved in service-learning on the various SUNY campuses were conducted between November and March. One knowledgeable representative from each campus (e.g., coordinator of service-learning) was interviewed. In total, interview data were obtained from 52 of the SUNY campuses. Currently, qualitative and quantitative analyses are being conducted on the data. Investigated areas include the following: whether the campus currently offers service-learning, campus policies regarding service-learning, assessment of service-learning, dissemination of information regarding service-learning to faculty and students, barriers to more service-learning occurring on the campus, and financial resources for service-learning. A summary report regarding the current scope of service-learning across SUNY will be completed by the end of June. The report has the aim of providing many ideas for campuses which are interested in beginning or expanding their service-learning offerings for students.

· Competency-based assessment: This goal will stay on the committees list of things to do for next year.

Requests to UFS Senators from committee:

Anticipated upcoming actions/ accomplishments:

The internship sub-committee and the service learning sub-committees will be offering final reports to the Senate to be reviewed and posted on the UFS website. The committee has discussed and agreed to review issues surrounding online laboratories.

Report of the Internship/Co-op Guidebook Subcommittee

This group is a subcommittee of the University Faculty Senate Undergraduate Programs and Policies Committee.

Subcommittee Chair: Dr. Janet Nepkie

Subcommittee charge: Update the 2007 UFS publication entitled: Internships, A Guide for Planning, Implementation and Assessment.

As part of the charge, the scope of the Guidebook was enlarged to include co-ops as well as internships. The subcommittee will continue its work during the next academic year in response to recent UFS interaction with the SUNY Board of Trustees and the Office of the Governor of the State of New York.

1. Proposed ResolutionIn March, 2015, the Subcommittee proposed a Resolution for action by the University Faculty Senate during the April 23-25, 2015 UFS Plenary meeting. The central purposes of the Resolution are:

1. Acknowledge that credit-bearing internships and co-ops that receive academic credit share the same academic organization and requirements of all other credit-bearing courses, including the need for syllabi, learning outcomes and effective assessment of the accomplishment of those learning outcomes.

2. Recognize that faculty who teach/supervise internships and co-ops should be compensated for their work in a manner commensurate with compensation for other courses offered by those faculty.

3. Recognize that SUNY experiential education such as internships, co-operative education, and all types of applied learning and/or experiential education earning academic credit should be taught and supervised by appropriate and qualified faculty who are members of the academic department (or similar academic unit) within the discipline in which the internship is offered.

4. Recognize the existing and mutually supportive working relationship between faculty who teach and supervise internships/co-ops and Career Development professionals who support such instruction.

Subcommittee Consultation with faculty, staff, administrationSubcommittee members have consulted faculty, Career Development professionals, campus administration and many internship/co-op organizations external to SUNY in consideration of campus practices and goals with regard to internships and co-ops.The Subcommittee Chair has worked with the following SUNY System administrators or members of the indicated SUNY offices to determine topics, facts and advisories to be included in the updated Guidebook:

Name Title OrganizationSandra Casey General Counsel in Charge SUNY Counsel’s Office

Seth Gilbertson Associate Counsel SUNY Counsel’s Office

Elise Newkirk-Kotfila Coordinator of Community Relations

SUNY System Administration

Erika Terwilliger Director SUNY Student Financial Aid Services

Lori Thompson Director of International Program

SUNY Office of Global Affairs

Patricia Thompson Assistant Vice Chancellor SUNY Office of Student Financial Aid

2. SUNY-Wide Survey

The Subcommittee administered a survey throughout SUNY, including two-year and four-year schools. Respondents to the survey included faculty, Career Development professionals and campus administration. While the survey results are not uniformly representative of all SUNY campuses, the following trends concerning SUNY internships and co-ops were made clear from survey responses:

a) Campus practice regarding instruction/supervision of internships and co-ops

Internships on campuses are heavily supported through Campus Career Services Departments, dedicated positions to coordinate internships, and administrative articulation agreements made with a variety of businesses and organizations. Further, support is demonstrated through Presidential and Provostial speeches, strategic plans, allocated budget resources, and technological support.

For most faculty, working with internships is considered to be part of their workload that does not generate additional stipends or other pay. Many faculty supervise internships for no extra compensation or release time.

On average, 11-15 students interns constitute the equivalent of one academic course with an average of 37-45 clock hours per 1 credit hour.

b) Evaluation and assessment of internships and co-opsInternships are mostly evaluated by reading student reports on the internship experience, and input from the site supervisor. Many students are given a grade submitted by a professor although the amount of interaction between the professor and the internship or co-op may vary from very little to quite frequent.

Less than half of the respondents stated that specific course learning outcomes for each internship/co-op are in place

Both students and site supervisors assess the internship/co-op experience. This assessment is

usually conducted at the conclusion of the internship/co-op. Assessment and evaluation data are made available to faculty, career services staff, coordinators, and administrators to be used for curricular improvements, screening of sites and site supervisors, and accreditation purposes.

c) Importance of internships and co-opsExperiential learning/internships continue to grow in importance on campus given current federal, state, SUNY and business/organizational emphasis. Internships/co-ops can be very important in fulfillment of SUNY campus mission statements.

Half of the respondents indicated that their campuses allow students salary/stipend for credit-bearing internships; however, nearly 30% reported they do not know the policy.The most successful results of internships/co-ops are student skill development/hands-on experience that often leads to employment. Another important outcome is a strong partnership and shared responsibility of the administration, evaluation, advisement, and supervision of internship programs between faculty and career services departments.

Overwhelming numbers of respondents would like more faculty involvement in internships by preparing students for internships, establishing consistent and equitable standards for internships, and establishing better assessment of students and internships sites. Further, respondents felt their campuses could do a better job at providing more support in terms of a centralized software program to manage/assess internships, centralized resources, staffing, budget resources, and e-portfolio resources. Finally, respondents felt they needed to continually expand their contacts for opportunities and diversity of internship sites, while at the same time finding resources to visit and assess current internships sites.

d) Need for further information and supportRespondents would like further guidance from SUNY Counsel’s Office regarding SUNY policies, Fair Labor Standards Act, duties owed, liability, insurance, workman’s compensations, site safety, standards/expectations, intellectual property rights, as well as student civil rights.

3. Subcommittee MeetingsThe Subcommittee met in person and/or via teleconference on the following dates:

October 7, 2014December 5January 28, 2015February 6

February 19, 2015February 27March 6March 13

March 20, 2015March 27April 10April 17

4. Proposed Topics for Internship/Co-op Guidebook update:

Definitions

Part I: Planning1. Site Selection2. Student Eligibility and Preparation

3. Student Health Insurance4. Student Financial Aid5. Internship/Co-op Learning Agreement6. Credit

Part II: Implementation7. Supervision of internships/co-ops8. Faculty-Student communication during Internship/co-op9. Reports from the Internship/Co-op Site10. Grading Criteria11. Virtual Internships and Co-ops

a) Student on campus, internship remote addressb) Student at remote site, communicate with faculty electronically

12. International Internships and Co-opsa) Administrative requirements including visas, work permits, collaboration with campus Study Abroad staff, insurance, etc.b) Use of third-party facilitators for international internships

13. Zero-credit internships and co-ops14. Faculty compensation and teaching assignments as part of internship supervision15. On-campus internships and co-ops

Part III: AssessmentAdvisories:Sample Learning OutcomesSample Learning AgreementSample Faculty Site Visitation formSample Student Assessment formSample Site Supervisor Assessment form

Internship and Co-op Guidebook Committee MembersMembers of the Subcommittee represent an unusually diverse and robust cross section of SUNY responsibilities and offices. Approximately 50% of the committee members are faculty with teaching responsibilities. The other 50% of committee members are responsible for administrative offices and campus Career Development. The broad area of academic and professional activities for which committee members are responsible has enabled effective committee teamwork that spans entire educational institutions to serve students and New York State.

Name Title CampusJoseph Aini Assistant Director Career Services SUNY Albany

Barbara Brabetz Faculty, Dept. of Natural Sciences SUNY Cobleskill

Robert DiCarlo Assoc. Dir. for Internship OpportunitiesDepartment of Career Development

SUNY Geneseo

Denise DiRienzo Director of the Center of Experiential Learning SUNY OswegoFred Hildebrand Assistant Provost, SUNY System Administrative System Administration

Liaison

Kat Kielar Sr. Staff Assoc., Training and Business Process Redesign, Office of Data Analytics/PeopleSoft (HUB) Support

University at Buffalo

Janet Nepkie, Chair SUNY Distinguished Service Professor, Music Department

SUNY Oneonta

Donna Pesta Director of Student Success Center SUNY Cobleskill

Julia Penn Shaw CDL Academic Coordinator for Human Development

SUNY-Empire State College

Margaret Souza Unit Coordinator, Associate Professor SUNY-Empire State CollegeDiane Tice Professor, Biology & Chemistry Department Morrisville State CollegeScott Turner Student Assembly Representative SUNY AlbanyAmitra A. Wall Assistant Dean, Intellectual Foundations and

First-Year Programs; Professor, SociologySUNY Buffalo State

Daniel D. White Assoc. VP for Student Affairs and Professional and Corporate Recruitment, OutreachDir. of Academic Advisement

SUNY Polytechnic Institute

William Ziegler Provost Fellow: SUNY Administration – Applied Learning and SUNY WorksAssoc. Professor - T.J. Watson School of Engineering and Applied Science

SUNY Binghamton