Copyright 2007, Information Builders. Slide 1 Reporting Tips and Techniques From a FOCWIZARD Noreen Redden Information Builders
Feb 08, 2016
Copyright 2007, Information Builders. Slide 1
Reporting Tips and Techniques From a FOCWIZARD
Noreen ReddenInformation Builders
Copyright 2007, Information Builders. Slide 2
Reporting Tips and Techniques
HEADINGs (and SUBHEADs) Centering only Certain Lines SUBHEADs When YOU want them (not when FOCUS does)
Report Body SUBTOTALs and SUMMARIZEs
One Line Only Please Only the word TOTAL, no BY Value SUBTOTALs By PAGE, Not Sort Grouping
OVER for BY fields? ACROSS
“labels” ACROSS Summarization
.
Copyright 2007, Information Builders. Slide 3
Reporting Tips and Techniques
Center?
HEADING
SUBHEAD
No Value
Copyright 2007, Information Builders. Slide 4
Reporting Tips and Techniques
One Line
Copyright 2007, Information Builders. Slide 5
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 6
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 7
HEADINGs and SUBHEADs
Copyright 2007, Information Builders. Slide 8
Center Only One Line of HEADING Style SheetHEADING"Run Date: &DATEDMYY ""Page: <TABPAGENO ""Report of Job History for Employees of The XYZ Corporation""<Hgroup "" "" <HArea ""Department:<+0> <DEPT <+0> "" <+0> " …TYPE=HEADING, LINE=3, JUSTIFY=CENTER,$
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 9
Center Only One Line of HEADING Fixed Format (No Style Sheet) HEADING CENTER "RUN DATE: &DATEDMYY <200"
"PAGE: <TABPAGENO <200 "
"REPORT OF JOB HISTORY FOR EMPLOYEES OF THE XYZ CORPORATION"
"<HGROUP "
" "
" <HAREA "
"DEPARTMENT: <DEPT "
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 10
Reporting Tips and Techniques
HEADINGS appear at the top of each page, before Column Headings.
SUBHEADs appear at control breaks, after Column headings.
How to get a SUBHEAD ONLY when the control break is in the middle of a page, not at the start of the page?
USE TABPAGENO and WHEN
Copyright 2007, Information Builders. Slide 11
… COMPUTE XYZ/A5 = EDIT(TABPAGENO); NOPRINT COMPUTE ABC/A5 = LAST XYZ; NOPRINTON DEPT SUBHEAD " " "SUBHEAD DEPARTMENT:<+0> <DEPT " " " WHEN ABC EQ XYZ
HEADING CENTER "RUN DATE: &DATEDMYY <200" "PAGE: <TABPAGENO <200 " "REPORT OF JOB HISTORY FOR EMPLOYEES OF THE XYZ CORPORATION" "<HGROUP " " " " <HAREA " "DEPARTMENT:<+0> <DEPT "
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 12
RUN DATE: 07/08/2007 PAGE: 2 REPORT OF JOB HISTORY FOR EMPLOYEES OF THE XYZ CORPORATION REGIONAL AREA: CENTRAL DEPARTMENT: ADMIN SERVICES ID NUMBER SALARY XYZ ABC --------- ------ --- --- 000000180 $25,400.00 00002 00001 *TOTAL $25,400.00 SUBHEAD DEPARTMENT: MARKETING 000000040 $62,500.00 00002 00002 *TOTAL $62,500.00
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 13
Report Body
Copyright 2007, Information Builders. Slide 14
Title for SUBTOTAL, + Value of Sort Field Must fit under displayed Sort Fields, or the line will break.
Reporting Tips and Techniques
TABLE FILE EMPDATAPRINT NAME SALARY AS 'Salary' …BY Grouping NOPRINTBY AREA NOPRINTBY DEPT NOPRINTBY PIN AS 'ID Number'…ON AREA SUBTOTAL AS '*TOTAL AREA'ON DEPT SUBTOTAL AS '*TOTAL'
Copyright 2007, Information Builders. Slide 15
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 16
Change Alpha Verb Objects to BY fields where possible.
Reporting Tips and Techniques
TABLE FILE EMPDATAPRINT-* NAME SALARY AS 'Salary' …BY Grouping NOPRINTBY AREA NOPRINTBY DEPT NOPRINTBY PIN AS 'ID Number‘BY NAME…ON AREA SUBTOTAL AS '*TOTAL AREA'ON DEPT SUBTOTAL AS '*TOTAL'
Copyright 2007, Information Builders. Slide 17
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 18
Create a “Dummy” BY field with Blank value.
Reporting Tips and Techniques
DEFINE FILE EMPDATABLANK/A1 = ‘ ‘;ENDTABLE FILE EMPDATAPRINT-* NAME SALARY AS 'Salary' …BY Grouping NOPRINTBY AREA NOPRINTBY DEPT NOPRINTBY BLANK NOPRINTBY PIN AS 'ID Number‘BY NAME…ON AREA SUBTOTAL AS '*TOTAL AREA'ON BLANK SUBTOTAL AS '*TOTAL'
Copyright 2007, Information Builders. Slide 19
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 20
Subtotals By Page
Reporting Tips and Techniques
TABLE FILE EMPDATAPRINTSALARY AS 'Salary' COMPUTE XYZ/A5 = EDIT(TABPAGENO); NOPRINT COMPUTE ABC/A5 = LAST XYZ; NOPRINT COMPUTE RTOT/D12.2M = IF XYZ EQ ABC THEN RTOT + SALARY ELSE SALARY; NOPRINT COMPUTE RTOTA/A30 = FTOA(RTOT,'(D12.2M)','A30'); NOPRINT COMPUTE CTR/I5 = IF XYZ EQ ABC THEN CTR + 1 ELSE 1; NOPRINT COMPUTE ACTR/A5 = FTOA(CTR,'(D5c)','A5'); NOPRINTBY Grouping NOPRINT PAGE-BREAKBY AREA BY DEPT BY BLANK NOPRINT BY PIN AS 'ID Number'FOOTING BOTTOM"Page Totals: Number of Employees <ACTR Total Salary <RTOTA " ON BLANK SUBTOTAL AS 'Total‘ ON AREA SUBTOTAL AS ‘Total Area’
Copyright 2007, Information Builders. Slide 21
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 22
The Report is Too Wide
Reporting Tips and Techniques
TABLE FILE EMPDATAPRINT OLDSALARY AS 'Salary'BY PIN AS 'ID Number'BY NameBY SALARY AS 'Current Salary'BY HIREDATE AS 'Hire Date'BY HIGHEST EFFECTDATE AS 'Effective Date'ON TABLE SET PAGE-NUM OFFON TABLE NOTOTALON TABLE PCHOLD FORMAT HTMLEND
Copyright 2007, Information Builders. Slide 23
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 24
Reporting Tips and Techniques
TABLE FILE EMPDATAPRINT COMPUTE ASAL/A30 = FTOA(SALARY, '(D12.2M)', 'A30'); NOPRINT COMPUTE CTR/I3 = IF PIN EQ LAST PIN THEN CTR + 1 ELSE 1; NOPRINT COMPUTE ACTR/A3 = EDIT(CTR); NOPRINT COMPUTE COL1/A30 = IF CTR EQ 1 THEN PIN ELSE
IF CTR EQ 2 THEN Name ELSE IF CTR EQ 3 THEN ASAL ELSE ' '; AS ' ' EFFECTDATE AS 'Effective Date' OLDSALARY AS 'Salary'BY PIN NOPRINTBY HIGHEST EFFECTDATE NOPRINTON PIN SUBFOOT"<Name"WHEN ACTR LE '001';ON PIN SUBFOOT"<ASAL"WHEN ACTR LE '002';ON PIN SKIP-LINE
Copyright 2007, Information Builders. Slide 25
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 26
Another Too Wide Report.
Reporting Tips and Techniques
TABLE FILE EMPDATASUM SALARYBY DIVBY DEPTACROSS PINEND
Copyright 2007, Information Builders. Slide 27
Create a Column based on Sort Order
Reporting Tips and Techniques
FILEDEF WIZ1 DISK C:\IBI\APPS\wizards\wiz1.ftm-RUNSET ACROSSLINE = OFFTABLE FILE EMPDATASUM SALARY BY DIV BY DEPT BY PINON TABLE HOLD AS WIZ1END-RUNDEFINE FILE WIZ1COL/I5 WITH PIN = IF DIV NE LAST DIV THEN 1 ELSE IF DEPT NE LAST DEPT THEN 1 ELSE
IF COL GT 3 THEN 1 ELSE COL + 1;ROW/I5 WITH PIN = IF COL EQ 1 THEN ROW + 1 ELSE ROW;ENDTABLE FILE WIZ1SUM PIN OVER SALARYBY DIV BY DEPT SKIP-LINE BY ROW NOPRINT ACROSS COL NOPRINTEND
Copyright 2007, Information Builders. Slide 28
Reporting Tips and Techniques
Copyright 2007, Information Builders. Slide 29
ACROSS SUMMARIZE (NF 7.6)
Reporting Tips and Techniques
DEFINE FILE EMPDATA JOB1/A3 = EDIT(JOBCLASS,'999'); SDEPT/A10 = EDIT(DEPT,'9999999999'); END TABLE FILE EMPDATA SUM CNT.PIN AS 'POP' OVER SALARY AS 'SALARY' OVER COMPUTE AVERAGE = C2 /C1; BY DIV NOPRINT SUBHEAD "DIVISION: <DIV" BY SDEPT AS DEPARTMENT ACROSS JOB1 AS 'JOBCLASS' ON JOB1 SUMMARIZE WHERE JOB1 EQ '019' OR '257' END
Copyright 2007, Information Builders. Slide 30
Reporting Tips and Techniques
PAGE 1 JOBCLASS 019 257 TOTAL DEPARTMENT ------------------------------------------------------------------------DIVISION: CE MARKETING POP 0 1 1 SALARY . $62,500.00 $62,500.00 AVERAGE . 62,500.00 62,500.00 PERSONNEL POP 1 0 1 SALARY $45,000.00 . $45,000.00 AVERAGE 45,000.00 . 45,000.00 SALES POP 2 1 3 SALARY $169,100.00 $43,000.00 $212,100.00 AVERAGE 84,550.00 43,000.00 70,700.00 DIVISION: CORP ACCOUNTING POP 3 0 3 SALARY $224,500.00 . $224,500.00 AVERAGE 74,833.33 . 74,833.33
Copyright 2007, Information Builders. Slide 31
COMPUTE after ACROSS
Reporting Tips and Techniques
TABLE FILE EMPDATA SUM CNT.PIN NOPRINT SALARY NOPRINT COMPUTE NAV = C2/C1; NOPRINT BY DIV NOPRINT BY SDEPT AS DEPARTMENT SUM CNT.PIN AS 'POP' OVER SALARY AS 'SALARY' OVER COMPUTE AVERAGE = SALARY/CNT.PIN; BY DIV NOPRINT SUBHEAD "DIVISION: <DIV" BY SDEPT AS DEPARTMENT ACROSS JOB1 AS 'JOBCLASS' COMPUTE TOTAL = C1; OVER COMPUTE SALARY = C2; OVER COMPUTE AVERAGE = C3; WHERE JOB1 EQ '019' OR '257' END
Copyright 2007, Information Builders. Slide 32
Reporting Tips and Techniques
PAGE 1 JOBCLASS 019 257 TOTAL DEPARTMENT ------------------------------------------------------------------------DIVISION: CE MARKETING POP 0 1 1 SALARY . $62,500.00 $62,500.00 AVERAGE . 62,500.00 62,500.00 PERSONNEL POP 1 0 1 SALARY $45,000.00 . $45,000.00 AVERAGE 45,000.00 . 45,000.00 SALES POP 2 1 3 SALARY $169,100.00 $43,000.00 $212,100.00 AVERAGE 84,550.00 43,000.00 70,700.00 DIVISION: CORP ACCOUNTING POP 3 0 3 SALARY $224,500.00 . $224,500.00 AVERAGE 74,833.33 . 74,833.33
Copyright 2007, Information Builders. Slide 33
Copyright 2007, Information Builders. Slide 34
The End