Reporting in PowerSchool Laurie Kinney Michigan PSUG Summer Academy June 2010.

Reporting in PowerSchoolReporting in PowerSchool

Laurie KinneyMichigan PSUG

Summer AcademyJune 2010

About Laurie

• Laurie Kinney• ([email protected])• Technology , Assessment and Data

Coordinator – Cadillac Area Public Schools

• PowerSchool newbie – converted from SASI this year (after 14 years)

• Old dog trying to learn new tricks

Objectives

• Report Options

• Pros and Cons of Each

– Focus or Intent

– Longevity

– Ease of use

• Discussion

Where oh Where do I look?

• Functions– Search– List Students– Quick Export– Template Export

• Reports– System– Report Works– State– Engine– Setup– Custom

List Students Function

• Search for students

• Select List Students function

List Students Function

• Purpose – generate a quick report using student fields

• Pros– Can use DATs, can get linked data from

difficult places (test data)– Easy to use

• Cons– Can’t be saved– Limited fields

Quick Export Function

• Search for students

• Select Quick Export function

Quick Export Function

• Purpose – generate a quick report that is exported to Excel

• Pros– Easy to use– Can use DATs– Can further manipulate data

• Cons– Can’t be saved (saves last one)– Limited fields

Export Templates

• Special Functions

• Importing and Exporting

• Export Using Template

Export Templates

• Purpose – generate a “canned” report that is exported to Excel

• Pros– Can export from multiple tables – Can further manipulate data

• Cons– Must be created ahead of time– Time consuming to create

DDE• System

• Direct Database Export

• Select Table

• Select search criteria

DDE

• Purpose – Powerful export Tool

• Pros– Can export from other tables – Can further manipulate data

• Cons– Must be recreated each time– Can be daunting to use/master– May not have access

System Reports

• Reports / System

System Reports

• Purpose – Basic Reports “out of the box”

• Pros– Easy to use – Little setup or knowledge needed to use

• Cons– Not many available

Engine Reports

• Reports / Engine

Engine Reports

• Purpose – Powerful reports to provide much needed reporting capability

• Pros– Easy to use (once created)– Powerful – sophisticated reports, complex data

sets– Many available from users (can import)– Don’t need sql knowledge (helpful though)

• Cons– Difficult to build– Build process can be repetitive– Not supported by Pearson– Could disappear in the future

Object Reports

• Reports /Setup /Object

• Great for report cards, transcripts, schedules, certificates, etc.

Object Reports

• Purpose – Create reports containing objects (graphics, data boxes, etc.)

• Pros– Easy to use (once created)– Powerful– Visually appealing (insert objects)– Many available from users (can import)– Don’t need sql knowledge– Can use DATs

• Cons– Can be difficult to build

Custom Reports

• Must be done as a customization on your server

Custom Reports

• Purpose – Provide needed reports that can’t be generated easily using existing tools/reports

• Pros– Easy to use (once created)– Powerful– Flexible– Many available from users (can import)

• Cons– Must be installed– Need special knowledge to create or edit

sqlReports Add On

• Must be done as a customization on your server

sqlReports• Purpose – Create easy to use reports – great

replacement for common list student and quick export reports

• Pros– Easy to use (once created)– Powerful– Flexible– Many available from users (can import)– Easier to build and add on than custom reports

• Cons– Must be installed– Need special knowledge to create or edit

Report Works

• The wave of the future

Report Works

• Purpose – Create easy to use reports that are also visually appealing

• Pros– Easy to use (once created)– Visually appealing– Can Import– Functionality will expand in future releases– No sql knowledge needed

• Cons– Limited data sets

Discussion

• How would YOU / do YOU deliver reports to your users?

• Attendance• Grading

– General– Report Cards

• Schedules• Demographics• Tests• Logs• Data Validation• Other?

Resources

• PowerSource

• PSUG

• Power Data Solutions

• Nicktech

• Others?

Questions?

Contact info:

[email protected]