REPORTING

REPORTING

COMMUNICATE WITH US!

WHAT HAPPENS TO OUR CLUBS’ REPORTS?

• AT DISTRICT LEVEL– Narratives are reviewed for District awards.

• AT STATE LEVEL– Narratives are reviewed for State awards.– Annual Club Records are bound as a permanent

record.– Aggregated statistics are used to promote the

issues expressed in GFWC Virginia Resolutions.

WHAT HAPPENS TO OUR CLUBS’ REPORTS?

• AT THE GFWC LEVEL– Narratives and award applications are reviewed

for national and international awards– By knowing what individual clubs do and what

kinds of activities are important to them, GFWC improves its programs in all areas.

– The aggregated statistics are used to impress those in a position to influence issues expressed in GFWC Resolutions.

REPORTING “ROLL-UP” CHART

SOME HISTORY

• WOMEN’S CLUBS HAVE BEEN CREDITED WITH ESTABLISHING 75% OF LOCAL LIBRARIES

• GRASS ROOTS MOVEMENTS STARTED BY CLUBS HAVE INFLUENCED NATIONAL POLICY– Child Labor Laws– Pure Food & Drug Act– 8-hour workday

DOLLAR FLAVORS

• DOLLARS DONATED– APPLIES TO COMMUNITY SERVICE PROGRAMS– APPLIES TO SPECIAL PROJECTS

• DOLLARS SPENT– APPLIES TO ADVANCEMENT AREAS

• DOLLARS RAISED– APPLIES TO FUNDRAISING ONLY

REPORTING RULES FOR DOLLARS

• RULE 1: All fundraising activities and DOLLARS RAISED should be reported under Fundraising & Development.

• RULE 2: DOLLARS DONATED should be reported in the CSP or Partnership areas.

REPORTING RULES FOR DOLLARS

• RULE 3: DOLLARS SPENT should be reported in the Advancement Areas.

• RULE 4: No cross-reporting

IN-KIND DONATIONS

• ITEMS – CLOTHING, TOILETRIES, ETC.

• SERVICES – BAKED GOODS

• MILEAGE– $.25 PER MILE FOR CLUB-RELATED ACTIVITIES

(EXCEPT REGULAR MEETINGS)

HOURS AND MEMBERS

• COUNT ALL HOURS– Woman-hours = # of participants x # of hours

• BE CAREFUL COUNTING PARTICIPANTS– Number of participants can never exceed the

number of club members

GENERATING REPORTS

• REPORTING SHOULD BE A COOPERATIVE EFFORT– ALL ACTIVITY CHAIRMEN SHOULD BE INVOLVED

• USE ALL RESOURCES– CHAIRMEN’S REPORTS– CLUB MINUTES– NEWSLETTERS

REMEMBER…

EVERYTHING YOU DO CAN BE

REPORTED SOMEWHERE!!