Report Writing Final

7/31/2019 Report Writing Final

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REPORT WRITING


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What is a Report?

What is the purpose of a report?

Kind of Reports

Structure of Reports

Objectives of Reports

Format of report Why reports fail?


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A business Report is an orderly arranged ,unbiased communication of factualinformation that serves some business purpose

Types of report: Business Reports Academic Reports

Business Reports:

Routine Reports:

a) Progress Reportb) Inspection Report

c) Performance Appraisal

d) Periodical Report

Special report:

a) Investigating report

b) Survey Report

c) FIR

d) Project Report

Informational report

Analytical report


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Objective of Report

It helps the management to identify thereason underlying the situation thatmanagement already knows.


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Five Ws & 1 H of Report:

Why,What,Who,When,Where,& How

Why is it Important to study the Report

Why the Problem should be analyzed

What is its relevance/significance

What are the benefits Who is involved in the situation

Who is the reader

When did the problem started

When I am going to write the report Where would the reader be at the time of reading the report

How would the report be written? What information is to betaken


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Planning for Report

1. Define the Problem & the Purpose

2. Outline the Issues for investigation

3. Prepare a work plan

4. Conduct research,analyse & interpret

5. Draw conclusion


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Process of Report writing:

Subject matter should be analyzed logically

The final outcome is assessed

A rough draft for the outcome is prepared

Rewriting the rough draft

Final Bibliography

Writing the final draft

Details of defining the problem Purpose of report writing

Presentation of report before concerned

Utility of the report


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2 Main Text:a) Summary

Introduction

Main Text/Findings

Conclusion/Recommendations/submission

b) Introduction

Introducing the theme

Review of related literature

Methodology

c) Results Statistical analysis

Testing of hypothesis

Conclusion & Recommendations


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3 End Matter

Annexure

Bibliography Questionnaire

Indexing

Mathematical derivations Appendices

Glossary(if necessary)


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Cover

First page of the report

Title of the Report

Name/Names Of the Author/authors of theReport

Name of the organization to which it issubmitted


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1) Title Page

a) Title of the Report

b) name of the author

c) Name of the authority for whom the Reportwas written

d) Contract, project or Job Number

e) Distribution list


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2)Authorization

Person or department authorized to carryresearch and make report. Also carryauthorized from.e.g.

This report is submitted as partial fulfillmentof the requirement of MBA Program of ICFAIBusiness School.


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3).Acknowledgements

to acknowledge and thank who have helpedyou. Order should be:

Head of the organization Company Guide

Faculty in-charge

Others


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4).Executive summary

In condense form the crux of the report. Thepurpose of this is to enable the reader tograsp the main element of the report quickly.It should be self sufficient and intelligible,without reference to any other part of thereport. It is not the substitute of the report,

but it contain sufficient information to allowthe reader to ascertain his/her interest


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5).Abstract

An Abstract is a technical summary It is read by the people who are familiar with

the report. Technical jargon can be used here.

An Abstract can be part of the report.


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7).List of illustrations

if large no of tables and figures are used

Introduction: Purpose of the Report,

limitation ,scope of study,mathod ofcollecting data,sourses,including literaturesurvey to give reader a clear picture of thework.

Main Text:


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Glossary

A list of definitions

A footnote at the bottom with asterisk or

some other form of notation to inform yourreaders that the term is defined in theglossary.


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Bibliography


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Why do Reports Fail

Sometimes? Over all message is not clear.

Report is badly structured.

Report is too long. Inappropriate language for intended

audience.

Report is boring, does not engage the reader. Report is full of grammatical and spelling

errors.


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ACADEMIC FRAUD? ACADEMIC

CHEATING? PLAGIARISM?1. Allowing work to be copied by another studentCollusion

2. Fabricating references or a bibliographyFalsification

3. Copying another students work with their knowledge

Collusion4. Submitting work from an outside source

Plagiarism/Impersonation5. Copying another students work without their knowledge

Copying6. Inventing/Altering data

Falsification7. Not contributing a fair share to group work

Cheating8. Paraphrasing material from a source without acknowledging the original author

Plagiarism9. Copying material for a report without acknowledging the source

Plagiarism10. Doing another students work for them

Collusion11. Lifting information form the Internet without sourcing it

Plagiarism

Report Writing Final

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