Report Writing

Amir Saif [email protected]

Report Writing

Amir Saif [email protected]

Management Series

Amir Saif [email protected]

Inspiration from Management

Article

Amir Saif [email protected]

No creativity required

Amir Saif [email protected]

Use simple instruction and

smart tools

Amir Saif [email protected]

Involve yourself and Learn

Amir Saif [email protected]

Become Master

Amir Saif [email protected]

Situation

Amir Saif [email protected]

Imagine this scenario: You're a busy, upper-level manager, and you supervise several junior managers. Every quarter, each member of your managerial team has to give you a written report on his or her department's progress.

This report details profits, costs, productivity, and recommendations for the next quarter

Situation

Amir Saif [email protected]

Reading all of these reports takes days, but what's even more frustrating is that they're all completely different. Some of your managers put the data and statistics right at the beginning, while others use appendices at the end. Some don't include an executive summary, or a section with details about recommendations for the next quarter.

How to handle Situation?

Amir Saif [email protected]

Use easy and simple standard format

How to handle Situation?

Amir Saif [email protected]

Standard format =

Business Report Format

Amir Saif [email protected]

Standard format Headings

1. Title Page (or Title Section)

Amir Saif [email protected]

Standard format Headings

2. Executive Summary

Amir Saif [email protected]

Standard format Headings

3. Methodology

Amir Saif [email protected]

Standard format Headings

4. Introduction

Amir Saif [email protected]

Standard format Headings

5. Main Body

Amir Saif [email protected]

Standard format Headings

6. Conclusion

Amir Saif [email protected]

Standard format Headings

7. Recommendations

Amir Saif [email protected]

Standard format Headings

8. Appendix

Amir Saif [email protected]

Here are some additional suggestions for writing effective, well-organized reports:

a. Understand your objectives

Amir Saif [email protected]

Here are some additional suggestions for writing effective, well-organized reports:

b. Use a relaxed style

Amir Saif [email protected]

Here are some additional suggestions for writing effective, well-organized reports:

c. Keep it concise

Amir Saif [email protected]

Here are some additional suggestions for writing effective, well-organized reports:

d. Use sources and data

Amir Saif [email protected]

Here are some additional suggestions for writing effective, well-organized reports:

e. Organize your text with clear headings

Amir Saif [email protected]

Here are some additional suggestions for writing effective, well-organized reports:

f. Start with the most important information

Amir Saif [email protected]

Here are some additional suggestions for writing effective, well-organized reports:

g. Keep 'backup' information

Amir Saif [email protected]

Here are some additional suggestions for writing effective, well-organized reports:

h. Do at least two drafts

Amir Saif [email protected]

Final Thought

Following a standard Business Report Format makes it easier for the people reading your report to find what they need quickly.

Use these smart tools.

Amir Saif [email protected]

Thank you