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UPTrackS Manual

Supervisor Nomination & Appointment

NOVEMBER 2020

By

Assoc. Prof. Dr Aman

Mohd Ihsan Bin Mamat

UPTrackS System

• URL https://uptracks.uitm.edu.my/

• 5 functions of UPTracks1. Supervisor Nomination and Approval

2. DRP Process

3. Examiner Nomination and Aproval

4. Thesis Evaluation

5. Research Progress Monitoring

SUPERVISOR NOMINATION PROCESS

JKIPA

• Endorsed

JAF

• Approve

• Reject/ Renominate

JKAPS

• Confirm

• Reject/ Renominate

KPPS

• Support

Moderator

• Validate

• Set up JKAPS

• Set up JAF

Supervisor

• Accept

• Reject

Student

• Nominate

• Add record External SV

Log in

• URL https://uptracks.uitm.edu.my/

• UiTM Staff : Select UiTM Staf and use User ID &

Password as portal i-staff.

• UiTM Student : Select Student and User ID &

Password as iStudent Portal System.

• External User : Select Others and use the

username & password that were emailed earlier.

Student

• Student will nominate the supervision team.

• The supervisor profile can be viewed by the student.

• External co-supervisor can be added by inviting other users. Go to General and Add Record. Please ensure the email is correct. The suggested External Co-SV will be invited and must fill the required information.

Supervisor

• The nominated supervisor will get an email from the system and will response to the nomination in the sub-menu Application List.

• The nominated will response as ACCEPT or REJECT the nomination.

• The offer letter can be printed after the JAF meeting approval.

Faculty’s Moderator

• The moderator will get the list after the nominated supervisors have accepted the nomination.

• The moderator will validate and update the nomination.

Meeting Set up

• Moderator will create JKAPS meeting.

• Fill all the required information.

KPPS Menu

• KPPS will check the nomination before send to the JKAPS meeting.

• The nominations will be updated to SUPPORT.

JKAPS MEETING

• JKAPS Meeting will discuss the nomination.

• JKAPS will confirm the nomination and will be approved in the JAF Meeting.

• If JKAPS does not agree with the nomination, 2 options can be done:

1. Re-nominate by student

2. Over rules by JKAPS

JAF Meeting

• Moderator will set up JAF Meeting.

• The meeting will discuss the nomination and to decide on the Approval.

• Once the nomination was approved, the supervisor can print the appointment letter from the system.

JKIPA Meeting

• IPSis’s moderator will set up JKIPA meeting.

• The appointment will be endorsed by the JKIPA meeting.

• Appointment process end