NOVEMBER- 2015 REPORT No : 37 MONTHLY CONSTRUCTION PROGRESS REPORT PROJECT: MUSS 32 Contents 1. INFORMATION.......................................................3 1.1 Background Information..........................................3 1.1.1. General....................................................3 1.1.2. Project Location and site Plan.............................3 1.1.3. Project Description........................................3 1.1.4. Workloads of the project...................................3 1.2 Contract Data...................................................4 1.2.1 Basic Data..................................................4 1.2.2 Contract Time Data..........................................4 1.2.3 Contract Cost Data..........................................6 2.0 CONSTRUCTION SUPERVISION & QUALITY CONTROL.......................9 2.1.1. Construction supervision activities........................9 2.2. QUALITY CONTROL...............................................10 2.2.1 Material Tests Conducted...................................10 2.3 Material and Work quality Problem..............................11 3.0. CONTRACT ADMINISTRATION........................................12 3.1 Performance Bond and Advance Guarantee Bond....................12 3.2 Instructions made on this month................................12 3.3 Summary of Claims..............................................12 3.4 Summary of Disputes............................................12 3.5 PROGRESS OF WORKS..............................................13 3.5.1 WORK SCHEDULE..............................................13 3.5.2 WORK PLANNED VS EXECUTED...................................13 Yohannes Abbay Consulting Architects & Engineers Page 4
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NOVEMBER- 2015 REPORT No: 37
MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32
1. INFORMATION1.1 Background Information 1.1.1. General Mekelle University, as part of its Endeavour to step up the quality and coverage of education, has sourced out a project to procure a consultative service for CONSTRUCTION SUPERVISION, CONTRACT ADMINISTRATION AND DESIGN REVIEW OF MUSS 32 [Construction of Mekelle University Liaison Office at Addis Ababa (MUBP-90), Construction of Expansion of new Cafeteria & Renovation of old Cafeteria at Adihaki Campus (MUBP-91) and Construction of G+4 Class Room Building at Mekelle Hospital (MUBP-92)].
1.1.2.Project Location and site Plan The project site is located MUBP 90 in Addis Ababa, MUBP 91 in Adihaqi campus and MUBP 92 in Mekelle Hospital.
1.1.3.Project DescriptionThe Projects are Construction of liaison office at Addis Ababa site, Construction of Expansion of new Cafeteria & Renovation of old Cafeteria at Adihaki Campus and Construction of G+4 Class Room Building at Mekelle Hospital.
1.1.4.Workloads of the project As per the original contract of the project and the bill of quantities prepared, the estimated cost of the projects to execute all project work load including supplementary agreement is 46,128,466.08 Birr including all taxes.
Percentage distribution of each major items of work is as shown below
MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32
3 MUBP 92 G+4 Class Room
Birr 1 19,515,126.25
19,515,126.25
42.31
PROJECT TOTAL Birr
46,128,466.08
1.2 Contract Data1.2.1 Basic Data
Project Title Construction of liaison office, Construction of Expansion of new Cafeteria & Renovation of old Cafeteria and Construction of G+4 Class Room Building
Project Location at addis Ababa site, at Adihaki Campus and at Mekelle Hospital
Employer Mekelle UniversityContractor Mokenen G/kidan Building Contractor, Tadelle Berhe
Building Contractor and Asfewasen Gugsa Building contractor
MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32
Construction contract Period 360 Calendar days
Completion Date 22 – 08 – 2006 E.C (30 – 04 -2014 G.C)Defect’s liability period 365 Calendar daysSupervision contract signedSupervision commencement Date
1.2.3 Contract Cost DataA. For Liaison office at Addis Ababa site
Original Contract 17,174,256.07Supplementary AgreementNet Variation Amount 126,672.79Total Project Amount to Date 17,300,928.86Currency of Payment Ethiopian BirrMaximum Amount of Advance Payment
30% of the contract price including VAT
Start of Advance Recovery Repaid by deducting proportionate amount from each Interim payment certificate
Monthly Advance Payment Recovery
30% of Interim payment certificate and to be fully repaid when the total of interim payment reaches 70% of the total contract amount
MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32
Maximum Amount of Retention 5% of the contract priceLimit of Liquidation Damage 10% of the contract priceInterest Rate Prevailing bank loan InterestAmount of performance Security 10% of the contract pricePrice Escalation NoneSource of FundSettlement of Dispute
B. For Construction of Expansion of new Cafeteria & Renovation of old Cafeteria at Adihaki Campus
Original Contract 9,439,083.76Supplementary Agreement 2,389,410.02Net Variation Amount Total Project Amount to Date 11,828,493.28Currency of Payment Ethiopian BirrMaximum Amount of Advance Payment
30% of the contract price including VAT
Start of Advance Recovery Repaid by deducting proportionate amount from each Interim payment certificate
Monthly Advance Payment Recovery
30% of Interim payment certificate and to be fully repaid when the total of interim payment reaches 70% of the total contract amount
Minimum Amount of Interim % of the contract amount
MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32
PaymentRetention 5% of the interim paymentMaximum Amount of Retention 5% of the contract priceLimit of Liquidation Damage 10% of the contract priceInterest Rate Prevailing bank loan InterestAmount of performance Security 10% of the contract pricePrice Escalation NoneSource of FundSettlement of Dispute
C. For the Construction of G+4 Class Room Building at Mekelle Hospital
Original Contract 19,515,126.25Supplementary AgreementNet Variation Amount 77,561.26Total Project Amount to Date 19,593,687.51Currency of Payment Ethiopian BirrMaximum Amount of Advance Payment
30% of the contract price including VAT
Start of Advance Recovery Repaid by deducting proportionate amount from each Interim payment certificate
Monthly Advance Payment 30% of Interim payment certificate and to
MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32
Recovery be fully repaid when the total of interim payment reaches 70% of the total contract amount
Minimum Amount of Interim Payment
% of the contract amount
Retention 5% of the interim paymentMaximum Amount of Retention 5% of the contract priceLimit of Liquidation Damage 10% of the contract priceInterest Rate Prevailing bank loan InterestAmount of performance Security 10% of the contract pricePrice Escalation NoneSource of FundSettlement of Dispute
2.0 CONSTRUCTION SUPERVISION & QUALITY CONTROL2.1.1. Construction supervision activitiesWorks of the project executed until the end of this reporting period were the following (see site snapshots Appendix A):
No. Description Work Under Progress1 Liaison office at Addis Ababa
MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32
2.2. QUALITY CONTROLThe quality of local and industrial materials is assured through testing and/or approval of submitted samples with required standards.
2.2.1 Material Tests ConductedAs per requirement of the contract document for quality identification purpose, the following tests were conducted in this report month and test results are attached in Appendix B.
MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32
5.0 SUPERVISION AND MONITORING5.1 Narrative ReportAll the permanent staff of the consultant’s has been assigned in the project during this reporting month and participated in the construction supervision and monitoring of activities in accordance to the contract document. These activities include inspection of construction activities, inspection and sampling of construction materials, monitoring laboratory tests, contract administration works and other related duties to control the accomplishment of the project within the time bound and budget in accordance with the General and particular Conditions of Contract and Technical Specifications.
5.2 Consultant’s StaffAs per the contract agreement the consultant has assigned all staffs required for the construction supervision of the project starting from the commencement date of the project (Appendix G)
MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32
5.5 Key Correspondences The key correspondences between three parties made in this reporting month are summarized in the table. Copies of some of the correspondences are enclosed in the Appendix I of this report.
No.
Date Subject Remark
1 Nov. 03/2015 Monthly Progress report To MU2 Nov. 06/2015 Budget Plan for MUBP 92 To MU3 Nov. 06//2015 Interim payment No. 6 for MUBP
91To MU
4 Nov. 13/2015 Interim Payment No 4 for MUBP 92
To MU
5 Nov. 13/2015 Provisional acceptance request for MUBP 91
MONTHLY CONSTRUCTION PROGRESS REPORTPROJECT: MUSS 32
Project: Construction of Liaison office at AA, Expansion of New cafeteria & Renovation of Old cafeteria at Adihaki Campus and G+4 Class Room at Mekelle hospital
Location: At Addis Ababa, at Adihaki Campus and Mekelle hospital