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FINANCIAL SYSTEM ENHANCEMENTSREPORT FUNDAMENTALS
Please select the interactive polling option you would like to
use:
From your laptop: Navigate to PollEv.com/chartofaccou508From
your cell: Send a text message to 37607 with the message
CHARTOFACCOU508
PresenterPresentation NotesWELCOME!Introductions Bo Richardson,
Budget Office
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AGENDA
• OBI Key Terms
• Overview of Finance Lookups Dashboard
• Overview of GL General Dashboard
• Overview of Grants General Dashboard
PresenterPresentation NotesReview agenda and give time
commitment
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COURSE OBJECTIVES
By the end of this session, you will be able to:
• Login to OBI and navigate to Dashboards
• Recognize the purpose and uses of: • Finance Lookups
Dashboard• GL General Dashboard • Grants General Dashboard
• Utilize Dashboard Functionality
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WHAT IS OBI?
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LESSON OBJECTIVES
By the end of this lesson you will be able to:• Define OBI•
Differentiate between a Report and a
Dashboard• Recognize the benefits of a Dashboard• Recognize
Hierarchy• Login to OBI and navigate to Dashboards
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• Oracle Business Intelligence (OBI) is a web-based reporting
tool used to support the campus community’s academic and
administrative offices.
• In OBI, you can pull data in a dashboard or in a prebuilt
report • View data within OBI• Export the data in a variety of
formats for analysis
• Financial data in OBI is refreshed at 1:00 a.m. each day •
PeopleSoft is real time
WHAT IS OBI?
PresenterPresentation NotesOBI has been called several things
over the years. Currently we do refer to it as “OBI” in our
materials and website. OBI financial data is not “live” – it is
essentially one day old.PeopleSoft is real time.
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TRANSITION FROM REPORTS TO DASHBOARDS
• OHIO’s previous roll out of OBI was through reports accessed
via folders in the catalog
• Reports are static• You must reselect prompts each time
• In June 2017, the most popular HR reports were moved to an HR
Dashboard format
• Institutional Research (IR) and the PeopleSoft team have been
using dashboards for years
PresenterPresentation NotesThose of you who are used to using
OBI are aware that most reporting is done through the reports
catalog (left hand side bar with folder/file structure). This will
still be available for some reporting needs, but there are many
advantages to moving our reporting into Dashboards.
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OBI DASHBOARDS USES
• Leveraged to simplify reporting and access to data for campus•
Each dashboard contains multiple dashboard pages (tabs) to meet
the variety of user needs• Developed “tools” to assist in using
the new COA
• Cost Center Lookup• Object Lookup• Conversion Lookup
PresenterPresentation NotesSecurity and access are easier to
maintain with dashboards.Everything is in one or two placesPrompts
are saved as you move through
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ELEMENTS OF A DASHBOARD
1. Dashboard Name2. Dashboard pages used to access different
datasets3. Each dashboard has prompts at the top4. Data is
displayed at the bottom after Applied5. Export feature appears
below data
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PresenterPresentation NotesEach Dashboard includes dashboard
pages or tabs that you can use to access different data.Dashboards
are dynamicEach dashboard has prompts at the topDisplays data at
the bottom
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THE POWER OF DASHBOARDS
• Dashboards are dynamic• Ability to save a customization•
Drilldown: blue text indicates a hyperlinked drilldown for
further detail • Breadcrumbs: allow navigation to the previous
screens• Export reports and transactional data in a variety of
formats
PresenterPresentation NotesDashboards are dynamic – this means
you can prompts without having to start over every timeAbility to
save a customization – if you regularly use certain prompt
selections, you can save themDrilldown: blue text indicates that
you can drilldown for further detail Breadcrumbs: allow navigation
to the previous screensExport reports and transactional data in a
variety of formats
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WHAT IS A HIERARCHY?
• Hierarchies: structure for summarizing segment values.
• Parent values summarize child values for reporting purposes.
Values begin with a letter followed by numbers but length varies
depending on segment length.
• These can only be used for reporting
• Child values are used for posting transactions and entering
budgets and are always numbers, but length varies depending on
segment length.
B Level
C Level
CHILD
CHILD
C Level
CHILD
CHILD
A Level
C Level
PresenterPresentation NotesYou all should have seen slide before
in other trainings. We have been talking about hierarchies, and
today you are going to see where those can be very powerful in
reporting.
Values are individual values assigned to a segmentHierarchies is
a big word but summarizing for reporting (look at tuition and fees
at a high level or drill deeper). Summary data for reporting
purposed. Two things to understand: parent values start with a
letter and are only used for reporting purposed, never revenue or
expense recorded against parent valueChild value: individual value
for the segment, that’s what you use to buy things, pay, record
revenue. All numbers (digits in a child value) parent value starts
with letter and is followed by either numbers or letters.
Parent values are broader segments, allowing roll-up reporting
at different levels. Different ways for executives and admins to
slice and dice large amounts of data. By planning unit, funding
source, etc.Child values are where specific transactions are
charged and stored. Ex: Invoice payments, Journal entries,
purchases, billingsReports can be run at the parent level or the
child level
Each segment has a hierarchy
ORG level c is Equivalent of org level six for those who do
reporting (letter to designate each level in hierarchy). D is
defined across institution for extension campus (specific asked by
institutional leadership to provide visibility into extension
campuses) Org numbers helps facilitate
Hierarchies vary depending on the purpose of the segment and how
they need to be summarized �How we summarize revenue is different
than how we summarize org
You can pull reports at individual segment value (child) or at
parent level all the way through hierarchy. HCOM Athens child value
or College of Medicine c levelIn funds available today you can pull
at org level, in funds available tomorrow you can pull at org level
(it’s a little different)
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HOW IS THE HIERARCHY STRUCTURED?
• Executive/University (A and B level) • Planning Unit (C
Level)• Extension Campus (D Level)
• If applicable
• Departments (E level)• Organization values
Aviation (E14020)
Russ College of Engineering (C14000)
Aviation (140200)
Planes (140210)
ISE: Industrial Systems Engineering (E14070)
ISE: Industrial Systems Engineering (140700)
CASTLE: Center for Advanced Systems & Transportation
Logistics Eng. (140710)
Other Departments (E14xxx)
Athens Colleges and Schools (B10000)
PresenterPresentation NotesStart with Level c (org level 6
today)
You don’t have to have every level - this is why you don’t see D
here. Not everyone has D
Athens colleges B level in Budget
Hierarchy built to allow you to skip levelsThis is a common
example of org an hierarchy: Not the entire hierarchy 3 departments
that start at the e level.
Only a partial hierarchy,. Level C is where most of campus will
begin as it pertains to the planning unitsAs you move down the
hierarchy, the data becomes more granular and detailedSub – Depts –
can also be described as a Discipline in academic PU’s or an area
within administrative units (General accounting and AP are areas
within the Controller’s Office). Child Values at the bottom are the
only ones where specific business transactions occur, parent values
are for reporting onlyYou don’t have to select every level in the
hierarchy in order for a report to work, you could select a level C
planning unit and then under that skip a D selection and pick a C
or and F level if you wanted to see specific spend or revenue
E defines departments, f further breakdown (sub departments) –
most planning units have stopped in F.Then child values are
individual segment values that recognize rev and charge expenses,
that’s where you pt your deposits
This example has c,d,e,f hierarchy for org values
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SEGMENT HIERARCHY EXAMPLESalaries and Wages at the Planning Unit
Level: • ORG Level Parent: C14000 ENGINEERING• OBJ Level Parent:
C70000 SALARIES & WAGES
PresenterPresentation NotesToday when looking in FAView, you are
forced to select a subset of data based on ranges. This requires
you to know or memorize individual segment values. By utilizing
hierarchies, we are able simply reporting because you can more
easily pull entire groups of data without having to know every
segment. As a side note, we have worked really hard to get
appropriate ranges established in the hierarchies, but should
something need moved, it is much easier now because we can rename
levels, or move children, without causing a lot of havoc.
In the example on the screen I am running a query where I want
to see all of the Russ College of Engineering, but only the
salaries and wages. You will also notice as we move through
training that we have defaulted an “R” parent on ENT to be
Operating. If this is left alone, queries will only return values
for our “Operating” entities – most units should be fine using
this.
Say, “You don’t have to select Parent Level C.”
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LOGIN TO OBI
• To login to OBI, using Mozilla Firefox, Google Chrome, or
Internet Explorer, visit https://www.ohio.edu/finance
• Click the OBI icon
• Enter your OHIO ID and Password
PresenterPresentation NotesWorks with SSO
https://www.ohio.edu/finance
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LESSON SUMMARY• OBI is a web-based reporting tool
• Data can be viewed within OBI or exported for further
analysis• Financial data in OBI is refreshed daily at 1:00 a.m.
• Dashboards are dynamic• Save a Customization• Drilldown to
view further detail • Breadcrumbs allow navigation back to the
summary level• Export data for further analysis
PresenterPresentation NotesFinancial data is refreshed in OBI at
1:00 a.m. each day. PeopleSoft is real time.
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NAVIGATING OBI
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NAVIGATE TO DASHBOARDS
When you login to OBI, click Dashboards (top right corner).
PresenterPresentation NotesSometimes when you log into OBI, the
home screen or the catalog screen could appear depending on where
you were working last or if you had to clear cookies, etc… to get
to DB, click the dropdown for DB under the search bar in the top
right of the screen. We are talking about the DB under “Finance and
Administration Dashboards”
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OBI FINANCIAL DASHBOARDS & PAGESFinance Lookups
GL Funds Available
Grants Funds Available
Cost Center Lookup
Segment Lookup
Object Lookup
Conversion Lookup
PO Summary
Payments
Equipment Inventory (formerly Fixed Assets)
GL General
GL Funds Available
Income Statement by Org Level
Monthly Income Statement by Org Level
Transaction Export
Cost Center Lookup
Object Lookup
Conversion Lookup
Reports
Grants General
Grants Funds Available
Summary Reports
Expenditure Inquiry (Transaction Export)
Reports
Available to all Faculty & StaffAccess determined by
Planning Unit CFAO
Access determined by Planning Unit CFAO
PresenterPresentation NotesDifferent people will have access to
different DB. For example, some people will have access to EM or
Bursar DB, others will not. That is 100% OKAY.
Access to GL General and Grants General will follow the existing
GL and Projects access. All Faculty and Staff will have access to
Finance Lookups. NOTE: Some of the Dashboard Pages are on multiple
Dashboards.
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FINANCE LOOKUPS DASHBOARD
PresenterPresentation NotesAt this point I am going to jump out
of my presentation and begin a live demonstration. If you brought a
laptop, you can follow along but due to time constraints I will not
be available to help you log in to the system. If you brought your
PPT, please follow along as my examples will follow the PPT.
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OBI FINANCIAL DASHBOARDS & PAGESFinance Lookups
GL Funds Available
Grants Funds Available
Cost Center Lookup
Object Lookup
Conversion Lookup
PO Summary
Payments
Equipment Inventory (formerly Fixed Assets)
GL General
GL Funds Available
Income Statement by Org Level
Monthly Income Statement by Org Level
Transaction Export
Cost Center Lookup
Object Lookup
Conversion Lookup
Reports
Grants General
Grants Funds Available
Summary Reports
Expenditure Inquiry (Transaction Export)
Reports
Available to all Faculty & Staff Access determined by
Planning Unit CFAO
Access determined by Planning Unit CFAO
PresenterPresentation NotesFirst, we will be looking that the
Finance Lookups DB and the 5 of the 8 DB pages within.
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LESSON OBJECTIVES
By the end of this lesson you will be able to recognize the
following Finance Lookups Dashboard pages:
• GL Funds Available
• Grants Funds Available
• Object Lookup
• Conversion Lookup
• Cost Center Lookup
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CONVERSION LOOKUP DEFINED• The Conversion Lookup is a crosswalk
from the old Chart of
Accounts to the New Chart of Account using any segment value(s)
from either old or new.
• One-to-one conversion of the old to new Cost Center.
• The Conversion Lookup identifies whether the old account
string mapped to a GL string or a PTA string.
EXAMPLES: Old to new: GL to GL, GL to PTA & Project to PTA,
New to Old, and Hierarchy Summaries
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CONVERSION LOOKUP LAYOUT
PresenterPresentation NotesOn the Left, you will find your old
Cost Center detailIn the center, you will find the GL dataOn the
right, you will see PTA dataChargeable flag is the last column
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CONVERSION LOOKUP – ENTIRE STRING OLD TO NEW• Old Cost Center
and Natural Account for Budget Office Admin Salaries• Return two
sets of results:
• Cost Center for Budget Office• Appropriate Object Code
PresenterPresentation Notes010-0000-20015-000000000OBJ
119000
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HC EXAMPLE – PROJECT TO PROJECT-TASK-AWARD (PTA)• HC1200002 –
Honors Tutorial Funds• In new COA: HC accounts will be internal
awards and set up as PTAs
PresenterPresentation NotesExample Projects:The following
accounts Projects in GL are converting to PTA in the new
chart:Startup (SU)Research Incentive (RI)Research Challenge
(RC)Internal Awards (IA)Honors Tutorial (HC)Graduate Student Senate
Travel Research Original Work Awards (UN0301901)
Notice that in the results, there is no new CC information
except ORG because this is a PTA
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PROJECT-AWARD TO PROJECT-TASK-AWARD• GR007895A: Grant with
current task 01• Conversion only shows new ORG (140000) and PTA
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HIEARCHY: NEW SOURCE BY PLANNING UNIT• New Source by Planning
Unit
• 100600 PACE for C15000 FINE ARTS
PresenterPresentation NotesThis example shows New to Old. You
can select Org Level 6 or Org Level 2. You can also fill all of the
old values. Or all of the new values to see where it came from. The
more you enter, the narrower the results. You can fill in as many
(or a few) prompts as you want.
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NATURAL ACCOUNT PROMPTS• Will only show old NAC and
Description with New Object Code and Description
PresenterPresentation NotesThere are two sets of prompts in case
you are doing things in tandem.
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EXPORTING CONVERSION DATA
• Export link at bottom and middle of all dashboard pages
• Various options • Excel will export what is shown on the
screen, with
formatting• .CSV will export raw data with additional hidden
fields
without formatting
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OBJECT LOOKUP DEFINED• Object Lookup details available Object
Codes, their Description and uses. You may
prompt by Object Code or any part of the Description.• If you
search for a word in the Description, it will search the parent
values.
PresenterPresentation NotesObject Lookup will replace Natural
Account Lookup.
Long Description will eventually come back.
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OBJECT LOOKUP• If you enter a word in the Description, it will
search the Object Description and all
parent level Object Descriptions.
PresenterPresentation NotesIf you search for a word in the
Description, it will search the parent values.
Object Lookup will replace Natural Account Lookup.
Long Description will eventually come back.
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COST CENTER LOOKUP DEFINED • Shows all utilized Cost Centers
• Does NOT show valid Cost Center if it has not been used
• Prompt by Cost Center segment values or any part of the
segment Description to see related Cost Center information.
• Cost Center Lookup does not contain financial data.
PresenterPresentation NotesPlug the account verification tool
here
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COST CENTER LOOKUP IN USE • SOURCE: 113600• Shows full Cost
Center with value and description for every Cost Center where:
• Source = 113600• There has been financial activity
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SEGMENT LOOKUP DEFINED• Segment values list• Choose one segment
at a time• Ability to refine results for each segment
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SEGMENT LOOKUP – NOT TIED TO PLANNING UNITS• Entity, Source,
Function, Object, Expenditure Type• Ability to refine results based
on ranges, descriptions, etc…
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SEGMENT LOOKUP – TIED TO PLANNING UNITS• Organization and
Activity• Ability to refine results based on ORG LVL C
PresenterPresentation NotesThe Activity and Organization value
set lookup have a prompt for Planning Unit since there are planning
unit specific.
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GL FUNDS AVAILABLE DEFINED
• See Cost Center level summary of Income Statement Activity•
See Cost Center level summary of Income Statement Activity compared
to
Budget• Allows drilldown to financial activity details
• Examples: Specific String, Segment Ranges, Using the Hierarchy
Prompts
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FA: SPECIFIC STRING: REVENUE EXPENSE VIEW• Income statement
activity for the Cost Center for the chosen Period
PresenterPresentation NotesRemember from the conversion lookup,
I found the new cost center for the budget office. I am going to
type it in here
Will not auto-fill fields, but you can tabNote: Period and
R-Level parent
Show the view selector
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FA: SPECIFIC STRING: REVENUE EXPENSE VIEW
1. Net Activity: Revenue + Expenses + Transfers
2. Beginning Balance: Beginning Fund Balance
3. Ending Balance: Net result for a Cost Center including Fund
Balance
1 2 3
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FA SPECIFIC STRING: TRADITIONAL VIEWNet Income statement
activity for a Cost Center for a chosen period compared to budget1.
Remaining Balance: Budget - YTD Actuals2. Click blue text (Cost
Center) to drilldown
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PresenterPresentation NotesDrilldown is available in the Revenue
Expense View and the Traditional View
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FA SPECIFIC STRING: DRILL TO COST CENTER INCOME STATEMENTIncome
Statement for Cost Center1. Drilldown to transaction level
detail by clicking blue text2. Use breadcrumbs to navigate
back
1
2
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FA: OBJECT SUMMARY• View Encumbrances at Object Level• Drilldown
to transaction detail by Object by clicking blue text (Object)•
Drilldown to the transaction detail for whole Cost Center by
clicking blue text (Cost Center)
PresenterPresentation NotesExplain the PEDS drilldownWill not
show this here, but you can drill to PEDS data if you have access
to the HR DB in OBIYou can see who is making up salaries and wages
for a given month
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TRANSACTION DETAILS
1. Account – Will take user to PEDS data (with permission)2. JE
Header Name – Will take user to JE
1 2
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FA: COST CENTER BY ORG RANGE• Can use ranges in any prompt on
the left• ORG: 11000-11999 (College of Business) Range• Ability to
use the Hierarchies
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FA: HIERARCHY BY PLANNING UNIT• ORG Hierarchy: C11000 Business•
Returns same results as using range
PresenterPresentation NotesShow the combination of prompt use,
do not need to have the left one filled out, but it makes using the
right one easier
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GRANTS FUNDS AVAILABLE DEFINED• Grants Funds Available shows
totals by Project, Task and Award (PTA)
combination with drilldowns to Project and Award summaries with
additional drilldowns to transaction detail.
• Period is required• Multiple combination options • Drilldown
by Project, Task or Award for more details
• Examples: PTA by Project Member, Project with multiple Task
Organizations, Project with multiple awards, Utilizing Task ORG
Hierarchy
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GRANTS FUNDS AVAILABLE
PresenterPresentation Notes
REVENUE ITD – revenue recon on expense in order to generate
invoice
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GRANTS FA: RESULTS• Provides “snapshot” of funds available by
PTA for the individual/department.• PTA Start and PTA End –
identify the valid expenditure item dates for that PTA• PTA
Chargeable – identifies if the PTA is currently able to be charged
• Ability to drilldown to Project, Task or Award detail by
Expenditure Category
PresenterPresentation NotesBefore I start drilling into the
details, I want to show all of some other uses for this report
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GRANTS FA: PROJECT MEMBER• Award/Project Member: Person assigned
to ANY role for a project
PresenterPresentation NotesUse Mike as my example. This will
pull every PTA where Mike has a role. I am going to show you how to
use “Search” on the dropdown prompt.
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SAVING CUSTOM PROMPTS• Ability to save prompts in OBI
Dashboards• Period will save as well, and will need to be
changed
PresenterPresentation NotesThis is a great way to utilize the
ability to save custom prompts. Can do this in ANY OBI DB. Period
will save as well.
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GRANTS FA: SINGLE PROJECT WITH MULTIPLE TASK ORGANIZATION•
Search for GQ0018638 in Conversion Lookup• PTA Project Value:
11319• Single Project has two Task ORGs
PresenterPresentation NotesI am going to go back over to the
Conversion Lookup because I know I used to have a project
“GQ0018638”. I find that this new PTA has a project of 11319.
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GRANTS FA: SINGLE PROJECT WITH MULTIPLE AWARDS• PTA Project
Value: 11568• Single Project has two Awards
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GRANTS FA: UTILIZING TASK ORG HIERARCHY• Task ORG Parent Level =
C• Task ORG Parent #/Desc = C14000 ENGINEERING• Will return every
PTA where the Task ORG is under Engineering
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GRANTS FA: UTILIZING TASK ORG HIERARCHY
• Task ORG Parent Level = E• Task ORG Parent #/Desc = E14050
EECS: ELECTRICAL ENGINEERING AND
COMPUTER SCIENCE• Will return every PTA where the Task ORG is
EECS: ELECTRICAL
ENGINEERING AND COMPUTER SCIENCE
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GRANTS FA: DRILLDOWN FROM PROJECT• Will return expenditure
detail for every Task and Award for the selected Project
PresenterPresentation NotesIn this example, we will drill-down
by Project.
I am going to go back to my very first PTA which was Project
11248 “Lights” And I am going to drill on “Project”
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GRANTS FA: DRILLDOWN EXPENDITURE CATEGORY
PresenterPresentation NotesThis is the drill-down for
Subcontracts.
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GRANTS FA: DRILLDOWN FROM TASK OR AWARD
• Will return same expenditure detail, but only for selected
Task or Award
• Ability to drilldown on Expenditure Category for additional
detail
PresenterPresentation NotesIf I use my breadcrumbs, I can go
back to the Grants FA view and I see that I can drill on tasks or
award
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OTHER DASHBOARD PAGES INCLUDE
• PO Summary• Details Purchase Order (PO) and their associated
Invoices• View Information about PO and payment
• Payments• Details for payments made to suppliers
• Equipment Inventory (formerly Fixed Assets)• Details
University fixed assets
PresenterPresentation NotesSummarize uses
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LESSON SUMMARY
• Finance Lookups are available to all faculty and staff•
Finance Lookups contains multiple Dashboard Pages
• Conversion Tools• Conversion Lookup• Object Lookup• Cost
Center Lookup
• Funds Available (GL and Grant)• Current finance dashboards
will still exist
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GL GENERAL DASHBOARDAVAILABLE AT GO LIVE
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LESSON OBJECTIVESBy the end of this lesson you will be able to
recognize the following GL Dashboard pages:• Income Statement by
Org Level• Monthly Income Statement by Org Level• Transaction
Export
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OBI FINANCIAL DASHBOARDS & PAGESFinance Lookups
GL Funds Available
Grants Funds Available
Cost Center Lookup
Object Lookup
Conversion Lookup
PO Summary
Payments
Equipment Inventory (formerly Fixed Assets)
GL General
GL Funds Available
Income Statement by Org Level
Monthly Income Statement by Org Level
Transaction Export
Cost Center Lookup
Object Lookup
Conversion Lookup
Reports
Grants General
Grants Funds Available
Summary Reports
Expenditure Inquiry (Transaction Export)
Reports
Available to all Faculty & Staff Access determined by
Planning Unit CFAO
Access determined by Planning Unit CFAO
PresenterPresentation NotesWe are now going to move to the GL
General DB. There are multiple pages in this DB, and we have
already. We already covered 4 of them, so we are going to discuss
the remaining 3. Access to this DB is determined by the CFAO of you
planning unit
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INCOME STATEMENT BY ORG LEVEL
• Ability to use the same prompts as the GL Funds Available
• Returns the annual income statement activity as of the
selected period
PresenterPresentation NotesThis is the actual income statement
that you are used to seeing.Need to discuss the custom export
option here
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INCOME STATEMENT BY ORG LEVEL• By changing the view selector, it
allows you to expand to lower level parents
PresenterPresentation NotesBy changing the view selector, it
allows you to expand to lower level parents.
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MONTHLY INCOME STATEMENT BY ORG LEVEL• Ability to use the same
prompts as the GL Funds Available• Returns the Current Budget,
Total Actuals, and Monthly Income Statements
PresenterPresentation NotesYou can use the view selector, but we
do not advise it because some reports will get too big.
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TRANSACTION EXPORT• Shows transaction level detail based on
selected prompts• Same prompts as GL Funds Available and Income
Statements• Ability to drilldown to PEDS (with permission)•
Additional Prompts:
• Examples: Transactions for ORG and OBJ, Transactions by
Description, Transactions by Vendor Name
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TRANSACTION EXPORT: ORG & OBJ COMBINATION• ORG Parent
#/Desc: C15000 FINE ARTS• OBJ Parent #/Desc: B71000 SUPPLIES AND
SERVICES• Returns transactions separated by Period and Cost
Center
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TRANSACTION EXPORT: DESCRIPTION• Keep prior prompts• Description
contains any: Bobcat Depot• Returns transactions where Description
contains the words “Bobcat Depot”
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TRANSACTION EXPORT: VENDOR NAME• Keep prior prompts• Vendor Name
contains any: Office Depot• Returns transactions where Vendor Name
has OFFICE DEPOT
PresenterPresentation NotesNote on capitalization
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TRANSACTION EXPORT: EXPORTING OPTIONS
• Users can export data in various ways• PDF and Excel
• Export will look just like the screen (formatting and layout)•
.CSV
• Raw data for further analysis• Removes formatting
PresenterPresentation NotesNote about .csv file saving
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LESSON SUMMARY
• GL General Dashboard access is determined by Planning Unit
CFAO• Income Statement by Org Level
• Returns the YTD Actual Activity • Monthly Income Statement by
Org Level
• Returns the Current Budget, Total Actuals, and Monthly Income
Statements• Transaction Export
• Shows transaction level detail based on selected prompts•
Ability to drilldown to PEDS (with permission)
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GRANTS GENERALDASHBOARDSAVAILABLE AT GO LIVE
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LESSON OBJECTIVESBy the end of this lesson you will be able to
recognize and access the following Grants General Dashboard pages:•
Summary Reports• Expenditure Inquiry (Transaction Export)
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OBI FINANCIAL DASHBOARDS & PAGESFinance Lookups
GL Funds Available
Grants Funds Available
Cost Center Lookup
Object Lookup
Conversion Lookup
PO Summary
Payments
Equipment Inventory (formerly Fixed Assets)
GL General
GL Funds Available
Income Statement by Org Level
Monthly Income Statement by Org Level
Transaction Export
Cost Center Lookup
Object Lookup
Conversion Lookup
Reports
Grants General
Grants Funds Available
Summary Reports
Expenditure Inquiry (Transaction Export)
Reports
Available to all Faculty & Staff Access determined by
Planning Unit CFAO
Access determined by Planning Unit CFAO
PresenterPresentation NotesAlready covered grants FA. Going to
look a the other two. Access determined by Unit CFAO
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EXPENDITURE INQUIRY• No required prompts
• Will return every transaction that meets the selected
criteria
• Designed for exporting (no drilldown)
PresenterPresentation NotesThis report is designed to be
exported with excel or .csvI’m only going to put in 1 criteria –
project 11248
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SUMMARY REPORTS• Gives Budget to Actual Report for PTA• Ability
to drilldown to details by Expenditure Category, but no further
• Use Grants Funds Available if expenditure type detail is
needed
PresenterPresentation NotesCommitment are encumbered
fundsREVENUE FYTD should = Expense ITDIA – may not match
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LESSON SUMMARY
• Grants General Dashboard access is determined by Planning Unit
CFAO
• Summary Reports• Budget to Actual Report for PTA• Drilldown to
Expenditure Category
• Expenditure Inquiry (Transaction Export)• Will return every
transaction that meets the selected criteria• Designed for
exporting (no drilldown)
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OBI FINANCIAL DASHBOARDS & PAGESFinance Lookups
GL Funds Available
Grants Funds Available
Cost Center Lookup
Object Lookup
Conversion Lookup
PO Summary
Payments
Equipment Inventory (formerly Fixed Assets)
GL General
GL Funds Available
Income Statement by Org Level
Monthly Income Statement by Org Level
Transaction Export
Cost Center Lookup
Object Lookup
Conversion Lookup
Reports
Grants General
Grants Funds Available
Summary Reports
Expenditure Inquiry (Transaction Export)
Reports
Available to all Faculty & Staff Access determined by
Planning Unit CFAO
Access determined by Planning Unit CFAO
PresenterPresentation NotesRecap the Dashboard pages…
Different people will have access to different DB. For example,
some people will have access to EM or Bursar DB, others will not.
That is 100% OKAY.
Access to GL General and Grants General will follow the existing
GL and Projects access. All Faculty and Staff will have access to
Finance Lookups. NOTE: Some of the Dashboard Pages are on multiple
Dashboards.
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QUESTIONS?
• Regarding Oracle Business Intelligence (OBI) contact Finance
Customer Care Center, 740-597-6446 or
[email protected]
• Training materials are available at:
https://www.ohio.edu/finance/systems/oracle-business-intelligence
PresenterPresentation NotesFor questions, user’s first point of
contact is their CFAO and/or Change Network representative.
Additional questions should be routed through Finance Customer Care
Center.
mailto:[email protected]://www.ohio.edu/finance/systems/oracle-business-intelligence
Financial system enhancements�Report fundamentalsAgendaCourse
ObjectivesWhat is OBI?Lesson ObjectivesWhat is OBI?Transition from
Reports to DashboardsOBI Dashboards UsesElements of a DashboardThe
Power of DashboardsWHAT IS A HIERARCHY?HOW IS THE HIERARCHY
STRUCTURED?Segment Hierarchy ExampleLogIn to OBILesson
SummaryNavigating OBINavigate to DashboardsOBI Financial Dashboards
& PagesFinance Lookups DashboardOBI Financial Dashboards &
PagesLesson ObjectivesConversion Lookup DefinedConversion Lookup
LayoutConversion Lookup – Entire String Old to NewHC example –
project to Project-task-award (pTA)Project-Award to
Project-Task-AwardHIEARCHY: New Source by Planning UnitNatural
Account PromptsExporting Conversion DataObject Lookup DEFINEDObject
LookupCost Center Lookup defined Cost Center Lookup in USE Segment
Lookup definedSegment lookup – not tied to planning unitsSegment
lookup – tied to planning unitsGL FUNDS AVAILABLE DEFINEDFA:
Specific string: Revenue Expense ViewFA: Specific string: Revenue
Expense ViewFA Specific string: Traditional ViewFA Specific string:
Drill to Cost Center Income StatementFA: Object SummaryTransaction
detailsFA: Cost Center by ORG RangeFA: Hierarchy BY Planning
Unitgrants FUNDS AVAILABLE DEFINEDGrants Funds AvailableGrants FA:
ResultsGrants FA: Project Membersaving custom promptsGrants FA:
Single project with Multiple Task OrganizationGrants FA: Single
project with Multiple awardsGrants FA: Utilizing task org
hierarchyGrants FA: Utilizing task org hierarchyGrants fA:
drilldown from projectGrants fA: drilldown expenditure
categoryGrants fA: drilldown from task or awardOther Dashboard
Pages IncludeLesson SummaryGL General Dashboard�Available at go
liveLesson ObjectivesOBI Financial Dashboards & PagesIncome
Statement by Org LevelIncome Statement by Org LevelMonthly Income
Statement by Org LevelTransaction ExportTransaction Export: ORG
& OBJ CombinationTransaction Export: DescriptionTransaction
Export: vendor nameTransaction export: exporting optionsLesson
SummaryGrants General�Dashboards�Available at go liveLesson
ObjectivesOBI Financial Dashboards & PagesExpenditure
InquirySummary ReportsLesson SummaryOBI Financial Dashboards &
PagesQuestions?