Report from the MICE collaboration board

MICE CM38 Alain Blondel CB report 1

Report from the MICE collaboration board

MICE CM38 Alain Blondel CB report 2

MICE collaboration board meetingNapa, California, Tuesday 25 February 2014

 AgendaPresence and proxysActions and minutes from previous collaboration board meeting Matters arising and Adoption of agenda Spokesperson's remarks & Executive Board report – Ken Long (20 min)-- Collaboration organigram(s) -- proposal for the review of the MICE constitution Project Manager's report - Preece (10 min)Shifts for data taking and MOM policy - Blondel/Boyd (15 min) Publication policy (Soler)UK approval/funding update - Soler (10 min)Other funding updates (5 min)

INFN - BonesiniSwitzerland - BlondelUS DOE (MAP) - PalmerUS NSF - Hanson/Kaplan

Common fund report –Stefania (5 min)Future CM dates (5 min) CM39 CM40 proposal - Domizia AoB

18 present + proxy, 13 absent, (some verification needed)adoptedadopted

MICE CM38 Alain Blondel CB report 3

Spokesperson report

Executive Board summary: -- Zoe Bowden (ISIS operations group leader) as ISIS representative -- Roumen Tsenov as second EU rep.

EB investigating new means of funding -- Horizon 2020 EU European Training Network (Marie Curie Fellowships) Bonesini coordinator + Stefania Ricciardi MICE is a remarkable training ground involving accelerator and particle physics !

-- NSF bid for US university groups

EB Initiate review of collaboration charter to account for MIPO MEMO etc... involve four external reviewers

Management of MICE construction project and operations (see MICE-note 437)

MIPO and MEMO meet every two weeks. Effort will be made to inform collaborators of actions of these groups.

Not surprisingly the planning outlines the lack of manpower

MICE CM38 Alain Blondel CB report

ISIS support for MICE operations:• Negotiating support

for MICE operations from ISIS Operations Group:– Concept:

• MICE can draw on ISIS teams

– MICE must:• Contribute with:

– Personnel; and– Money(!)

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Project manager report

issues addressed: -- LHe requirements and Logistics -- large amounts of LHe (and ~150k£!) needed for commissioning: magnets training and system training -- and significant spending on support for operations

-- Plan to bring up magnets -- Jaroslaw will prepare the plan with appropriate help

-- No off-field run

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Summer field-off run

ISIS user run finishes 22 August 2014; shut-down until 17 March 2015. (NB some run-up earlier)

Field off run foreseen in stepIV run plan; check simulataneous operation of detectors, alignments methods, reconstruction etc...Four weeks needed (20 July 20 August)

Field off run requires mounting in the all of USS and DSS with tracker inside + PID detectors South return yoke must be installed beforehand

In present state of affairs, the installation of the south return yoke is precisely in July-August.The field-off run is likely to be postponed to MICE restart in 2015.

In the hope that some gain (or reduction of uncertainties) can be made on the schedule to allow the field-off run this summer, the Collaboration board unanimously approved a motion that

The decision to cancel (or not) the 2014 field-off run will be made on 31 March 2014.

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Shift policysee draft document on meeting indico. Document will undergo some changes before ratification by CB

MOM represent 390 days in addition 890 shifts/year

All institutions must satisfy their institutional and personal shift quotas defined by MICE Collaboration Board or related collaboration guidelines.

expect approximately : 5 ISIS user runs of 5 weeks 5 days a week. 2 shifters at all times; 12-16 hrs a day 4/day ~500 shifts

2015/2016

Who can take shifts? PhD holders and PhD students

Fullfilling shift assignment will be requested in order to sign step IV papers.

Shift quota per person will be calculated according to run plan. It is an institutional responsibility to cover the shifts assigned.

MICE operations coordinator will organize the assignment and accounting of shifts. tough job! please cooperate!

Point was raised of importance to ‘recognition’ of the work of all on-call experts

MON shifts and MLCR shifts will be requested and accounted (MOM day = MLCR shift)

MICE CM38 Alain Blondel CB report 9

Publications policy (Paul Soler)NB Notes exist on related subjects: -- guidelines for presentation of MICE results -- guidelines for authorship of papers

-- any member of MICE who wants to write a physics paper should contact the Editorial Board (EdB) chair (presently Maurizio) and the Analysis Coordinator (presently Victoria) and agree on the topic of the paper.

-- proponents need to present their analysis in MICE collaboration meeting(s) (VC or plenary) (NB this is new wrt draft)-- proponents need to document their analysis as extensive MICE note, with enough detail to check the validity and quality of the results.

-- Two referres appointed by the EdB chair will accompany the process to the end. -- agree that drafts are in proper shape to distribute to collaboration -- verify that comments are propely answered and taken into account (at least two iterations of consulting the collaboration are foreseen)

-- decision to proceed to publication will be poposed by EdB chair (whether the Exec board or spokesperson needs to agree is under discussion)

-- Papers will be posted on the arXiv -- referreeing process with the journal will peformed by the proponents in consultationwith EdB chair.

Important points:

MICE CM38 Alain Blondel CB report 10

Funding reports

INFN – BonesiniSoler reports on ETN proposal, aim to fund 15 PhD studentships, Bonesini PI; Ricciardi Deputy

Switzerland – BlondelRisk to studentship on MICE, will emphasize breadth of expertise acquired.

US DOE (MAP) – PalmerIncrease of funding obtained, though fell short on DOE forecastHEPAP subpanel to review accelerator R&D

US NSF – Hanson/Kaplanproposal submitted end 2013 awaiting reaction to proposal towards spring 2014

UK Unchanged, funding request to be submitted in 2015 for an extension of MICE money towards step V/VI

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 Future CM dates:  

CM39: At RAL: week of the 26 June—29 June 2014Start on wednesday morning, finish on Saturday lunchtime

CM40: at Roma3, proposal by Domizia 26-29 October (Sun-wed)

CM41: 09th to 13th February 2015CM42: 22nd to 26th June 2015CM43: 05th to 09th October 2015

CM44: 15th to 19th February 2016CM45: 20th to 24th June 2016CM46: 03rd to 07th October 2016

1 meeting/year abroadamong those dates

MICE CM38 Alain Blondel CB report 12

MICE CM38 Alain Blondel CB report 13