Report Family Day

PROGRAMME REPORT ON:

INSPIRE FAMILY DAY

DATE:

4TH JUNE 2011

VENUE:

FEMALE SPORTS COMPLEX, IIUM

TIME:

8.30AM-1.30PM

ORGANIZER:

ENTERPRENUERSHIP, SUPPORT SERVICES AND WELFARE BUREAU (ESSWEL)INSPIRE CLUB

INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA

1. INTRODUCTION

INSPIRE Family Day was successfully held on 4th June 2011 where it

was took place at Female Sports Complex, IIUM. This programme was held as

to expose the members to the healthy life. This programme was a one day

programme and the purposes of this programme to strengthen the

relationship among the members of INSPIRE Club, seniors and juniors, and to

introduce the new batch which is I-02 to their seniors. The target groups of

this programme were all members of Inspire Club from batch Karisma 01 up

to newest batch, Karisma 11@ Inspire 02.

2. PARTICIPANTS

Participants (letakkn bilangan eg: 80 particpants of Inspire Club )

Committee members (letakkn bilangan eg: 80 committee members of

Inspire Club )

3. ACHIEVEMENTS

Achieving a target number of participants.

Able to give comprehensive understanding of the appropriate skill to

conduct programme to the committee members.

All members of Inspire get to know each other more especially batch

Inspire 02 which get to know their senior from the previous tenure.

4. PROBLEMS

There has been some misunderstanding regarding the job scope of

each biro.

The program was started late due to late arrival of participants and

some committees.

5. SUGGESTIONS

It is hope that for the next programme, it would be more efficient for

organizing committees to understand their own job scope.

The committees have to attend meetings at least final touch.

Time management has to be followed accurately.

It is hope that for the next same event, it can be done in a more

comprehensive way and excitedly members of the organizing

committee will have less miscommunication errors and cooperate with

each other more efficiently.

6. FULL REPORT OF THE BUREAUS

PROGRAM COORDINATOR BUREAU

Head Committee : Noor Ain Binti Mohd Salim(0825852)

Assistant Head Committee : Taufiq Bin Abdullah(1014883)

On the day of programme, we coordinate the flow of the program.

Everything was conducted according to plan but the games ended earlier

that estimated time due to weather condition. Indoor games were conducted

as replacement to those games.

We were having a huge problem when it comes to times management.

We have to delay the closing ceremony due to barbeque session that takes

extra time to finish. Other than that, participants did not give full attention at

first, making the time dragged. For the next programme, we suggested that

barbeque should start from early in the morning.

PREPARATION AND TECHNICAL BUREAU

Head Committee : Mohd Fikri Razali (1020077)

Assistant Head Committee : Siti Northahirah bt. Mohd. Pauzi (1018094)

Preparation and technical bureau task is to help in arranging table for

registration and also for catering. We also set up the extension, PA systems,

portable micropohone and healer for the event.

We faced several problems during the programme regarding the

extension. Some extension cannot be used and some are burned. The PA

systems and portable microphone was not fully utilized. For the next

programme, we hope that every bureau listed all the things needed in the

time given and make sure that the things is fully utilized so that the effort of

booking the things will not wasted.

PUBLICATION, PROMOTION & MULTIMEDIA BUREAU

Head Committee : Siti Razifah Khamis (0921446)

Assistant Head Committee : Siti Aisyah bt. Mohd. Zolkefpeli (0918498)

Our first task is promoting the event on Facebook means that create

the event and invite all Inspirians. Therefore, we can find out total number of

participant who can join the event. Next task is to design the poster and

distribute it to all mahallah and kuliyyah. Other than that, we also send the

invitation messages to all Inspirians. After that, we have to total up all the

members of the club who are able to join the event. We also have been

given a task to do the banner. Last but not least, we also have to take

pictures for every activity during the event.

Invitation using message by phone is not a very effective way to invite

the seniors because the data about the contact number are not updated

frequently. It is very difficult to trace members who replied the invitation by

using Facebook especially those who are not using their real name. It is

hoped that for upcoming programme, the data is updated especially the

contact numbers.

GENERAL TASK BUREAU

Head Committee : Nur Hani Binti Mohd Affandi (0924996)

Assistant Head Committee : Nur Nabilah bt. Jasni (1029118)

General task was responsible to take charge for registration. However,

registration was started at 8.30 am because of participant came late. Most of

them came at 9am. Some participants do not do early registration, so, the

bookmarks and goodie bag was not given early to the participants. To solve

the problem, bureau of General Task give goodie bag and bookmarks during

closing ceremony. Every single problem had been handled with great caution

and care and this made possible with the aid and assistance from all

respective bureaus.

CATERING BUREAU

Head Committee : Intan Nursafinas Binti Zainuddin (0924560)

Assistant Head Committee : Mohammad Akmal Bin Hasan (0923779)

Sub Committee : Hazira Binti Halim (0927502)

: Siti Nabihah Binti Sukria(1016948)

The programme began at 8.30am. So, we started prepare drinks. Food

was distributed to participant after registration. Everything’s going well.

For lunch, we started to prepare the grill at 10am and start in grilling

the chickens and others. Coleslaw also was prepared. The rice came late

since one of the committee cook it at her home. Lunch was started at

2.15pm. We served corn rice, grilled chicken, potato, grilled corn and iced

lemon tea. Many participants and committee gave compliment to the menu.

Participants were willingly washed their own glass. It makes task of catering

bureau easier. However, we do have problems with the things we wanted

such as glass and etc. It arrived late. Next time, it is hoped that the

committee in charge will check all the things that they need in advance and

take it from person in charge taking care the things sooner.

SPORT & RECREATION BUREAU

Head Committee : Afnan Omar (0910983)

Assistant Head Committee : Nadiah bt. Zainal Abidin (0927914)

On the day of programme, we are in charge of games. In Explorace

session, it was going well. All participants give full cooperation although at

first there were some problems dividing the groups. We do have some

problems regarding the weather. Due to complaints from the participants

that the weather is hot, the games have to be ended sooner than planned.

Hence, few games cannot be played. Solution to this problem is playing

indoor games.

Our suggestion for the next programme is to find the cooler place so

that all the participants feel comfortable to play.

7. ORGANIZING COMMITTEE

PROGRAMME MANAGER:

Mohamad Diniy Moktar (1014353)

ASSISTANT PROGRAMME MANAGER:

Nur Afrah Muhamad Shukri (0917384)

SECRETARY:

Nurul Izzah binti Zulkhairi(0921796)

FINANCIAL CONTROLLER:

Nur Syakila Hasmuddin (0921758)

PROGRAMME COORDINATOR:

Noor Ain Binti Mohd Salim(0825852)

Taufiq Bin Abdullah (1014883)

PREPARATION & TECHNICAL

Mohd Fikri Razali (1020077)

Siti Northahirah bt. Mohd. Pauzi (1018094)

GENERAL TASK:

Nur Hani Binti Mohd Affandi (0924996)

Nur Nabilah bt. Jasni (1029118)

PUBLICATION, PROMOTION & MULTIMEDIA:

Siti Razifah Khamis (0921446)

Siti Aisyah bt. Mohd. Zolkefpeli (0918498)

CATERING:

Intan Nursafinas Binti Zainuddin (0924560)

Mohammad Akmal Bin Hasan (0923779)

Hazira Binti Halim (0927502)

Siti Nabihah Binti Sukria(1016948)

SPORT & RECREATIONAL:

Afnan Omar (0910983)

Nadiah bt. Zainal Abidin (0927914)

8. PROGRAMME SCHEDULE

0830 : Arrival and registration

0845 : Breakfast

0905 : Welcoming remarks

0920 : Speech by Program Manager

0950 : Games 1 (Ta’aruf and group binding)

1130 : Games 2 (Explore race)

1300 : Closing remarks, Lunch and disperse

9. NAME OF PARTICIPANTS

NO. NAME MATRIC NO.

1. AHMAD FAUZAN B. ABDULLAH 08279452. AISYAH BT. ROSEDI 07232763. AZHAR B. JOHA 07115714. FALIZA BT. AMIRUDDIN 07279325. ISTIKOMAH BT. SAJIDI 08106086. NAZIEHAH BT. HASBULLAH 07246747. NUR AFIQAH BT. TAJUDDIN 06313748. SYAMIM AMIRA BT. ABDUL KAHAR 08256469. SITI HANI BT. AZIZUL KHUZAINI 072834210. SITI MARIAM BT. RAMLI 072408011. MUHAMMAD DHAMIRI B. DARMAWI 071469512. IZYAN FARHANA BT. ZAINAL AZMAN 072403013. FATIN NADZIRAH BT. ALIAS 073171014. HAZEEHA BT. IBRAHIM 072130015. SYED KAMIL B. SYED MD NASSER 082858116. AIMI AMIRAH BT. ABDULLAH 072151817. MOHD. AIZAT ALI 063787718. SYAFIQAH BT. SHAM 062342619. NURUL EZREENI BT. ZULKAFLI G10141

4220. AZLIZA BT. ASZENAN 072552421. KAMSIAH BT. AHMAD 072989622. WAN SURIA SALHA BT. WAN AHMAD 072620223. UMAR B. PISHAL 062155524. MOHD NASHRIQ B. KASSIM 0921081

25. MOHD SYAZWAN B. YUSOFF 091761726. NUR AMIRA FARIHAN BT.ABD RAZAK 092504027. NUR ASYIKIN BT. ZOLKIFLI 092452428. RAAED OMAR @ RAAED SAMAE 092364129. RUQAYAH BT. ADENAN 092246630. SITI FATIHAH BT. RAMLI 092063431. SITI HAJAR BT. AYOB 082303232. FATIN NADHIRAH BT. MOHAMAD SALLEH 092667033. NUR ZAWANI BT. MOHAMAD SAIM 081134034. SARINA BT. OTHMAN 082871035. NUR AMALINA BT. SAZALI 092280236. MUHAMMAD ALIF B. ISMAIL 083621537. MUHAMMAD AMIRUL MUKMININ B. MOHD PAID 102718338. MUHAMMAD AMZAR B. MOHAMED SALLEH 101939939. MUHAMMAD IZZAT IZZUDDIN B. A. HAMID 102326140. ZULFADHLI RUSYDI B. SAKHABAN 101539741. MUHAMMAD FARHAN B AMINUDDIN 063034542. MOHAMAD DINIY B. MOKTAR 101435343. NUR AFRAH BT. MUHAMAD SHUKRI 091738444. NURUL IZZAH BT. ZULKHAIRI 092179645. NUR SYAKILA BT. HASMUDDIN 092175846. MOHAMMAD AKMAL B. HASAN 092377947. MOHD. FIKRI B. RAZALI 102007748. NADIAH BT. ZAINAL ABIDIN 092791449. NOOR AIN BT. MOHD SALIM 082585250. AFNAN B. OMAR 091098351. NUR NABILAH BT. JASNI 102911852. HAZIRA BT. HALIM 092750253. NUR HANI BT. MOHD. AFANDI 092499654. INTAN NURSAFINAS BT. ZAINUDDIN 092456055. SITI NABIHAH BT. HAJI SUKRIA 101694856. SITI NORTHAHIRAH BT. MOHD PAUZI 101809457. SITI RAZIFAH BT. KHAMIS 092144658. TAUFIQ B. ABDULLAH 1014883

10. PICTURES

Photo 1: The participants guided by the committees of sport bureau to stretch up the body before the games begin.

Photo 2: The participants were busy calculating the number of beans which is one of the game arranged by the sports bureau.

Photo 3: The committees were busy grilling the food.

11. CONCLUSION

Overall, this programme was run smoothly with full commitment from

all committees and participants during this programme. We would like to

address our appreciation to all organizing committees and Inspire Club who

had contributed directly or indirectly in this programme. Without the

supports from Inspirians, this programme will not achieve our objectives. It is

hoped that the main objectives of this programme had been achieved.

Gratefully, Inspire Family Day Programme was successfully ended with

pleasant ending because all participants were satisfied with the programme.

We as the organizing committees took all the weaknesses during this

programme as a challenge in order to develop our skills and self-motivation

and to become better in the future.

Prepared by, Approved by,

………………………… ………………………

NURUL IZZAH BINTI ZULKHAIRI MOHAMAD DINIY MOKTARSecretary Program Program ManagerINSPIRE Family Day INSPIRE Family Day