Release Notes - LEAP AU · Release Notes LEAP Accounting 10.2 ... 12 Latest Fixes ... To alter the setting through the staff members staff card, navigate to Utilities > Staff Setup

Release Notes

LEAP Accounting 10.2.23.0

New Features .................................................................................................................................................................................. 2

1.1 - DEFT Footer on Wordbills ................................................................................................................................................... 2

1.2 - New 'Estimated Disbursements Comparison' report ......................................................................................................... 2

1.2.1 - Printing Selection ......................................................................................................................................................... 2

1.2.2 - Report .......................................................................................................................................................................... 2

1.3 - Batch Invoice Creation 'by Practitioner' ............................................................................................................................. 3

1.3.1 - View ............................................................................................................................................................................. 3

1.3.2 - Filter ............................................................................................................................................................................. 3

1.4 - Scroll Bars Added to LEAP Timesheet Text Boxes ............................................................................................................... 3

1.5 - Security Access Added for ‘Fee Earner Overview’ .............................................................................................................. 3

1.5.1 - Reports ......................................................................................................................................................................... 4

1.5.2 - Security Setting ............................................................................................................................................................ 4

1.6 - Security Access Added to Restrict Write-Off's .................................................................................................................... 5

1.6.1 - Invoices ........................................................................................................................................................................ 5

1.6.2 - Time Entries and Cost Recoveries ................................................................................................................................ 6

1.6.3 - Office Payments ........................................................................................................................................................... 7

1.7 - Batch Invoices - Staff Filtering ............................................................................................................................................ 8

1.8 - Solicitors Initials on Trust Statements ................................................................................................................................ 9

1.8.1 - Setting .......................................................................................................................................................................... 9

1.9 - Automatic Log into LEAP TimeSheet .................................................................................................................................. 9

1.9.1 - Settings ...................................................................................................................................................................... 10

1.10 - Write-Off Suppliers Invoice ............................................................................................................................................. 11

1.10.1 - Supplier Invoices ...................................................................................................................................................... 11

1.10.2 - Anticipated Payments .............................................................................................................................................. 12

Latest Fixes .................................................................................................................................................................................... 13

Known Issues ................................................................................................................................................................................ 14

Release Notes


NEW FEATURES

1.1 - DEFT Footer on Wordbills

Firms using RapidPay now have the DEFT payment information included in the footer of their Wordbills.

There is no need to alter any settings to apply DEFT to WordBills, this will be automatically implemented onto the

wordbill if DEFT is used.

1.2 - New 'Estimated Disbursements Comparison' report

The purpose of the report is to compare estimated Disbursements to Disbursements Billed and Disbursement

outstanding for each matter.

The report is located in Reports > Management > Firm Performance > Double click 00116 Estimated Disbursements

Comparison.

1.2.1 - Printing Selection

The report can be printed for either "All Matters", "Un-archived Matters" or for a Selected Matter.

There is an option to exclude matters with no estimated disbursements and to displays all figures on the report to

either include or exclude Tax.

1.2.2 - Report

Matter No: File Number

Client: Clients name as displayed under 'Client name (file as)' on the details tab of the matter and the

description of the matter.

Estimated Disb: Reflects the Estimate entered in LEAP Office Documents (Where systems are linked) or in LEAP Office

Accounting (For unlinked systems only).

Disb Billed: The total value of disbursement billed on the matter.

Disb Unbilled: The total balance of all unbilled Disbursement against the matter.

Balance: The value of estimated Disb minus Fees Billed.

Percentage: The Percentage of estimated disbursement that have been recorded in LEAP.

This is calculated by comparing the 'Balance' to the 'Estimated Disb'.

Release Notes


1.3 - Batch Invoice Creation 'by Practitioner'

To allow users to view or filter the results of the Batch Invoice window based on practitioner.

1.3.1 - View

The view of the batch invoice is defaulted to display based on Person Responsible. The view can be altered by clicking

on either Person Acting or Person Responsible.

1.3.2 - Filter

A filter has been added to the Batch Invoice window. There is an option to filter the list further by selecting a staff

member that is either a Person Acting or Person Responsible.

To filter the list further by Staff member, click 'Select' against 'Staff:' and select the staff member.

1.4 - Scroll Bars Added to LEAP Timesheet Text Boxes

An entry with long description enables a scroll bar to allow all text to be viewable.

The whole description will only be viewable if you select the Description field.

1.5 - Security Access Added for ‘Fee Earner Overview’

A security feature has been added to restrict staff members populating Fee Earner reports on other staff members.

Staff members without the security privilege to print other fee earner reports will still have the ability to print Fee

Earner reports for themselves. The Staff will have their name defaulted against "Staff member" when selecting the

report. "All Staff" and the option to select other staff members will be greyed out.

Release Notes


1.5.1 - Reports

The following reports have the security restriction:

00005 Trust Trial Balance

00029 Timekeeper

00036 Fee Earner Overview

00037 Fee Earner Receipted Funds - Detail

00038 Incentives Calculator

00039 Fee Earner Invoices Funds - Detail

00048 Invoiced Funds Variance - Detail

00066 Billing Realisation - Detail

00067 Billing Realisation - Summary

00068 Collection Realisation - Detail

00069 Collection Realisation - Summary

00095 Staff Expenses

00109 Fee Earner Summary by Person - Summary

00110 Fee Earner Summary by Person - Detail

1.5.2 - Security Setting

The report security access can be altered within the Staff member's Staff card or through the Staff Security Profile.

To alter the setting through the staff members staff card, navigate to Utilities > Staff Setup > Security > Uncheck

"Allow access to all Staff" > Save & Close.

Release Notes


To alter the setting through the Staff member security profile, navigate to Utilities > Staff Security Profiles > Select the

profile to apply the restriction > Uncheck "Allow access to all Staff" > Save & Close.

1.6 - Security Access Added to Restrict Write-Off's

A security feature has been added to restrict staff members the ability to writing off the following transactions:

Invoices

Slips - Time & Fees or Cost Recoveries

Payments

1.6.1 - Invoices

This feature is only applied for Hybrid or Accrual GST Basis systems.

Release Notes


Security Setting

The write off security can be altered within the Staff member's Staff card or through the Staff Security Profile.

To alter the setting through the staff members staff card, navigate to Utilities > Staff Setup > Security > Uncheck >

"Invoice - Write Off" > Save & Close.

Security Message

The following message will appear for all staff members who do not have the permission to write off Invoices.

Security Message

The following message will appear for all staff members who do not have the permission to write off Office Invoices.

1.6.2 - Time Entries and Cost Recoveries

Security Setting


To alter the setting through the staff members staff card, navigate to Utilities > Staff Setup > Security > Uncheck either

"Slips - Write Off Time & Fee", "Slips - Write Off Cost Recoveries" or both > Save & Close.

Release Notes


Security Message

The following message will appear for all staff members who do not have the permission to write off Time Entries &

Fees or Cost Recoveries.

Time Entries & Fee

Cost Recoveries

LEAP TimeSheet

Users without the privilege to write off Time Entries & Fees or Cost Recoveries will have their "Billable" column within

LEAP TimeSheet greyed out. The staff member will not be able to uncheck or check "Billable" against any slip.

1.6.3 - Office Payments

Security Settings

Release Notes



To alter the setting through the staff members staff card, navigate to Utilities > Staff Setup > Security > Uncheck

"Payments - Write Off" > Save & Close.

Security Message

The following message will appear for all staff members who do not have the permission to write off Office Payments.

1.7 - Batch Invoices - Staff Filtering

The batch invoice can be further filtered by Person Acting, Person Responsible or a staff member.

By default the batch invoice will display based on Person Responsible.

To alter the filtration of Person Responsible or Person Acting, select either Person Responsible or Person Acting

The staff member selected, the result will display based on the Person Acting or Person Responsible option selected.

To filter the list by a staff member, enter the staff member's name against "Staff" or click Select and select the staff

member.

Release Notes


Any staff member who is selected and their matters do not contain any outstanding Professional Fees, Cost Recovery

or Disbursements, the following message will appear.

1.8 - Solicitors Initials on Trust Statements

There is an option to display the Person Responsible or the Person Action on the matter on the trust statement

account.

The staff initials will display in the footer next to the page number.

1.8.1 - Setting

To display either the person responsible or the person acting on the matter, navigate to Tools > Options > Trust

Accounting > Check "Include Staff Initials in Footer" > Select either Person Acting or Person Responsible.

1.9 - Automatic Log into LEAP TimeSheet

LEAP TimeSheet will automatically log in using the staff member's windows credentials set in LEAP Office Accounting.

Release Notes


1.9.1 - Settings

LEAP Office Documents

Firms who use LEAP Office Documents will need to set the computer log in name within LEAP Office Documents.

Navigate to Utilities > Staff Setup > Staff member, you are currently log in Windows as > Click "Set" against "Computer

Log In Name" > Click Save.

This setting will transfer to LEAP Office Accounting and apply to LEAP TimeSheet.

LEAP Office Accounting

Firms who use LEAP Office Accounting only will need to set the computer log in name within LEAP Office Accounting.

Navigate to Utilities > Staff Setup > Staff member, you are currently log in Windows as > Click "Current User" against

"Login Name" > Click Save

Release Notes


1.10 - Write-Off Suppliers Invoice

Supplier invoices and Anticipated Payments outstanding balances to the supplier can be written off.

1.10.1 - Supplier Invoices

To write off a Supplier Invoice (created by either LDM Invoices or Supplier Invoices by Orders) Navigate to File > Search

> Click on the drop box for "Select From" > Select Office Transactions > Select Purchases > Click Show All > Open the

Supplier Invoice to write off > Click Actions > Select Write-Off > Click Save and Close.

Note: To open the invoice, if you know the Purchase number of the supplier invoice, you can use the "Search" textbox

> Type the supplier Purchase number > Click on the magnify glass.

Release Notes


1.10.2 - Anticipated Payments

To write off an Anticipated Payment outstanding balance to the supplier, open the Anticipated Payments > Click Action

Select "Marked as Paid"

The Anticipated Payment outstanding balance to the supplier will reduce to Nil. This will also make adjustment in the

"Office Payment" ledger, under "Office Payments & Debtors, and will send the respectful journals to MYOB.

Release Notes


LATEST FIXES 7972 Matter Category/Type Income Analysis

9221 Written Balance Due on Invoice does not take "protect money" into consideration

9463 Supplier Name Not appearing on Office Payments when Generating an Invoice, Creates a Comma only

9549 Anticipated Disbursement (AD) - Detail by Supplier will print blank pages if an AD has a long desc.

9894 Type 2 Pre-printed cheques tear section does not include 2x Matter/Reason

9932 Transit Money included for all date statement of account

9935 Statement of Accounting Invoice description extended

10178 Login Name against staff members with no computer name does not auto login staff in Leap Timesheet

10374 Outstand Disbursements - Summary Report, sort option person responsible does not work

10487 Trust Statement Email template in Accounting field

10974 Invoices Report and Reversals of invoices

11564 Client Reference Number does not appear in an Printed Invoice

11823 Allocated credit journal printout is blank

11909 Fee Earner Calendar - Totals of Units and Figures removed

12018 DEFT - Office Statement of Accounting Incorrect balance Due Value

12169 Protected Funds - Trust to office availability

12171 Potential trust to office transfer report

12174 Financial Summary Report incorrectly reporting Controlled money

12317 EFT trust cheque request not prompting for payment details

12402 Custom Reports - Selected Staff not being selected when set

12430 RapidPay Receipts Mail To

12606 Daily WIP Report By Person - Incorrect Figures

12741 Fee Earner Summary By Person Figures

12944 Fee Earner - Firm Time Summary Year to date is incorrect

13003 Outstanding Disbursements Report - Office Payments not displaying correctly

13007 Security access issues with reports when "Other - Report" only is active

13339 Pre-Billing Guide - Matter Description is cutting off

13364 Moving slips to another matter is causing Slips biller to change to person moving the slips

13446 Invoice Report - Unchecking of Protect funds makes DEFT balance reduce to Nil

13537 Batch Invoice - Write offs are not included on invoice

13546 Multi Client - Statement of Account - DEFT totals not calculation correct when multiple pages

13547 Pre billing guide - GST Free items with "apply GST when Billing" does not display GST in its value

13549 SMTP Emails from LAC - Leap Accounting does not accept emails with Hyphens in domain

13774 Firm time not changing to billable

13788 Can't search for credit refund

13790 Runtime error when printing contribution report to excel

13848 Debtor is being displayed as Client Name in Trust Bank Deposit

14226 Username does not automatically appear in timesheets

14300 Reason cut off on Trust Receipt

14326 Can't write off Supplier invoices

14327 Fee Earner Summary by Person report printing for ALL staff

14369 Office statement of account does not include credits

Release Notes


14434 Controlled Money Trial Balance - Some Controlled money do not display Account Number

14505 Reversal of Refund causing MYOB discrepancies

14633 Adding discount on invoice shows wrong amount on Fee Earner report

14745 Trust payment type EFT number

14086 Timesheet - Performance (detailed) Actual Value displays mixture of figures inc. and exc. GST

14851 Report Preview does not display if QuickTime is not installed

15040 Trust End of Month - Trust Account Trail Balance Report default is Staff Member selection

14997 "Days invoices outstanding" report does not include "Credits created from Invoice"

15037 General Journal Search by Journal number not working

15105 Trust Cash Report - Missing "Pay to" names

15638 Timesheet entries are not updated correctly

15666 Adjustment Note Journal – Missing Tax Code for Grouped Disbursements

KNOWN ISSUES

11996 Matter Type Contribution - Summary (Total)

12472 Deleted Staff members are Displaying in Age Debtors Report with Nil Balances

12494 Reason Cuts Off on Adjustment Notes

12821 Protected Money - Print Button does nothing

12860 Fee Earner - Budget Comparison - Previous Date Displays Current Budget Figures

13333 Office Receipt Printout - Invoice Details are word wrapping when it shouldn’t

13426 Special Instructions with multiple lines, on client cards, word wraps on reports

13436 Daily WIP by Person - The report displays the wrong date

13656 Advance Search not sorting by Biller

13657 Cards in LEAP Accounting not populating information

13659 Statement of Account - Multiple Clients - Prints in random order

13939 A Supplier Payment Term due date does not save on the supplier's card

14678 Departments - Job Codes do not work for Staff members in the GL link

14860 Financial Summary and Debtors ledger not matching

14829 Converting Time to Firm Time makes item billable

14859 Printing historical trust ledger not in chronological order

14858 Invoices report showing discounts under Fee Column only

15732 Pre-Billing guide – Office payments GST FRE items with “Apply GST when billing” does not display GST

15750 New Disbursement Journal – Incorrect Calculation of Tab when Gl-code is altered

15760 Matter Cover Sheet – Lac Only – Matter Cover Sheet does not print default address

15761 International Address – LAC Only – Unable to do Trust Transactions

15777 Imported Slips - Supplier Order not display Tax Value

15790 LAC - Staff member and units are not showing when grouping time entries

15794 LAC ONLY - Unable to Search Other Side Cards

15977 Unable to print report 00009 in MS Excel format

15997 PDF report does not show the full minute (the last decimal point is cut off)

16044 Invoice printed and sent (final) is showing as ticked

16050 Master invoice shows incorrect figures

Release Notes


16065 Statement Of Account (00033) - Invoice Numbers cutting off.

16066 Missing fields from the print out when printing 'New supplier invoice from order"