REGULAR MEETING OF THE BOARD AGENDA · 7.4.a Suspensions and Expulsions Report ----- D. Golden (pgs.9-12) 7.5 TRUSTEE REPORTS: 1/12 . TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD / Regular

TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD / Regular Meeting of the Board / Public Agenda 1

REGULAR MEETING OF THE BOARD AGENDA

DATE: Tuesday, August 27, 2019 LOCATION: Lindsay Education Centre TIME: 6:30 p.m.

1 CALL TO ORDER

2 NATIONAL ANTHEM

3 INDIGENOUS LAND ACKNOWLEDGEMENT

4 DECLARATION OF POSSIBLE CONFLICT OF INTEREST

5 DELEGATIONS/PRESENTATIONS

5.1 Swearing in of 2019-2020 Student Trustee -------------------------------------------- L. Hope

5.2 Summer Construction Projects ----------------------------------------------------------- T. Ellis

6 APPROVAL OF THE AGENDA/ADDITIONS

7 ACTION ITEMS:

7.1 Approval: Regular Meeting of the Board Minutes dated June 11, 2019 ------- (pgs.3-6)

7.2 Approval: Special Meeting of the Board Minutes dated June 24, 2019 -------- (pgs.7-8)

7.3 Recommendations from In-Camera ----------------------------------------------------- L. Hope

7.4 ADMINISTRATIVE REPORTS: 7.4.a Suspensions and Expulsions Report -------------------------------------------- D. Golden (pgs.9-12)

7.5 TRUSTEE REPORTS:

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TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD / Regular Meeting of the Board / Public Agenda 2

8 INFORMATION ITEMS (VERBAL)

8.1 ADMINISTRATIVE REPORTS: (verbal)

8.1.a Administrative Update ------------------------------------------------------------- L. Hope 8.1.b System Update ----------------------------------------------------------------------- C. Shedden

8.2 STUDENT TRUSTEE REPORTS (verbal):

8.2.a G7 Student Senate Report -------------------------------------------------------- K. Kelly 8.2.b OSTA-OECO Report ----------------------------------------------------------------- K. Kelly

8.3 TRUSTEE REPORTS (verbal):

8.3.a OPSBA Report ------------------------------------------------------------------------- L. Clodd

9 CORRESPONDENCE

10 PUBLIC QUESTIONS AND COMMENTS

11 NEXT MEETING

DATE: Tuesday, September 10, 2019 LOCATION: Rosseau Room – Muskoka Education Centre VIDEO CONFERENCE: VC Room – Haliburton County Education Centre

Board Room – Lindsay Education Centre TIME: 6:30 p.m.

12 ADJOURNMENT

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Trillium Lakelands District School Board Regular Meeting of the Board Public Session

1 Tuesday, June 11, 2019 Lindsay Education Centre

6:30 p.m.

Trillium Lakelands District School Board Regular Meeting of the Board

Public Session Date: Tuesday, June 11, 2019 Location: Lindsay Education Centre Time: 6:30 p.m. Present: S. Binstock, G. Brohman, J. Byrne, L. Clodd, D. Morrison, B. Reain,

C. Samson, J. Saunders, C. Wilcox Regrets: D. Alton Administration: B. Barrett, W. Browne, T. Ellis, D. Golden, L. Hope, K. MacIver, D. Scates,

C. Shedden, D. Sornberger 1. CALL TO ORDER

The meeting was called to order at 6:38 p.m.

2. NATIONAL ANTHEM 3. DECLARATION OF POSSIBLE CONFLICT OF INTEREST

There were no conflicts of interest 4. DELEGATIONS/PRESENTATIONS

4.1. G7 Student Senate

Student Trustee Samson introduced the G7 Student Senate, as well as the incoming Student Trustee, Kaylee Kelly from Huntsville High School. The students spoke about the many activities and campaigns they championed throughout the year, including the Great Grain Challenge and the G7 Conference.

5. APPROVAL OF AGENDA/ADDITIONS

Deletion: 7.1.b OSSLT Update 19-06-106 C. Wilcox / B. Reain

THAT THE AGENDA BE APPROVED AS AMENDED. Carried.

6. ACTION ITEMS

6.1. Approval: Board Minutes dated May 28, 2019

19-06-107 D. Morrison / J. Byrne THAT THE MINUTES OF THE BOARD MEETING DATED MAY 28, 2019 BE APPROVED. Carried.

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Trillium Lakelands District School Board Regular Meeting of the Board Public Session

2 Tuesday, June 11, 2019 Lindsay Education Centre

6:30 p.m.

6.2. Administrative Reports

6.2.a. Review of the SEAC Input into the 2019-2020 Budget Superintendent of Learning Sornberger presented the SEAC Input into the 2019-2020 Budget report. THE SEAC INPUT INTO THE 2019-2020 BUDGET REPORT WAS RECEIVED FOR INFORMATION.

6.2.b. SEAC Membership 2019-2020 Superintendent of Learning Sornberger updated trustees on the appointment of community representative Elaine Scriven to the 2019-2022 SEAC term.

19-06-108 D. Morrison / C. Wilcox THAT TRUSTEES APPROVE ELAINE SCRIVEN AS THE COMMUNITY LIVING SOUTH MUSKOKA SEAC REPRESENTATIVE FOR THE REMAINDER OF THE 2019-2022 SEAC TERM. Carried.

6.2.c. 2019-2020 Draft Budget

Superintendent of Business Services Ellis acknowledged the work of Senior Manager of Financial Services, Nicole Britton, and Victoria Stewart, Accounting Manager, Finance Department in helping to put together the 2019-2020 Draft Budget, which Superintendent Ellis presented to trustees. THE 2019-2020 DRAFT BUDGET WAS RECEIVED FOR INFORMATION.

6.3. Trustee Reports

6.3.a. SEAC Minutes dated June 4, 2019 On behalf of Trustee Alton, Trustee Morrison presented the minutes of the June 4, 2019 SEAC meeting. THE SEAC MINUTES DATED JUNE 4, 2019 WERE RECEIVED FOR INFORMATION.

7. INFORMATION ITEMS (VERBAL)

7.1. ADMINISTRATIVE REPORTS

7.1.a. Ministry Audit and Accountability Fund Update Director of Education Hope provided information to trustees about the auditing and investigative services opportunity that have been offered to school boards by the provincial government to help identify potential efficiencies.

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Trillium Lakelands District School Board Regular Meeting of the Board Public Session

3 Tuesday, June 11, 2019 Lindsay Education Centre

6:30 p.m.

7.1.b. Special Board Meeting Director Hope expects that the 2019-2020 budget will be finalized within the next week and will require a special meeting of the board by video or teleconference.

19-06-109 B. Reain / J. Byrne THAT A SPECIAL MEETING OF THE BOARD BE CALLED ON MONDAY, JUNE 24, 2019 AT 3:00 PM. Carried.

7.1.c. Administrative Update

Director Hope updated trustees on the following items and events: • Thanked trustees in advance for their attendance at the many end-of-school events. • Trustees will be provided with a survey inviting trustees to select a bargaining table

to join for upcoming negotiations.

7.1.d. System Update District Manager Shedden provided an update on upcoming events and department initiatives.

7.2. STUDENT TRUSTEE REPORTS

7.2.a. G7 Student Senate Report Student Trustee Samson provided an update on recent G7 Student Senate events and activities.

7.2.b. OSTA-AECO Report Student Trustee Samson provided an update on OSTA-AECO events and activities. Following the report, Chair Clodd presented Student Trustee Samson with a plaque commemorating her term as student trustee for the 2018-2019 school year.

7.3. TRUSTEE REPORTS

7.3.a. OPSBA Delegate/OPSBA Board of Directors Louise Clodd was acclaimed as OPSBA Alternate Delegate. Trustee Wilcox was voted to the OPSBA Board of Directors.

7.3.b. OPSBA Report Trustee Morrison provided an update on OPSBA information and upcoming events.

8. CORRESPONDENCE

There was no correspondence.

9. PUBLIC QUESTIONS AND COMMENTS There were no questions or comments from the public.

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Trillium Lakelands District School Board Regular Meeting of the Board Public Session

4 Tuesday, June 11, 2019 Lindsay Education Centre

6:30 p.m.

10. ADJOURNMENT

The board returned to in-camera session for discussion, returning to public session at 8:06 P.M.

19-06-110 B. Reain / G. Brohman THAT THE BOARD DO NOW ADJOURN AT 8:06 P.M. Carried.

Louise Clodd, Chairperson of the Board Larry Hope, Director of Education

Wendy Browne, Recording Secretary

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Trillium Lakelands District School Board Special Meeting of the Board Public Session

1 Tuesday, June 24, 2019 Muskoka Education Centre

3:30 p.m.

Trillium Lakelands District School Board Regular Meeting of the Board

Public Session Date: Monday, June 24, 2019 Location: Muskoka Education Centre Video Conference: Lindsay Education Centre Haliburton County Education Centre Time: Following In-Camera Meeting Present: S. Binstock, G. Brohman, J. Byrne, L. Clodd, D. Morrison, B. Reain, J. Saunders,

C. Wilcox Regrets: D. Alton Administration: B. Barrett, W. Browne, D. Golden, T. Ellis, L. Hope, K. MacIver, D. Scates,

C. Shedden, D. Sornberger 1. CALL TO ORDER

The meeting was called to order at 3:12 p.m.

2. DECLARATION OF POSSIBLE CONFLICT OF INTEREST There were no conflicts of interest

3. APPROVAL OF AGENDA/ADDITIONS

19-06-111 C. Wilcox / J. Byrne

THAT THE AGENDA BE APPROVED AS PRESENTED. Carried.

4. ACTION ITEMS

4.1. Recommendations from In-Camera

19-06-112 B. Reain / D. Morrison THAT JENNIFER ANDERSON BE APPOINTED EXECUTIVE OFFICER OF EMPLOYEE SERVICES, EFFECTIVE JULY 22, 2019. Carried.

4.2. Administrative Reports

4.2.a. 2019-2020 Budget Report Superintendent of Business Services Ellis presented the 2019-2020 Operating Budget report.

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Trillium Lakelands District School Board Special Meeting of the Board Public Session

2 Tuesday, June 24, 2019 Muskoka Education Centre

3:30 p.m.

19-06-113 B. Reain / J. Saunders THAT THE 2019-2020 OPERATING BUDGET FOR THE YEAR ENDED AUGUST 31, 2020, IN THE AMOUNT OF $209,742,450 BE APPROVED, PENDING APPROVAL BY THE MINISTRY. Carried.

4.2.b. Ministry Audit and Accountability Fund Report

Director Hope and Superintendent of Business Services Ellis presented trustees with an update regarding the opportunity to apply for the Ministry of Education’s Audit and Accountability Fund to undertake a review of operations and service delivery at TLDSB.

19-06-114 J. Saunders / C. Wilcox THAT THE TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD SUPPORTS ADMINISTRATION IN APPLYING FOR AN EXTERNAL AUDIT OF INFORMATION TECHNOLOGY SERVICES THROUGH THE GOVERNMENT OF ONTARIO’S AUDIT AND ACCOUNTABILITY FUND. Carried.

5. ADJOURNMENT

19-06-115 B. Reain / D. Morrison

THAT THE BOARD DO NOW ADJOURN AT 3:35 P.M. Carried.

Louise Clodd, Chairperson of the Board Larry Hope, Director of Education

Wendy Browne, Recording Secretary

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TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD

ADMINISTRATIVE REPORT

DATE: August 21, 2019 TO: Trustees SUBJECT: Suspension and Expulsion Data Review for 2018-2019 ORIGIN: Dave Golden, Superintendent of Learning REFERENCE: Board Meeting – August 27, 2019 PURPOSE: To provide trustees with data regarding student suspensions and

expulsions for the period of September 2018 to June 2019. CONTEXT: Information on suspensions and expulsions is gathered and

reported annually to Trustees as part of system monitoring of Safe and Accepting Schools initiatives.

CONTENT: Trillium Lakelands District School Board remains committed to

maintaining Safe and Accepting Schools. With that concept in mind, the school board works collaboratively with all staff, students, partners and stakeholders to create a safe environment for all staff and students.

This presentation contains a summary of suspensions and

expulsions for the 2018-2019 school year. Data is examined in comparison to the same period in previous years.

Data on suspensions and expulsions is collected monthly and is

used in concert with other indicators to direct programs and services to schools throughout the school year.

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Total2010-2011

Total2011-2012

Total2012-2013

Total2013-2014

Total2014-2015

Total2015-2016

Total2016-2017

Total2017-2018

Total2018-2019

Suspensions/Expulsions 1501 1387 1299 1223 1180 1054 1118 1433 1724

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Nine Year Comparison of Suspension and Expulsion Occurences10/12

Of the 1033 students suspended or expelled one or more times, 522 were from the Elementary Panel

and 511 from the Secondary Panel

2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019Elementary 502 369 338 412 457 330 449 691 915Secondary 999 1018 961 811 723 721 669 742 809

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Elementary and Secondary Suspension and Expulsion Occurences11/12

Occurrences• Occurrences = # times a suspension or expulsion occurred (entered in

Powerschool)= 1724 for 2018-2019

• Students = # students who received one or more suspensions or expulsions (only counts repeat offenders once)=1033 for 2018-2019

• IPRC = of the 1033 students that served one or more suspensions or expulsions, 201 students are identified by IPRC (20%)

• IEP = of the 1033 students that served one or more suspensions or expulsions, 629 students had an IEP (61%)

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