REGULAR MEETING OF THE BOARD AGENDA · 7.2.a G7 Student Senate Report ----- J. Hawley 7.2.b OSTA-OECO Report ----- J. Hawley 7.3 TRUSTEE REPORTS (verbal): ... leadership, program

TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD / Regular Meeting of the Board / Public Agenda 1

REGULAR MEETING OF THE BOARD

AGENDA DATE: Tuesday, April 22, 2014 LOCATION: Corporate Office, Lindsay TIME: 6:30 p.m. 1 CALL TO ORDER 2 NATIONAL ANTHEM

3 DECLARATION OF POSSIBLE CONFLICT OF INTEREST 4 DELEGATIONS/PRESENTATIONS

4.1 Stand Up Program --------------------------------------------------------------------------- K. Cutler

5 APPROVAL OF THE AGENDA/ADDITIONS

6 ACTION ITEMS:

6.1 Approval: Board Minutes dated March 25, 2014 ------------------------------------- (pgs. 3-5) 6.2 Adoption: Committee of the Whole minutes dated April 8, 2014 --------------- (pgs. 6-9)

6.3 Recommendations from April 8, 2014 -------------------------------------------------- J. Byrne (pgs. 10)

6.4 Recommendations from In-Camera ----------------------------------------------------- L. Hope

6.5 ADMINISTRATIVE REPORTS:

6.6 TRUSTEE REPORTS:

6.6.a SEAC Minutes March 4, 2014 ----------------------------------------------------- J. Byrne (pgs. 11-14)

7 INFORMATION ITEMS (VERBAL)

7.1 ADMINISTRATIVE REPORTS: (verbal)

7.1.a Administrative Update -------------------------------------------------------------- L. Hope 7.1.b System Update ----------------------------------------------------------------------- C. Shedden

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TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD / Regular Meeting of the Board / Public Agenda 2

7.2 STUDENT TRUSTEE REPORTS (verbal):

7.2.a G7 Student Senate Report -------------------------------------------------------- J. Hawley 7.2.b OSTA-OECO Report ----------------------------------------------------------------- J. Hawley

7.3 TRUSTEE REPORTS (verbal):

7.3.a Staff Recognition Report ---------------------------------------------------------- G. Brohman 7.3.b OPSBA Report ------------------------------------------------------------------------- K. Round

8 CORRESPONDENCE

9 PUBLIC QUESTIONS AND COMMENTS 10 NEXT MEETING

DATE: Tuesday, May 13, 2014 LOCATION: VC Room – Haliburton County Education Centre VIDEO CONFERENCE: VC Room – Muskoka Education Centre

Board Room – Lindsay Education Centre TIME: 6:30 p.m.

11 ADJOURNMENT

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Trillium Lakelands District School Board Regular Meeting of the Board

Public Session

Date: Tuesday, March 25, 2014 Location: Lindsay Corporate Office Time: 6:30 p.m. Present: D. Alton, T. Armstrong, G. Brohman, J. Byrne, L. Clodd, J. Hayes, B. Reain, K. Round,

J. Saunders, J. Hawley Administration: B. Barrett, K. Cutler, L. Dow, A. Gillespie, L. Hope, B. Kaye, E. Manners, D. Scates,

C. Shedden, S. Woon

1. CALL TO ORDER

The meeting was called to order at 6:35 p.m.

2. DECLARATION OF POSSIBLE CONFLICT OF INTEREST

No conflicts were declared.

3. DELEGATIONS/PRESENTATIONS

3.1. Collaborative Problem Solving

Superintendent of Special Education, Shelley Woon, provided trustees with the background, need, and ongoing implementation of collaborative problem solving in TLDSB. Point in Time Executive Director, Marg Cox, explained implementation science which is a fairly new concept. Research has indicated that implementation methods result in an eighty percent effective change within three years whereas other methods of implementation, such as infusion or dissemination, only have fourteen percent effectiveness over a 17 year period.

Factors influencing implementation include funding, positive work climate, shared decision making, coordination with other agencies, leadership, program champions, administrative support, training and technical assistance. The importance of developing coaches, strengthening skills, and increase the engagement and adoption of collaborative problem solving beliefs was stressed.

4. APPROVAL OF THE AGENDA/ADDITIONS

14-03-27 J. Hayes / G. Brohman THAT THE AGENDA BE APPROVED. Carried.

5. ACTION ITEMS

5.1. Approval: Board Minutes dated February 28, 2014

14-03-28 T. Armstrong / J. Byrne THAT THE MINUTES OF THE BOARD MEETING DATED FEBRUARY 28, 2014 BE APPROVED. Carried.

5.2. Recommendations from In-Camera

14-03-29 K. Round / J. Byrne THAT THE HUMAN RESOURCES STAFFING REPORT DATED MARCH 25, 2014 BE APPROVED. Carried.

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Date: March 25, 2014 REGULAR MEETING OF THE BOARD Location: Lindsay Corporate Office Public Session Time: 6:30 p.m.

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5.3. Administrative Reports

5.3.a. AODA Multi-Year Accessibility Plan

Human Resource Administrator, Manners presented trustees with the Mulit-Year Accessibility Plan as required by the Accessibility for Ontarians with Disabilities Act (2005).

THE AODA MULTI-YEAR ACCESSIBILITY PLAN WAS RECEIVED FOR INFORMATION.

5.3.b. Determination and Distribution of Trustees

Director of Education, Hope reviewed the process in determining the number and distribution of Trustees to be elected for the next term of the Board.

14-03-30 K. Round / T. Armstrong

THAT NO MUNICIPALITY WITHIN THE BOARD’S JURISDICTION BE DESIGNATED AS A LOW POPULATION MUNICIPALITY FOR THE 2014 SCHOOL BOARD ELECTIONS, and THAT BASED ON THE RESULTS OF THE DETERMINATION AND DISTRIBUTION CALCULATIONS, NINE (9) TRUSTEES WILL BE REPRESENTING TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD IN THE 2014 ELECTION, and THAT THE BOARD RECOMMEND TO MUNICIPAL CLERKS THAT THE DISTRIBUTION OF TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD TRUSTEES FOR THE 2014 ELECTION BE AS FOLLOWS:

District of Muskoka Bracebridge 1.0 Huntsville/Lake of Bays 1.0 Gravenhurst/Muskoka Lakes/ 1.0 Georgian Bay

City of Kawartha Lakes Wards 1, 4 and 8 1.0 Wards 2, 3, 6 and 7 1.0 Wards 13, 14 and 15 1.0 Wards 5, 9 and 11 1.0 Wards 10, 12 and 16 1.0

Haliburton County Highlands East/Minden Hills/ 1.0 Algonquin Highlands/Dysart et al

Carried.

5.4. Trustee Reports

5.4.a. SEAC Minutes date February 4, 2014

Trustee Byrne provided trustees with the SEAC Minutes dated February 4, 2013.

THE SEAC MINUTES DATED FEBRUARY 4, 2014 WERE RECEIVED FOR INFORMATION.

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Date: March 25, 2014 REGULAR MEETING OF THE BOARD Location: Lindsay Corporate Office Public Session Time: 6:30 p.m.

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6. INFORMATION ITEMS (VERBAL)

6.1 Administrative Reports (verbal)

6.1.a Administrative Update

Director of Education Hope updated Trustees on the following:

The Leadership dinners were very successful

TLDSB has received a Technology and Innovation Grant for training but some of the funds will be allotted to hardware

Staffing models have been started for the 2014-15 school year

Construction for the new FDK classrooms scheduled to open in 2014-15 are underway and should be complete for September 2014

Superintendent, Shelley Woon has accepted a permanent position as Superintendent of Special Education for the Hamilton Wentworth District School Board.

6.1.b System Update

Director’s Office Manager Shedden updated trustees on recent events that have occurred and are upcoming in the Board.

6.2 Student Trustee Reports (verbal)

6.2.a G7 Student Senate Report

Student Trustee Hawley provided an update on the G7 Student Senate.

6.2.b OSTA-AECO Report

Student Trustee Hawley provided an update about the OSTA-AECO.

6.3 Trustee Reports (verbal)

6.3.a OPSBA Report

Trustee Round updated trustees on OPSBA including the Labour Relations conference held March 20 – 22, 2014.

7. CORRESPONDENCE

8. MOTION TO ADJOURN

14-03-31 K. Round / G. Brohman THAT THE BOARD DO NOW ADJOURN AT 7:47 P.M. Carried.

_________________________________ _________________________________ Louise Clodd, Chairperson of the Board Larry Hope, Director of Education Lisa Dow, Recording Secretary

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Trillium Lakelands District School Board

Committee of the Whole Meeting of the Board Public Session

Date: Tuesday, April 8, 2014

Location: Muskoka Education Centre – Rosseau Room

Video Conference: Corporate Office, Lindsay Education Centre – Board Room Haliburton County Education Centre – VC Room Time: 6:30 p.m.

Present: D. Alton, T. Armstrong, G. Brohman, L. Clodd, J. Byrne, J. Hayes, B. Reain, K. Round, J. Saunders, J. Hawley

Administration: B. Barrett, K. Cutler, A. Gillespie, L. Hope, B. Kaye, E. Manners, C. Shedden, S. Woon, D. Scates

1. CALL TO ORDER

The meeting was called to order at 6:30 p.m. 2. DECLARATION OF POSSIBLE CONFLICT OF INTEREST

None were declared.

3. DELEGATIONS/PRESENTATIONS

No delegations or presentations.

4. APPROVAL OF THE AGENDA/ADDITIONS

B. Reain / T. Armstrong THAT THE AGENDA BE APPROVED. Carried.

5. ACTION ITEMS

5.1. Administrative Reports

5.1.a. Treasurer’s Report

Superintendent of Business, Kaye presented the Treasurer’s Report dated February 28, 2014.

THE TREASURER’S REPORT DATED FEBRUARY 28, 2014 WAS RECEIVED FOR INFORMATION.

5.1.b. BU-3000 Travel Rate

Superintendent of Business Kaye presented to Trustees the Travel Rate Policy BU-3000.

J. Hayes / L. Clodd THAT THE BOARD APPROVE THE TRAVEL RATE FOR REIMBURSEMENT OF STAFF FOR USE OF A PERSONAL VEHICLE ON BOARD BUSINESS AT 45 CENTS/KM EFFECTIVE MAY 1, 2014. Carried.

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Date: Tuesday April 8, 2014 COMMITTEE OF THE WHOLE MEETING Location: MEC – Rosseau Room Public Session Time: 6:30 p.m.

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5.1.c. BU-3570 Workplace Hazardous Materials Information System (WHMIS) Procedure

Administrator of Human Resources, Manners presented the Workplace Hazardous Materials Information System (WHMIS) BU-3570 procedure.

THE BU-3570 WORKPLACE HAZARDOUS MATERIALS INFORMATION SYSTEM (WHMIS) PROCEDURE WAS RECEIVED FOR INFORMATION.

5.1.d. BU-3550 Investigating Indoor Air Quality Problems Procedure

Administrator of Human Resources, Manners presented the Investigating Indoor Air Quality Problems BU-3550 Procedure.

THE BU-3550 INVESTIGATING INDOOR AIR QUALITY PROBLEMS PROCEDURE WAS RECEIVED FOR INFORMATION.

5.1.e. HR-4010 Ontario Human Rights Code: Prevention and Resolution of Employee Discrimination and Harassment Policy

Administrator of Human Resources, Manners presented Ontario Human Rights Code: Prevention and Resolution of Employee Discrimination and Harassment the HR-4010 Policy.

L. Clodd / B. Reain THAT THE HR-4010 ONTARIO HUMAN RIGHTS CODE: PREVENTION AND RESOLUTION OF EMPLOYEE DISCRIMINATION AND HARASSMENT POLICY BE APPROVED. Carried. 5.1.f. HR-4010 Ontario Human Rights Code: Prevention and Resolution of Employee

Discrimination and Harassment Procedure

Administrator of Human Resources, Manners presented Ontario Human Rights Code: Prevention and Resolution of Employee Discrimination and Harassment the HR-4010 Procedure. THE HR-4010 ONTARIO HUMAN RIGHTS CODE: PREVENTION AND RESOLUTION OF EMPLOYEE

DISCRIMINATION AND HARASSMENT PROCEDURE WAS RECEIVED FOR INFORMATION. 5.1.g. ES-5035 Prior Learning and Assessment Recognition (PLAR) for Adolescents and

Mature Students Policy

Superintendent Cutler presented trustees with the ES-5035 Prior Learning and Assessment Recognition (PLAR) for Adolescents and Mature Students Policy.

T. Armstrong / B. Reain THAT THE ES-5035 PRIOR LEARNING AND ASSESSMENT RECOGNITION (PLAR) FOR ADOLESCENTS AND MATURE STUDENTS POLICY BE APPROVED. Carried.

5.1.h. ES-5036 Prior Learning and Assessment Recognition (PLAR) for Adolescents and Mature Students Procedure

Superintendent Cutler presented trustees with the ES-5035 Prior Learning and Assessment Recognition (PLAR) for Adolescents and Mature Students Procedure.

THE ES-5035 PRIOR LEARNING AND ASSESSMENT RECOGNITION (PLAR) FOR ADOLESCENTS AND MATURE STUDENTS PROCEDURE WAS RECEIVED FOR INFORMATION.

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Date: Tuesday April 8, 2014 COMMITTEE OF THE WHOLE MEETING Location: MEC – Rosseau Room Public Session Time: 6:30 p.m.

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5.2. Trustee Reports

6. INFORMATION ITEMS (VERBAL)

6.1. Administrative Reports (verbal)

6.1.a. Sound-fields Update

Superintendent Woon updated trustees on the use of sound-fields in TLDSB schools.

6.1.b. Administrative Update

Director Hope updated trustees on the following:

Thank you to Chair Clodd for accompanying senior administration with principal and vice principal interviews

Thank you also to our staff who presented at the Mental Health Summit in Toronto on Collaborative Problem Solving

CODE spring meeting is yielding learning opportunities

Leadership symposium begins this Sunday afternoon and runs to Tuesday

New support staff orientation is Wednesday, April 16th

Nutrition and technology funding was announced by the Premier yesterday – early indications are that MCYS will be involved in the nutrition component of this funding. We will more than likely receive more information soon

Ministry has sent us a visioning document as a result of the consultations that took place across the board. Four priorities have been identified – these align well with our own strategic plan.

6.1.c. System Update

Director’s Office Manager Shedden updated Trustees on upcoming events in the Board.

6.2. Student Trustee Reports (verbal)

6.2.a. G7 Student Senate Report

Student Trustee Hawley reported on recent G7 Student Senate activities.

6.2.b. OSTA-OECO Report

Student Trustee Hawley provided an update on activities with OSTA-OECO.

6.3. Trustee Reports (verbal)

6.3.a. Eco Schools Committee Meeting Report

Trustee Saunders provided a report from the recent Eco Schools Development Committee meeting held March 26, 2014.

6.3.b. Aboriginal Education Committee Meeting Report

Chairperson Clodd provided a report from the recent Aboriginal Development Committee meeting held March 31, 2014.

6.3.c. OPSBA Report

Trustee Round provided an OSPBA Report to trustees including information about the recent passing of Bill 122.

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Date: Tuesday April 8, 2014 COMMITTEE OF THE WHOLE MEETING Location: MEC – Rosseau Room Public Session Time: 6:30 p.m.

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6.3.d. Two Minute Updates

Trustee Hayes, Trustee Armstrong, Trustee Brohman, Trustee Alton, Chair Clodd, and Vice Chair Byrne provided updates on visits to schools in their area.

7. CORRESPONDENCE

8. QUESTIONS AND COMMENTS

9. MOTION TO ADJOURN

G. Brohman / B. Reain THAT THE BOARD DO NOW ADJOURN AT 7:54 P.M. Carried.

_______________________________________ _________________________________ John Byrne, Vice Chairperson of the Board Larry Hope, Director of Education Catherine Shedden, Recording Secretary

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TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD Recommendations from Committee of the Whole

TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD

RECOMMENDATIONS FROM COMMITTEE OF THE WHOLE

DATE: April 8, 2014 TO: Trustees ORIGIN: April 8, 2014 – Committee of the Whole Meeting REFERENCE: April 22, 2014 – Regular Meeting of the Board

J. Byrne / THAT THE BOARD APPROVE THE TRAVEL RATE FOR REIMBURSEMENT OF STAFF FOR USE OF A PERSONAL VEHICLE ON BOARD BUSINESS AT 45 CENTS/KM EFFECTIVE MAY 1, 2014. J. Byrne / THAT THE HR-4010 ONTARIO HUMAN RIGHTS CODE: PREVENTION AND RESOLUTION OF EMPLOYEE DISCRIMINATION AND HARASSMENT POLICY BE APPROVED.

J. Byrne / THAT THE ES-5035 PRIOR LEARNING AND ASSESSMENT RECOGNITION (PLAR) FOR ADOLESCENTS AND MATURE STUDENTS POLICY BE APPROVED.

10/14

TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD

ADMINISTRATIVE REPORT

DATE: April 15, 2014 TO: Trustees SUBJECT: SEAC Minutes dated March 4, 2014 ORIGIN: John Byrne, Trustee REFERENCE: Regular Board Meeting – April 22, 2014

PURPOSE: To provide the Board with the SEAC Minutes. CONTEXT: The attached minutes provide information on the latest SEAC activity. CONTENT: The SEAC Minutes attached includes information on:

Staff Updates Presentation: Restorative Practices Update Presentation: Suicide Prevention, Intervention & Postvention

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TRILLIUM LAKELANDS DISTRICT SCHOOL BOARD SPECIAL EDUCATION ADVISORY COMMITTEE

Minutes

Date: Tuesday, March 4, 2014 Time: 5pm Location: Videoconference Members Present: A. Brown, L. Burgess, J. Byrne, D. Callan, K. Langston,

P. Stephenson Regrets: A. Armstrong, L. Balfour, S. Burke, L. Clodd, P. Smith Staff Present: J. Andreasen, H. Truscott, S. Woon

1. Approval of Agenda Moved by K. Langston, seconded by L. Burgess That the agenda be approved as presented Carried.

2. Approval of Minutes of Tuesday, February 4, 2014

Moved by L. Burgess, seconded by P. Stephenson That the minutes from the February 4, 2014 SEAC meeting be approved as presented Carried.

3. Staff Update Superintendent Shelley Woon provided the following updates to SEAC regarding Board, staff and department initiatives:

Friday, March 7, 2014 is a professional development day; a number of opportunities for participation in professional development are available to ECEs, LTOs and EAs. It is an unpaid day for Elementary Teachers and an in-school PD day for Secondary Teachers.

4. Presentation: Restorative Practices Update (Consultant Heather Truscott) Special Programs Consultant Health Truscott shared an update with SEAC on the Restorative Practices Initiative in TLDSB.

5. Presentation: Suicide Prevention, Intervention and Postvention (Superintendent Shelley Woon) Superintendent Shelley Woon shared information with SEAC on the Suicide Prevention, Intervention, Postvention strategy in TLDSB.

6. Input to Special Education Plan- Sections #8-11

The Committee was asked to share any input and suggestions for sections #8-11 of the Special Education Plan.

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SEAC Minutes 2 of 3

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7. Association and Community News Leslie Kuzmyk from the Tourette Foundation- Muskoka Chapter shared with the Committee that the Annual Trek for Tourette is on March 30, 2014 in Bracebridge. Pippa Stephenson, Community Member shared information about two upcoming events in the community:

There will be a volunteer fair at LCVI on March 20, 2014 to promote community agencies; the hope is that students will be able to obtain their community hours to help run the fair

Community agencies are hosting Battle of the Slices’ (pizza tasting) on March 21 2014 at the Armouries.

8. Items for Discussion

There are upcoming changes to childcare legislation and day nurseries act; ratios are may be reduced; there is some concern that this may affect centres’ ability to accept students with special needs and offer staff support. Many community agencies are monitoring the proposed changes. A 7 year old girl from Cardiff Public School (In the Haliburton Area of TLDSB) wrote a book called My Sister has Autism and that is OK; there will be a copy provided for every school library. A copy will be shared at the next SEAC meeting.

9. Correspondence

cc Letter to MOE from LCDSB re: Full Day Learning o Accepted for Information: No response required.

cc Letter to MOE from NNDSB re: Funding o Accepted for Information: No response required.

cc Letter to MOE from TCDSB re: SHHS o Accepted for Information: No response required.

10. Future Business

Review of Special Education Plan by Section (Monthly November-May) Collaborative Program Solving (April) Early Learning (April- TBC) ASD Program and Initiatives (May) TLDSB Mental Health Strategy (May) Mindfulness Martial Arts (June- TBA)

11. Next Meeting

Tuesday, April 1, 2014, 5pm Videoconference

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SEAC Minutes 3 of 3

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12. Adjournment Moved by L. Burgess, Seconded by P. Stephenson That the meeting be adjourned Carried.

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