AGENDA ST. PETERSBURG COLLEGE BOARD OF TRUSTEES September 20, 2016 EPICENTER MEETING ROOM (1-453) 13805 -58 th STREET N. Largo, FL REGULAR MEETING: 9:00 A.M. I. CALL TO ORDER A. Invocation B. Pledge of Allegiance II. PRELIMINARY MATTERS A. Presentation of Retirement Resolutions and Motion for Adoption 1. Gary Graham (Attending) 2. Jennie Orama (Attending) 3. Leta Carreira (Not Attending) 4. Suzanne Carvell (Not Attending) 5. John Chapin (Not Attending) B. Recognitions/Announcements 1. Florida College System Foundation Presentation – Dr. Tom Furlong, Trustee, Florida College System, Mr. Joe Lang, Trustee Emeritus; Florida College System, Mr. Braulio Colón, Vice President and Program Director, Post - Secondary Education, Helios Education Foundation, Mr. Nick Kouris, Senior Manager of Market Development, Florida Blue, Ms. Frances Neu, Vice President, Institutional Advancement, Foundation Executive Director III. COMMENTS A. Board Chair B. Board Members C. President D. Public Comment pursuant to §286.0105 FS IV. REVIEW AND APPROVAL OF MINUTES Board of Trustees’ Meeting of August 16, 2016 (Action) V. MONTHLY REPORTS A. Board Attorney B. General Counsel
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REGULAR MEETING: I. CALL TO ORDER II. PRELIMINARY MATTERS
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AGENDA
ST. PETERSBURG COLLEGE BOARD OF TRUSTEES
September 20, 2016
EPICENTER MEETING ROOM (1-453)
13805 -58th STREET N.
Largo, FL
REGULAR MEETING: 9:00 A.M.
I. CALL TO ORDER
A. Invocation
B. Pledge of Allegiance
II. PRELIMINARY MATTERS
A. Presentation of Retirement Resolutions and Motion for Adoption
1. Gary Graham (Attending)
2. Jennie Orama (Attending)
3. Leta Carreira (Not Attending)
4. Suzanne Carvell (Not Attending)
5. John Chapin (Not Attending)
B. Recognitions/Announcements
1. Florida College System Foundation Presentation – Dr. Tom Furlong,
Trustee, Florida College System, Mr. Joe Lang, Trustee Emeritus; Florida
College System, Mr. Braulio Colón, Vice President and Program Director,
Post - Secondary Education, Helios Education Foundation, Mr. Nick
Kouris, Senior Manager of Market Development, Florida Blue, Ms. Frances
Neu, Vice President, Institutional Advancement, Foundation Executive
Director
III. COMMENTS
A. Board Chair
B. Board Members
C. President
D. Public Comment pursuant to §286.0105 FS
IV. REVIEW AND APPROVAL OF MINUTES
Board of Trustees’ Meeting of August 16, 2016 (Action)
V. MONTHLY REPORTS
A. Board Attorney
B. General Counsel
VI. STRATEGIC FOCUS AND PLANNING
A. STUDENT SUCCESS AND ACHIEVEMENT
1. Online Revitalization – Dr. Susan Colaric, Associate Vice President,
Online Learning and Services (Presentation)
B. STUDENT SERVICES - NONE
C. BUDGET AND FINANCE
1. Monthly Financial Report – Ms. Janette Hunt, Budget and
Compliance Director (Presentation)
2. 2016-17 Budget – Mr. Brian Miles, Vice President
Administrative/Business Services and Information Technology, Ms.
Janette Hunt (Presentation)
D. ADMINISTRATIVE MATTERS
1. Human Resources
a. Personnel Report (Action)
b. Health Insurance Plan – Ms. Desiree Woroner, Director, Human
Resources (Presentation/Action)
2. Construction
a. Green Living Demonstration Center – Mr. Jim Waechter, Associate
Vice President, Facilities Planning and Institutional Services (Action)
E. ACADEMIC MATTERS
1. Credit Curriculum Changes (Action)
2. Workforce and Professional Development Curriculum Changes (Action)
F. STRATEGIC PRIORITIES
1. Quality Enhancement Plan Update - Dr. Jennifer Haber, Associate
Professor, Communications, Ms. Heather Roberson, Academic Director,
Center of Excellence for Teaching and Learning (Presentation)
2. Enrollment Strategy Plan I – Mr. Mark Strickland, Provost, Seminole
Campus, Mr. Jimmy Chang, Dean of Mathematics (Presentation) VII. CONSENT AGENDA
A. OLD BUSINESS (items previously considered but not finalized) – NONE
B. NEW BUSINESS
1. GRANTS/RESTRICTED FUNDS CONTRACTS
a. Florida State University – High Risk Delinquent and Dependent
Youth Educational Research Project (Action)
2. OTHER
a. Renewal of Pre-Qualified Contractors for Small Construction
Projects (Action)
b. Demolition of the Clearwater Administration Building (Action)
c. Textbook Affordability (Action)
VIII. INFORMATIONAL REPORTS – NONE
IX. PUBLIC ACCESS/UNAGENDAED ITEMS
X. PROPOSED CHANGES TO BOT RULES MANUAL – Public Hearing - NONE
XI. PRESIDENT’S REPORT
XII. NEXT MEETING DATE AND SITE
October 11, 2016, Downtown Campus
XIII. ADJOURNMENT
If any person wishes to appeal a decision made with respect to any matter considered by the
Board at its meeting September 20, 2016, he or she will need a record of the proceedings. It
is the obligation of such person to ensure a verbatim record of the proceedings is made,
§286.0105, Florida Statutes.
Items summarized on the Agenda may not contain full information regarding the matter being
considered. Further information regarding these items may be obtained by calling the Board
Average Enrollment 1,312 1,375 1,395 1,420 1,429 1,429
Average Membership 2,314 2,516 2,557 2,611 2,628 2,628
Total Claims $13,231,448 $13,995,035 $14,707,026 $15,426,275 $16,695,000 $17,145,000
Total Per Member/Year $5,718 $5,562 $5,752 $5,908 $6,353 $6,524
% Change vs. Prior Year ‐3% 3% 3% 8.2% 2.7%
Sources: Aetna Integrated Informatics; Brown & Brown Insurance
Recap of Trends
Employee Health Insurance Overview
Sources: Aetna Integrated Informatics; Brown & Brown Insurance
• Top conditions: hypertension, hyperlipidemia, depression
• High‐dollar claims: 1.6% of population, 39% of total claims paid
• Overall plan membership: o 55% female, 45% male
o Average age is 40
• High deductible plan membership: up 52%
• Retirees: o 2.9% of overall plan membership (73 enrollees)
o Medical: up 32.1% ($1.1M to $1.4M)
o Inpatient: up 256% ($63K to $216K)
› Spinal, Osteoarthritis, Cancer
Employee Health Insurance
Projected claim spend increase from CY15 to CY16: 8.2%
• CY16: projected $1M shortfall
College to cover entire shortfall from cash balance Projected cash balance will be $5.5M
Projected claim spend increase from CY16 to CY17: 2.7%
• CY17: projected $1.5M shortfall
College to cover $500k from cash balance; make $1M in plan changes Projected cash balance will be $5M Self Insurance Safe Harbor Requirement is 17% (~$3M)
• CY18: balanced Health Insurance spend
Projections & Considerations
Sources: Aetna Integrated Informatics; Brown & Brown Insurance
Employee Health Insurance
• CY17 Plan Changes:
Increase salary contribution tiers, plus $10 $228,187
• Lower Stop-Loss Limit From $350k to $250k (pending)
• Reserve $300K in budget plan to help achieve CY17 goal
Summary of Recommendations
Employee Health Insurance
QUESTIONS
Summary of RecommendationsSt. Petersburg CollegeDelivered on: 09/19/2016
Action Steps for 2017 Plan SavingsEstimated Annual Savings vs.
CurrentAdd additional EE salary tiers/increase Retiree contribution amounts
$354,038
Change Rx copay to $10/$30/$50 $84,000
Implement Core/Buy‐Up menu for Dental$150k‐$600k contingent upon
final enrollment
Addl. Recommended Plan Modifications Potential Cost Avoidance
Implement Prior Auth/Step Therapy protocols* $100k‐$150k*cost savings based on existing population, grandfathering changes context to prevention of future cost increase
Add fully‐insured retiree options*$14k per retiree exiting group
plan*claim savings based upon 12 month utilization
Employee Contribution Modeling: CurrentSt. Petersburg CollegeDelivered on: 09/19/2016
Mail Order Prescription: 2x's Copay (90 day supply) 2x's Copay (90 day supply) 2x's Copay (90 day supply) 2x's Copay (90 day supply)Prior Auth/Step Therapy Not Included Not Included Incl. Incl.
LIFETIME MAXIMUM Unlimited Unlimited Unlimited Unlimited
DEDUCTIBLE WAIVED FOR PREVENTATIVE?: Yes Yes Yes YesPERCENTILE OF UCR: Negotiated Fee 80th Negotiated Fee 80th
CALENDAR YEAR MAX:ORTHODONTIC LIFETIME MAXIMUM:
INCLUDES ADULT ORTHO:Benefit Level Frequency Benefit Level Frequency
ROUTINE EXAMS: Preventive 2 per year Preventive 2 per yearCLEANING: Preventive 2 per year Preventive 2 per year
FLUORIDE TREATMENTS: Preventive 1 per year, under age 16 Preventive 1 per year, under age 16X‐RAYS (BITEWINGS): Preventive 1 set per year Preventive 1 set per year
X‐RAYS (FULL MOUTH): Preventive 1 per 3 years Preventive 1 per 3 yearsX‐RAYS (OTHER): Preventive 1 per 3 years Preventive 1 per 3 years
SEALANTS: Preventive 1 per 3 years, under age 16 Preventive 1 per 3 years, under age 16FILLINGS: Basic Basic
ORAL SURGERY (SIMPLE): Basic BasicORAL SURGERY (COMPLEX): Basic (Major‐Impacted Tooth) Basic (Major‐Impacted Tooth)
ROOT CANAL THERAPY: Basic (Major‐Molars) Basic (Major‐Molars)PERIODONTAL SCALING: Basic BasicPERIODONTAL SURGERY: Major 1 per quadrant per 3 years Major 1 per quadrant per 3 years
CROWNS: Major MajorBRIDGES: Major 1 per 8 years Major 1 per 8 years
DENTURES: Major 1 per 8 years Major 1 per 8 yearsIMPLANTS: Major Major
Commercial "comp" rates for retirees estimates based upon 2016 illustrative premiumsPlan designs as listed not intended as comprehensive summaries, carrier plan documents will be provided"Commercial" medical rates + medicare part D premiums estimates provided by Aetna underwriting and subject to change
$3,700 ICL, $10/$20/$35,$4.950k gap, $10/51%/51%(Generic)/40%(Brand), Catastrophic ‐ greater of $3.3 or 5% (Generic) $8.25 or 5% (Brand)
Days 1‐60: $1,216 Medicare Part A deductibleDays 61‐90: $304 per day each benefit period (3)Days 91 and after (within which is included a 60 day lifetimereserve) $608 per "lifetime reserve day" after day 90, each benefitperiod
$250/$350/$275/$500
N/ACalendar
$0$1,500 ($3,000 Family)
YesYesYes
Deductible + $30Deductible + $45Deductible + $30
TEXTBOOK AFFORDABILITY REPORT
September 30, 2016
Florida Statute 1004.085
Florida Statute 1004.085 was amended effective July 1, 2016. The statute requires that the Board of
Trustees at each Florida College System institution report to the Chancellor, beginning in 2016 and by
September 30 of each year, the textbook and instructional materials selection process. Specifically,
general education courses with a wide textbook cost variance and high-enrollment courses; specific
initiatives of the institution designed to reduce the costs of the textbooks; policies implemented to meet
the requirement of textbook information posting 45 days before the class begins; the number of courses
and course sections that were not able to meet the textbook and instructional materials posting deadline
for the previous academic year; and any additional information determined by the chancellors.
Textbook Initiatives and Practices
College Textbook Affordability Task Force
Textbook affordability and efforts to reduce student spending on textbooks are important issues for St.
Petersburg College. The Textbook Affordability Task Force was created to address these issues. (See
Appendix A for the April meeting minutes.) The minutes include discussion on a variety of
recommendations to help direct our efforts to make textbooks more affordable. All Deans and Chairs are
encouraged to review the recommendations and to work with faculty as decisions are made regarding
textbooks, technologies, and other tools for delivering learning material to students. Based in part on the
textbook survey referenced in the minutes (Appendix B), faculty and departments are sensitive to
affordability and take cost into consideration when making textbook-related decisions. Our goal is to
encourage faculty and departments to be even more aggressive in looking for and implementing best and
emerging practices to make textbooks more affordable without reducing quality.
As part of its work, the Task Force made several sets of recommendations, each aimed at a different
constituency: students, the bookstore, eLearning, faculty, and the Library. The themes of the
recommendations are to promote choice in format that best fits the student’s learning style and budget,
ranging from textbook rentals to eBooks. Examples of cost saving options include: open source textbooks,
which are peer-reviewed and offered free to students in PDF format; using textbooks for at least three
years; rental textbooks where students return books at the end of the course; and using open source
materials in lieu of a textbook. The next meeting of the Task Force will be held on November 16, 2016.
Current Practices
Price Match Program
The College’s current bookstore vendor, Barnes & Noble, provides for price matching on textbooks
advertised or offered from a local brick-and-mortar bookstore or online retailer (e.g. Amazon or BN.com).
If a customer finds a lower price on textbooks within seven days of purchasing, the bookstore will refund
the price difference. The price match program includes purchase and rental pricing, provided the rental
term period (number of days available) is comparable.
Textbook Rental Program
The College’s current bookstore vendor, Barnes & Noble, offers a variety of choices in textbook rentals.
Note-taking and highlighting are acceptable. Students can keep the books for the entire term. Each rental
is tracked and the vendor reminds students of their return deadlines. New book rental prices are typically
between 35%-50% lower than the outright purchase price.
Availability of Used Texts
Consistent focus on meeting textbook adoption deadlines allows appropriate time for the bookstore
vendor to source as many used textbooks as possible. Used textbooks are often the most cost-effective
solution for the student. Currently, 83% of our titles are available used.
Open Education Resources (OER)
OER are teaching, learning and research resources that reside in the public domain or have been released
under an open intellectual property license with online homework, interactive/adaptive content,
instructor/student resources, printed textbooks and other course tools and resources. This allows for
increased equity, money savings, and relevant and high-quality content. The Textbook Affordability Task
Force encourages both faculty and library personnel to identify possible OER options that are of equivalent
or superior quality compared to commercial textbooks.
Textbook Longevity
During the last academic year, the College utilized the same textbooks 71% of the time, decreasing costs
to students.
Textbook and Instructional Material Selection and Posting
Textbook Selection
The textbook selection process starts at the faculty committee level. The committee carefully reviews
options, including types of delivery, while soliciting any and all feedback from other faculty, including both
full-time and adjunct faculty. Merit, quality and cost are taken into account when textbooks are
considered for adoption. Recommendations on adoptions are then submitted to the department by the
full-time faculty; where there are no full-time faculty, recommendations are made by adjunct faculty.
Those selections, where possible, are done in agreement with full-time faculty from other SPC campuses.
The Deans review final textbook selections. The ISBNs are then procured so that the department offices
can enter the textbook orders into the bookstore system.
Textbook and Instructional Material Posting
During academic year 2015-16, the college achieved a 97% success rate of meeting the 30-day textbook
information posting requirement. In Fall 2016, 98% of the textbook information was posted within 45
days (Appendix D).
The following is further information regarding the timeliness of posting instructional material:
New course sections added before the semester starts because of enrollment. In cases where deans added new sections by activating the tentative status of the courses, book orders were viewed as late because the sections were added within the 30-day window.
A change in textbook adoption occurred within the 30-day window because of a change involving the publisher, resulting in the final book order being submitted late with the bookstore. Or the original order was placed in time, but was cancelled due to the publisher not having enough copies; therefore, a new order was placed to include a newer edition of the textbook.
In a few cases, book orders were submitted late due to delays with obtaining Package ISBN numbers as a result of the publisher’s ISBN system failure.
Textbook Policy
The college bookstore will start the textbook and instructional material adoption process by formally
presenting the college-wide calendar of adoption due dates to the Academic Deans each year during the
second week of January. The Deans will notify faculty and staff of the calendar and will ensure that all
adoptions are entered into the SPC bookstore website by the established bookstore deadline for each
semester. Faculty and Academic Departments shall adopt textbooks and instructional materials for their
courses by updating the course information in the SPC Bookstore website no less than 45 days prior to
the first day of class. Courses which are added after the 45-day deadline shall adopt the material as soon
as possible. The posted item must include the International Standard Book Number (ISBN) for each
required textbook; or other identifying information, which at a minimum should include the title,
author(s), publisher, edition number, and any other relevant information necessary to identify the specific
textbook(s).
Business Services will work in conjunction with the bookstore and college staff to provide digital reminders
to assist deans in tracking adoptions to ensure that all are entered into the college website no less than
45 days prior to the first day of class.
APPENDICES
Appendix A
Textbook Affordability Meeting Minutes April 5, 2016
Minutes TUESDAY, APRIL 5, 2016 3:00 – 4:30PM CLEARWATER CAMPUS ES 303
MEETING CALLED BY Dr. Joseph Smiley
TYPE OF MEETING Textbook Task Force Meeting – April 5, 2016
FACILITATOR
NOTE TAKERS Dr. Joseph Smiley
TIMEKEEPER
ATTENDEES
In Attendance:
Bonnie Kesler
Kim Wolff
Nydia Nelson
Sunita Kumari
Meg Delgato
Ian Call
Martha Campbell
Jonathan Steele
Brian Miles
Doug Duncan
Joseph Smiley
Absent:
Tom Philippe
Brian Brillinger
Lillien Tunceren
Agenda topics
A. Call to Order 1. Meeting called to order at 3:05pm.
B. Introductions 1. All present provided introductions.
C. Review and Adoption of the Agenda 1. The agenda was reviewed and a motion was made by Bonnie Kesler and seconded by Kim Wolff that the agenda
be adopted for the meeting; the motion passed and the agenda was approved. The chair requested that the agenda allow for new item/issues to be considered by the group as needed.
2. The chair reviewed the statement reflecting the charge of the Task Force. 3. Meeting folders were distributed and reviewed, folder items included:
a. College-wide textbook survey b. Textbook Survey Results Summary and Raw Data c. Learning Resource Center Textbook Affordability Efforts (CL) d. Social & Behavioral Sciences Textbook Affordability Efforts e. Textbook Task Force Recommendations Template f. Licensing/Student Fee Model Features
D. Faculty Considering Affordability Options 1. An online survey was administered to faculty to gather input about their experiences and thoughts regarding two
general topics: a. The use of College Textbooks strategies to make college textbooks more affordable. b. The services provided to students and faculty by our campus bookstores.
Professor Kumari gave an overview of the survey, including a discussion of the survey and a summary of the results from the survey. The results of the survey provide information on how we can help support faculty in providing quality learning material at the lowest possible price. The follow ing were shared: --OER is currently used by a quarter of the respondents and the main concerns relate to reliability, quality, accuracy,
accessibility, and how easily OER content can be aligned and transferable to MLOs of the courses.
--E-books are mostly offered as an option to students, but not made mandatory.
--Reduced-cost options is heavily used by the respondents (about 80%) as a cost saving measure for the students. It
includes customized, loose-leaf and rentals with a main concern on the resale value of these items from the
student point of view.
--College Bookstore layout, staff, and website were favorably rated. Almost everyone (about 90%) had the ISBN
number of the required text in their Syllabus document, but very few had (about 15-20%) included the College
Bookstore Information in the same document.
Dr. Campbell discussed the need to update faculty on OER options.
2. Other Affordability Options
a. The group discussed how the course redesign process can be an excellent opportunity to consider alternative solutions to using textbooks. Dr. Smiley discussed how two current course redesign groups, PSY and SYG, were selecting alternatives; PSY will design an online book to offer to students at no cost and SYG is considering an open educational resource. Kim Wolff noted that the library is actively involved in the PSY textbook development and that it is a model process. The library provides support by he lping to identify options to consider for such textbooks.
b. The group discussed the Student Fee Model as an option for delivering textbooks and learning material. A handout summarizing this model was reviewed, and it was noted that the model would general ly have the college pay a licensing fee to a publisher or content provider to have agreed-upon access to course books, materials and technologies; the College would in turn collect a fee from students to purchase the rights to the content in textbooks and material. Dr. Duncan discussed what has to be considered in implementing such model.
E. Sample Department Efforts 1. Kim Wolff discussed a handout listing a variety of practices the learning centers are currently using to promote
access and affordability for students. The library has added EBSCO’s Curriculum Builder, branded “Library on Demand” by SPC, to enable faculty to integrate Library Licensed content into any course. Demonstrations of the tool have begun for faculty and IDTs. Dr. Campbell emphasized the importance of putting detailed information in the syllabus about the textbook.
2. Dr. Smiley discussed a handout listing a variety of practices used in Social Sciences, including allowing students to use older editions.
F. Task Force Recommendations 1. Faculty Considering Affordability Options
a. Deans to provide faculty with expected textbook order timelines for the entire academic year. b. Deans to encourage faculty to include the following information in the course syllabi
ISBN number
College Bookstore URL
Considering and allowing students to use older editions of the textbooks c. Faculty to check with publishers all possible options (e.g. loose-leaf, e-book, etc.) to offer their textbooks at an
affordable price.
2. COR Development and Textbook Purchases
a. Direct faculty/COR team to the library to identify possible textbook/OER options that would not compromise
quality from a regular textbook.
3. Learning Resources
a. Deans and Librarians to encourage faculty to put a copy of their textbooks on reserve in the campus libraries.
b. Librarians to compile OER resources to share with faculty via LibGuides, CETL Workshops and/or OLS Workshops.
4. Development of Best Practices for Cost Reduction
a. Deans to encourage faculty to compile and share “Best Practices for Cost Reduction.”
b. Request that CETL encourage faculty to submit “Best Practices for Cost Reduction” that can be housed at the
CETL Blog.
ADJOURNMENT
The Chair thanked Task Force members for their attendance and support. There being no other business before the group, a motion
was made and seconded that the meeting be adjourned at 4:40pm.
Summary of 2016 Open Education Resources (OER) and Bookstore Survey
1. OER are currently used by a quarter of the respondents and the main concerns relate to reliability, quality, accuracy, accessibility, and how easily OER content can be aligned and transferable to main learning objectives of the courses.
2. E-books are mostly offered as an option to students, but not made mandatory. 3. Cost of new textbooks was the number-one concern. 4. Reduced-cost options are heavily used by the respondents (about 80%) as a cost saving measure
for the students. Options include customized loose-leaf materials and rentals with a main concern on the resale value of these items from the student point of view.
5. College bookstore layout, staff and website were favorably rated. 6. Almost everyone (about 90%) had the ISBN number of the required text in their syllabus
document, but very few had (about 15-20%) included the college bookstore Information in the same document.
7. Streamline the faculty textbook entering process. 8. Devote more store real estate to textbooks.
Appendix C
Courses with a Wide Textbook Cost Variance (Variance based on 25% and above New Price)
Term Dept Course Sec Author Title Edition Publisher ISBN-13 New Price